Sangguniang Kabataan Operations Manual

… series of 2023

A Guide in Empowering our Young Local Officials in Nation-Building

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 Acknowledgement

The National Youth Commission sincerely thanks all those who contributed
to this Operations Manual.

Special appreciation goes to our agency partners, including the Department

of the Interior and Local Government, the Local Government Academy, the
UP National College of Public Administration and Governance, and the
Development Academy of the Philippines, for their invaluable expertise
and support.

We are especially grateful to the Sangguniang Kabataan (SK) Officials who

shared their valuable insights and inputs. Your commitment to
empowering the youth is truly commendable, and we look forward to
continued collaboration for a brighter future.

Lastly, we humbly acknowledge the guidance and provision of our

Almighty God.

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 Preface

The Sangguniang Kabataan (SK) works with various stakeholders ranging

from their youth constituents, local government units (LGUs), national
government agencies and even civil society organizations. In working with
these myriads of sectors, it necessitates the need to guide our young
leaders in government with the most appropriate tools, systems, policies
and guidelines for them to be able to fulfill their responsibilities.

The presence of an operations manual can serve as a fundamental

resource that can inform the SK officials of what they can do, how they
can do it, whom to engage and how to fulfill its duties and obligations as
an elected official. The document can also serve as a reference material on
what opportunities are available for the SK to maximize their leadership
and enable youth development in the community.

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 Foreword

The SK operates in conjunction with the establishment, empowering and

identification of functions and responsibilities of the National Youth Commission
(NYC) as stipulated in Republic Act No. 8044. This is substantiated with the
passage of the Republic Act No. 10742 or known as Sangguniang Kabataan Reform
Act of 2015, as amended by RA No. 11768. This piece of legislation highlights
significant technical and capability support initiatives of the agency to the SK
stakeholders in the following areas:

1. Implementation of the conduct of the Mandatory and Continuing

Training Programs for the Sangguniang Kabataan (SK) officials;
2. Formulation of guidelines and policies that will govern the
operations of the Sangguniang Kabataan officials;
3. Monitoring and documentation of youth-related local processes;
and
4. Introduction of direction-setting and institutionalization.

To translate the spirit of the law meaningfully, there is a need to craft an SK

Operations Manual (SK-OM) that responds to the pressing needs, concerns and
desires of SK officials, Local Youth Development Officers (LYDOs), Local Youth
Development Councils (LYDCs), local government units, and related national
government agencies.

Given the dynamics, recent developments, and changes to policies, guidelines,

and protocols on how the SK operates, functions and perform responsibilities, it is
inevitable to revise, innovate and revitalize the existing manual of operations.

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 Table of Contents
THE SANGGUNIANG KABATAAN ENVIRONMENT ................................................. 10
A. Nature, Background, and Context ................................................................................ 10
B. Historical Development ................................................................................................. 11
C. Legal Bases: Youth in Governance ............................................................................... 12
D. Qualifications and Elections ...................................................................................... 14
E. Service, Benefits and Privilege ...................................................................................... 16
F. Roles, Functions and Powers......................................................................................... 17
G. Terms of Office and Succession ................................................................................. 20
H. Structure and Mechanism .......................................................................................... 24
I. Programs and Initiatives ................................................................................................ 27
J. The World of Sangguniang Kabataan .......................................................................... 29
K. The Universe of Sangguniang Kabataan ..................................................................... 32
THE SANGGUNIANG KABATAAN EXPERIENCE ........................................................ 36
A. The Mandatory Training Program (Revised IRR, Rule V, Section 31) .................... 36
B. The Continuing Training Program (Revised IRR, Rule V, Section 31).................... 55
THE SANGGUNIANG KABATAAN ADMINISTRATION........................................... 56
A. The Local Youth Development Plan ............................................................................ 56
B. The Comprehensive Barangay Youth Development Plan ........................................ 57
C. The Annual Barangay Youth Investment Program ................................................... 58
D. Stages of LYDP, CBYP and ABYIP Formulation .................................................... 59
E. Financial Independence and Administration ............................................................. 66
F. Sangguniang Kabataan Resource Mobilization.......................................................... 71
G. Monitoring, Evaluation and Reporting of Programs ............................................. 75
H. Sangguniang Kabataan Competencies ..................................................................... 80
References................................................................................................................................... 83
Index ............................................................................................................................................ 86
Glossary ...................................................................................................................................... 88
ANNEXES ................................................................................................................................... 96
Annex 1. Suggested SK Calendar of Activities ...................................................................... 96

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Annex 2. Notes on Facilitating Meetings ................................................................................ 97
Annex 3. Directory of NYC Area Offices.............................................................................. 101
Annex 4. Annual Youth Development Action Plan ............................................................ 102
Annex 5. Annual Barangay Youth Investment Program ................................................... 103
Annex 6. Sample Annual Barangay Youth Investment Program ..................................... 104
Annex 7. Comprehensive Barangay Youth Development Plan ........................................ 105
Annex 8. Sample Comprehensive Barangay Youth Development Plan .......................... 106
Annex 9. Local Youth Development Plan ............................................................................ 107
Annex 10. Sample Local Youth Development Plan ............................................................ 108
Annex 11. Monitoring Templates – M&E Form No. 1 ........................................................ 109
Annex 12. Monitoring Templates – M&E Form No. 2 ........................................................ 111
Annex 13. Monitoring Templates – M&E Form No. 3 ........................................................ 113
Annex 14. Youth Profiling Form – Template Letter............................................................ 115
Annex 15. Youth Profiling Form – Informed Consent Form ............................................. 116
Annex 16. Youth Profiling Form – KK Survey Questionnaire .......................................... 117
Annex 17. Youth Profiling Form – KK Youth Profile Summary Report .......................... 118

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 List of Acronyms

ABC Approved Budget Contract NSTP National Service

ABYIP Annual Barangay Youth Training Program
Investment Program PB Punong Barangay
BT Barangay Treasurer PCYA Presidential Council for
M/CYDP Municipal/City Youth Youth Affairs
Development Plan Philhealth Philippine Health Insurance
CBYDP Comprehensive Barangay Corporation
Youth Development Plan PKKB Pambansang Katipunan ng
CCA Climate Change Adaption Kabataang Barangay
COA Commission on Audit PYDC Provincial Youth
COMELEC Commission on Elections Development Council
CYDC City Youth Development PYDP Philippine Youth
Council Development Plan
CYSD Committee on Youth and SB Sangguniang Barangay
Sports Development SK Sangguniang Kabataan
DILG Department of the Interior and TFYD Task Force on Youth
Local Government Development
DRRR Disaster Risk Reduction and YORP Youth Organizations
Resiliency Registration Program
GAD Gender and Development
KB Kabataang Barangay
KK Katipunan ng Kabataan
LCE Local Chief Executive
LDP Local Development Plan
LGOO Local Government
Operations Officer
LGU Local Government Unit
LYDC Local Youth Development
Council
LYDO Local Youth Development
Office
YDO Youth Development Officer
LYDP Local Youth Development
Plan
M&E Monitor and Evaluation
MOM Minutes of Meeting
MYDC Municipal Youth
Development Council

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 Framework of the Manual

The theory of change and its framework on program evaluation shall

guide the process of re-orienting the Sangguniang Kabataan Operations
Manual.

This framework, as designed by its major proponent Carol Weiss

(1995), advances two major agenda in creating effective intervention,
planning, and strategic leadership. One, it argues that the goals of an
initiative must be examined and integrated in the planning process. The
SK operations manual provides specific outputs and outcomes in various
activities that elected youth officials implement. Hence, the goals of each
program must be aligned and determined in relation to the expected
output.

Second, the forms and types of changes that an organization or

entity adapts must be in consonance with emerging issues, challenges,
and conditions. This is a vital reason for the re-alignment of the SK Manual
of Operations to confront the recent development in policies and guidelines
concerning the activities, mandates and carrying out of the SK officials.

Specifically, the revitalized operations manual document shall be

presented following the scheme on the theory of change below:

Implementation
Output Outcome Impact
Strategies

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 Utility Guide of the Manual

This manual intends to guide the SK officials in the performance of their

duties and responsibilities as public servants. It is imperative that this document
outlines a mixture of concepts and practices in leading the young people in the
country. The manual elucidates principles in youth governance with specific
practical insights and materials. In this way, youth leaders can utilize this
document in a handy manner.

As a short guide, this manual shall be utilized with the following steps in
mind:

a. Always begin with the correct understanding of definitions of concepts

and principles. Conceptualization is an important exercise in the proper
identification of actions when confronted with a task or responsibilities.
b. Always refer to the primary laws, agency orders and other guidelines
when in doubt of a certain issue or problem challenging the exercise of
power and authority.
c. Always refer to your local youth development council, officers and
other stakeholders at the local government unit when preparing
documents. The examples provided here are generic templates
harnessed from the different agency directives. It is wise to validate and
verify with your locality if the same forms and materials are acceptable.
d. Always create a connection with local agency offices in your city or
municipality especially in the exercise of sensitive matters like finances,
resource mobilization, capacity development and ethical
considerations.

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THE SANGGUNIANG KABATAAN ENVIRONMENT

Youth participation in governance is a powerful and functional strategy in

achieving national development. It has changed the traditional approach in managing
our society by adults. The SK serves as a platform for empowering young people in the
Philippines. This is realized through the enactment of the SK Reform Act of 2015 that
affirms the concrete role of the Filipino youth in nation-building. Through this law, the
SK has been reinvigorated as it is given mechanisms and opportunities to achieve
meaningful contribution in government. To better guide our young leaders in the spirit
of this policy, this operations manual was crafted. Specifically, this framework of SK
actions intends to:

General Objective:
Guide SK officials and relevant stakeholders in the recognition and performance
of duties, functions, and responsibilities as youth leaders in the community.

Specific Objectives:
a. Provide a clear, precise, and concise process flow that will guide SK
officials in the effective and efficient execution of day-to-day
management of affairs;
b. Enumerate duties, obligations, and responsibilities of an SK official
along with the expected documentation to enable proper actions;
c. Articulate principles and practices that SK officials should know in
fulfilling mandated work;
d. Cultivate social, moral, ethical, and civic values among SK officials in
relating to relevant agencies and stakeholders.

A. Nature, Background, and Context

The SK is the basic governing body of the Katipunan ng Kabataan (KK). It

is composed of youth leaders elected by their constituents to represent them and
deliver expected youth focused services in the barangay. In many occasions, the
KK comprises various sectors where the young people in the community are found
like students, church-based, interest groups, out-of-school and young
professionals.

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 The Local Government Code of 1991 ensures direct participation of the
youth in local governance, through the SK, in two mechanisms. One, the young in
the barangay are empowered to legislate policies, programs and activities
involving the welfare of the youth members in the community. Two, SK elected
officials spearhead the implementation of these program initiatives. Through these
opportunity structures, youth leaders can shape and control actions and policies
rather than mere imposition upon them.

The institution of the SK paved the way for autonomy among the youth and
their selected leaders in pursuit of their welfare. Policies and laws establishing the
organization in government provide an avenue for the youth in the barangay to
articulate interests, shape decisions and contribute to driving community
development.

