Recruitment Process

Swadeshi Khadi Gramodhyog
RECRUITMENT PROCESS SKG/HR/001
01. Objective:
To identify, evaluate and hire high-end talent aligned to business needs.
02. Scope & Applicability:

These guidelines are applicable to all recruitments in the company.
03. Commencement Date:
This guideline will be in effect from March 01, 2014
04. Job Indent Process:
1. Job indent will be raised as per the matrix below in the prescribed format (Annexure – 1)
Level Indent by Approval by

Manager & Functional Head (immediate Respective GM, corporate
above superior at least one level above function Head, CFO / M.D
the position)
Dy.Manager Immediate superior at least one GM through functional
& level above the position Head, Respective corporate
Asstt.Manager function Head,
Sr Executive Immediate superior not below GM, through functional
& below Asstt Manager Head, Respective corporate
function Head,
2. For replacement positions job indent would be raised as mentioned in point 2, and must be
approved by GM/ Factory Manager.
3. All job indents will be routed through HR Head
4. Any non-budgeted position must be approved by HR Head and GM /Factory Manager/ M.D
5. All contract positions in staff category must be approved by HR Head and GM/ Factory
Manager /Corporate M.D
6. All positions in the levels of Deputy Manager and below will be handled by HR Head and
GM / Factory Manager and above by corporate Reprenentative / CFO / M.D
7. Source of recruitment will be as follows in order
a. Internal candidate
b. Database
c. Employee Referrals
d. Empanelled Consultants
e. Advertisement
05. Selection Process:
1. HR will ensure that positions are closed in the cycle time agreed through the indent
2. After short list tele-interview, interview over video should be done followed by face-to-face
interview
3. Interview panel will be constituted as suggested below
Level Interviewers
Manager & above Function Head, Head HR &
GM, Corporate Representative / CFO/ MD
Dy Manager Functional Manager,
Head HR and GM/ Factory Manager
Assistant Manager Department Head, Functional Manager &
HR Head and GM/ Factory Manager
Sr Executive& Below Department Head, Functional Manager &
HR Head and GM/ Factory Manager
4. Interview evaluation sheet must be completed by every interviewer separately

5. Appointment letter will be given within one week of joining
6. To make the offer to short listed candidate following documents must be in place
 Candidate’s CV
 Personal Information Sheet (Annexure – 2)
 Interview Evaluation Sheet/s (Annexure – 3)
7. Joining date will be informed to respective heads in advance
8 Database Screened profiles through referrals, or other sources would be achieved for
future use. Reference database of regrets will be maintained
9 Candidate’s Travel
Travel for interview will be reimbursed as per company travel policy.
Annexure - 1
Position Brief Form
Position Title
No of Positions
Reporting to
Location
Position Purpose
Candidate
Qualification &
Experience
Competencies Functional Behavioral
Required
Salary
Position Profile 1.
Duties &
Responsibilities 2.
3.
4.
5.
Specific Industries
Reference
Companies
Whether Budgeted Yes No

In case not budgeted
(Justification)
Indented by Approved by
PERSONAL INFORMATION SHEET
POSITION APPLIED FOR: _________________________________________________________
NAME: ___________________________________________________________________________
SEX: Male Female
Date Of Birth:________________ Age_______ Yrs Place of birth:____________

(DD/MM/YYYY)
Marital Status: Single Married Widowed Divorced
Height: _______________ cms. Weight: _______________ Kgs.
Father’s/Husband’s Name: _______________________________________________________
Occupation: ______________________________________________________________________
Present Address: Permanent Address:
Pin: Pin:
Phone: Phone:
Person to contact in case of emergency:__________________________________________

(address, Phone & Email)____________________________________________
Physical Disability, if any: ________________________________________________________
List major illness if any, in last five years with month and year
Illness/surgeries undergone: Month: Year:
Languages Known (Read/Write/Speak):

(Please underline Mother Tongue)
Academics:
School/college/ University/ Period Degree/ % of Grade Subje
institution & Location board From To diploma marks /Class cts
/CGPA
10th
12th
Graduation
Post graduation
Diploma/PG dip.
Others
Scholarships, prizes & recognitions in academics:

Specialized Training if any (during the course of education):
Family background
Relationship Occupation Dependent
Age (Yes/No)
Father
Mother
Spouse
Son
Daughter
Brothers
Sisters
Annual gross income of the family Rs. _______________________________
Professional Experience(only past organization):

Organization Location From To Designation Designation at Reason of
on joining the time of leaving
leaving
Present Employment:
Name & Address of
the Present Employer Date of Joining:____________________________
Present Designation:________________________
Designation on Joining:______________________
Salary on Joining:__________________________
Present Job responsibilities:

Please furnish the present compensation details with support documents

Monthly components Amount (Rs.) Annual Benefits Amount (Rs.)
Basic Bonus
House Rent Leave Travel
Allowance Assistance
Vehicle Allowance Medical
Reimbursement
Conveyance Superannuation
Allowance
Any other PF
i) Gratuity
ii) Any other
a) Total (per month) b) Total (per annum)

