RTO No: 91223

Student Project Portfolio

BSBPMG430 Undertake Project Work

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Strathfield College RTO: 91223 CRICOS Provider Code: 02736K
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Student name:

Assessor:

Date:

Business this assessment is Native Bush Australia

based on:

Name of project: Project Management

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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 Section 1: Project scoping and planning

Provide an overview of the Overview:

organisation. Include their:
Native Bush Spices Australia is based in Coffs Harbour, NSW. The
 Mission business was established in 2010 to cater for a demand for
Australian native food products. The company has organic
 Goals
certification. The company manufactures and retails a range of
 Objectives organic, Australian native foods including Native herbs and spices,
Native herbal teas and Native fruit jams and conserves.
 Operational context
Mission:
The company’s mission is to provide organically certified products at
a reasonable cost to more households across Australia.
Goal:
To get more Australians to go organic.
Objectives:
The company’s overall business objectives for the next three years
are to increase sales and create brand awareness, develop a broader
product range, as well as expand into overseas markets, most likely
Hong Kong, Japan and Singapore.
Operational Context:
Currently the business is selling its products through a number of
small supermarkets and health stores throughout Australia. The
company also has a very basic website that includes four pages:
Home, About Us, Products and Contact Details.
The company’s target customers are those that enjoy gourmet foods.
The age range of Australian consumers buying products is between
35 and 65.
Most consumers are health conscious, care about protecting the
environment and have an average annual income of $80,000.

Native Bush Spices

Australia is dedicated
to giving each and
every one of its
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K
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Give the rationale for the
project
Business objectives
Relationship of project to the
organisation's objectives
Define the project scope
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K
customers a product of
the greatest calibre
New and Responsive Website Development for Native Bush Species
Australia
The company’s overall business objectives for the next three years
are to increase sales and create brand awareness, develop a broader
product range, as well as expand into overseas markets, most likely
Hong Kong, Japan and Singapore.
 New logo
 Content development
 The website is to include a shopping cart, professional staff
photography, and information sheet.
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Relationship to other projects
Include dependencies
Stakeholders
Outline the project
stakeholders and clearly
define the project staff
Resources
The additional resources that
will be needed
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K
Successful system integration would allow the achievement of the
aim to improve and enhance the e-commerce website through
transmitting fact records and practical fulfilment of client’s orders
The stakeholders are:
CEO, Operations Manager, Marketing Coordinator, Customer Service
Officer and two administration staff.
Ten staff are employed in the factory making and distributing the
products.
Project staff are:
 senior manager
 Marketing Coordinator
 SEO expert
 website development team
 project team members
 project manager
 operations manager
The major stakeholders in this project are CEO, Marketing Manager,
Operations Manager, and Sponsors of Native Bush Australia. The
human resources required are:
 CEO
 Operations Manager
 Marketing Manager
 SEO expert
 website development team
 project team members
 group of workers hired inside the factory
The total amount of budget available for the new website is $8,500.
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Legislative and regulatory  food act 2003
context including WHS
 food regulation 2015
considerations
 Australian consumer law

 WHS act 2011

Risk assessment  Inexpert website developer might make wrong website

 Team member’s accident
Make a list of potential risks
 Budget blowout in the middle of project
 Online security and privacy issues
 Conflicts between Native Bush team members can happen

Reporting An online project folder is to be established for each project. At the

beginning of each project, the project manager can decide on the
Define the project’s reporting
best way to manage all of the project documentation and reporting as
requirements
long as the policy above is followed in relation to timeframes and
requirements. Methods of communication for the project and any
online systems, software or project management tools to be used
must be outlined at the beginning of the project in the project scoping
document and adhered to throughout the lifecycle of the project.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Project management tools The work breakdown structure will be used to visualize the scope of
and system to be used the project.
Outline the project
management system, tools or
methods you will use to file
documentation and share
information for this project

Seek clarification from your To: Supervisor

supervisor in relation to any
Subject: clarification
queries and issues you have
relating to the project and its Dear sir,
parameters. I have some question concerning the budget, resources, and
Summarise your queries here responsibilities regarding project. Can we meet next week Monday at
before sending the 9 am in your office?
communication. Thank you
Attach evidence of this in this
section. E.g. emails, online
chats.

Attach: Evidence of communication with supervisor re project ☒

issues or parameters

Project management documents reviewed if not using the ☒

Simulation Pack.

