Leading Change with

Project Management

WORKSHOP DUTA TRANSFORMASI KEMENTERIAN KEUANGAN

JILID II TAHUN 2021
 Speaker
• Speaker at International Conferences, such as: PMO Global Awards
experience 2020, PMO Impact Summit 2021-2020 & PMO Trends
Conference 2019
• Semi-finalist PMO Influencer of the Year Global Award 2021 & 2020
• Co-author of PMO Indonesia Guide & Contributor of PMBOK 7th
Edition
• PMO Global Awards Judging Committee 2021 & 2020
Leading Change with Project Management

• PMO Global Alliance, Community Regional Ambassador

• Co-founder & Lead Organizer at PMOPI, the #1 PMO Community in

Akbar Azwir Indonesia

• Project Management & PMO Consultant
MM, PMP, PMI-SP, MSP, Prince2P,
PSM I, Project+, P3O, PMO-CP • Director of MagnaQM
 SESSION
AGENDA

• How project management leading

change
• The role of PMO in change initiatives
Leading Change with Project Management

• PMOPI community overview

Leading Change with Project Management

How Project Management

Leading Change
 WHY PROJECT MANAGEMENT IS IMPORTANT

9.9% 32% 39% 52%

Leading Change with Project Management

of every dollar of the budget is of projects fail due of the completed

invested was lost when a to change in an project
wasted due to project fails to organization’s experienced high
poor project reach its goals. priorities. scope creep.
performance.

Source: PMI 2018 Source: PMI 2018 Source: PMI 2018 Source: PMI 2018
 INCREASED DEMAND FOR PROJECT
MANAGEMENT SKILLED PROFESSIONALS
Leading Change with Project Management
 NUMBER OF CERTIFIED PROJECT
MANAGEMENT PROFESSIONALS IN INDONESIA

Number of PMP Cert Holders

(DATA PER AUGUST 2021)

Thailand 758
Indonesia 1.147
Vietnam 1.521
Phillipines 1.738
Leading Change with Project Management

Malaysia 4.374
France 7.521
UK 8.753
Australia 9.684
UAE 10.775
South Korea 10.837
Singapore 12.646
Saudi Arabia 22.848
India 48.629
USA 345.515
China 391.629

- 50.000 100.000 150.000 200.000 250.000 300.000 350.000 400.000 450.000

 “PROJECT”
A temporary endeavor
undertaken to create a
unique product, service
or result.
PMBOK 6th Edition
 DIFFERENT CHARACTERISTICS

Temporary Duration On-going

Leading Change with Project Management

Unique Results Output Repetitive Results

High Uncertainty Low to Medium

Different way to manage project compared to operation / business as usual

 PROJECTS AND
OPERATIONS

• Within the same period there can be Project

multiple projects initiated to improve A3
and transform the way the
organizations operate. Project C2

• Each project initiated must be aligned Project B2

with the operation requirements
Leading Change with Project Management

and/or organization strategic Project C1

objectives.
Project A2
• Output and deliverables from the project
should be transitioned properly to the
operations for the organization able to Project B1
realize the benefits.
Project A1

Operations
 PROJECTS DRIVES CHANGES

Deliverables, product, services, that is handed

OUTPUT over to a user (or users) or operations.

This is where we need to focus more.

Leading Change with Project Management

The result of change, normally affecting real-

PROJECT OUTCOME world behavior and/or circumstances.

The measurable improvement resulting from an

BENEFITS outcome perceived as an advantage by one or
more stakeholders.
 ASPECTS NEEDS TO
BE MANAGED IN
PROJECT

Scope Schedule

Cost Quality
Leading Change with Project Management

Resources Communication

Risk Procurement

Stakeholder Integration
Leading Change with Project Management

The Role of PMO in Change

Initiatives
 What is PMO?

• Tidak ada definisi baku untuk PMO

atau yang biasa disebut Project
Management Office.

• PMO pada dasarnya merupakan

struktur organisasi yang menjadi
pusat koordinasi dan pengawasan
manajemen projects, programs atau
Leading Change with Project Management

portfolio dengan menetapkan tata

kelola project dan mendukung projects
dengan menyediakan sumber daya.

• Posisi dan lapisan PMO pada suatu

organisasi disesuaikan dengan
kebutuhan organisasi saat itu.