GRAND TOTAL PER MONTH ((ax12)+b) Rs.
Any other benefit:
G P A __________ Mediclaim ___________ Any other _____________
Draw organization structure, highlight your position

Hobbies / Leisure time activities:______________________________________
Development program undergone specific to profession:
Significant professional achievements/contributions:
Membership to professional bodies
Your assessment of own
Strengths:
Area of improvements:
Your career objective in short-term (3years) and long-term (5 years)

Please mention the reason for change of job
If you have any of your relatives/known person working in Veeline Media Limited
Name Company/Department Relationship Working Since
Mention three references (other than relatives)

Name Address & phone no. & Occupation No. of years of
email acquaintance
Salary Expected: Rs____________________ /annum
Please mention the notice period at the present job _________ weeks/months
Have you been interviewed or offered an appointment by Veeline before? Yes/No
If yes, month & year of interview: ____________________ Position: ________
Company: _______________________________________________________
I, hereby, declare that the details furnished above by me are true, complete and
correct to the best of my knowledge and belief. I also understand that any
misrepresentation or omission made herein or in any other document requested by
Swan Aluminiums Private Limited, renders me liable to termination or dismissal from
services of the company without assigning any reason whatsoever.
Signature of the Applicant:

Full name of applicant:
Date:
FOR OFFICE USE ONLY
STAGE CONDUCTED BY REMARKS SIGNATURES
Test/Interview
Preliminary
Secondary
Final
Likely date of joining:____________________ Location: ____________________
Fitment: ______________________________
Additional Notes
Annexure - 3
Interview Assessment Sheet
Candidate’s Name: __________________________Position: ___________________________
Date of Interview: __________________________ Place of interview: ____________________

Technical Competence: Excellent Good Needs Improvement

Vis-à-vis job profile
(knowledge & skills)
Experience: Excellent Good Needs Improvement

Evidence of achievement &
relevance to job profile.
Functional Skills: Excellent Good Needs Improvement

Process Orientation
Best Practices
Communication: Excellent Good Needs Improvement

Ability to explain, convince &
defend
Non-verbal Communication
Personality: Excellent Good Needs Improvement
Appearance, Maturity,
Professionalism
Excellent Good Needs Improvement

Motivation:
Drive, confidence, conviction,
energy level
Selected On hold Rejected
DECISION:
Overall Comments
Interviewed by: Name __________________ Signature: __________

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Swadeshi Khadi Gramodhyog

RECRUITMENT PROCESS SKG/HR/001

02. Scope & Applicability:

Level Indent by Approval by

05. Selection Process:

4. Interview evaluation sheet must be completed by every interviewer separately

7. Joining date will be informed to respective heads in advance

Whether Budgeted Yes No

POSITION APPLIED FOR: _________________________________________________________

SEX: Male Female

Date Of Birth:________________ Age_______ Yrs Place of birth:____________

Height: _______________ cms. Weight: _______________ Kgs.

Father’s/Husband’s Name: _______________________________________________________

Present Address: Permanent Address:

Person to contact in case of emergency:__________________________________________

Physical Disability, if any: ________________________________________________________

Illness/surgeries undergone: Month: Year:

Languages Known (Read/Write/Speak):

Scholarships, prizes & recognitions in academics:

Specialized Training if any (during the course of education):

Annual gross income of the family Rs. _______________________________

Professional Experience(only past organization):

Present Job responsibilities:

Please furnish the present compensation details with support documents

a) Total (per month) b) Total (per annum)

G P A __________ Mediclaim ___________ Any other _____________

Draw organization structure, highlight your position

Hobbies / Leisure time activities:______________________________________

Development program undergone specific to profession:

Significant professional achievements/contributions:

Membership to professional bodies

Your assessment of own

Your career objective in short-term (3years) and long-term (5 years)

Please mention the reason for change of job

Name Company/Department Relationship Working Since

Mention three references (other than relatives)

Salary Expected: Rs____________________ /annum

Have you been interviewed or offered an appointment by Veeline before? Yes/No

If yes, month & year of interview: ____________________ Position: ________

Signature of the Applicant:

FOR OFFICE USE ONLY

STAGE CONDUCTED BY REMARKS SIGNATURES

Likely date of joining:____________________ Location: ____________________

Candidate’s Name: __________________________Position: ___________________________

Date of Interview: __________________________ Place of interview: ____________________

Technical Competence: Excellent Good Needs Improvement

Experience: Excellent Good Needs Improvement

Functional Skills: Excellent Good Needs Improvement

Communication: Excellent Good Needs Improvement

Excellent Good Needs Improvement

Interviewed by: Name __________________ Signature: __________

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Date Of Birth:____________ Age_ Yrs Place of birth:__________

Height: _ cms. Weight: _ Kgs.

G P A ____ Mediclaim _ Any other _________

If yes, month & year of interview: ____________ Position:

Likely date of joining: Location:

Candidate’s Name: Position: _

Date of Interview: ______ Place of interview:

Interviewed by: Name ________ Signature: