HSE Analysis Tool

Before you start

We recommend that you refer to the full instructions in the HSE Analysis Tool User Manual
before you start using the Analysis Tool.

Important! To make the analysis tool work, save a copy to your computer.

When you opened the file you may have been asked whether you wished to "enable" or
"disable" the macros. If you clicked the "Enable Macros" button you may proceed. If you
clicked "Disable Macros", close the file and reopen it selecting the "Enable Macros" button.

Brief instructions
We suggest that you print these instructions before using the application.

At the bottom of the screen you will see a series of tabs. Clicking on the tabs allows you to
move to different worksheets. A brief summary of the content of these worksheets is described
below. Please do not change the names of any of the worksheets as this will affect the
operation of this analysis tool.

Categories: The Categories tab allows you to set up the analysis tool to enter results for
different groups of staff. You can use this to set up your own choice of group identifiers in up to
4 Categories. If you wish to use this facility, you must do this before entering any results.

Enter Questionnaire Scores: Enter your results by clicking on the 'Enter Questionnaire
Scores' tab at the bottom of this worksheet. This opens a form that allows you to enter the
answers to the 35 questions in a series of screens.

Summary of Results: The 'Summary of Results' worksheet gives an overall summary of your
results, the results for all the questionnaires you have entered to date grouped by main
stressors, allows you to compare them with the results from a large national survey of
employees, and suggests 'Interim Targets' and 'Longer Term Targets'.

Question by question: This worksheet shows your results broken down by individual
questions. Please note caveats on interpretation in HSE Analysis Tool User Manual.

Raw data: A table of raw scores that enables you to filter data. If you want to create results for
different categories of staff, please see instructions in the HSE Analysis Tool User Manual.

Troubleshooting
If the 'Enter Questionnaire Scores' worksheet is empty, you should verify that your security
settings will allow macros to be run. To do this, go to the 'Tools' menu and select 'Macro'. Then
select 'Security'. Ensure that security is set to either "Medium" or "Low" ("Medium" is the
recommended option). You can restore security settings when you have finished using the
application. You should close and reopen the application if it is already open. We recommend
that you restore the original setting as soon as you have finished using the application.
Categories
If the organisation has been categorised to provide meaningful information, e.g. by location, role or department, list the
categories in the table below. Listing categories here will make them available when completing the questionnaire (see next
tab).

Use the special identifier <None> to avoid forcing the user to specify a given category.

Category A Category B
<None> <None>
Category C Category D
<None> <None>
 Summary of Results

Your Suggested Suggested

Results Interim Longer Term
Target Target
Key Doing very well - need to maintain performance
Demands ### 3.13 ### #VALUE! Represents those at, above or close to the 80th percentile†
Control ### 4.50 ### #VALUE! Good, but need for improvement
Managers' Support ### 4.60 ### #VALUE! Represents those better than average but not yet at, above or close to the 80th percentile†
Peer Support ### 4.75 ### #VALUE! Clear need for improvement
Relationships ### 4.25 ### #VALUE! Represents those likely to be below average but not below the 20th percentile†
Role ### 5.00 ### #VALUE! Urgent action needed
Change ### 4.33 ### #VALUE! Represents those below the 20th percentile†

#VALUE!

5.00

4.50

4.00

3.50

3.00

2.50 Your Results

Suggested InterimTarget
2.00 Suggested Longer Term Target

1.50

1.00
l rt rt e
ds tr o po po ps ol ng
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up up ns ha
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ag R
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†
Compared with results from a representative national survey of employees (see the HSE Analysis Tool User Manual for more information)
 HSE Indicator Tool - Question by Question

The results are grouped by stressor, and the average score is shown for each question associated with that stressor

Question Average Question Average Key Doing very well - need to maintain performance
Demands Relationships Represents those at, above or close to the 80th percentile †
3 Different groups at work demand things ### 5 I am subject to personal harassment in the ### Good, but need for improvement. Represents those better than
from me that are hard to combine form of unkind words or behaviour
average but not at, above or close to the 80th percentile †
6 I have unachievable deadlines ### 14 There is friction or anger between colleagues ### Clear need for improvement. Represents those likely to be below
average but not at, below or close to the 20th percentile †
9 I have to work very intensively ### 21 I am subject to bullying at work ### Urgent action needed. Represents those at, below or close to the 20th
percentile†
12 I have to neglect some tasks because I ### 34 Relationships at work are strained ###
have too much to do
16 I am unable to take sufficient breaks ### Overall ###
18 I am pressured to work long hours ###
20 I have to work very fast ### Role
22 I have unrealistic time pressures ### 1 I am clear what is expected of me at work ###
Overall ### 4 I know how to go about getting my job done ###
11 I am clear what my duties and responsibilities ###
are
13 I am clear about the goals and objectives for ###
Control my department
2 I can decide when to take a break ### 17 I understand how my work fits into the overall ###
aim of the organisation
10 I have a say in my own work speed ### Overall ###
15 I have a choice in deciding how I do my ###
work
19 I have a choice in deciding what I do at ###
work Change
25 I have some say over the way I work ### 26 I have sufficient opportunities to question ###
managers about change at work
30 My working time can be flexible ### 28 Staff are always consulted about change at ###
work
### 32 When changes are made at work, I am clear ###
Overall how they will work out in practice
Overall ###
Managers' Support
8 I am given supportive feedback on the ###
work I do
5.00
23 I can rely on my line manager to help me ###
out with a work problem
I can talk to my line manager about 4.50
29 ###
something that has upset or annoyed me
about work
4.00
33 I am supported through emotionally ###
demanding work
3.50
35 My line manager encourages me at work ###
3.00
Overall ### Your Results
Suggested Interim Target
2.50 Suggested Longer Term Target
Peer Support
7 If work gets difficult, my colleagues will ###
help me 2.00

24 I get help and support I need from ###

colleagues 1.50
27 I receive the respect at work I deserve ###
from my colleagues
1.00
31 My colleagues are willing to listen to my ### Demands Control Man- Peer Rela- Role Change
work-related problems agers' Support tionships
Overall ### Support
Record No Category A Category B Category C
1
Category D Question 1 Question 2 Question 3 Question 4 Question 5
4 4 2 4 4
Question 6 Question 7 Question 8 Question 9 Question 10 Question 11
3 5 5 1 5 5
Question 12 Question 13 Question 14 Question 15 Question 16 Question 17
2 5 4 4 3 5
Question 18 Question 19 Question 20 Question 21 Question 22 Question 23
5 4 3 4 3 4
Question 24 Question 25 Question 26 Question 27 Question 28 Question 29
4 5 5 4 4 5
Question 30 Question 31 Question 32 Question 33 Question 34 Question 35
5 5 4 4 4 5
If you've applied a filter to select rows whose
category(s) you're interested in, press the Extract
button to remove the other rows.
Caution! The process is irreversible. You should
save the original spreadsheet first (under a different
file name) or you may lose data.
Extract
Raw data from other copies of the analysis tool can
be collated using this facility.
Press the button below and select the folder that
contains the xls files you wish to process. When you
click OK, each xls file will be opened and any raw
data contained in it added to this worksheet.
The success of processing depends on matching
column headings (e.g. 'Question 66') between
source and target 'Raw Data' sheets.
For best results and fastest processing, collect all
the source files you wish to process in one folder.
Put the target (this) file in a separate folder and
ensure all other workbooks are closed before
proceeding.
Warning! Depending upon how many .xls files are
being processed, importing raw data may be a
lengthy operation.
Import