B. Historical Development

The SK has evolved through time. To wit:

Significant Year Milestones

1975 Kabataang Barangay was instituted through Presidential
Decree 684
1977 Pambansang Katipunan ng Kabataang Barangay was
formed by virtue of Presidential Decree 1191
1987 Konsultahang Kabataan was organized on a national scale
Presidential Council for Youth Affairs was created through
Executive Order 274 that replaced Kabataang Barangay
1991 Sangguniang Kabataan was formed through the enactment
of the Local Government Code
1992 The first election of the Sangguniang Kabataan was held
1995 The National Youth Commission was formed through the
enactment of the Youth in Nation-Building Act
2002 The SK Charter was amended through the enactment of
Republic Act 9164
2005 Republic Act 9340 was legislated setting SK election to
October 2007
2007 Attempts to postpone SK elections happened through
House Bill 2417
2013 The enactment of Republic Act 10632 led to the
postponement of the 2013 SK elections

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 2015 The enactment of Republic Act 10656 led to the
postponement of the 2015 SK elections
2016 Republic Act 10742 or the Sangguniang Kabataan Reform
Act was signed into law instituting major reforms in the
Sangguniang Kabataan
2017 Republic Act 10952 was enacted which set the schedule of
the synchronized Barangay and Sangguniang Kabataan
Election on May 2018
2018 The first election under RA 10742 was conducted and
marked the return of the SK
2022 Republic Act 11768 was signed into law instituting
additional reforms in the Sangguniang Kabataan
2023 The second election under RA 10742, now amended, was
conducted

C. Legal Bases: Youth in Governance

The Sangguniang Kabataan that we know today managed to emerge from

various legal sources. It includes but is not limited to the following:

1. Kabataang Barangay (KB). The first of its kind that allows direct participation
of the youth in government. Through the proclamation of Presidential Decree
No. 684 by Ferdinand Marcos in 1975, the young people were given the
opportunity to serve in government. Mostly, the youth here are those
belonging to ages 15 to 18 years old.

2. Pambansang Katipunan ng Kabataang Barangay (PKKB). Youth

participation in governance was further expanded under the proclamation of
Presidential Decree No. 1191 in 1977. It created a unit supervised by the Office
of the President that supervised the welfare of young people in the country.
Significantly, the age group of those considered youth was increased to 21
years old. Moreover, this executive policy engendered the implementation of a
Youth Development Training Program that cultivated values and abilities
among the youth to be effective leaders.

3. Presidential Council for Youth Affairs (PCYA). Replacing the Kabataang

Barangay, the PCYA was formed through the pronouncement of Executive
Order 274 in 1987. It is the product of the Konsultahang Kabataan that

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 deliberated the need for convergence among youth organizations and
stakeholders.

4. Sangguniang Kabataan (SK) and Katipunan ng Kabataan (KK). The passage

of the Local Government Code in 1991 ushered the opportunity among the
young to participate in government directly. It is the same landmark law that
created the Sangguniang Kabataan and the Katipunan ng Kabataan. In 1995,
the PCYA was replaced by the creation of the National Youth Commission. The
agency supervised by the Office of the President that serves as the secretariat
and policy arm of the Sangguniang Kabataan.

Sangguniang Kabataan: Renewed and Reinvigorated

Over a decade that the SK has been institutionalized, it succumbed to

criticisms of ineffectiveness in legislating and implementing relevant policies and
programs to enhance the welfare of the young people in their barangays (UNICEF,
2007). To specify, the following doubts were thrown:

1. The SK is an impotent mechanism that has limited capability to harness

youth participation in governance (Press Release, Senate of the
Philippines, 2008);
2. The SK was sink in allegations on graft and corrupt practices through
the inefficient performance of duties and responsibilities among SK
officials (SK Reform and Empowerment Coalition, 2010);
3. The structure of the SK was a fertile ground for the acquisition of
corruption activities, exposure to political dynasties and ineffective
breeding environment for future leaders (Bacani, 2014);
4. The elected SK officials do not have the legal capacity to enter into
agreements because of age, may not effectively carry out obligations due
to limited experience, and fall short of wisdom necessary to govern the
community effectively (Danao, 2015).

To resolve these issues and challenges that haunted the SK, the NYC and
some relevant agencies of government were quick in advancing remedies. On 15
January 2016, efforts came to fruition through the passage of the Republic Act (RA)
No. 10742 or the Sangguniang Kabataan Reform Act of 2015. The primary goal of
this national policy is to usher the important role of youth participation in nation-
building by cultivating better citizens through the values of patriotism, honor,
service, and volunteerism. Significant reforms include but are not limited to the
following:

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 1. adjustment of age range among SK officials;
2. inclusion of anti-political dynasty clause;
3. provision of financial independence;
4. establishment of the Local Youth Development Office (LYDO);
5. implementation of the mandatory and continuing training among
elected SK officials; and,
6. making the Linggo ng Kabataan a mandatory event.

Moreover, RA No. 11768, or “An Act Strengthening the Sangguniang

Kabataan, Institutionalizing Additional Reforms to Revitalize Youth Participation
in Local Governance and by Providing Honorarium, Other Benefits, and
Privileges, Amending for the Purpose Certain Sections of Republic Act No. 10742,
otherwise known as the Sangguniang Kabataan Reform Act of 2015” was signed
last May 06, 2022. The law introduced significant reforms to strengthen the
Sangguniang Kabataan, by providing the following:

1. provision of honorarium for SK officials, including SK Treasurers, and

SK Secretaries;
2. allowing additional honorarium and benefits, such as hazard pay, social
welfare contributions at the discretion of their Local Government Unit;
3. exemption from all components of the National Service Training
Program (NSTP);
4. entitlement to appropriate Civil Service Eligibility;
5. representation of the SKs at the National Youth Commission and NYC
National Advisory Council;
6. clarified roles and functions of the SK Pederasyon; and
7. prescription of additional priority programs, projects, and activities
(PPAs) under the SK Fund.

D. Qualifications and Elections

D.1. Qualifications of Candidates

Under the Revised Implementing Rules and Regulations of the SK Reform

Act of 2015, as amended by R.A. No. 11768 (Rule II, section 10), youth leaders can
be elected or appointed if the following qualifications have been met:

1. A citizen of the Philippines;

2. A qualified and registered member of the Katipunan ng Kabataan;

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3. 18 years of age but not over 24 years and 0 day old on the day of the
election, and 18 years of age but not over 30 years old in the case of the
SK Secretaries and SK Treasurers;
4. A resident of the barangay for not less than one (1) year immediately
preceding the day of the election; and,
5. Able to read and write in Filipino and English or the local dialect used
in the barangay to which he/she is to be elected or appointed.

However, these qualifications may be limited by the following conditions:

1. A candidate must not be related, during the period of his/her

candidacy, and on the effective day of his/her election or appointment,
to within the second civil degree of consanguinity or affinity to any
incumbent elected regional, provincial, city, municipal, or barangay
official in the locality where he/she seeks to be elected or will be
appointed; and,
2. A candidate must not have been convicted by final judgment of any
crime involving moral turpitude.

D.2. Registration and Election

Any young person who aspires to serve in the barangay as an SK official

should file for candidacy with the Commission on Elections (COMELEC)
during the prescribed period. This is similar to the required registration for
the youth in the barangay to be able to vote during the elections. A review
of the policies on registration is enumerated below:

1. The rules and procedures to be followed in the registration of voters, in

relation to the SK election, are listed in the COMELEC existing
implementing rules and regulations Rule II, Section 4(a), p. 2).
2. In the next regular SK election, COMELEC shall set a period for the
members of the KK to be able to register, such time include Saturdays
and Sundays, and in no case be less than one (1) calendar month prior
to the day the elections are held.
3. Any subsequent registration relevant to the system of continuing
registration shall be governed by R.A. No. 8189 (Chapter 7, Section 31,
p. 17).

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E. Service, Benefits and Privilege

Any SK official in good standing, whether elected or appointed, is entitled to the

following benefits and privileges (Revised IRR of R.A. No. 10742, as amended by R.A.
No. 11768, Rule II Section 16):

1. Exemption from payment of tuition and matriculation fees while

enrolled in any public tertiary school including state colleges and
universities, and those locally funded public educational institutions
within or nearest to their area of jurisdiction;
2. Exemption from taking any component of the National Service Training
Program (NSTP) course. Instead of taking this subject area, the
concerned SK officials must submit written reports, preferably with
photographs or any related documentation, of their participation in the
implementation of programs, projects, and activities as outlined in the
Annual Barangay Youth Investment Program (ABYIP);
3. Excused from attending regular classes, if they are currently enrolled in
any school, whenever attending to their regular or special SK meetings,
and the Sangguniang Barangay (SB) sessions, in the case of the SK
Chairperson;
4. Provided with Philippine Health Insurance Corporation (PhilHealth)
coverage by the National Government;
5. Be entitled to monthly honorarium, chargeable against the SK Funds.
The monthly honorarium for SK Members, SK Treasurers and SK
Secretaries shall not exceed the monthly compensation received by their
SK Chairperson, and that no more than twenty-five percent (25%) of the
SK Funds shall be allocated for this purpose, pursuant to DBM Local
Budget Circular No. 148, series of 2022;
6. Be entitled to additional honorarium, social welfare benefits, and hazard
pay at the discretion of their local government units;
7. Be entitled to the appropriate civil service eligibility, based on the years
of service to the barangay pursuant to the rules and regulations of the
Civil Service Commission;
8. Receive actual travel expense reimbursements as may be authorized by
law and subject to the availability of funds for travel directly related to
the performance of their functions as SK officials and only as supported
by travel order duly approved by the Punong Barangay in case of the
SK Chairperson, or by the SK Chairperson, in case of the other SK
officials; and,

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 9. The SK Chairperson, subject to the requirements and limitations
provided by law, shall receive the same privileges enjoyed by other SK
officials.

F. Roles, Functions and Powers

Elected or appointed Sangguniang Kabataan officials shall exercise the following

roles, functions, and powers:

F.1. The Katipunan ng Kabataan (Revised IRR of RA No. 10742, as amended by

RA No. 11768, Rule II, Section 5)

1. Elects the SK Chairperson and seven (7) SK members;

2. Serves as the highest policy-making body that decides on matters
affecting the youth in the barangay. Hence, the SK must consult and
secure the concurrence of the majority of the KK members in the
formulation and approval of all its policies, plans, programs, and
activities that can promote the welfare of the youth such as the
Comprehensive Barangay Youth Development Plan (CBYDP).

