INSTITUT CATHOLIQUE DE KABGAYI (ICK)

FACULTY OF EDUCATION
PGDE
Module Title: Education Leadership and Management
CAT
QUESTION: Preparing Strategic School Improvement Plan for a school of choice
Submitted by: Ntivuguruzwa Martin23/PGDE/077
Lecturer: MUDAHINYUKA Sylvain
Done at Muhanga August 16th, 2023

STRATEGIC SCHOOL IMPROVEMENT PLAN 2023-2025

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Preliminary Pages: Welcome to Bright school’’INDENGABAGANIZI”.As our Ubutore name; we are hard worker, great thinker and light
of knowledge. By developing this strategic School Improvement Plan for the year 2023-2025we emphasize our reflection on students
‘performance and factors that affect this performance are required to decide the course of action to take for a better achievement.

A successful school improvement plan is generally based on student performance data. We therefore have to regularly monitor teaching
and learning practices and collect relevant data that serve as basis for school improvement planning process. To be effective we involve
every category of stakeholders in the planning process and ensure a shared responsibility and ownership in the implementation of the
developed plan.

We hope that this strategic Plan will be useful to everyone who is concerned with raising students’ learning achievement mainly school
leadership team and other stakeholders who will use it as a tool for our school success.
We thank everyone who contributes for this strategic plan and all supporters who will help us to achieve our goals.

LIST OF ABREVIATION AND ACRONYMS:

SIP: school improvement plan

SBI: school based in service training
HT: head teacher
SBM: school based mentor
FY: fiscal year
ICT: information communication technology
SGAC: school general assembly committee
HGSF: home grown school feeding
NGO: nongovernmental organization
NA: not applicable
GT: Grand Total
SFC: school feeding committees

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Table of Contents
CHAPTER1:SHOOL PROFILE.............................................................................................................................................................................2
CHAPTER 2.SCHOOL SELF ASSESSMENT.........................................................................................................................................................5
CHAPTER 3: THE STRATEGIC DIRECTION OF THE SCHOOL.....................................................................................................................12
CHAPTER 4: KEY PRIORITIES……………………………………………………………………………………………………………………………13
CHAPTER 5: CAUSES OF FAILING IN THESE PRIORITIES...........................................................................................................................13
CHAPTER 6: MONITORING AND EVALUATION OF THE IMPLEMENTATION OF SIP..............................................................................19
Appendix 1: SIP team members............................................................................................................................................................................21

CHAPTER I. SCHOOL PROFILE

A. Historical background of the school:

Bright school is government aided school owned by Presbyterian Church in Rwanda. It was created in1937 by German
missionaries. It was first religious focus combined with evening literacy program which was gradually developed up to accredited
school by Rwanda education board in 2000. The school is located at2°9´3.3´´of latitude and 29°30´35´´of longitude in
Gabirovillage,Gako cell,gashora sector,buhoro district.It combines today a preprimary, primary school and ordinary level. It is
a mixed school: both boys and girls, students with disability or without disability are allowed, teachers and supporting staff both
men and women are welcome.

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 B. Statistics of the school

(1) Staff population

Staff Level/qualification Female Male Total

Teaching staff Pre-Primary Certificate (A2) Professional 2=50% 1=25% 3

Certificate (A2) Non-professional 1=25% 0=0% 1
Total NA NA 3=75% 1=25% 4

primary Certificate (A2) Professional 9=52.9% 5=29.4% 14

Certificate (A2) Non-professional 2=11.7% 1=5.8% 3
Total NA NA 11=64.7% 6=35.2% 17
Secondary Certificate (A2) Professional 0=0% 0=0% 0
Non-professional 4=36.3% 5=45.4% 9
Diploma (A1) Professional 1=9% 1=9% 2
Total NA NA 5=45.4% 6=54.5% 11

Administrative Positions Certificate Diploma Bachel Master

staff (A2), (A1), or’s ’s
degree degree
(A0),
HT 1 1
DoS 1 1
DoD
Bursar 1 1
Secretary
Patron 1 1
Matron
Total: 4

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 (2) Students’ population :the total number of students are 766,the boys represents51.9%while the girls are 48.1%