• Penamaan PMO juga menyesuaikan

dengan kebutuhan organisasi.
 PMO provides value through services it performs

Organization Leader Required to deliver the services: PMO

• Mandate
• Expectations
• Resources
Leading Change with Project Management

PMO Services performed delivers:

Outcome and benefits expected

from organization

PMO is a Service Provider

 PMO Services according to Panduan PMO
Indonesia
To be able to support the change initiatives, PMO needs to ensure that the services / functions that they perform is
aligned to the PMO stakeholders expected benefits and able to deliver higher perceived value.

Dukungan Pelaksanaan Project/Program Pengembangan Kompetensi dan Metodologi Manajemen

Project / Program
1 Perencanaan project / program
8 Mengembangkan dan menerapkan metodologi standar
2 Mengelola satu project atau lebih
Memperkenalkan manajemen project/ program kepada
9
organisasi
Leading Change with Project Management

3 Mengelola sumber daya antara projects / programs

Mengembangkan kompetensi personel, termasuk menyediakan
4 Melakukan koordinasi antara projects / programs 10
pelatihan
5 Mengawasi dan mengontrol kinerja project / program Menyediakan pendampingan, konsultasi dan pelatihan untuk
11
para manajer project/program
6 Melaporkan kinerja project / program
Mengimplementasikan dan mengoperasikan sebuah sistem
7 Mengembangkan dan memelihara dasbor project / program 12
informasi project / program
13 Provide Training and Project Competency Development
 PMO Services according to Panduan PMO
Indonesia

Perencanaan Strategis/Dukungan Portfolio Layanan lainnya

13 Perencanaan Strategis/Dukungan Portfolio Mengemban tugas-tugas khusus untuk membantu para
26
manajer project/ program
14 Mengelola satu portfolio atau lebih
27 Mengelola hubungan dengan pelanggan / stakeholder
Mengidentifikasi, memilih, dan memprioritaskan
15 Merekrut, memilih, mengevaluasi, dan menentukan gaji manajer
projects/programs baru 28
project
16 Perencanaan kapasitas
Leading Change with Project Management

17 Memberikan masukan kepada manajemen puncak

18 Manajemen manfaat

19 Manajemen perubahan

Pengembangan/Pembelajaran Organisasi
20 Mengelola arsip dokumentasi project

21 Mengulas lessons learned

22 Melakukan audit project

23 Memonitor dan mengontrol kinerja PMO

24 Melaksanakan dan mengelola knowledge management

25 Mengelola kematangan project / program / portfolio

 Managing PMO

Kerangka Umum Panduan PMO Indonesia, disusun untuk membantu proses pembentukan dan pengelolaan
PMO yang fokus pada manfaat PMO bagi organisasi.
Leading Change with Project Management
Leading Change with Project Management

PMOPI Community
Overview
 Grow Together with Community

• The first community for PMO in Indonesia, in fact, in the

South-east Asian region.

• Our main objective is to become a learning, sharing, and

networking place for PMO professionals and enthusiast in
Indonesia.
Leading Change with Project Management

• Community based, not for profit organization.

• Since 2018, held many public and for members only

events with prominent local and international speakers.

• Published a book, titled “Panduan PMO Indonesia” in

December 2020.

• Find out more and grow with us, www.pmopi.id

 The First PMO Book for Indonesia

• Written by practitioners and academicians with proven

experiences in the fields.

• Based on global concepts with Indonesian context.

• Served as a guidance to setup and manage PMO that

focus on generating value for the organization.
Leading Change with Project Management

• Published and launched back in December 2020.

• Sold over 600 copies across Indonesia.

• Can be purchased from Tokopedia. Search ”Panduan PMO

Indonesia”, sold by PMOPI.

• Free one-year PMOPI membership for every book

purchase.
 DAPATKAN POTONGAN HARGA / CASHBACK
20% KHUSUS UNTUK EVENT WORKSHOP

• Kode Voucher : PMOPIKEMENKEU1

Leading Change with Project Management
 GET 2 FREE BOOK OF PANDUAN PMO INDONESIA

• Post in Instagram Story what you have learnt

about PM or PMO today and Tag @pmopi.info

• Deadline, today 13.00 WIB.