F.2. The Sangguniang Kabataan (Revised IRR Rule II, Section 8)

1. Formulates the Comprehensive Barangay Youth Development Plan

(CBYDP), a three (3) year rolling plan created in consultation and
concurrence of KK. This plan is the basis for preparing the Annual
Barangay Youth Investment Program (ABYIP);
2. Appoint a Treasurer and Secretary within sixty (60) days from the
assumption of the elected SK Officials. They shall be appointed by the
SK Chairperson subject to the concurrence of all the SK Members;
3. Draft their Internal Rules of Procedures which shall govern the
organization and operation of the SK. This shall also be drafted within
60 days from the assumption of office;
4. Set the schedule of the regular SK meetings and KK Assemblies, to be
accomplished within 60 days from their assumption of office;
5. Approves the annual budget of the ABYIP – as well as any supplemental
budget upon the availability of SK funds;
6. Promulgates resolutions to carry out the objectives of the CBYDP and
the applicable provisions of R.A. No. 10742 and R.A. No. 11768 and its
IRR;

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 7. Initiates and implements, through coordination with any national
government agency and/or any private or non-government institution,
programs and projects promoting the general welfare, development,
and empowerment of the youth;
8. Holds fund-raising activities that are aligned with the CBYDP and
ABYIP;
9. Creates regular or special committees;
10. Submits annual and terminal program accomplishments and financial
reports to the Sangguniang Barangay, to be also presented during the
assembly of the Katipunan ng Barangay. The same reports are
submitted likewise to supervising agencies of government like the Local
Government Operations Officer (LGOO), the Local Youth Development
Council (LYDC), the Commission on Audit (COA), and the NYC;
11. Partners with the LYDC in planning and executing projects and
programs for specific advocacies;
12. Conducts youth profiling while establishing, maintaining, and updating
a database of youth members, pursuant to DILG Memorandum Circular
No. 2022-033. In this way, there is a guarantee of submission of
information to the NYC enabling smooth transition in the next set of
elected or appointed SK officials;
13. Assists in the establishment and registration of youth organizations and
youth serving organizations following the guidelines articulated by the
NYC;
14. Adopts and implements a policy on full public disclosure of all
transactions and documents entered by the SK officials to protect public
interest in accordance to the guidelines pronounced by the DILG
through Memorandum Circular No. 2023-068;
15. Authorizes the SK Chairperson to enter into contracts on behalf of the
Sangguniang Kabataan;
16. Complies with the requirements on posting bonds and other related
financial concerns by the SK Chairperson and Treasurer;
17. Exercises other powers in the performance of related functions as may
be prescribed by law or an ordinance, and/or maybe delegated by the
Sangguniang Barangay and NYC.

F.3. The Sangguniang Kabataan Chairperson (Revised IRR of RA No. 10742, as

amended by RA No. 11768, Rule II, Section 13)

1. Serves as the ex-officio member of the Sangguniang Barangay (SB);

2. Acts as the Chairperson on the Committee on Youth and Sports
Development of the concerned SB;

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 3. Calls and presides over meetings of the Sangguniang Kabataan and the
assembly of the Katipunan ng Kabataan, and votes on occasions where
there is a stale situation on issues under deliberation. However, the SK
Chairperson cannot participate in the voting process when he/she is
involved in a disciplinary action. In this scenario, the highest-ranking
SK member presides over the proceedings;
4. Takes the lead in the formulation of the CBYDP together with the
preparation and implementation of the ABYIP;
5. Ensures proper implementation of policies, programs, and initiatives in
coordination with the SB and C/MYDC;
6. Signs required documents like youth development plans, financial
documents, and related warrants or checks drawn from SK funds;
7. Exercises overall supervision on affairs and activities of the SK and KK
and other related official conduct of youth members and constituents;
8. Coordinates with the Sangguniang Barangay and youth organizations
concerning programs and projects requiring implementation,
monitoring and evaluation;
9. Exhibits power and authority in the performance of other relevant
duties and functions that a law or an ordinance may prescribe.

F.4. The Sangguniang Kabataan Member

1. Formulates and enacts youth related policies and programs following

the form of a resolution;
2. Assists the SK Chairperson in the performance of powers, functions, and
duties in the barangay;
3. Serves as the head of the various Sangguniang Kabataan committees;
4. Presides over the committee meetings, similar SK meetings and KK
gatherings in the absence of the SK Chairperson; and,
5. Performs relevant duties and functions as an SK official pursuant to a
law or an ordinance.

F.5. The Sangguniang Kabataan Secretary (Revised IRR of RA No. 10742, as

amended by RA No. 11768, Rule II, Section 14)

1. Keeps all documents relevant to the SK policies, programs and

initiatives in the barangay. The secretary is primarily task to prepare and
organize all records and relevant documentation materials of the SK, the
KK and other youth organizations. He/she ensures the submission of
documents to the NYC and succeeding SK officials;

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 2. Makes all documents pertaining to SK transactions, agreements and
programs available to the public. He/she is responsible for the posting
of official documents in the designated conspicuous places within the
jurisdiction of the barangay. These documents include (a) all resolutions
approved by the SK, (b) project reports, and (c) the copies of CBYDP and
ABYIP;
3. Furnish all offices, institutions, entities, and maybe individuals
concerned with relevant SK documents;
4. Prepare, organize and disseminate all minutes of the meeting of the SK
gatherings and KK assemblies.

F.6. The Sangguniang Kabataan Treasurer (Revised IRR of RA No. 10742, as

amended by RA No. 11768, Rule II, Section 15)

1. Takes in custody all the properties and funds of the SK;

2. Collect, receive and account any financial contributions and material
resources intended for the use of SK and KK in the barangay;
3. Serves as co-signatory in all bank transactions involving SK funds;
4. Disburses SK funds in accordance with the approved annual and
supplementary budget;
5. Certifies the availability of SK funds in relation to projected expenses;
6. Submits certified and detailed Statements of Actual Income and
Expenditures (SOAIE) to the SK and SB;
7. Makes available copies of the SOAIE in at least three (3) conspicuous
areas of the barangay;
8. Prepares written financial report of all SK funds and craft an inventory
of properties under custody. Financial reports are also made available
to the SK and the SB.

G. Terms of Office and Succession

G.1. Term of Office (Revised IRR of RA No. 10742, as amended by RA No. 11768,
Rule II, Section 11)

1. Elected SK officials shall hold office for a fixed term of three (3) years,
unless otherwise provided by law, 1from the day of the election. An
elected official may be removed or may resign from office. Elected

1The term of office for officials elected in the 2023 Barangay and SK Elections will be limited to 2025, in accordance
with the Supreme Court ruling in GR Nos. 263590 and 263673 regarding the constitutionality of RA 11935.

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 officials are also entitled for re-election in the possession of all
qualifications;
2. The SK appointed secretary and the treasurer are considered co-
terminus with the appointing authority unless subjected to removal
from office;
3. Any elected official during his/her term of office exceeds the age of 24
years is allowed to continue service until the remaining portion of his
term.

G.2. Appointment of SK Secretary and Treasurer (Revised IRR of RA No. 10742,

as amended by RA No. 11768, Rule II, Section 7and Section 13f)

1. The SK Chairperson appoints a secretary and treasurer from the KK

upon the concurrence of all the members.
2. The appointment of a secretary and treasurer shall only become
effective upon the concurrence of a majority of all SK members, as
evidenced by their signatures on a resolution issued for such
appointments.
3. A copy of the resolution indicating the appointment shall be submitted
to the Office of the LGOO.

G.3. Vacancies of Office (Revised IRR of RA No. 10742, as amended by RA No.

11768, Rule II, Section 18)

1. Any elected official of the SK may, after due process, be suspended, for
not more than six (6) months or removed from office by a majority vote
of all members of the Sangguniang Panlungsod or Sangguniang Bayan
which has jurisdiction over the barangay of the concerned SK official;
2. The following are the grounds for suspension or removal from office:
a. absence from the regular SK meetings without valid cause for
two (2) consecutive meetings or accumulated absences of four (4)
days within a period of twelve (12) months.

NOTE: Valid cause includes, but is not limited to, illness as

certified by a public health officer; natural or human-induced
disaster; and attendance to trainings, seminars, and workshops
related to her/his duties and functions as an SK official.

b. failure of the SK Chairperson to convene the regular assembly of

the Katipunan ng Kabataan in two (2) consecutives times;

21
 c. failure of the SK Chairperson to convene the regular SK meetings
for three (3) consecutive months;
d. failure to formulate the Comprehensive Barangay Youth
Development Plan (CBYDP) and the Annual Barangay Youth
Investment Program (ABYIP) or approve the annual budget
within the prescribed period of time without justifiable reason;
e. failure to implement programs and projects outlined in the
ABYIP without justifiable reason as evaluated by the Local Youth
Development Council;
f. four (4) consecutive absences of the SK Chairperson during the
regular Sangguniang Barangay sessions without valid cause;
g. conviction by final judgment of a crime involving moral
turpitude; and violation of existing laws against graft and
corruption and other civil service laws, rules, and regulations;
and
h. failure in the discharge of his/her duty or has committed an
abuse of authority.

3. The suspension or removal of an SK elected official shall be final and

executory.

G.4. Succession of Office (Revised IRR of RA No. 10742, as amended by RA No.

11768, Rule II, Section 19)

G.4.1. Vacancy in the Office of the SK Chairperson

1. The Office of the SK Chairperson may be declared vacant under the
following circumstances, (a) refusal to assume office, (b) failure to
fulfil the qualification requirements, (c) voluntary resignation, (d)
death, (e) incapacitated, or (f) removal from office. In case of
vacancy, the following actions must be undertaken so that service to
the youth may not be hampered:

a. The SK member who obtained the highest votes in the most

recent elections assumes the Office of the Chairperson of the
Sangguniang Kabataan for the remaining period of office of
the incumbent.

b. In the event that the first SK member refuses to assume office

for a reason as stipulated in Section 10, then the next member
with the highest votes obtained in the most recent elections
assumed office for the remaining terms of the incumbent.

22
 NOTE: After the vacancy have been filled, the SK chairperson
shall, within thirty (30) days, call for a special KK assembly to
elect an SK member to complete the membership of said
sanggunian. Such special assembly shall be coordinated with
the Office of the LGOO and the Election Officer of the
municipality or city where the concerned barangay belongs.
Such SK member shall hold office for the unexpired portion
of the term of the vacant seat.

2. If the reason for the vacancy in the office of the SK Chairperson does
not fall under the conditions enumerated above, the city or
municipal mayor of the concerned barangay shall appoint an
Officer-in-Charge (OIC) from a list of at least three (3) nominees as
submitted by all the SK members. Provided, further, that the
appointed OIC must meet the qualifications set under Section 10 of
the revised IRR.

G.4.2. Filling of Permanent Vacancies in SK Members

1. Permanent vacant positions in SK members can be filled up through a

special election or through the KK Assembly.

2. The vacancy shall be filled up though a special election under the

following instances:

i. Where the number of SK officials who were elected and qualified

is less than the required quorum. In this case, the SK Chairperson
shall notify, within twenty (20) working days from assumption
to office, the Local DILG, Office of the Election Officer, and or
NYC;
ii. Where no SK official has been elected at all as nobody filed the
necessary Certificate of Candidacy, or no candidate has qualified.
The Mayor and/or the Local DILG shall notify the Office of the
Election Officer within twenty (20) working days from the
elections.

3. The vacancy shall be filled up through the KK Assembly if the vacancy

for an SK Member happens during the term of office. It shall follow the
procedure prescribed by the DILG in a separate issuance.

23
H. Structure and Mechanism

The Sangguniang Kabataan in government follows an organized structure and

mechanism. To illustrate, the following procedures must be observed.

