Professional Documents
Culture Documents
Change Management in
Organization Development
Support the employee acceptance on new Organization
& increase the Organization Capability
By Pungki Purnadi
www.pungkipurnadi.com
Yogyakarta, 13th June 2015
Level
L L
• In this model, ranking between
L1 L1 L1 L1 L1 positions represents functional
L2 L2 L2 L2 L2 L2 L2 L2 L2 level, which can be misleading
L3 L3 L3
Corporate Performance
Management
Workforce Organization Career & Employee Recruitment Competency
One Year Planning Management Succession Master File & Selection Library
Action Plan
7
Business Model Organization
Certified Professional Model Management (CPHCM) - Indonesia
Human Capital People Model
8
External Factors……
Internal Factor…….
Retirement Analysis
Bench strength strategy
Recruitment & Selection,
Talent Management Strategy
Placement Strategy
§
§ Develop in-house capabilities in business building, field rejuvenation, sma ll field
PTP’s development and abandonment.
Strategic Build competitive advantage through§ Expand and enhance local basin knowledge.
Directions capability development in PTP’s § Enhanced business building relationship in focus countries.
§ Participate in partnerships which create advantage beyond that of an individual
identified Institutional Capabilities
Organization
player.
§ Expand around core producing areas to provide leverage for future advantages
§ Develop and implement the identified niche technology areas.
BSC
§ Implement structured succession planning.
Close leadership gap and inculcate
Global Champion’s mindset in PTP
§ Enhance leadership development program.
§ Implement intervention plans to uplift mindset change in courage , meaning,
ownership and value. Model &
8
Structure
Initiatives
Details of
Output
Open System
External
Factors Organization
Vision – Mission – Values – Strategy Objectives/Target
Job
Initiative
BSC KRA - KPI Description
SWOT Strategies
ZZZz...
KRA - KPI
SLA PMS
17 Certified Professional Human Capital Management (CPHCM) - Indonesia
Resource Matching –
Categorizing Talent
Maintain Innovate for few
current System business, solution
Problem solver
Specialist Professional
Increasingly important
in the 21st century
Certified Professional Human Capital Management (CPHCM) - Indonesia
EFFECTIVE ORGANIZATION INDICATORS
• Achieve the Goals
• Profitable, Growing, Innovative
• Vision and mission are understood and remembered by
the Employees
• Employees have high level of Engagement
▫ They will recommend the organization to others
▫ They will become the ambassador of the organization
▫ They will strive for excellence
▫ They will stay with the companies despite attractive offers
from others
• Labor Union becomes Business Partner
Change Management in
Organization Development
By Pungki Purnadi
www.pungkipurnadi.com
Yogyakarya, 13th June 2015
Target
Minimise Performance
length of
Current disruption
State
Minimise
degree of
Desperate
disruption
Valley
Time
Change
Management
predictable
Build Change Management outcome
cannot be
Foundation B achieved
New
Organization
Go-live
“valley of
despair”
time
Commitment
Ownership
Acceptance
Understanding
Awareness
Time
ILLUSTRATIVE
“Day-in-a-life-of”,
Roadshows, Training, Performance
Socialisation, Face- Coaching Support, FAQ
to-face discussions to develop new skills to assist the target
to build an understanding and knowledge audience when
of the new organization, they need
processes, impact on their assistance upon
job implementation
Commitment
Change Commitment Level
Acceptance
Project Launch,
Newsletters, Articles, Understanding
Decision not to
accept/support
Change Aborted
after
Implications if
Negative
Email, Starter Pack & AwarenessConfusion Perception
implementation Implementation change is not
Intranet/Internet managed
to build awareness and Time
understanding of the changes
(all stages)
Certified Professional Human Capital Management (CPHCM) - Indonesia
Communication
Communication rules....”I will
Change flows listen and learn when it is told to
downhill me....”