Screenshots of online file organisation to date ☒

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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 Section 2: Project management plan
Title
Background
Provide a brief explanation of
the background of the project.
Objectives
Benefits that the project
intends to achieve
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K
New and Responsive Website Development for Native Bush Species
Australia
Native Bush Australia founded in 2010 is committed to make the
organization a preferred shopping destination by offering high
quality, organic, and earth friendly foods to all the customers. Native
Bush Australia was founded in Coffs Harbour NSW to cater the
demand of Australian Native food products.
The organization’s current Website (URL) is:
http://www.australianbushspices.com.au/ .
This can be used as reference of the old version website. The current
website is outdate and need improvisation. The new website must
follow new trends and style to promote company’s image. The new
site should be attractive and go live in 2 months.
The motivation to upgrade the company’s website was to increase
the company’s sales and its profile. This change requires a new,
modern, and responsive website to coordinate with the project to
enhance the marketing communications in a bid to increase the
company’s sales and its profile.
 Specific: to create a modern and responsive website for
the business that will integrate the e-commerce and
increase brand awareness.
 Measurable: to increase the sales of the company more
than 20% each year by attracting new customers and
increase brand awareness.
 Achievable: to expand the market internationally.
 Realistic: the total project budget is $1500 which mean
to hire external contractor for the website, to integrate
the e-commerce system with the customer relationship
management system.
 Timeframe: to complete the project within 2 months’
time.
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 How the success of the  The increase in the sales by more than 20% in the first 6
project will be measured months.
 There will be more customers as the new website would
Describe the measure(s) that
reach to international customers.
will used to indicate that the
 The profile of the business would be enhanced.
project has been successfully
 The website:
completed
 Must be able to look for the range of products and
services business offers.
 Must be able to obtain information of food recipes and
ingredients.
 Must be able to select and buy products, add them to
cart, and choose option for delivery.
 Must be able to subscribe for the newsletter
 Must be able to have online chat with customer service
representative
 Must be able to use website as a source of information
for the native foods, herbs, and species of the country.

Activities and Milestones

List the major activities, scheduled start, scheduled finish and who has been assigned accountability.

Project area Actions Responsibility Scheduled Scheduled finish

start

Initiation Develop project Marketing coordinator 01/07/23 04/07/23

charter

Planning Develop PMP Marketing coordinator 05/07/23 19/07/23

Planning Identify website Marketing coordinator 20/07/23 26/07/23

developer

Execution Weekly project report Marketing coordinator 05/08/23 09/08/23

closure Final website testing Marketing coordinator 24/08/23 26/08/23

closure Evaluation Marketing coordinator 29/08/23 30/08/23

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Project Budget
Include the approved project budget.

Cost area Details Estimated cost

Initiation Develop of project Charter $2000

Planning Development of PMP $5000

Execution Status report and signing of $3000

contract

Closure Website testing and evaluation $5000

Total $15000

Risk management plan

Risk assessment legend

List the major risks identified from the business case, as well as consequences of the risk occurring. Use
the risk assessment legend to establish severity and likelihood. Document risk treatment/control
measures.
Include at least one WHS risk.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Risk Likelihood Severity Treatment/control methods

Inexpert website Likely Major Ensure that website develop is

developer might expert and understand the
make wrong website requirements when
website hiring

Team member’s Likely Medium Arrange a substitute

accident

Budget blowout Likely Major Provide a contingency funds

in the middle of
project

Online security Likely possible Serious Implementation of Code of

and privacy Conduct and Privacy Act
issues if
customer data
be accessed and
retrieved for
malicious
purposes impact
the Native Bush
reputation and
can impact
customers’
experiences

Conflicts Medium Medium Monitor staff performance and

between Native satisfaction
Bush team
members can
happen and
Native Bush
team members
can leave the
company or the
project

Attach: Email to supervisor requesting approval to proceed ☒

Email to team outlining plans and responsibilities ☒

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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 Screenshots of online file organisation to date ☒

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Email to supervisor requesting approval to proceed
To: Supervisor
Subject: approval to proceed
Dear Sir,
Please find the attached project plan. If it is fine then please allow me to run the project. Please contact
me for any queries
Thank you
Email to team outlining the plan and responsibilities
To: Supervisor
Subject: plan and responsibilities
Dear Sir,
Please find the attached project plan and responsibilities. After approval the project will be implemented.
Please contact me for any queries
Thank you

Section 3: Implementation activities

Native Bush Spices Australia is based in Coffs Harbour, NSW. The

Which implementation
activities did you complete?
List these here and provide
evidence of each one
(minimum two)
business was established in 2010 to cater for a demand for
Australian native food products. The company has organic
certification. The company manufactures and retails a range of
organic, Australian native foods including Native herbs and spices,
Native herbal teas and Native fruit jams and conserves.
The motivation to upgrade the company’s website was to increase
the company’s sales and its profile. This change requires a new,
modern, and responsive website to coordinate with the project to
enhance the marketing communications in a bid to increase the
company’s sales and its profile.

The company’s target customers are those that enjoy gourmet foods.

The age range of Australian consumers buying products is between

35 and 65.