H.1. Pederasyon ng mga Sangguniang Kabataan (Revised IRR of RA No. 10742,

as amended by RA No. 11768, Rule II, Section 22-23)

1. The Pederasyon ng mga SK shall be organized across the different levels

of government. It is required by law that each municipality or city, and
province form the Pederasyon according to the following arrangements:
a. Pambayang Pederasyon ng mga SK shall comprise the SK
Chairpersons of each barangay within the municipality;
b. Panlungsod na Pederasyon ng mga SK shall comprise the SK
Chairpersons of each barangay within the city;
c. Panlalawigang Pederasyon ng mga SK shall comprise the SK
Presidents of the Pambayan and Panlungsod na Pederasyon ng
mga Sangguniang Kabataan.
2. The Pederasyon ng mga SK in every level should elect amongst
themselves a President, a Vice-President, a Treasurer, a Secretary, and
other officers as necessary.
3. The LGOO in the city or municipality, and province may coordinate
with the Election Officer to facilitate the conduct of elections. Elections
must be conducted within 15 days from the SK elections for cities or
municipalities and within 30 days for provinces.
4. In the event that the President of the SK Pambayan or Panlungsod gets
elected as President of the SK Panlalawigang Pederasyon, the Vice-
President of the Pambayan or Panlungsod shall perform the duties and
functions of the President in the respective Pederasyon.
5. There shall be no SK official allowed to serve in a concurrent capacity as
President of the Panlalawigang Pederasyon and Pamabayan or
Panlungsod.
6. The elected SK Federation President in every level shall perform the
following duties and obligations:
a. serves as the ex-officio member of the local sanggunian;
b. acts as the Chairperson of the Committee on Youth and Sports
Development;
c. serves as a regular member of the different committees in the said
sanggunian; and

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 d. convenes the Local Youth Development Council (LYDC) every
quarter to conduct consultative meetings with various youth
organizations.

H.2. Representatives to the National Youth Commission (Revised IRR Rule II,
Section 24)

1. The presidents of the Panlalawigang Pederasyon ng mga Sangguniang

Kabataan and the presidents of the Panlungsod na Pederasyon ng mga
Sangguniang Kabataan of highly urbanized cities (HUCs) and
independent component cities (ICCs) shall elected among themselves, a
representative who shall sit as an ex-officio member of the National
Youth Commission.

2. Moreover, the same group of SK Pederasyon Presidents shall elect,

among themselves, one (1) representative from Luzon, one (1)
representative from Visayas, and one (1) representative from Mindanao
to serve as members of the Advisory Council created under Section 14
of R.A. No. 8044.

3. The National Youth Commission shall promulgate supplemental

guidelines for these elections.

H.3. The Local Youth Development Council (LYDC) (Revised IRR of RA No.
10742, as amended by RA No. 11768, Rule III, Section 25)

H.3.1. The Establishment of an LYDC

1. The Local Youth Development Council shall be formed in every

municipality, city, or province. It shall be headed by the SK President in
each level to be known as the Provincial Youth Development Council
(PYDC), City Youth Development Council (CYDC), and the Municipal
Youth Development Council (MYDC).
2. The LYDC shall consist of a minimum of five (5) and a maximum of
nineteen (19) representatives elected from registered youth organizations
or youth-serving organizations in each locality.
3. Moreover, the duly elected presidents or vice presidents of the SK
Pederasyon shall automatically become members of the municipal, city and
provincial youth development councils, respectively. The SK Pederasyon

25
 president, or in her/his absence, the vice president shall convene the
council and shall preside over all its meetings.
4. The LYDC must enable the widest multisectoral youth participation in local
governance.

H.3.2. Selection of LYDC Members

1. Notify all the Presidents or Heads of the registered youth organizations or

youth serving organizations within forty-five (45) days after the
Sangguniang Kabataan elections.
2. Convene an assembly of the Presidents, Heads or Representatives of the
various youth organizations in a public venue.
3. Select from the participating organizations through consensus mode or
secret ballot at least five (5) but not more than nineteen (19) representatives.
who shall serve a term of three (3) years.

H.3.3. Duties and Functions of the LYDC

1. Serve as the core of the advocacy on youth participation in nation-
building and youth empowerment;
2. Finalize the three (3) year LYDP that is anchored in the PYDP and the
development plans of the local government units;
3. Monitor and evaluate the implementation of the Local Youth
Development Plan; and
4. Perform such other functions as may be prescribed by law or ordinance.

H.4. The Local Youth Development Office (LYDO) (Revised IRR of RA No.
10742, as amended by RA No. 11768, Rule IV, Section 27)

H.4.1. The Establishment of an LYDO

The Local Youth Development Office must be established in every

province, city or municipality under the supervision of the Local Youth
Development Officer. This office can be attached to the Office of the Local Chief
Executive, the Office for Planning and Development, the Office for Social
Welfare, and other related offices as deemed appropriate by the Local
Government Unit. The Local Youth Development Officer (LYDO) is appointed
or designated by the Local Chief Executive.

26
 H.4.2. The LYDO Functions

1. In accordance with Section 24 (d) of these rules, register and verify youth
and youth-serving organizations (Subject to the revitalized Youth
Organizations’ Registration Program (YORP) guidelines);
2. Provide technical assistance to the LYDC of the concerned LGU in the
formulation of the LYDP;
3. Facilitate the election of the LYDC representatives, the expenses for said
elections shall be shouldered by NYC, other incidental expenses are not
included;
4. Serve as secretariat to the LYDC;
5. Conduct the mandatory and continuing training of SK officials and
LYDC members, in accordance with the programs jointly designed and
implemented by the Commission and the DILG.

NOTE: The local youth development officer and/or her/his staff shall
apply for accreditation from the Commission in order for them to
conduct the mandatory and continuing training programs of SK officials
and LYDC members. In the absence of a Youth Development Office in
the province, city, or municipality, the designated existing personnel by
the LCE shall apply for accreditation with the Commission in order for
the said official to conduct the mandatory and continuing training
programs of SK officials and LYDC members.

6. Provide technical, logistical, and other support in the conduct of the

mandatory and continuing training programs, and to such other
programs of the Commission and DILG;
7. Coordinate with the Commission, with regard to the youth programs
within their jurisdiction; and
8. Perform such other functions as may be prescribed by law, ordinance,
or as the LCE, the Commission, or the DILG may require.

I. Programs and Initiatives

1. Formulation of the Local Youth Development Plan (LYDP)

The Sangguniang Kabataan Pederasyon at all local government unit levels

(Province, City, and Municipality), in partnership with their Local Youth
Development Council (LYDC), drafts the Local Youth Development Plan,
which is a three-year rolling plan that shall be the basis of the

27
 Comprehensive Barangay Youth Development Plan (CBYDP) of the SKs at
the Barangay level. The LYDP shall give priority to programs, projects, and
activities that will promote and ensure meaningful youth participation in
nation-building, sustainable youth development and empowerment,
equitable access to quality education, environmental protection, climate
change adaptation, disaster risk reduction and resiliency, youth
employment and livelihood, health and anti-drug abuse, gender sensitivity,
social protection, capability-building, and sports development;

a. The LYDP shall be initially drafted by the respective SK

Pederasyon.
b. Then, it shall be finalized by the LYDC.
c. This shall be submitted to the LCE for inclusion in the Local
Development Plan.
d. Subsequently, it shall be endorsed to the Sanggunian of the local
government unit concerned for approval.

2. Formulation of the Comprehensive Barangay Youth Development Plan

(CBYDP)

The Sangguniang Kabataan spearheads the creation of the CBYDP, a three-

year rolling plan, through consultative meetings with the Katipunan ng
Kabataan, youth organizations, and youth serving organizations. It
contains the priority development initiatives for the welfare of the young
people in the barangay. The CBYDP is anchored on the Philippine Youth
Development Plan (PYDP) and the LYDP.

3. Formulation of the Annual Barangay Youth Investment Program (ABYIP)

The Sangguniang Kabataan translates the CBYDP into the ABYIP. It

identifies and narrates specific programs and projects that target the
welfare of the young people in the barangay per year.

4. Implementation of the Linggo ng Kabataan (Revised IRR, Rule VI, Section

34)

This program shall be implemented annually in every province, city or

municipality on the week where the 12th day of August falls that coincides
with the celebration of International Youth Day. This program highlights
young people, ages thirteen (13) to seventeen (17), gets to be elected in

28
 government offices and agencies and assume duties and responsibilities of
adult counterpart leaders.

J. The World of Sangguniang Kabataan

“Youth development is everybody ‘s concern.”

- National Youth Commission

SK as an institution is connected and bound

with the governance system of the country. As
a vital force for youth empowerment, SK must
actively and strategically engage the
government through its various units and
agencies. In the community, as shown in the
above diagram, SK is the center for the
promotion and realization of youth
development and empowerment. The young people in the community are organized as
KK to work hand in hand with SK. To bring youth development and empowerment to
reality, the SK must effectively perform its role and function. As such the SK is expected
to foster strong connection and functional collaboration with the different local
government units, national agencies, and special bodies. However, each of them exists to
fulfill its own mandate, mission, and objectives. Thus, SK needs to work and engage them
with due consideration of this fact and of what is stipulated in R.A. No. 10742, as
amended.

29
i. The SK and the Sangguniang Barangay

● The SK Chairperson is an ex-officio

member of the Sangguniang
Barangay serves as the active and
dynamic voice of the young people
inside the Sangguniang Barangay;
● He also serves as Chairperson of the
Committee on Youth and Sports
Development (CYSD) and is a
member of other committees and
guidelines and other related
policies.
● He is also in charge of ensuring the
submission of financial and
accomplishment reports.
● He also coordinates with the Punong Barangay for available youth-related data in
relation to the conduct of youth profiling and the management of a youth database

ii. SK and the LGU

The SK can directly engage the LGUs through various mechanisms provided by the SK
Reform Act as presented below:

• Through the Local Sanggunian (Pambayan, Panlungsod, Panlalawigan)

● Advance and fulfill its advocacies and programs on issues and concerns of the
youth sector.
● Put forward the adoption of SK resolutions in the form of ordinances or
resolutions by the LGU concerned.
● Push for the prioritization and utilization of resources for
development plans, programs,
projects, and activities for the youth; and
● Know the extent of support of the LGU’s to youth welfare and development; to be
considered as input to both LGU and SK planning.

30
• Through Local Special Bodies
● Advance the issues and concerns of the young people in relation to the mission,
vision, and objectives of said local bodies;
● Propose policy and program or project for the youth;
● Provide youth-related information and data to these local special bodies that may
be relevant to their decision-making through the LYDO;
● Coordinate the registration and
verification of youth and
youth-serving organizations and
participation in mandatory and
continuing training; and
● Coordinate other youth activities through LYDO as secretariat to LYDC.

• Through the LYDC

● Coordinate the crafting of CBYDPs and planning and execution of projects and
programs of the SK and the Federations at all levels; and
● In crafting the CBYDP, coordinate with the LYDC to ensure alignment to the
LYDP.