Sponsor
Face to face
In terms relative to my
Target Can only be taken
current job
through the change by
a sponsor
Mindset change is difficult and Revert back to old ways of “Walk the talk’ by leadership
takes a long time doing things (role model)
Work culture does not support Select right people for the
asset based organization right job
Coaching/training where
required
Current level of competence may Lack of competence to perform Job profiling for candidate
not support the requirements for in new organization selection
a new organization environment Coaching/training
Full
AoC
HALF
AoC
VOLUNTEER
AoC
By Pungki Purnadi
www.pungkipurnadi.com
Yogyakarta, 13th June 2015
34
Certified Professional Human Capital Management (CPHCM) - Indonesia
The Four Quadrants Model
Our Best Practices show the following 4 groups of attributes to be
distinguishing characteristics of an organization’s ability to successfully
undergo change
Navigation Leadership
Enablement Ownership
Critical products developed that Ownership and commitment to
provide individuals and the change experienced by all
organization with knowledge, skills, individuals affected by the change
tools, frameworks and support to throughout the organization
perform their work successfully
Levels of Priority
• Depending on the stage of the program, specific quadrants
have varying levels of priority. A
B
Navigation
Awareness Commitment
Stage Stage
Navigation
Enablement
Ownership
Navigation
Understanding
Stage
Navigation
Leadership Leadership
Ownership
Ownership
Enablement Enablement
Leadership
Acceptance
Ownersh
Enablement Stage
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Certified Professional Human Capital Management (CPHCM) - Indonesia
39
Design Change
Management Survey
To achieve commitment stage on change curve
By Pungki Purnadi
www.pungkipurnadi.com
Yogyakarta, 13th June 2015
• Hypotheses
▫ Different organizations’ ability to change can be described using a
consistent set of attributes
▫ These attributes, applied to the company’s environment,
can be measured
▫ The level to which these attributes have been developed is a predictor of
an organization’s ability to change
▫ A higher ability to change leads to strategic and competitive advantage
• Audience
▫ Level 3 & Level 4 onward (up to middle management) of the organization
• Outcomes
▫ Identified areas of focus and recommendations for the Company in order
to enhance its ability to successfully undergo change
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Certified Professional Human Capital Management (CPHCM) - Indonesia
Key Roles to be Measured
BoD & OT BoD & Immediate
Supervisor
16. In past change initiatives, senior management understood the operations of 1. In past change initiatives, senior management (VP’s and Department Heads)
the business well enough to make the right decisions. committed required long term resources to complete the initiatives.
17. Past change initiatives were aligned with our corporate vision. 2. In past change initiatives, senior management was actively engaged
throughout the change process.
18. Past change initiatives had a clear sense of direction.
3. In past change initiatives, senior management assigned initiatives leaders the
responsibility for completion of the effort.
19. In past change initiatives, we effectively managed projects across business
units.
4. In past change initiatives, senior management demonstrated behaviors that
pulled people towards the change.
20. In the past, the number of change initiatives that we undertook was within
the organization’s ability to assimilate all of them. 5. In past change initiatives, senior management effectively communicated
about
the change (reasons, benefits, strategies).
ENABLEMENT OWNERSHIP
6. The people affected by past change initiatives understood the need for the
11. In past change initiatives, new organizational structure, roles and planned change.
responsibilities were designed to fit future business needs.
7. The people affected by past change initiatives believed that the reason for the
planned change was positive.
12. The people affected by past change initiatives were provided with appropriate
training to support new skills requirements. 8. The people affected by past change initiatives were involved in the process in
a meaningful way.
13. The people affected by past change initiatives were provided with supporting
9. The people affected by past change initiatives had the opportunity to
documents and tools to perform key business processes. influence the success (or failure) of the change effort.
14. The people affected by past change initiatives understood how their work 10.The people affected by past change initiatives received effective
communication about the change effort.
related to other change initiatives/area in the organization.
Legend: Navigation 20
100
1 Leadership
19 2
In good shape 80
[75%-100%] 18 3
Some concerns
[50%-75%]
60
17 4
Critical - Urgent attention needed
[0%-50%]
40
16 5
Survey results 20
Enablement 12
9 Ownership
11 10
16 40 5
17 60 4
16 40 5
ILLUSTRATIVE
16 40 5 20
20
20 0
0 0
15 6 15 6
15 6
7 14 7
14 14 7
13 8
13 8 13 8
12 9 12 9
11 12 9 11 10
10 11 10
14. The people affected by past change initiatives 8. The people affected by past change initiatives
understood how their work related to 25.0% 50.0% 6.7% were involved in the process in a meaningful way. 37.5% 50.0% 60.0%
other change initiatives/area in the organization.
