Permit to Work System - Offshore Operations (SWAS Process Improvement Effort) SEPCo - HSE0008A - Appendix K

Permit to Work System Process Maps

Any work to be performed at an SOI Developing Assets location follows the Permit to Work Process. Depending upon the
size and complexity of the job, various levels of permitting, planning, approval and documentation are required. The high-
level process on this page describes the overall process of job planning and execution. Each subsequent page describes in
more detail the sub-processes. These process maps were prepared by the team that developed the Permit to Work document
and are included as an extra tool to be used for PTW System implementation and training.

Job Definition Pre-Job Approval Initiate Work Execute Work Closeout

Planning Work

Approved: February 10, 2000 - (Rev. 1.0) Page 1 of 10

 Permit to Work System - Offshore Operations (SWAS Process Improvement Effort) SEPCo - HSE0008A - Appendix K

Job Definition Phase

waiver

Allowable Safe Work Plan

Identify job task to Y Safe Work Plan Process
in Required?
Y
(Sec. 2.0)
be performed SIMOPS? (Sec. 2.2)
(Sec. 4.0)

N
Determine if lockout/
tagout (Sec. 5.2) or
N
confined space entry
(Sec. 6.0) is needed

Safe Work Permit (Sec. 3.0) Safe Work

Y
and preliminary JSA Permit
(Attachment L) reviewed by Required?
PIC (Sec. 3.3)

Conduct Work per Start-Up Start-up Permit

Standard Procedure or Permit Y
JSA or PIC's Needed?
Process
(Attachment L/M) (Sec. 7.3) (Sec. 7.0)

N
Inspect work area
and close out
permit

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Permit to Work System - Offshore Operations (SWAS Process Improvement Effort) SEPCo - HSE0008A - Appendix K

Safe Work Plan Process

Pre-Job Planning Approval Initiate Work Execute Work Closeout Work
1. Review Applicable HSE 1. Conduct Preliminary 1. Put HSE Controls in 1. Maintain HSE Controls 1. Remove HSE Controls
Guidance as needed Walkdowns with Opns Place:
Team Leaders, OIM, - site access
Construction Focal Point – LO/TO
and Contractor Leads – Confined Space
– Permit Posting
- Other
2. Conduct Planning 2. Review all permits and 2. Establish 2. If work must be stopped 2. Closeout Permits
meetings with site plans for completeness. Communications before completed, make
management, (LO/TO, Confined Space the work site safe,
contractors, and other Entry attached if needed) closeout permits and
involved parties repermit to complete.
3. Conduct POB planning 3. Brief platform staff on 3. Conduct Tailgate safety 3. When shift and crew 3. Critique the job and
considering all ongoing work activities. meeting changes occur follow the provide feedback to
activities requirements for permit
renewal.
4. Assure all personnel 4. Validate readiness of 4. Final walkdown 4. If scope change occurs, 4. Initiate Startup Plan
have adequate training. Shell staff. initiate MOC and return
to Job Definition
5. Conduct job-specific 5. Validate readiness of 5. 5. Conduct daily 5.
orientation/training for Contract staff. communications and
contract and Shell staff permitting process
6. Review SIMOPs 6. Receive final approval 6. 6. 6.
Requirements from site coordinating
committee, construction
supvsr and Asset Leader.
7. Prepare Documentation: 7. Verify POB 7. 7. 7.
- Safe Work Plan
- Applicable Permits
– Communications Plan
– Start-up Plan
8. Inform Platform Staff of 8. 8. 8. 8.
upcoming work

Approved: February 10, 2000 - (Rev. 1.0) Page 3 of 10

Permit to Work System - Offshore Operations (SWAS Process Improvement Effort) SEPCo - HSE0008A - Appendix K