31
 K. The Universe of Sangguniang Kabataan

i. SK and the National Government Agencies

SK engages with different national government agencies based on their prevailing
mandates specifically those related to the youth as discussed below.

ii. SK and the National Youth Commission

● The primary function of the NYC is the formulation and coordination of national
policies on youth as well as planning, implementing and overseeing national
integrated youth promotion and development programs.
● SK can make use of this mechanism in creating, developing and proposing youth
policies and programs, which can be supported by NYC.
● Based on the provisions of the SK Reform Act, the SK can engage the NYC as
follows:
a. Coordinate for capacity development and training program and other
youth programs and activities;
b. Coordinate for guidelines on: establishment and registration of
youth/youth-serving
c. organizations; privilege on NSTP-CWTS; SK/ KK meeting; and manner of
election, suspension, and removal of the officers and their term of office;
d. Coordinate with NYC concerning other powers and functions that it may
prescribe in relation to its mandate on youth empowerment; and
e. Submit copy of accomplishments and financial reports and profile and
database of youth.
● For guidance and inquiries, SK officials, as well as LYDC members and LYDOs,
may reach out to the appropriate NYC Area Office responsible for their region.
The complete directory of NYC Area Offices is shown in Appendix 3.

iii. SK and the DILG

● In general, the SK can engage the DILG on matters pertaining to local governance
as applicable to SK
● Specifically, as provided by the SK Reform Act, the SK can engage the DILG
through its LGOO stationed in the concerned LGU, as follows:
a. Rules and procedures in the implementation of the policy on full disclosure
of all SK transactions and documents involving public interest as
promulgated by DILG;
b. Guidelines on manner of election, suspension, and removal of officers and
their term; and;
c. Accomplishment and financial reports and profile and database of youth.

32
 iv. SK and the Commission on Audit
The SK uses public funds. As such, it is subject to the accounting and auditing rules and
regulations promulgated by COA.

For the purpose of transparency

and accountability, the SK must:
● Liquidate and settle all
financial accounts pertaining to the
revenue and receipts of and
expenditures or uses of funds and
property owned or held in trust by
or on behalf of government;
● Strictly observe the
accounting and auditing guidelines
promulgated by COA regarding
the proper recording, reporting,
and audit of SK funds and other
government funds; and
● Furnish a copy of submitted program accomplishments and financial
reports

v. SK and the Office of the Ombudsman

● SK officials both elective and appointive are subject to Ombudsman examination
in relation to the conduct of their powers, functions, and duties as public officials.
● They can be charged with administrative, civil, and criminal liability.
● They can also file complaints against other government officials and/or other
government employees.
● The SK in good faith and lawful performance of its powers, functions, and duties
as public officials must keep in mind the following grounds for filing complaints:

33
 Criminal Complaint

● May be filed due to an offense in violation of:

- R.A. 3019 (Anti-Graft and Corrupt Practices Act), as amended;
- R.A. 1379 (An Act Declaring Forfeiture in Favor of the State Any Property
Found to have been unlawfully Acquired by Any Public Officer or Employee
and Providing for the Proceedings Therefor) as amended;
- R.A. 6713 (Code of Conduct and Ethical Standards for Public Officials and
Employees);
- Revised Penal Code, Title VII, Chapter II, Section 2;
- R.A. 7080 (An Act Defining and Penalizing the Crime of Plunder), as
amended
- And for such other offenses committed by public officers and employees in
relation to their office

Administrative Complaint

● May be filed for acts or omissions which are:

- contrary to laws or regulations;
- Unreasonable, unfair, oppressive, or discriminatory;
- Inconsistent with the general course of an agency’s functions though in
accordance with law;
- Based on a mistake of law or an arbitrary ascertainment of facts;
- In the exercise of discretionary powers but for an improper purpose;
- Otherwise irregular, immoral, or devoid of justification;
- Due to any delay or refusal to comply with the referral or directive of the
Ombudsman or any of his deputies against the officer or employee to whom it
was addressed; and
- Such other grounds provided for under E.O. 292 and other applicable laws.
The Administrative Code of 1987 is the basic law governing the organization
and structure of the national government.

Sample Scenarios related to Criminal Complaint: Arbitrary Detention defined and

penalized under Article 124 of the Revised Penal Code
- The penalty of arresto mayor in its maximum period to prision correccional
in its minimum period, if the detention has not exceeded three days;
- The penalty prision correccional in its medium and maximum periods, if the
detention has continued for more than three but not more than fifteen days;

34
 - The penalty of prision mayor, if the detention has continued for more than
fifteen days but not more than six months; and
- That of reclusion temporal, if the detention shall have exceeded six months.
- The commission of a crime, or violent insanity or any other ailment requiring
the compulsory confinement of the patient in a hospital, shall be considered
legal grounds for the detention of any person.
- For instance, if an SK Chairperson detained a KK member for unspecified
reason, the elements of the crime of arbitrary detention are:
- That the offender is a public officer;
- That she/he detains a person (Detention is committed when a person
is placed in confinement or there is a restraint on his person.)l
- That the detention is without legal grounds.

Sample Scenario on Administrative Complaint: Gross Neglect of Duty under R.A.

6713, Section 5(a)
- SEC. 5. Duties of Public Officials and Employees. - In the performance of
their duties, all public officials and employees are under obligation to:
(a) - All public officials and employees shall, within fifteen (15) working days
from receipt thereof, respond to letters, telegrams or other means of
communications sent by the public.
- The reply must contain the action taken on the request.
- For example, if the SK Member fails to act promptly on a letter sent by a
resident of the barangay within 16 days wherein said letter contains queries
about the project and activities of the committee where said SK Member is
the chairperson, she/he is guilty of simple neglect of duty and shall be
penalized.
- If the communication sent is within the jurisdiction of the office or agency,
the official and employee must: where the matter is non-routinary or the
issues involved are not simple or ordinary, write a note or letter of
acknowledgement, informing the interested party, petitioner or correspondent
of the action to be taken or when such requests, petitions, or motions can be
acted upon.

35
THE SANGGUNIANG KABATAAN EXPERIENCE

A. The Mandatory Training Program (Revised IRR, Rule V, Section 31)

A.1. Decentralization and Local Governance

Decentralization is defined as the systematic and rational dispersal of

power, authority, and responsibility from the center to the periphery, from top to
lower levels, or from the national to local governments (Brilliantes, Jr., 2003). In
summary, it is the transfer of authority and responsibility for public functions from
the central government to intermediate and local governments.

Transferring power means providing local governments with greater

political authority, increased financial resources, and/or more administrative
responsibilities. There are two features of decentralization –political and
administrative.

Political decentralization involves the transfer of political power and

decision‐making authority to sub‐national levels. When such transfer is made to a
local level of public authority that is autonomous and fully independent from the
devolving authority, devolution of powers takes place.

Administrative decentralization involves the transfer of decision‐making

authority, resources, and responsibilities for the delivery of selected public
services from the central government to other lower levels of government,
agencies, and field offices of central government line agencies. This focuses on
“deconcentration” of functions. It is the transfer of authority and responsibility
from one level of the central government to another, with the local unit
accountable to the central government ministry or agency which has been
decentralized.

There are also two modes of decentralization – devolution and

deconcentration. Devolution is essentially the transfer of power for the
performance of certain functions from the national or central authorities to the
lower levels of government. An example is the establishment of local
governments. Devolution is also called the area approach. Deconcentration is
essentially the process of delegating functions from the central government to
lower levels or field units. An example is delegation from national line

36
departments to their regional offices. Deconcentration is also called the sectoral
approach.

A.2. Sangguniang Kabataan History and Salient Features

Kabataang Barangay (KB)

a. Created through Presidential Decree (PD) 684 of 1975 proclaimed by
President Marcos
b. Composed of 15 to 18 years old
c. Identified young people’s roles in community activities and gave the
government a way to actively engage young people in the
development efforts of the country

Pambansang Katipunan ng Kabataang Barangay (PKKB)

a. Created through Presidential Decree 1191 in 1977; as a unit directly
under the Office of the President but granted fiscal autonomy
b. Expanded the age bracket to 15 to 21- year-old
c. Provided for the creation of a Youth Development Training Program
that develops the values and skills of young people for them to become
productive leaders

Presidential Council for Youth Affairs (PCYA)

a. Konsultahang Kabataan was organized across the country in 1987 and
was attended by 40 youth leaders;
b. Konsultahang Kabataan supported the abolition of KB which was
replaced by PCYA through Executive Order 274 of 1987
c. PCYA served as the convergence point of all youth organizations, and
worked for the creation of the representation of SK

Sangguniang Kabataan (SK)

a. The SK and Katipunan ng Kabataan (KK) were established under the
Local Government Code of 1991 (Republic Act 7160), offering young
individuals a direct avenue to engage in local governance. Initially, both
the SK and KK included all youth aged 15 to 21 years old
b. In December 4, 1992, the first SK leaders were elected in nearly 42,000
barangays
c. In 1995, with the passage of R.A. No. 8044, that created the National
Youth Commission, the secretariat functions of SK were transferred to
the NYC which in effect replaced PCYA
d. In 2002, the age bracket for KK membership was altered, as stipulated
in R.A. 9164, from 15 to 21-year-olds to 15 to 17-year-olds

37
e. In 2005, R.A. No. 9340 was enacted, scheduling the SK Elections for
October 2007.
f. R.A. No. 10632 was enacted, deferring the 2013 SK Elections to a date to
be determined by the COMELEC between October 2014, and February
2015. Subsequently, R.A. No. 10656 further delayed the elections until
October 2016.
g. R.A. No. 10742, known as the Sangguniang Kabataan Reform Act, was
signed into law. R.A. No. 10952 was also enacted, setting the
synchronized Barangay and SK Elections for May 2018.
h. The first SK election under R.A. No. 10742 was held in 2018.
i. R.A. No. 11935 postponed the supposed 2021 BSKE elections to October
2023.
j. R.A. No. 11768, introducing additional reforms to the SK, was signed
into law in 2022.
k. In GR Nos. 263590 and 263673, the Supreme Court ruled that RA 11935
was unconstitutional. Consequently, RA 11462, the law that governed
the BSKE before the enactment of the challenged act, was reinstated.
l. In 2023, the second election under the now amended R.A. No. 10742 was
conducted.

A.3. Conducting Meetings and Crafting Resolutions

A.3.1. Assembly, Meeting, and Discussions

In conducting an assembly, meeting, and discussion, among the SK officials

and members, and the Katipunan ng Kabataan, the following arrangements
must be observed.

1. The Sangguniang Kabataan, through the Chairperson, must

identify a date, time, and place where every regular monthly
meeting maybe held.
2. In occasions that necessitates special meetings called by the SK
Chairperson or any four (4) of the officials, a written notice
containing an acceptable reason and agenda must be issued at
least a day before the date, time, and place chosen.
3. Notices of regular and special meetings and the corresponding
minutes of the meetings must be submitted to the Sangguniang
Barangay and the City or Municipal Youth Development
Council.
4. The majority of SK officials and members in attendance
constitute a quorum during meetings.

38
 5. The SK Chairperson presides the meeting. In his/her absence, the
SK member who obtained the highest votes during the recent
elections leads the discussion.
6. Also, the absence of both the SK Chairperson and the members
with the highest votes allows the body in quorum to choose
among themselves to serve as presiding officer.
7. In circumstances where the secretary is absent during the
designated meeting, the presiding officer may appoint from the
members of KK attending the meeting. The designated secretary
must perform the role of a secretary and provide a copy of the
minutes of the meeting to the appointed secretary.
8. Meetings of the Sangguniang Kabataan must be held in a venue
within the barangay.