Students LEVEL Grade Female Male Total

PRE-Primary N1 18 11 29
N2 12 18 30
N3 14 17 31
TOTAL NA 44 46 90

PRIMARY P1 33 54 87
P2 27 43 70
P3 32 54 86
P4 31 35 66
P5 29 32 61
P6 35 31 66
TOTAL Total 187 249 436

Secondary S1 64 42 106
S2 34 37 71
S3 39 24 63
TOTAL 137 103 240

GT 368 398 766

(3)Physical infrastructure

INFRASTRUCTURE NUMBE STATUS

R
NEW MODERATE OLD

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 1.Classrooms

Pre-primary 4 4
Primary 12 8 4
secondary 6 6
TOTAL 22 14 4 4
2.TOILETS FOR GIRLS 12 *
4.TOILETS FOR BOYS 13 *
5 KITCHEN 1 *
6.GIRLS ‘ROOMS 1 *
7.PLAYGROUNDS 0
8.WATER 1 *
9.ELECTRICITY 1 *
10. DOMITORY 0
11.DINING ROOM 0
12.BATH ROOM 1 *

CHAPTER 2: SCHOOL SELF-ASSESSMENT

This chapter answers the question: “Where are we now?” It therefore provides the current situation about students’ achievement and other
school practices that impact schools learning.

2.1. STUDENTS ACHIEVEMENT DATA

2.1.1Percentage of students whose performance met proficiency level per subject, level and grade (school Assessment-Term 1,
district assessment-term 2, REB assessment-term3). For P6,and S3 , consider national examination results

A. Primary Level

SUBJECT Subject Total number of students per grade

Proficien P1 P2 P3 P4 P5 P6
cy Level 87 87 87 87 87 87
Percentage of students whose performance met proficiency level
Kinyarwanda 60% 29 31 31 24 27 23

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Mathematics 60% 22 29 20 29 22 28
English 60% 21 23 30 28 21 28
Science and 60% 23 22 29 16 18 21
Elementary
Technology
Social and Religious 60% 28 30 24 26 23 21
Studies
Creative Arts 60% 27 31 29 24 27 23
Physical education 60% 38 36 40 32 31 29
French 60% 29 31 31 28 22 21

B. Secondary -Ordinary level

SUBJECT Subject Total number of students per grade

Proficiency S1 S2 S3
Level 106 106 106
Percentage of students whose performance met proficiency level
English 60% 8 5 7
Kinyarwanda 60% 27 24 28
Mathematics 60% 11 17 13
Physics 60% 4 5 7
Chemistry 60% 10 8 11
Biology and Health Sciences 60% 1 1 0
ICT 60% 6 4 16
History and Citizenship 60% 7 2 7
Geography and Environment 60% 7 6 9
Entrepreneurship 60% 7 9 8
Elective subjects
Religion and Ethics 60% 22 27 28
Music, Dance and Drama 60% 29 17 34
Fine arts and Crafts 60%
Home Sciences 60%
Farming (Agriculture and 60%
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 Animal husbandry)
Co-curricular activities (Compulsory)
Physical Education and 60% 40 32 31
Sports
Library and Clubs 60% 29 31 27

National examination results per level of study, subject and aggregate

C.Primary level

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 Subject Candidates Number of student per aggregate

1 2 3 4 5 6 7 8 9
Kinyarwanda 80 0 8 3 12 11 8 22 12 4
Mathematics 80 0 0 5 7 3 15 1 12 37
English 80 0 0 0 0 3 11 7 20 39
Science and Elementary 80 0 0 1 3 1 6 15 42 12
Technology
Social and Religious 80 0 0 6 11 13 17 11 12 10
Studies

D.Secondary -Ordinary level

Subject Candidates Number of student per aggregate

1 2 3 4 5 6 7 8 9
English 54 8 7 1 3 7 9 10 9
Kinyarwanda 54 4 8 8 7 4 5 6 5 3
Mathematics 54 1 14 3 1 8 18 2 7

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 Physics 54 10 11 7 6 4 9 15
Chemistry 54 1 12 9 5 13 9 5
Biology and Health 54 17 4 7 8 10 4 4
Sciences
History and Citizenship 54 1 18 2 2 15 7 6 3
Geography and 54 9 8 5 9 8 11 2 2
Environment
Entrepreneurship 54 11 9 4 8 9 10 1 2

2.2 A.SCHOOL PERFORMANCE DATA

This school data are collected based on the five professional standards for effective school leadership: Creating strategic direction,
leading learning, leading teaching, managing the school as organization and involving parents and the wider community of the school.

