Sample Shipping Instructions

We would like to thank you for registering products to our evaluations. It is now time to send us your product
samples so we can evaluate them. Correct and timely delivery of your samples to our establishment is your
responsibility. The International Taste Institute cannot be held responsible for the sample shipment.

Deadlines:
Please respect the deadlines mentioned on www.taste-institute.com considering the time needed for shipment &
custom clearance (can take up to 15 days). Every year, we unfortunately have to cancel evaluations due to late
arrival of samples.

Quantity of product samples to send:

Please send just enough products to prepare 24 portions.
For drinks, please follow the following guidelines:
− Waters, beers & soft: 12 small bottles (25/33cl) or 6 big bottles (0,5/1L)
− Tea & coffee: for 24 portions
− Spirits: 3 bottles (0,75-1L)

To indicate on each product sample:

Please indicate the corresponding product TASTING ID (ex: 9027710) on each sample.
Please avoid writing this TASTING ID on the front packaging so we can take a nice picture of your product.
You can find the TASTING ID on the invoice you have received by email following your registration; you can also
download this invoice in the “My invoices” section of your account.

Incoterms: DDP (Delivered Duty Paid)

Delivery cost, taxes, import and custom duties for shipment of samples are at your expense.
Should any of those charges be invoiced to the Taste Institute, it reserves itself the right to re-invoice these costs.
You need to specify this to your shipping company. For most shipping companies this can be added in the waybill
system.

UPS: DHL:

Delivery Address:
International Taste Institute
Rue colonel Bourg, 105 A
1140 Brussels, Belgium
+32/2/372.34.22
logistics@taste-institute.com
To add to the parcel:
1.Please indicate on the parcel in ENGLISH: “Samples for analyses. To be destroyed after analysis. NO commercial
Value”. For most shipping companies this can be added in the waybill system.

UPS: DHL:

2.Please join to the parcel: A pro-forma invoice IN ENGLISH with the following information:
-Description of each product
-CN code of each product: will be provided by your reference person at the institute for each product
(Also called Commodity code, Harmonized Tarif code, HS code)
-Quantity: see above for the correct qty to send
-Value/Price: indicate a small amount so that total amount does NOT exceed 20€

For most shipping companies this can be added in the waybill system. Alternatively you can use our template
available in appendix 1)

UPS:

DHL:

To do after the shipment is organized

Please email to your usual reference person at the institute:
-The date the samples where sent
-The shipping company used (DHL, UPS, Fedex,…)
-The tracking number of the shipment.
Date:

Invoice number:

PROFORMA INVOICE
SHIPPED TO:
International Taste Institute
Rue colonel Bourg, 105 A
1140 Brussels, Belgium
+32/2/372.34.22
logistics@taste-institute.com

SHIPPED BY:
Company name:
Address:

DESCRIPTION CN Code Quantity Value (Euros)

Ex 1: Olive oil 750ml 1509 2 3,00

Ex 2: Mayonnaise 21039090 2 2,00
Ex 3: Blond beer 33cl 220300 12 2,00

TOTAL 7.00€

NOTE: - Samples for Analysis, to be destroyed after analysis.

- No Commercial Value
- DDP

“We hereby certify that the above is true and correct”

(Signature & Name and title of authorized person)