A. 3.1.1. Agenda Setting: Inaugural SK Meeting

1. Formulation of Rules and Procedures in the conduct of

assemblies, meetings and discussions
2. Appointment the Treasurer and the Secretary
3. Determination and Appointment of Committee Heads
4. Schedule of Regular SK Meetings and KK Assemblies
5. Formulation of Action Plan

A. 3.1.2. Agenda Setting: Inaugural KK Assembly

1. Identification of priority projects for the formulation of

the CBYDP
2. Formulation of Action Plan accompanied with budget
3. Update and validate Katipunan ng Kabataan
Membership

A. 3.1.3. Guide in Determining Quorum and Majority Vote

Quorum is a requirement and pre-requisite to consider discussion

points in an assembly, a meeting, or a discussion to be valid and
acceptable. In the Local Government Code of 1991, it is explicitly
stated in Section 53 that a quorum is known as the presence of
the majority of all elected and qualified members of the
Sanggunian. As an example, the Sangguniang Panlalawigan with
fourteen (14) members composed of ten (10) regular members

39
 (board members), three (3) ex-officio members and the Vice-
Governor as the presiding officer. Quorum is achieved when
eight (8) members are present. In the case of the SK that has seven
(7) Members and one (1) Chairperson, quorum is achieved when
five (5) members are present.

Majority vote, on one hand, is a requirement and pre-requisite in

the approval, adoption and passage of a resolution. It is achieved
when members in attendance render a vote of 50% plus one (1).
A majority vote rule is adapted in two (2) different ways:

a. Qualified majority. It is needed in approving decisions on

matters pertinent to financial issues like payment or
liability to the Local Government Unit. It is achieved when
50% plus 1 of all the qualified and elected members votes
in favor of the measure at hand.
b. Simple majority. It is a requirement in approving
decisions or enacting policies on general governance
matters. It is achieved when 50% plus 1 of only those
members in attendance from the floor votes in favor of the
measure at hand. The Presiding Officer cannot take part in
the voting process in accordance with Section 49 of the
Local Government Code.

A. 3.1.4. Facilitating Meetings, Assemblies or Discussions

1. Planning to Conduct Meeting

There are two (2) major factors to bear in mind when planning
to stage a meeting.

a. What is the intention of conducting a meeting? This

inquiry looks at the overall goal of the meeting without
neglecting specific issues and concerns.
b. What are the potential effects and outcomes of the
meeting? Every meeting conducted, expect some effects
and outcomes like decisions made, action to implement,
and future courses of initiatives.

To be specific, the SK officials and members may consider the

following objectives when conducting meetings.

40
 a. What programs or projects to pursue?
b. What are the important information to be discussed?
c. Will the meeting be able to cater consultative intentions?
d. Are there grievances that may require attention?
e. How about programs requiring monitoring and
evaluation?

2. Preparatory Initiatives

At this stage, preparatory activities may include the

enumeration of proposed agenda, actions to consider, matters
to be resolved, decisions to be voted and accepted.

a. Craft a list of matters, concerns and clarificatory points

that should be accomplished in the meeting.

b. The items to be tackled during the discussion must be

limited to five (5) to seven (7). In this way, each of the
agenda maybe given attention and resolution.

An agenda may refer to the order of business and the

accompanying details. This information must indicate
items as business matters, reports, programs,
appointments, resolutions, and other related matters
that the presiding officer and the members may set.

3. Agenda Setting

In setting the agenda for a meeting, assembly or discussion,

there are at least five (5) broad areas to be covered. These
areas include but not limited to the following:

a. Logistics. This part of the agenda identifies the date, time,

and venue of the meeting, title and list of invited
participants.
b. Objective. This portion articulates the reasons why the
meeting was staged and additional contextual
information.
c. Housekeeping. This component enumerates the
introductory notes, approval of items in the previous

41
 meeting, matters arising, issues left unresolved, and
amendments necessary to the previous minutes of the
meeting.
d. Agenda items. This element constitutes the lifeblood of the
meeting. It identifies specific matters to be tackled in the
meeting. It also contains a number, title, the presenter, and
time allotment.
e. Matters Arising. Most meetings, assemblies or discussions
conducted may end with any other business concerns.
This is the part of the proposed meeting where other
matters can already be given the required attention. It is
highly encouraged that other matters raised be limited to
relevant concerns related to the main agenda items. This
shall evade interruptions that may influence the meeting.
f. Close. This is the opportunity for the presiding officer to
summarize the highlights of the meeting, the resolutions
identified, time frame, and the responsible member.

4. Logistical Concerns

Meetings conducted by the SK, assemblies initiated by the KK

and discussions thrown by both requires logistical
preparations to come to fruition.

a. The selected meeting venue shall be adequate in size,

accessible to all potential participants, and brings comfort.
It is best to determine the availability of the attendees
according to the proposed date and time schedule.
b. All participants must be properly informed on the
planned gathering. To ensure the attendance of everyone
concerned, the following arrangements must be observed:
1. Notice of meeting shall be given to all
concerned parties at least three (3) days before
the scheduled regular meeting while a day
would be sufficient before the conduct of a
special meeting.
2. All forms of communication can be utilized to
inform the participants of the planned
gathering.

42
 3. An official announcement to be posted in at
least three (3) conspicuous areas of the barangay
should be made.
c. Pertinent members of the SK officials and members must
be reminded with their delegated tasks. These include but
not limited to the following:
1. The secretary shall prepare the agenda of the
meeting, the minutes of the previous meeting,
related reports, documents and materials
necessary.
2. The treasurer must prepare an update and
information concern the availability and status of
financial and physical resources.
3. The SK members and committee heads must
prepare and present updates from their respective
units.
4. The other invited participants in the meeting may
prepare additional information that can contribute
in the discussions of matters set forth in the agenda.

d. Details of the proper attire and decorum must be

reminded and observed by all attending parties in the
meeting.

A. 3.1.5. The Parliamentary Procedure

A parliamentary procedure is a set rules and precedents

governing formal proceedings of a deliberative body or
assembly in conducting meetings or sessions. In most formal
organizations, entities, and government agencies adhere to
this procedure.

The SK, an arm of the government, is directed to adapt the

parliamentary procedures in its internal rules of procedure.

a. Rationale for Compliance

The parliamentary rules of procedure can give the benefit of a

definite process that allows business matters to be disposed
efficiently. It also enables the fulfilment of the ideals, goals and
agenda of the meeting given a reasonable amount of time.

43
Moreover, this meeting scheme ensures that the will of the
majority prevails while protecting the minority (Wileden, n.d.).

b. Guidelines for Fair and Orderly Meetings

1. Common and consistent rules and procedures must be

provided to all participants during the deliberation and
debate.
2. Every participant in the meeting is given the opportunity to
articulate ideals, issues and concerns in every discussion
point. Decisions and resolutions must reflect the will of the
majority without sacrificing the minority.
3. Allow for complementary expression among the meeting
participants. This is better known as the right of the minority
to require the majority to deliberate, judge, and validate
issues at hand.
4. Deliberation is an opportunity to tackle the agenda set for the
meeting. The assembly has every right to deliberate on issues
and concerns raised during the meeting so that actions and
resolutions can be identified. In case of silence emanating
from the participants, the issues on hand is construed as
conveyance of consent.

b. Stages of an Orderly Business

1. Call to Order
Presiding officer raps the gavel once to put the meeting in
order.

2. Opening Statement
The presiding officer may provide the objectives of the
meeting.

3. Roll Call of Attendees

Accounts the attendees to establish a quorum.

4. Reading and Approval of the Previous Minutes

The secretary is tasked to read the minutes of the previous
meeting. Corrections shall be asked afterwards like, ‘are
there any correction to the minutes?’. Then, attendees
accept the minutes of the meeting from the previous

44
 session upon saying, ‘the minutes stand approved as
corrected’.

5. Reports of Officers and Committee Heads

The treasurer presents the financial report. If participants
were asked, ‘are there questions?’ yielding to none, then
the report is deemed directed for audit. Likewise, other
officers may share updates.

6. Standing Committees
A list of committees shall report according to the sequence
determined by the presiding officer. Standing committees
may just report for information purposes or reports
requiring actions or resolutions. If certain parts of the
report requires action to be taken, then the issue is
transferred to the matters arising.

7. Special Committees
Special committees, created for a specific or ad hoc
purposes, may just report for information purposes or
reports requiring actions or resolutions. If certain parts of
the report requires action to be taken, then the issue is
transferred to the matters arising.

8. Unfinished Business
Any issue or concerns left unresolved in the previous
meeting, as stipulated in the minutes is given attention
here.

9. Matters Arising
The presiding officer may ask the body of attendees if
there are issues and concerns requiring discussion and
deliberation is usually made in this part of the meeting.

10. Program
This is the opportunity to tackle programs and projects
that are planned or implemented for purposes of
monitoring and evaluation.

11. Announcements

45
 Information requiring dissemination to all the attendees of
the meeting. Most of the time, announcements are made
in relation to policies and programs to be implemented
from the SB, the LGU and the other agencies of
government.

12. Adjournment
The end of the meeting requires a declaration of
adjournment. The presiding officer can only declare
adjournment when all motions, agenda points, issues and
concerns have been resolved. Any meeting can only end
when it is declared adjourned.

A. 3.1.6. Crafting the Minutes of the Meeting

Minutes of the meeting is an important ingredient in any

meeting. It contains the comprehensive set of notes taken during
the meeting. It includes the following information:

1. The time, date, attendees, proposed agenda, and resolutions

undertaken.
2. A complete record of what transpired in the meeting, the
motions, issues and proponents are identified and narrated.
3. Details on how a motion was treated during the meeting that
requires information like arguments in-favor or against and
the votes obtained.
4. The minutes should not include any forms of opinion or
personal comments that were articulated during the meeting.
5. The minutes of each previous meeting should be read,
reviewed and corrected prior the beginning of another
meeting.
6. The minutes of the meeting is formally approved when all the
officials and members who attended affixed their signatures.

A Minutes of the Meeting is crafting following the steps below:

1. Log the Attendance

The minutes should enumerate those attending the meeting.
The presiding officer can mention those who are absent

46
 during the session. An attendance sheet can be passed around
to capture the identities of the participating officials.

2. Focus on Note Taking of the Agenda

The minutes of the meeting is a formal documentation of how
the agenda was tackled. It should highlight a brief summary
of the discussion, the issues confronted, and the resolutions
agreed upon by all the attendees. In an occasion where the
expected documentation is made by resource persons, the
minutes should provide detailed points of discussion.

3. Support the Process

The secretary, as sole responsible in taking down notes during
the meeting, may summarize and review the discussion
points. Members attending the meeting may also clarify
matters arising. An agreement or resolutions to
disagreements must be achieved at the end of every agenda
discussed.

4. Writing the Minutes

The writing of the Minutes of the Meeting usually happens
after the actual session. It shall follow the sequence of the
agenda tackled during the meeting. The minutes is usually
written in the past tense form with a passive voice. The
minutes should adhere to the institutionally accepted style.

5. Checking, Approving and Validating

Upon the completion of writing the minutes, the secretary
may submit it to the presiding officer or the SK Chairperson
for checking and validation prior to circulation with all the
members.

A.3.2. Crafting Resolutions

A.3.2.1. The Nature of Resolutions

A resolution is often defined and characterized as follows:

47
 1. A resolution is used for the execution of proprietary
and private functions. Sometimes, a resolution is
used to articulate ideas, opinions or requests.
2. A resolution is a written document that is
temporary and different from an ordinance which is
similar to a policy or rule that is permanent.
3. Resolutions are deliberated, debated and created
following specific requirements and procedures.
4. As a rule of thumb, the Sangguniang Kabataan, in
itself has no power to legislate an ordinate. It can
only create an ordinance that can be submitted to
the Sangguniang Barangay for enactment upon
approval.