STANDARD EXAMPLE OF DATA TO BE COLLECTED Available or Number/ Observation /

not available Frequency/ comments

Rate/
Percentage

Setting strategic Data on schools vision (available, shared, understood,…) available 12% Not shared
direction
Data on schools mission (available, shared, understood,) available 12% Not shared

Data on schools values (available, shared, understood,…) available 8% Not shared

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 Data on effective school planning: school Improvement Plans and available 50% Need training
action plans. of committee

Leading learning Report of analysis of Students’ performance level in Sector mocks available 27% Results are
(3) per subject at all grades (primary and Secondary) poor

Report of analysis of Students’ performance level in national available 27% Results are
examinations per division and aggregate at all levels (primary poor

and Secondary)

Students attendance rate at levels (nursery, primary and secondary) available 87% Attendance is
fair only AM

Students absenteeism rate at levels (nursery, primary and secondary) available 1.8% Is not bad

Student repetition rate per grade at all levels (nursery, primary and available 17.6% It is high
secondary)

Student drop–out rate per grade at all levels (nursery, primary and available 4% undergoing
secondary)

Students discipline data available 91% Is good

Students book ratio available 24.8% Shortage of

books
Students with no scholastic materials available 67.3% Many students
don’t have
school materials
Functional students’ clubs available 28.5% Shortage of time
allocated to
clubs

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Leading teaching Teachers qualification at all levels (nursery, primary and secondary) available 100% Very good

Reports on new teachers’ induction Not available 19.7% To do it

Teacher CPD (continuous professional development) conducted available 63.4% Most of teachers
don’t use
English
correctly
Teaching aids available 41.3% Not enough

Teacher attendance rate available 98.6% Very good

Teacher absence rate available 1.4% We don’t have

many
absenteeism
Number of functional departments/ SBI groups available 14.2% Need more
intention
% of teachers who use active methods while teaching available 50% 50%only use
active methods
Number of classroom observation per teacher per term available 87.2% Some teachers
don’t flow
scheme of work
Turnover of teachers available 8.3% Maternity
leave lack
turnover
Lateness of teachers available 8.3% Need intention

Students-teacher ratio available 1/37 23.9students

per teacher are
not many
Managing school the Structures that help the school leaders in school management are available 52% Some of them
as an formed and functional (i e: teachers’ council, student council, are not
departments...) functional

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 organization Availability of school rules and regulations available 89% Are clear

Availability of reports on implementation of school plans Not available 0% To do it

Motivational opportunities for school staff Not available 16.6% To do it

Parental % of parents who attend school meetings at all levels available 29.6% Need more
involvement (nursery, primary and secondary) involvement

% of parents who attend other school activities at all levels available 29.6% Need more
(nursery, primary and secondary) involvement

% of parents who visit their children at school at all levels Not available 0% To do it
(nursery, primary and secondary)

% of parents who avail scholastic materials for their children at all available 29.6% Need more
levels (nursery, primary and secondary) involvement

Number of NGOs intervening in education at the Sector level available 62.5% enough

B.SWOT ANALYSIS (this table was completed based on the summary of findings from the data collected in A)

Performance against the STRENGTHS WEAKNESSES OPPORTUNITIES THREATS

five professional
standards for ESL
Creating strategic They are not shared and General assembly meeting, Small number of parents who
direction The mission, vision and understood school owner commitment attend general assembly,
school values were set level of education for those
who attend
Leading learning Poor results of student School feeding program A big number of student who
qualified teachers don’t have school material
and don’t do their homework

Leading teaching 100% of qualified Most of them did their course CPD program at school level Some teachers who harden to

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 teachers in French they don’t us changes and most changes of
English properly curriculum and programs

Managing the school as Structure and school Lack of flow up and Organic low regarding Local administrations don’t
organization rules and regulations implementation of SIP education prioritize education and some
available organic lows are not
executed as voted
Involving parents and No parents who visit students Parents committees, and Parents don’t provide enough
the wider community of Partnership with all at school, and few number conducive environment of school material, and most
the school partners involving in attend school activities school men are not interested in
education operating attending school meeting
within our school

CHAPTER 3: THE STRATEGIC DIRECTION OF THE SCHOOL

• School Vision: TO DEVELOP WELL CONFIDENT AND RESPONSIBLE STUDENTS WHO ASPIRE TO ACHIEVE
THEIR FULL POTENTIAL.

• School Mission: PRODUCE KNOWLEDGEABLE STUDENTS WITH INTEGRITY ANDEXCELLENCY FOR SELF
RELIANCE.