Leading Change with Project Management

• 2 winner with best posts will get free

”Panduan PMO Indonesia” book. Will be
announced on PMOPI Instagram account.
 PT MAGNA QAISE MANDIRI UTAMA
The Manhattan Square Mid Tower Building, 12th Floor
Jln. TB. Simatupang Kav 1-S
Jakarta Selatan - 12560

021 8064 1045 | 08111 901 565| akbar@magnaqm.com | www.magnaqm.com

Thank you
Leading Change with Project Management

Appendix: Project Management

Knowledge Areas
 SCOPE MANAGEMENT

The aspects required to be managed to ensure that Things to look out for

the project includes all the necessary work and only

• Incomplete scope identification
the work needed to successfully complete the • Not all stakeholders have the same
project. understanding on the project scopes
Leading Change with Project Management

definition
Processes
• Gold plating
• Scope creep
Define Control
Identify Validate the
project project
requirements deliverable
scope scope
 SCHEDULE MANAGEMENT

The aspect of managing the timely completion of the Things to look out for

project.
• Activities misidentified
• Poor duration estimates
• Uncareful schedule compression
Leading Change with Project Management

implementation
Processes

Estimate
Identify and sequence Develop Control
activities
project activities schedule schedule
duration
 COST MANAGEMENT

The aspect of managing the cost planning and Things to look out for

estimating, financing, funding, and controlling

• Poor cost estimates
project cost. • Not accounting for all costs
Leading Change with Project Management

Processes

Identify activities cost Develop budget Control budget

 QUALITY MANAGEMENT

Incorporating the organization's quality policy Things to look out for

regarding planning, managing, and controlling

• Misidentified quality requirements
project and product quality requirements to meet • Lack of quality planning and
stakeholders' objectives. preparation
Leading Change with Project Management

• Improper quality assurance and quality

Processes
control process

Plan project quality Quality assurance Quality control

 RESOURCES MANAGEMENT

Identify, acquire, and manage the resources needed Things to look out for

to complete the project successfully.

• Misidentify the activity resources
requirements
• Incompatible resources acquired with
Leading Change with Project Management

requirements
Processes
• Low team building and conflict
resolutions
Identify resources Acquire Develop and Control
required resources manage team resources
 COMMUNICATION
MANAGEMENT

Necessary to ensure that the information needs of Things to look out for

the project and its stakeholders are met.

• Misidentified the project
communication requirements
• Not adapting quickly to the changing
Leading Change with Project Management

environment and stakeholders'

Processes
requirements

Execute Monitor
Identify communication
communication communication
requirements
activities effectiveness
 RISK MANAGEMENT

Conducting risk management planning, Things to look out for

identification, analysis, response planning &

• Misidentified the project risks
implementation, and monitoring the project's risks. • Not regularly updating the risk register
• Not having the same understanding of
Leading Change with Project Management

project risks impact and probability

Processes
levels

Develop risk Implement

Identify project Prioritize Monitor
response risk
risks risks risks
plan response
 PROCUREMENT
MANAGEMENT

Necessary to acquire products, services, or results Things to look out for

needed from outside of the project team required to

• Not engaged with the procurement
complete the project. team
• Flawed agreements and contracts
Leading Change with Project Management

management
Processes
• Mismatching contract types with
project types
Monitor and
Execute
Develop procurement plan
procurement
control • Not choosing the right teaming
procurement
agreement
 STAKEHOLDER
MANAGEMENT

The processes required to identify the people, Things to look out for

groups, or organizations that could impact or be

• Misidentified stakeholders
impacted by the project and engage them in project • Flawed assumptions in stakeholder
decisions and execution. analysis
Leading Change with Project Management

• Not engaging stakeholders often

Processes

Stakeholder analysis
Monitor
Identify project and develop Stakeholder
stakeholder
stakeholders stakeholders engagement
engagement
register
 INTEGRATION
MANAGEMENT

The project leader's primary responsibility is to Things to look out for

ensure all aspects and elements required for project

• Uncareful delegation
completion are managed and performed to meet the • Poor monitoring and controlling
project objectives. • The project leader doesn't understand
Leading Change with Project Management

the high-level technical aspects of the

Processes
deliverable

Develop project Execute Monitor and

Close project
management plan project control project