A.3.2.2. The Components of a Resolution

A draft resolution must come in written form containing the

following essential components:

● An assigned number
● Title or caption
● Name of authors and sponsors
● An enacting or an ordaining clause
● Date of effectivity

A.3.2.3. Steps in Passing a Resolution

In crafting a resolution, the following steps must be

followed:

1. The Sangguniang Kabataan member submits a copy of

the proposed resolution for consideration through the
secretary. The member who drafted the resolution is
referred to as the “sponsor”.
2. The SK secretary records the proposed resolution and
include in the next session “reference of business”.
3. The resolution shall undergo first reading during the
session. The title of the proposed resolution is read
aloud.

48
4. After the reading of title, the proposed resolution is
referred to the appropriate committee who will conduct a
public hearing.
5. The committee holds a public hearing, deliberation and
discussion on the proposed resolution.
6. A report is presented to the SK session after the public
consultation was held.
7. The proposed resolution undergoes second reading
where the entire draft is read aloud.
8. A sponsorship speech follows after the second reading.
9. After the speech, the body deliberates for possible
amendments.
10. The voting process shall commence after all these stages
were hurdled when there is quorum during a session.

49
A. 3.2.4. Effectivity of Resolutions
Any resolution passed by the SK, similar to a barangay
resolution, shall take effect after ten (10) days unless a certain

50
resolution identifies a fixed date. A copy of the resolution
must be posted on a bulletin board at the entrance of the
barangay and in two (2) other conspicuous places like the
church, market, school and the like.

The SK secretary may cause the posting of a resolution in the

original language in the book of records not later that five (5)
days after approval.

51
A.4. Planning and Budgeting

Planning is a process of preparing an activity or path that an organization

wishes to complete. It requires advance decision-making on specific actions
to be carried-out, determining financial necessities and calculation of
expected outcomes.

Budgeting is closely linked to the process of planning. This activity is

commonly known as the allocation of financial resources in every specific
activity, program or project to be implemented. When allocating resources,
there is a need to consider the values of cost effectiveness and efficiency.

A.4.1. Reasons for Planning

a. Offset uncertainty
b. Align objectives with actions
c. Identify implementation mechanisms
d. Determine stakeholders
e. Gain economic, efficient and effective operation
f. Identify management, control and supervisory points.

A.4.2. Approaches to Planning

a. Participatory Development Planning

This is a process through which stakeholders can influence and share
control over decisions and resources that affected themselves (ADB,
1996).

b. Action Planning
This refers to the process of paying attention on ideas to decide on
specific actions to undertake to be able to achieve desired objectives.
Action plan is often the documentary output of the process that lists
the steps to be taken.

52
A.5. Code of Conduct and Ethical Standards

Officials of the SK are public officers. They must adhere to the expected
behavior of regular public servants. The R.A. 6713 outlines specific
guidelines on the conduct of public officials including the SK officials and
members.

A.5.1. Obligations of SK Officials as Public Servants

a. Actions must be prompt and diligent. In all transactions entered and

received by the SK, officials and members must provide immediate
actions after thorough evaluation. For instance, all requests, formal or
informal in nature, must be acted upon within five (5) working days for
simple dealings while ten (10) days is given to complex transactions.
b. Services must be readily available to the public. Members and officials of the
SK must ensure immediate response to any transactions and services the
public may require.
c. Timely submission of reports must be guaranteed. All documentary reports
including but not limited to development plans and financial reports
must be submitted in a timely manner. Financial reports are usually
submitted within forty-five (45) working days at the end of government
fiscal year.

53
d. Required documents and papers must be processed promptly. Members and
officials of the Sangguniang Kabataan are enjoined to process and
complete response to all official papers and documents in the shortest
possible time or within the prescribed period.
e. Accountability and transparency are essential in the performance of duties.
Official documents and papers must be reviewed, validated and signed
by not more than members and officials. Moreover, reports and
documents must be made accessible to the general public all the time.

A.5.2. Actions and Transactions Prohibited for Public Officials

a. Never, whether directly or indirectly, engage in any financial or material

interest in transactions requiring the approval or endorsement of the
office.
b. Never accept work-related activities in any private enterprise regulated
by the office.
c. Never engage in a private practice of profession unless otherwise
allowed by law.
d. Never recommend anyone to any position in a private enterprise which
has regular or pending official transactions with the office.
e. Never use or disseminate confidential or classified information and
documents.
f. Never use the office or the position to grant favors on account of party
affiliation and personal preference.
g. Never solicit or accept, directly or indirectly, any gift, gratuity, favor,
entertainment, loan, or any monetary of value from any person in the
course of official duties.

A.5.3. Values

As public servants, the Sangguniang Kabataan officials and members are

expected to embody certain values, attitude and behavior like the
following:

a. Maka-Diyos;
b. Maka-Tao;
c. Makakalikasan;
d. Makabansa; and,
e. Malikhain.

54
 B. The Continuing Training Program (Revised IRR, Rule V, Section 31)

SK Continuing Training (SKCT) reinforces SK Mandatory Training (SKMT). It

deepens the understanding of select principles and gives emphasis on practical
skills in consonance with the orientation made during the mandatory training.

1. All elected or appointed Sangguniang Kabataan officers and

members together with the Local Youth Development Council
must undergo the mandatory and continuing training education
program.
2. No elected or appointed SK officer or member can assume office
without undergoing the mandatory training.
3. During incumbency of office, SK members and officials must
undertake continuing training programs organized by the DILG,
NYC, other relevant government agencies like the Civil Service
Commission and the Commission and Audit, and other accredited
service learning and training providers, such as LYDOs, LRIs, and
others. Training received from non-accredited service providers
will not be credited as a part of SK Continuing Training.
4. Any deliberate failure to attend the mandatory and continuing
training programs may constitute sufficient ground for
disqualification from office and disciplinary actions.
5. The learning experience acquired by the Sangguniang Kabataan
officials and members must be translated and transferred to the
members of the Katipunan ng Kabataan.
6. The CBYDP and ABYIP must include the mandatory and
continuing training program as part of the capacity development
initiatives.

i. Leadership and Management in the Community

The SK paved an opportunity structure for the young people to serve fellow
youth and the community. It plays an important role in achieving community
development since it upholds the values of collaboration, volunteerism, and social
concern. It also serves as a fertile ground for the youth in the Philippines to nurture
potential for leadership that can be utilized in confronting social problems and
challenges.

The SK in its ideals and objectives, prepares the young people in the
community as future leaders of the country. Hence, it is necessary to consider the
following outlook in the exercise of leadership functions in governance.

55
 a. Leadership is a matter of influencing fellow youth in making them realize
their value in the community.
b. Leadership is shepherding fellow youth in harnessing their contributions
to achieve a better society.
c. Leadership is the cultivation of citizenship through continuous search of
initiatives to address issues and problems among the young people.
d. Leadership is the ability to achieve development by ensuring the welfare of
the members of the community.

THE SANGGUNIANG KABATAAN ADMINISTRATION

A. The Local Youth Development Plan

The Local Youth Development Plan (LYDP) is a three-year plan crafted by the
Sangguniang Kabataan Pederasyon at all levels (Provincial, City, and
Municipal). It is anchored on the Philippine Youth Development Plan and shall
give priority to programs, projects, and activities that will promote and ensure
the following: 1) meaningful youth participation in nation-building; 2)
sustainable youth development and empowerment; 3) equitable access to
quality education; 4) environmental protection; 5) climate change adaptation;
6) disaster risk reduction and resiliency; 7) youth employment and livelihood;
8) health and anti-drug abuse; 9) gender-sensitivity; 10) social protection; and
11) capability building and sports development.

Elements of the LYDP:

a. Center of Participation contains the priority issues to be addressed during

the year.
b. Agenda Statement is the goal desired to be achieved by each identified
center of participation.
c. Youth Development Concerns refers to the issues and challenges in the
locality.
d. Objectives/Descriptions identifies specific results to be achieved under
the youth development concerns.
e. Performance indicators pertains to the measure used to assess the extent
of success in achieving the objectives;

56
 f. Target is the recognized set of accomplishments in relation to the number
of program beneficiaries.
g. Program/Projects/Activities are the specific activities to be carried-out
that can directly respond to the development concerns enumerated.
h. Priority Areas refers to the location (barangay areas) where
implementation of the PPAs will be focused and prioritized.

B. The Comprehensive Barangay Youth Development Plan

The Comprehensive Barangay Youth Development Plan or (CBYDP) 2 is a three

(3) year complete and broad blueprint of programs, projects, and initiatives
that targets the welfare of the young people in the community. It prioritizes
initiatives covering the issues on youth participation, sustainability,
empowerment, education, environment and climate, health, sports and
community development among others.

The CBYDP is aligned with and anchored on the Philippine Youth

Development Plan (PYDP), the Local Youth Development Plan in the
provincial, city, or municipal level, and other related national and regional
youth plans. Moreover, the CBYDP is formulated in consultation and
concurrence with the Katipunan ng Kabataan.

The CBYDP is crafted within three (3) months of assumption to office by those
elected or appointed Sangguniang Kabataan officials and members.

B.1. Elements of CBYDP

a. Center of Participation contains the priority issues to be addressed during

the year.
b. Agenda Statement is the goal desired to be achieved by each identified
center of participation.
c. Youth Development Concerns refers to the issues and challenges in the
locality.
d. Objectives/Descriptions identifies specific results to be achieved under
the youth development concerns.

2 https://www.dilg.gov.ph/issuances/mc/Guidelines-on-Local-Youth-Development-Planning-Comprehensive-

Barangay-Youth-Development-Planning-and-Annual-Barangay-Youth-Investment-Programming-of-the-National-
Youth-Commission/3049

57
 e. Target is the recognized set of accomplishments in relation to the number
of program beneficiaries.
f. Program/Projects/Activities are the specific activities to be carried-out
that can directly respond to the development concerns enumerated.
g. Budget is the necessary financial resources required to implement the
initiatives listed.
h. Period of Implementation is the duration or time schedule allotted for an
initiative to be translated into actions.
i. Person/s Responsible may denote the individual or committee
responsible for the implementation and completion of a certain project.

C. The Annual Barangay Youth Investment Program

The Annual Barangay Youth Investment Program (ABYIP) narrated the

specific programs, projects, and activities with corresponding cost. Budget
items include information on the flow of funds, and reasonable time for release,
utilization and accounting.

C. 1. Elements of ABYIP
a. Center of Participation is similar to the issues and challenges identified
in the CBYP.
b. Reference Codes is a mechanism that categorizes the programs
according to sectors. It is also known to be the creation of a Plan-Budget
linkage as stipulated in the Local Budget Circular 112 series of 2016.
c. Priority Projects and Programs are specific activities that may respond
to the identified development concerns.
d. Objectives and Descriptions identifies the specific intended results of
the programs enumerated.
e. Expected Results refers to the outcomes derived from the
implementation of programs and projects.
f. Performance Indicator are the specific measures to determine the extent
of success and effect of the program to the target beneficiaries.
g. Period of Implementation connotes the duration of carrying-out a
certain program.
h. Budget entails the financial and logistical requirements to implement
and realized the aims of the programs identified.

