A PTW (Permit to Work) Coordinator plays a crucial role in ensuring safety and compli-

ance in workplaces where potentially hazardous tasks are performed. The specific roles
and responsibilities of a PTW Coordinator may vary depending on the industry and or-
ganization, but the following are common duties associated with this role:

1. Reviewing Permit Requests:

 Receive and review permit requests from workers or departments planning to
perform high-risk or potentially hazardous tasks.
 Ensure that all necessary information is included in the permit request, such as
the nature of the work, location, tools, equipment, safety measures, and person-
nel involved.
2. Assessment and Risk Analysis:
 Conduct a thorough risk assessment to evaluate the potential hazards associated
with the requested work.
 Determine the necessary safety precautions, personal protective equipment (PPE),
and control measures to mitigate identified risks.
3. Authorization and Documentation:
 Approve or reject permit requests based on the risk assessment and compliance
with safety standards.
 Issue permits only when it is determined that the work can be conducted safely,
and all safety requirements are met.
 Maintain accurate and up-to-date records of all permits issued, including their
duration and any specific conditions.
4. Communication:
 Communicate with the requesting parties to clarify any safety concerns or issues
related to the permit.
 Ensure that all relevant personnel are aware of the approved permits and any as-
sociated conditions.
5. Safety Inspections and Monitoring:
 Conduct pre-work inspections to verify that the work area is prepared as per the
permit conditions and that all safety measures are in place.
 Monitor the progress of the permitted work to ensure ongoing compliance with
safety requirements.
6. Emergency Response:
 Develop and communicate emergency procedures in case of accidents, incidents,
or unexpected developments during the permitted work.
 Coordinate with emergency response teams and ensure they are aware of the
work being carried out.
7. Permit Closure:
  Confirm that the work is completed in accordance with the permit conditions and
that all equipment and tools have been safely removed.
 Close out the permit and ensure that all documentation is properly archived for
future reference.
8. Training and Awareness:
 Provide training and guidance to workers and supervisors on the proper use of
permits, safety procedures, and the importance of following established proto-
cols.
9. Continuous Improvement:
 Review and analyze incidents, near misses, and safety performance related to
permitted work to identify areas for improvement.
 Make recommendations to enhance safety protocols and procedures.
10. Compliance:
 Stay up-to-date with relevant safety regulations and industry standards to ensure
that the permit system remains in compliance with legal requirements.
11. Reporting and Documentation:
 Maintain comprehensive records and documentation related to the permit-to-
work system.
 Generate reports on permit usage, safety performance, and incidents as required
by the organization or regulatory authorities.
12. Coordination with Other Departments:
 Collaborate with other departments, including maintenance, operations, and con-
tractors, to ensure the safe execution of work within the facility.

The specific roles and responsibilities of a PTW Coordinator can vary depending on the
industry, the size of the organization, and local regulations. However, their primary focus
is always on ensuring the safety of personnel and the workplace during high-risk tasks.