9. Obtain Regulatory 9. 9. 9. 9.
Approvals

Approved: February 10, 2000 - (Rev. 1.0) Page 4 of 10

Permit to Work System - Offshore Operations
Pre-Job Planning
1. Employee/Contractor
group recognizes a non-
routine job (See list Sec.
3.3) that will require a
permit to be done.
2. Responsible team is
contacted and a job
sponsor is assigned.
3. Permit Originator
develops a pre-job safety
plan for the work (PICS or
JSA)
4. Originator fills out a safe
work permit.
- Describes the job to be
done.
- Denotes time and day
work will begin.
- Recognizes the worst
events associated with the
job.
- Develops and documents
preventive measures for
the worst events..
- Develops a lock-out tag-
out form if needed.
Approved: February 10, 2000 - (Rev. 1.0)
(SWAS Process Improvement Effort) SEPCo - HSE0008A - Appendix K
Safe Work Permit Process
Approval Initiate Work Execute Work Closeout Work
1. Originator and/or Sponsor 1. Conduct a pre-job safety 1. Do the work. Contractor 1. Finish Work and Assure
brings Safe Work Permit meeting and for more supervisor or other work the work area is returned
to Coordinating complex jobs, the entire supervisor is responsible to it’s original condition.
Committee Meeting group walks through the for assuring permit Originator performs final
job prior to beginning requirements are met. work site inspection.
work.
2. Presents the Safe Work 2. If applicable, LO/TO 2. Perform a walk through 2. Sign and date the
Permit to the committee equipment per the and Behavior Based completed section of the
for review and approval. LO/TO process. observation as work is safe work permit.
OIM or Sponsor reads the done. In the event of an
permit to the committee accident, the work permit
and asks for comments, must be completed in the
changes, agreement incident documentation
section and closed and
turned into the control
room
3. Committee screens for 3. Assure that all corrections 3. Sponsor and/or OIM/PIC 3. Turn the completed permit
conflicting work using noted on PICS/JSA and periodically monitor site into the control room for
SIMOPs matrix. worst events on the safe to assure HSE measures records and remove copy
work permit are are implemented. from control room board.
addressed.
4. Comments discussed, 4. .Sponsor confirms that all 4. At shift changes, the 4. If a LO/TO accompanies a
changes made, agreement involved personnel are permit must be renewed safe work permit and
by all, each team leader familiar with permit and or reissued. LO/TO has been removed,
signs concurring that the job requirements and have remove LO/TO from
work can be done, and received Orientation 5. When OIM/PIC crew board and file.
then the OIM signs off training. changes occur, the new
giving approval for work OIM/PIC must review all
to begin. permitted jobs and sign to
indicate concurrence with
ongoing work.
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Permit to Work System - Offshore Operations
Safe Work Permit Process (continued)
Pre-Job Planning
5. Originator walks through 5.
the job site with sponsor,
work is described, permit
is discussed, sponsor
agrees/disagrees (if
disagrees, corrections
made), and sponsor signs
off that work can be
permitted.
6. Originator provides the 6.
safe work permit, LO/TO
form, and PICS to
Sponsor for presentation
at the Coord. Comm.
Mtg. Each day at 5 PM.
7. If hot work is involved 8.
follow special “Hot
Work Permit”
requirements Sec. 3.6.
Approved: February 10, 2000 - (Rev. 1.0)
(SWAS Process Improvement Effort) SEPCo - HSE0008A - Appendix K
Approval Initiate Work Execute Work Closeout Work
A copy of the permit is Team Leader / Opns
made and hung on a supervisor or Sponsor
board in the control room conducts safety inspection
for communication to all. prior to starting work
Original is maintained by
the person that does the
work.
In the event of an
incident, develop a new
safe work permit, walk it
to each team leader for
signature, and obtain
OIM approval
Work permits can be
extended for three (3)
days if all requirements
for renewal are met. If
Coord. comm. members
all agree, all team leaders
sign and the OIM signs
for approval.
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Permit to Work System - Offshore Operations
Pre-Job Planning
1. Identify Energy or 1.
hazard type (electrical,
hydraulic, gas, etc)
2. Individual or Team 2.
sponsored depending on
job complexity or size
3. Complex or Large jobs 3.
requiring Safe Work
Permits/Plans with
LO/TO require OIM, TL
involvement (Confined
Space Entry)
4. Locks &Tags required 4.
Craft locks required for
more than one craft
involvement, color coded
5. I.D. resources, drawings, 5.
manuals, subject experts
6. Designated Authorized 6.
Person (job leader)
completes form, ID if
Safe Work Permit/Plan
needed
7. Alternate Authorized 7.
Person assigned if shift
or crew change
Approved: February 10, 2000 - (Rev. 1.0)
(SWAS Process Improvement Effort)
LockOut / TagOut Process
Approval Initiate Work
OIM, TL, review larger 1. LO/TO completed, all 1.
jobs requiring Safe Work involved initial,
Permit/Plan Authorized Person Signs
@ job site.
Designated Authorized 2. 3 Carbon Copy form 2.
Person or Alternate utilized, Authorized
insure job is safe Person post Copy Central
Posting area & Control
Room, retains original @
job site
All Craft and or Crafts 3. Craft Lock or locks used 3.
required to initial when multiple crafts
condition verification @ working on job, different
job site crafts are not keyed same
Designated Authorized 4. Individual personal locks 4.
Person Communicates to used for jobs performed
effected work groups and by fewer people of same
area owners craft
5. Process Control Locks, 5.
used for critical process
controls (relief valve
locked open)
6. Only platform operating 6.
personnel can reposition
process valves /
equipment settings.
7. Test to get positive 7.
assurance that energy
source is isolated
SEPCo - HSE0008A - Appendix K
Execute Work Closeout Work
All involved review 1. Designated Authorized
LO/TO insures stored Person or Alternate
energy released or notifies all involved
blocked individuals working on
job reach agreement on
completion
Completes work 2. LO/TO removed by
activities Designated Authorized
Person only
3. Closeout and file per
local procedures (meet
Shell retention
requirements)
4. Job Task LO/TO not
complete remain on
boards
5. If LO/TO active when
Designated Authorized
Person leaves TLP
Alternate is assigned
6. If LO/TO to remain for
extended period an
explanation must be
written on posted copies
7.
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Permit to Work System - Offshore Operations
Pre-Job Planning
1. All other practical 1.
alternatives to confined
space entry considered
2. Training provided. . . 2.
Initial and annual
refresher & records
available
3. Supervisory Experience 3.
and overall work
experience considered in
assigning “Competent
Person” to supervise
entry.
4. Entry Supervisor – insure
proper documentation
including approved Safe
Work Plan and Permit
5. Entry supervisor verify
contractor personnel are
familiar with Shell’s
policy and qualified.
Approved: February 10, 2000 - (Rev. 1.0)
(SWAS Process Improvement Effort)
Confined Space Entry Process
Approval Initiate Work
Safe work plan 1. PIC of work site ensure
approved? conditions of permit are
Safe work permit met and maintained.
approved? Maintain a copy of the
Confined Space Entry permit at the work site.
Permit approved
Confined Space Entry
Check List approved
Plan to address H2S 2. Support Team – Establish
approval if needed log of entries, establish
signals.
Verify qualified and 3. Complete Pre-Entry
authorized supervision is preparations:
provided - isolate the space
(LO/TO)
– Clean and ventilate
– Test and monitor
– Assemble reqd equip.
– Establish access/egress
4. Competent person –
atmosphere tested just
prior to entry, recorded on
entry permit and a second
record kept of all results.
Certified “gas free”
5. All hazards safeguarded
against.
SEPCo - HSE0008A - Appendix K
Execute Work Closeout Work
1. support team stand-by 1. Entry supervisor
2. maintain log performs post entry
3. maintain contact review of procedure and
maintain communication problems encountered
with Control Room
4. Support Team – protect 2. Entry supervisor files a
air supply. record of the CSE
5. Support Team monitors 3. Maintain a complete set
work space on a regular of CSE records and any
basis and after every associated incidents.
break or work stoppage.
6. Support team is always 4. Ensure that inspection
ready with rescue and maintenance results
equipment and plan. are documented.
7. OIM / PIC postpone all 5. Consider need for a Start
drills and any interfering Up Permit
work while CSE is being
performed.
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Permit to Work System - Offshore Operations (SWAS Process Improvement Effort) SEPCo - HSE0008A - Appendix K