• School core values: ACHIEVING EXELLENCE

-we respond to challenges and pursue continuous improvement
-we strive for academic growth in all subjects areas
• PROMOTING TEAMWORK
-we communicate honestly, openly, and consistently.
-we build community by cooperating in the classroom and in all co curricular activities.
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 -we work together to achieve common goals with all members of our school and parish community.
• LIVING FAITH
-we believe the Holy Spirit inspires all that we do.
-we acknowledge the diversity of others and their beliefs.

CHAPTER 4: KEY PRIORITY AREAS

PRIORITIES: 1. Lower performance of all students in English lesson as 21%,23%,30%,28%,21%,and 28%respectevely in

primary school and 8%,5%,7% in secondary school, considering national exams most of students are aggregate 9 and English
become the worst subject where 39% are in this aggregate.
2. Lower number of Parents who are involved in school activities
3. Food insecurity and malnutrition for school-aged children and adolescents

CHAPTER 5: CAUSES OF FAILING IN THESE PRIORITIES

Priority subjects/ Learning area Causes of failure

Problem 1(students poor performance in all subject especially - teachers who don’t use appropriate methodology
English) - parents who don’t provide enough school material to their students

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Problem 2 ( parents involvements in school activities)
Problem 3 (Food insecurity and malnutrition for school-aged
children and adolescents)
- insufficient class visit
- irregularity of some students
- shortage of schoolbooks
-Non professional teacher
-teachers who lacks proficiency communication in English
- a big number of parents are in extreme poverty
- many students are born by undesired pregnancy
- many families led by women or most delegated in school meetings
- mode of communication used between school and parents
- misunderstand of some parents regarding education
- insufficient knowledge and skills for preparing balanced deity
- many students are born by undesired pregnancy
- a big number of parents are in extreme poverty
- negative attitudes of parents towards school feeding
- instability of prices from the market

STRATEGIC SCHOOL IMPROVEMENT PLAN LOGICAL FRAMEWORK

Goal 1 By the end of 2025, students’ performance at National Exams will be zero case in aggregate 9and5%in aggregate one from0% for p6 and s3
candidate
Outcome: Quality Education is improved.

Objectives Outputs Indicator Baseline Target Activities Timelin Budge Responsible Means of
s e t verification
Y1 Y2 Y3
Objective recruitment 4new 19/23teacher 3 new 1new - Presentation 2023- 30000 HT PLACEMENT
1: to of qualified qualified s are qualifie qualified of the issue at 2024
improve teacher teacher qualified. d teacher the District
quality will be teacher level
teaching recruited To conduct 15 1500 HT&DOS CLASS VISIT

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and regular class teachers REPORT
learning visits and per week
support a
teacher
monitoring of daily 4500 HT&DOS&SSL students’
students records
‘work
Objective Equipping New 1 book for 1 book 1 book for 1 1 book .Purchasing 2023 43800 MINEDUC ;SCHO delivery sheets
2: to school books 12 students. for 10 student for 1 books 0 OL
provide library purchased Few books students studen Borrowing 2023- 3000 SCHOOL REGISTER
English installatio on the CBC t books 2025
reading n of installation of 2023 13200 MINEDUC ;SCHO digital content
material wireless CAP 0 OL access
recording new 2023- 39500 LIBRALIAN BOOK
books 2025 RECORD
objective3 Training Number 9/23 are 10new 4remainedwil 14 will be 2023- 12600 REB,SCHOOL,BLF REPORT
: teachers in of trained will be l be trained. trained. 2025 0 ,
to English, teachers trained. VVOB
promote methodolog trained Reinforcemen 2023- 17800 REB; SCHOOL. REPORT
using of y and ICT. t of SBI and 2025 0
English as SBM
medium Classroom 2023- 42000 HT&DOS REPOT
of visits 2025
instructio Creating 2023- 21000 HT&SBM REPORT
n Departments. 2025
Creating 2023- 84000 DOS&SSL OPERATIONA
Clubs 2025 L CLUB
(English
Club,
Reading
club).
To ensure 2023- 13600 H T, ,SGA Attendance
effective 2025 0 Local Authorities Registers
attendance of
learners

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Objective Reduction Decrease 3.2% 2% 1.5% 1% Helping 2023- 19000 STAFF REPORT
4: to retain of Reducing at 0% vulnerable 2025
all drop out and pupils
registered lateness rate campaign for 2023- 46500 Head teacher PTA REPORT
students at drop out 2025 Local Authorities
school returnees
Reinforcemen 2023- 23400 Head teacher PTA REPORT
t of school 2025 0 Local Authorities
feeding
Rewarding 2023- 26700 SGAC REPORT
teachers and 2025 0
learners
performance