15. In past change initiatives, rewards (financial 9. The people affected by past change initiatives had
and non-financial) were redesigned to fit the 0.0% 12.5% 20.0% the opportunity to influence the success (or failure) 12.5% 50.0% 46.7%
new environment. of the change effort.
*Average point
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Certified Professional Human Capital Management (CPHCM) - Indonesia
Guidelines for Survey Design
Content Measurement
1. Ask questions about observable behavior rather than 10. Create a response scale with numbers at regularly
thoughts or motives. spaced intervals and words only at each end
2. Include some items that can be independently 11. If possible, use a response scale that asks respondents
verified. to estimate a frequency
3. Measure only behaviors that have a recognized link to 12. Use only one response scale that offers an odd
your company’s performance number of options
13. Avoid questions that require rankings
Format
4. Keep sections of the survey unlabeled and Administration
uninterrupted by page breaks 14. Make workplace surveys individually anonymous and
5. Design sections to contain a similar number items, demonstrate that they remain so.
and questions a similar number of words 15. In large organizations, make the department the
6. Place questions about respondent demographics last primary unit of analysis for company surveys.
in employee survey but first in performance 16. Make sure that employees can complete the survey in
appraisals about 20 minutes
Language
7. Avoid terms that have strong associations
8. Change the wording in about one-third of questions
so that the desired answer is negative
9. Avoid merging two disconnected topics into one
questions
(Please read Getting the Truth into Workplace Surveys by Palmer Morrel-Samuels, HBR)
Certified Professional Human Capital Management (CPHCM) - Indonesia
Targeted Roles & Issues
Journey Mgt Attributes Targeted Roles Survey Issues
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Certified Professional Human Capital Management (CPHCM) - Indonesia
Survey Header
Dear Sirs/Madam,
First thank you very much for your time and attention.
The objectives of this survey are:
- To test and validate our organization capability in the transition
process to New Re-Organization.
- To identify areas of focus and recommendations to enhance our
organization’s capability to successfully undergo change
Your honest response to the questions in this survey will provide accurate
result. All opinion will be highly valued for our organization enhancement.
Best Regards
President Director
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Certified Professional Human Capital Management (CPHCM) - Indonesia
Survey Template-Header
FOR DISCUSSION
I. Personal Data
Bubble:
Corporate Asset Technical Business
Shared Shared
Status Assignment Services Services
Secondee
Non Secondee
What is your level within the company? *
Level 3
Level 4
Level 5
Level 6
Below Level 6
* For secondee, it is your level in asset
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Certified Professional Human Capital Management (CPHCM) - Indonesia
Survey Template-Leadership
FOR DISCUSSION
Never --------------------------------------------------------Always
No Questions
1 2 3 4 5 6
In relating to New Re-Organization transformation Board of Directors “Walk the Talk”
1 [ ] [ ] [ ] [ ] [ ] [ ]
Berkaitan dengan transformasi New Re-Organization Board of Directors bertindak sesuai
dengan apa yang diucapkan and diputuskan.
My immediate supervisor involved in New Re-Organization activities
2 [ ] [ ] [ ] [ ] [ ] [ ]
Supervisor saya terlibat dalam kegiatan-kegiatan dari New Re-Organization
My immediate supervisor updated me about the changes related to New Re-Organization.
(reasons, benefits, strategy)
3 [ ] [ ] [ ] [ ] [ ] [ ]
Supervisor saya menginformasikan kepada saya mengenai perubahan-perubahan yang
terkait dengan New Re-Organization. (alasan perubahan, keuntungan yang didapat,
strategi)
Since the implemented New Re-Organization my immediate supervisor gives coaching and
counseling to help me in my work.
4 [ ] [ ] [ ] [ ] [ ] [ ]
Sejak implementasi New Re-Organization supervisor saya memberikan bimbingan dan
pengarahan pada saya dalam menyelesaikan pekerjaan saya.
My immediate supervisor performed his role and responsibility as defined in New Re-
Organization
5 [ ] [ ] [ ] [ ] [ ] [ ]
Supervisor saya bertindak sesuai dengan peran dan tanggung jawab sebagaimana yang
telah didefinisikan dalam New Re-Organization.