Confined Space Entry Process (continued)

Pre-Job Planning Approval Initiate Work Execute Work Closeout Work

6. ID Support Team 8. In the event of a
members and include in temporary work
the CSE safe work plan. stoppage, take
precautions to prevent
unauthorized entry.

7. Complete CSE Checklist.

Analyze all hazards,
check MSDS sheets.
Contact HS&E if
conditions of entry
uncertain.

8. Leadership team and

CSE entry team assure
job-specific safeguards
are determined and
established.

Approved: February 10, 2000 - (Rev. 1.0) Page 9 of 10

Permit to Work System - Offshore Operations (SWAS Process Improvement Effort) SEPCo - HSE0008A - Appendix K

Start-up Permit Process

Pre-Job Planning Approval Initiate Work Execute Work Closeout Work
1. ID a need to start-up 1. Team Leader / Opns 1. Team Leader / Opns 1. Originator places permit 1. Originator closes permit
Large Complex Supvr - Inspect Supvr – check equipment on activity board with
equipment equipment condition for and condition the appropriate work
start-up permit
2. ID a need for special 2. OIM/PIC - Approve SU 2. Tail gate meeting to 2. Copy provided to the 2. Safe work permit not
procedures for start-up permit discuss specific control room or central closed until start-up
procedures and posting area. permit is complete
precautions
3. ID where 2 or more 3. Do the work
contractors are involved
in a start-up of
equipment

4. Originator – can be any

employee that is in
charge of the equipment
5. OIM / PIC or Team
Leader / Opns Supvr is
responsible to determine
if SU permit is necessary
6. Check SIMOPs Matrix,
Determine Influences on
other systems
7. Originator meets with
contractor or other
affected personnel
8. Inspect / review work
site and equipment
9. Check outstanding
permits. Hot work not
permited during start up
without OIM/PIC
approval.

Approved: February 10, 2000 - (Rev. 1.0) Page 10 of 10