Objective promoting Teachers Teachers from Pupils Pupils above Pupils Paying 2023-2025 420000 DISTRICT REPORT
5: to willingness and 80% and above 85% marks above teachers
motivate of stay and learners Students 85% are 85% allowances
school performance rewarded from80% are marks rewarded marks Cerebrating 2023-2025 252000 HT REPORT
human rewarded are every term are the school
resources once a year. rewarde rewarded events
d every every Teacher 2023-2025 72000 HT REPORT
term term saving
association
at school
Organizing 2023-2025 24000 Head teacher p6 ATTENDANC
morning teachers E BOOK
self studies
for p6 and
s3
candidates

Goal 2 (Developing parents involvements in school activities by 2025

Outcome: parents participating in school activities will be improved.

Objectives Outputs Indicator Baseline Target Activities Timeline Budget Responsible Means of

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 s Y1 Y2 Y3 verification
on

Objective Motivational The Only 64% 80% 100% Collaboratio 2023- 23000 HT Appointments
1: to strategy number of attends n with local 2025 letters
increase parents meetings leaders and
the participati church
number of ng in partners
parents school Reception of 2022- 478000 SGAC REPORT
involveme activities attended 2023
nts members
during
school

Goal 3 (By the end of 2025, 100% school-aged children and adolescents will be secured in terms of nutrition

Outcome: Health conditions of students will be improved physically and mentally.

Objectives Outputs Indicators Baseline Target Activities Timeline Budget Responsible Means of
verification
Y1 Y2 Y3
on

Objective 1: Nutrition Student School 78% 86% 100% Nutrition club 2023 13400 HT clubs
to eradicate campaign registered garden at school
malnutritio Training on 2023 21000 trainers records
n at school balanced diet
aged group Land use and 2023 162000 HT Class
vegetable garden
garden
preparation

Objective 2: Community Parents School 78% 87% 100% Training on 2023-2025 180000 Clubs&secto Report
to involve outreach participated feeding kitchen r
parents in campaign committee garden &NGO
learning preparation
from their and use

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children Balanced diet 2023-2025 12000 Clubs&secto List of
preparation r selected
HGSC house
Students 2023-2023 217800 clubs Reports
saving group
Rising 2022-2023 358000 bursar Reports
animals that
easily
productive
Objective 3: Organizing Number of 54% 80% 100% Mobilization 2023-2025 8000 HT Report
to improve school students who contribute of parents
school feeding contribute and
feeding campaign stakeholder
program s

Involving 2023-2025 85700 HT Meeting

children and records
parents in
school
feeding
committees
Clear using 2023-2025 269840 SFC Payments
of school slips
feeding
funds

CHAPTER 6: MONITORING AND EVALUATION OF THE IMPLEMENTATION OF SIP

The information in this chapter are about how we are progressing in implementing what we have planned.

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Indicator Information to Data source Methods/ Needed When?: By who
be collected approach of data resources -Weekly (Responsible for
collection and -Monthly collecting the
analysis -Quarterly information)
- Annual
Etc.
90% of students -The number of -Teachers Interview -10 notebooks Monthly DOS&reading
visits school debate organized -School librarian Observation -12 pens club facilitator
library for the -The number of -Parents Documentation -6hours
purpose of students who
reading books. visit the library.
- The number of
students who
read and borrow
books from
library.
The active -The number of -Teachers -Interview -12 pens -weekly -Head teacher
method of teachers who -DOS -Observation -8 notebooks -DOS
teaching and plan their -HT -management by -11 hours
English as lessons in a way working around -lesson
medium of that all students evaluation
instruction are actively sheet
used 100% participate.
- attendance of
children
-lesson observed
Highly regularity -attendance in class -DOS -physical verification -result book Every day -HT
of students at -attendance meal -teachers -data collection and -attendance book -DOS
school -result of students analysis
-morning assembly

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APPENDICES
Any document that the planning team may find necessary to be attached to the strategic plan.

Appendix 1: SIP team members

NAMES POSITIONS/ROLE
1. HT
2 DOS
3 TEACHER REPRESENTANTIVE
4 SCHOOL OWNER
5 SGAC CHAIRMAN
6 SGAC VICECHAIRMAN
7 STUDENTS REPRESENTANTIVE
8 LOCAL LEADER REPRESENTATIVE
9
10