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Certified Professional Human Capital Management (CPHCM) - Indonesia
Survey Template-Ownership
FOR DISCUSSION
Never ---------------------------------------------------------Always
No Questions
1 2 3 4 5 6
Since the implemented Asset Based Organization I attended the invitation from New Re-
Organization activity.
6 [ ] [ ] [ ] [ ] [ ] [ ]
Sejak implementasi New Re-Organization saya menghadiri undangan yang berkaitan
dengan aktivitas New Re-Organization.
9 [ ] [ ] [ ] [ ] [ ] [ ]
Saya bertindak sesuai dengan peran dan tanggung jawab sebagaimana yang telah
didefinisikan dalam New Re-Organization.
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Certified Professional Human Capital Management (CPHCM) - Indonesia
Survey Template-Enablement
FOR DISCUSSION
Never ---------------------------------------------------------
Always
No Questions
1 2 3 4 5 6
I found supporting documentation that I need in relation to New Re-Organization
11 [ ] [ ] [ ] [ ] [ ] [ ]
Saya mendapatkan dokumentasi pendukung yang berkaitan dengan New Re-Organization
ketika saya membutuhkannya.
I have adequate authority to execute my defined accountabilities in New Re-Organization.
12 [ ] [ ] [ ] [ ] [ ] [ ]
Saya mempunyai cukup otoritas dalam mengeksekusi seluruh tanggung jawab saya yang
telah didefinisikan dalam New Re-Organization.
I received appropriate training/knowledge to cope with new Re-Organization environment.
13 [ ] [ ] [ ] [ ] [ ] [ ]
Saya mendapatkan cukup pembekalan (training/knowledge) untuk beradaptasi dalam
perubahan New Re-Organization.
I have enough provided tools & systems in-place to execute my roles in the new Re-
Organization. (Appraisal System, Authority Table, Career Track, SAP, BPM, etc)
14 [ ] [ ] [ ] [ ] [ ] [ ]
Saya diberikan cukup “tools & systems” untuk menjalankan peran saya dalam New Re-
Organization. (Appraisal System, Authority Table, Career Track, SAP, BPM, etc)
I understand the structure changes in the Company organization during this New Re-
Organization transformation.
15 [ ] [ ] [ ] [ ] [ ] [ ]
Saya memahami perubahan-perubahan dari struktur organisasi Perusahaan selama
transformasi New Re-Organization.
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Certified Professional Human Capital Management (CPHCM) - Indonesia
Survey Template-Navigation
FOR DISCUSSION
Never ---------------------------------------------------------Always
No Questions
1 2 3 4 5 6
Board of Directors communicated effectively his directions on company changes (reasons,
benefits, strategies).
16 [ ] [ ] [ ] [ ] [ ] [ ]
Board of Directors memberikan pengarahan secara efektif untuk perubahan yang terjadi di
perusahaan.
Implemented change programs were planned properly and executed accordingly. (The left
hand knows what the right hand is doing.)
17 [ ] [ ] [ ] [ ] [ ] [ ]
Program-program perubahan direncanakan dan dijalankan dengan baik secara
bersamaan.
Organization Transformation provided information that I need timely and accurately
18 [ ] [ ] [ ] [ ] [ ] [ ]
Organization Transformation menyediakan informasi yang saya butuhkan tepat waktu dan
akurat.
Organiztion Transformation acted and responsed quickly and clearly to New Re-
Organization issues.
19 [ ] [ ] [ ] [ ] [ ] [ ]
Organization Transformation bertindak dan merespon permasalahan yang terkait dengan
New Re-Organization dengan cepat dan jelas.
Board of Directors acted and responsed quickly and clearly to New Re-Organization
issues.
20 [ ] [ ] [ ] [ ] [ ] [ ]
Board of Directors bertindak dan merespon permasalahan yang terkait dengan New Re-
Organization dengan cepat dan jelas.
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Certified Professional Human Capital Management (CPHCM) - Indonesia
Change Management Survey Process
1. Paper based survey or online survey
2. Survey will be distributed in envelope (paper
based) to L3, L4, L5 & Lx on behalf of President
Director
3. Survey will be collected in the box (paper
based) or website (online survey)
4. Action will be developed after analysis
5. Survey schedule
October 2015 to L3 & L4
February 2016 to L3, L4, & L5
June 2016 to L3, L4, L5 & Lx
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Certified Professional Human Capital Management (CPHCM) - Indonesia
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