Most consumers are health conscious, care about protecting the

environment and have an average annual income of $80,000.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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 The content of Native Bush includes:

 Company’s history – that describe how the business start its

journey to become what they are today.
 The published products that promote Native Bush products.
 Contact information for the people to contact them through
email, phone number, and address.
 Video content that promote the locally and organically
produced products and services.
 The company’s awards that it has achieved to build up the
Native Bush’s reputation and profile.
Call to action
When people visit the website they:

 Must be able to look for the range of products and services

business offers.
 Must be able to obtain information of food recipes and
ingredients.
 Must be able to select and buy products, add them to cart,
and choose option for delivery.
 Must be able to subscribe for the newsletter
 Must be able to have online chat with customer service
representative
 Must be able to use website as a source of information for
the native foods, herbs, and species of the country.
The functional requirements are:

 Responsive layout with new design

 Advertising and sponsors
 Blogs
 Newsletter
 E-commerce option
 Good website speed
 Integrated customer relationship management system
Practical Issues

 Less project budget - $15000

 e-commerce and blog features
 2 months’ time
 operation manager will be project manager

Project Status Report

Project name New Website development for Native Bush Australia

Project Manager Reported

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Project Objective The company’s overall business objectives for the next three years
are to increase sales and create brand awareness, develop a broader
product range, as well as expand into overseas markets, most likely
Hong Kong, Japan and Singapore.

Project Progress Summary
Briefly describe the Project’s
progress towards meeting its
target outcome during this
reporting period. Anecdotal
information may be provided.
 The website page: Home, Products, About Us, News and
Events, Blog, and Contact Us
 The shopping cart has been created The content and
logo have been added
 Included images and using plain English

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Milestones Target date Actual date Impact

Description of milestone Target date as per Actual date Briefly describe

project plan achieved any changes to
the project
schedule required
as a result of the
amended
milestone(s).

Initiation 04/07/23 06/07/23 The project was

delayed

Planning 19/07/23 19/07/23 No change

needed

Preparing 26/09/23 27/09/23 The project was

delayed

Execution 09/08/23 10/08/23 The project was

delayed

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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 Closure 26/08/23 26/08/23 No change
needed

Budget Total Project funding $

Indicate total project funding,
planned expenditure and Planned Expenditure for this 15000
actual expenditure. reporting period

Actual Expenditure for this 15000

reporting period.

Remaining budget for life of 0

project

Comments Budget planning was based on estimation

Include additional comments
as required regarding
overspend or
surplus/underspend in this
reporting period.

Risk management
Include information on project risks to date.

Risk Predicted Seriousness Actions to be taken

likelihood

Brief description of project Include likelihood Include Include actions to be taken

risks arising attributed to risk consequences based on original risk
in project plan attributed to risk in treatments identified.
project plan

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Online security and Likely possible Serious Implementation of Code of
privacy issues Conduct and Privacy Act

Team member’s accident Likely Medium Arrange a substitute

Recommendations Approve team member’s accident in this project

Brief statement(s) for your
supervisor to consider and/or
endorse as applicable.

Attach: Evidence of implementation activities (if using the case

study include design brief and emails to website ☒
designers for quotes)

Screenshots of online file organisation to date ☒

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Email to web designer for quotes
To: Supervisor
Subject: website designer for quotes
Dear Sir,
Please find the attached design brief for the new website. Read carefully and email me for further
assistance.
Thank you

Section 4: Project finalisation

Reason for closing the project The web site is now live.

Outline why this project is The project is completed

over

Highlights and innovations
What were the main
highlights and innovations of
this project?
There has been very positive feedback amongst all staff about the
look and content of the web site. Feedback also referenced the
accessibility and user friendliness of the web site.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Summary of
recommendations
If using the case study, one of
the recommendations should
be for the supervisor to agree
that the project can be
deemed closed.
 Whatever has been agreed will need to follow up to ensure
consistency of progress
 Prepare for any unforeseen situation, such as busy at work
delaying the feedback thus ended up delaying the project
progress.
 Prepare for possibility of budget overrun

Performance against Due to logo designer the delay margin increased by one
objectives
Summarise the actual
performance of the project
against the planned
performance.

Performance against All the results achieved

outcomes
Describe the actual
performance of the project in
relation to the achievement of
targeted outcomes. Were all
planned targeted outcomes
achieved, to what degree?

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Performance against outputs All the results achieved the website is working now
Describe the actual
performance of the project in
relation to the delivery of the
outputs. Were all planned
outputs delivered, to what
degree? Were they all
accepted? Did the quality of
the outputs meet
expectations?

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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Performance against budget
Include the actual performance of the project against the project budget and make comments regarding
variations.

Cost area Estimated Actual

Initiation $2000 $2000

Planning $5000 $5000

Execution $3000 $3000

Closure $5000 $5000

Total $15000

Lessons learnt Overall the project was a success. All the results achieved. The only
difference is delay in milestone. So it is recommended whatever has
Describe the project been agreed will need to follow up to ensure consistency of
management and quality progress. Prepare for any unforeseen situation, such as busy at work
management processes that delaying the feedback thus ended up delaying the project progress.
were perceived to be Prepare for possibility of budget overrun
inappropriate and/or
ineffective for the project, as
reflected by the stakeholders
and the project
records/documentation.

Attach:
Link to completed online file organisation and record
☒
keeping system used throughout the project.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

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