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 D. Stages of LYDP, CBYP and ABYIP Formulation 3

The formulation of the CBYP follows the stages below as adapted from the
DILG-Memorandum Circular-2019-151:

D.1. ELECTION YEAR

D.1.1. Three (3) months after assumption – Drafting and Review of
Plans

D.2. At the Municipal and City Planning

D.2.1. The Municipality/City SK Pederasyon shall draft the LYDP
based on the Philippine Development Plan and the PYDP, among others.
The SK-proposed LYDP, as attested by the SK Pederasyon Secretary, shall
be submitted to the Municipality/City LYDO (as the LYDC Secretariat) for
initial review and submission for the Municipality/City LYDC.

D.2.2. The SK Pederasyon Presidents shall present their plans to their

respective LYDCs for review and finalization, after fifteen (15) days of their
assumption from office.

D.2.3. The Municipality/City LYDC shall review, finalize and

submit the LYDPs to the Municipality/City LYDO.

D.2.4. The Municipality/City LYDOs shall submit the LYDC-

approved LYDPs to the Municipality/City LYDO.

D.2.4.1. In case of revisions, the LYDC shall revise and adjust

the LYDP accordingly and resubmit the revised LYDP to the LCE
through the LYDO for inclusion in the LDP, to be approved by the
concerned local Sanggunian (Pambayan or Panlungsod), within the
next 15 days after receipt of the draft LYDP from the SK Pederasyon
President.

D.2.5. The local Sanggunian (Pambayan or Panlungsod) shall

approve/disapprove the LDP within fifteen (15) days upon receipt of the
LYDP. In occasion that the said period has lapsed, and no actions were
taken, the plan is deemed approved.

3 https://dilg.gov.ph/PDF_File/issuances/memo_circulars/dilg-memocircular-2019911_30ef55496b.pdf

59
 D.2.6. Upon obtaining approval, the Municipal/City LYDO shall
provide copy of the LYDP to their respective barangays for the preparation
of CBYDP and ABYIP and their Provincial LYDO for the preparation of the
Provincial Local Youth Development Plan.

D.2.7. Subject to discretion, the Municipal/City LYDC, can craft the

Annual Youth Development Action Plan (AYDAP) based on the LYDP,
under the approved LDP, to address capacity building concerns and other
PPAs with corresponding venue, costs, and timeline.

D.3. At the Provincial Planning

D.3.1. The Provincial SK Pederasyon shall draft the initial

corresponding plan, which shall be based on the approved municipality
youth development plans; local development plans; and the PYDP, among
others. The SK-proposed LYDP of the province, as attested by the SK
Pederasyon Secretary, shall be submitted to the Provincial LYDO (as LYDC
Secretariat) for initial review and submission to the Provincial LYDC.
D.3.2. The SK Pederasyon Presidents shall present the plan to their
respective Provincial LYDC for review and finalization, within fifteen days
after receipt of the city/municipal LYDP.

D.3.3. The Provincial LYDC shall review, finalize and submit the
LYDPs to the Provincial LYDO.

D.3.4. The Provincial LYDOs shall submit the LYDC-approved

LYDP to the LCE through the Provincial Budget Officer and Planning
Officer for inclusion in the LDP.

D.3.4.1. Should there be revisions, the Provincial LYDC shall

revise and adjust the LYDP accordingly and resubmit the revised
LYDP to the LCE through the Provincial LYDO for inclusion in the
LDP, to be approved by the concerned local Sanggunian
Panlalawigan within the next 15 days.

D.3.5. The local Sanggunian Panlalawigan shall

approve/disapprove the LDP within fifteen (15) days upon receipt of the
LYDP. If within the said period, there was no action then the plan is deemed
approved.

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 D.3.6. Subject to discretion, the Provincial LYDC, can craft the
Annual Youth Development Action Plan based on the LYDP under the
approved LDP, to address capacity building concerns and other PPAs with
corresponding venue, costs and timeframe.

D.4. Within three to four months after assumption of Office – Drafting and
Finalization of CBYDP and Approval of the ABYIP

D.4.1. The Municipality/City SK Pederasyon shall disseminate the

approved LYDP following the approved LDP as one of the bases for the
drafting of the Comprehensive Barangay Youth Development Plan
(CBYDP) within ten (10) days after the approval of the local Sanggunian.

D.4.2. The SK elected official/s shall draft the Comprehensive

Barangay Youth Development Plan (CBYDP), based on the existing data on
youth in their locality and on the approved LYDP, within ten (10) days after
the approval of the local Sanggunian.

The crafting of the CBYDP may proceed even for areas with
incomplete/vacant SK elected officials.

Should there be an existing CBYDP from the outgoing SK Officials

in their locality, the newly elected SK Officials shall review the existing
CBYDP and shall revise accordingly, if necessary. Should there be no
revisions, the existing CBYDP shall still undergo concurrence of the
Katipunan ng Kabataan.

D.4.3. The SK shall present the draft CBYDP to the Katipunan ng

Kabataan (Rule II Section 6 of RA 10742 IRR) and the same shall review,
finalize and concur with the CBYDP, within ten (10) days after the drafting
of the CBYDP.

D.4.4. The SK Chairperson shall use all means of information

dissemination in convening the Katipunan ng Kabataan (KK), including but
not limited;
D.4.4.1. Posting of notice of meeting in at least three (3)
conspicuous spaces in the barangay two (2) weeks before the
schedule of the Assembly; and

D.4.4.2. Posting through SMS, social media, and other forms

of traditional and non-traditional media.

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 D.4.5. For purposes of decision-making, the determination of
quorum of KK members shall be observed, pursuant to DILG
Memorandum Circular No. 2022-032.

D.4.6. The assembly shall prioritize the issues and concerns of the
youth in their community.

D.4.7. The KK and the SK shall assess the correspondence of the

issues and concerns to the PYDP.

D.4.8. The SK Secretary shall attest the adoption of the CBYDP, to be

submitted to the LYDO for monitoring purposes.

D.4.9. In accordance with the adopted CBYDP, the SK shall draft the
Annual Barangay Youth Investment Program (ABYIP) of the succeeding
year within ten (10) days after the adoption of the CBYDP, on or before
September 30.

D.4.9.1. The SK shall approve the ABYIP proposal with a

majority vote of the SK members present during the session called
for the purpose.

D.4.9.2. The SK shall pass a resolution approving the ABYIP.

A copy of the resolution shall be submitted to the LYDO for
monitoring purposes.

D.4.9.3. The SK Chairperson, with assistance of the SK

Treasurer, shall prepare the SK Annual Budget and shall present the
same to the SK officials. The SK officials shall deliberate on the
proposed SK annual/supplemental budget and shall pass a
resolution approving the same on or before October 16.

D.5. SUCCEEDING YEARS

D.5.1. January to December – Execution of Programs, Projects, and
Activities

D.5.1.1. The SK Pederasyon and the LYDC shall execute the

priority programs, projects, and activities under the LYDP as
identified in the AYDAP.

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 D.5.1.2. The SK shall execute the priority programs, projects
and activities in the ABYIP.

D.5.2. April – Review of Current Year AYDAP and ABYIP

D.5.2.1. The SK Pederasyon and the LYDC shall review the

current AYDAP for any adjustment.

D.5.2.2. The SK shall review the current ABYIP for any

adjustment.

D.6.1. July to October – Drafting of AYDAP and ABYIP for the

Succeeding Year

D.6.1.1. Subject to its discretion, the SK Pederasyon and LYDC

shall draft the AYDAP for any adjustment.

D.6.1.2. The SK shall draft the ABYIP for the succeeding year,
with reference to the financial report of the previous year.

D.6.1.3. The SK shall approve the ABYIP proposal with a

minority vote of the SK members present during the session called
for the purpose and shall document the approval through a formal
SK resolution.

D.6.1.4. The SK shall prepare, deliberate, and approve the SK

Annual Budget; and shall document the approval through a formal
SK resolution in accordance with DBM-DILG-NYC JMC No. 1 series
of 2019, item 3.3.2-3.

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Forms for the Development of LYDP, AYDAP, CBYDP, and ABYIP 4:

4 https://drive.google.com/drive/folders/1s6mIRjYyWSz4TD1iTj1nMg85SRFqXZlY

64
65
 E. Financial Independence and Administration 5

The SK has recently gained financial independence through a policy that

allows them to directly acquire the allocation from the Internal Revenue
Allotment.

All the income of the barangay derived from whatever source shall accrue to
its general fund and shall, at the option of the barangay concerned, be kept as
trust fund in the custody of the city or municipal treasurer or be deposited in a
bank, preferably government-owned, situated in or nearest to its area of
jurisdiction. Ten percent (10%) of the general fund of the barangay shall be set
aside for the SK. The Sangguniang Barangay shall appropriate the SK Funds in
lump sum which shall be disbursed solely for youth development and
empowerment purposes. Such funds shall be disbursed in accordance with the
provisions of R.A. No. 10742 and its IRR (Sangguniang Kabataan Reform Act
of 2015), R.A. No. 7160 (Local Government Code of 1991), R.A. No. 9184
(Government Procurement Reform Act) and such other pertinent rules and
regulations.

The SK shall have financial independence in its operations, disbursements and

encashment of their funds, income and expenditures. As such, the SK funds
shall be deposited in the name of the SK of the concerned barangay in a
government-owned bank situated in or nearest to its area of jurisdiction with
the SK chairperson and the SK treasurer as the official signatories.

All SK funds shall be allocated in an annual budget, and if the funds allow, in
a supplemental budget in accordance with the adopted ABYIP. Both the
CBYDP and ABYIP shall give priority to programs, projects and activities
(PPAs) that will promote and ensure the following:

1. Equitable access to quality education;

2. Environmental protection;
3. Climate change adaptation;
4. Disaster risk reduction and resiliency;
5. Youth employment and livelihood;
6. Health, including health services and adolescent sexual and reproductive
health;
7. Anti-drug abuse;
8. Gender sensitivity;

5 https://drive.google.com/drive/folders/1Lqf2EBgX5z4Y69fO1FST2sov4D2JVMuo

66
 9. Sports development; and
10. Capability building which emphasizes leadership training.

The budget cycle of the SK shall be synchronized with that of the barangay. As
such, the Sangguniang Panlungsod or Sangguniang bayan shall, within sixty (60)
days upon receipt hereof, review the annual budget and supplemental budget of
the SK on their compliance in the RA 10742 provision and other existing laws, rules
and regulations. Non-compliance shall render said budgets inoperative either in
whole or in part. Failure on the part of the Sanggunian to complete the review
within the prescribed period shall render the said annual budget deemed
approved.

All SK funds derived from any source shall be stated in its financial records which
shall be kept by the SK treasurer, copy furnished the Sangguniang barangay, in
simplified manner as may be prescribed by the COA. All SK funds shall be subject
to all existing accounting and auditing laws, rules and regulations.

E.1. Mechanisms of Financial Independence

E.1.1. Fidelity Bonding of Accountable Public Officers (Sangguniang Kabataan)

a. Sangguniang Kabataan Chairperson
Sec 13 (d) Sign all required documents and warrant drawn from the
SK funds for all expenditures in the implementation of the CBYDP
and AYIP.

b. Sangguniang Kabataan Treasurer

Sec 15 (a) Take custody of all Sangguniang Kabataan property and
funds, (b) collect and receive contributions and resources, (c) serve
as co-signatory in all withdrawals of the SK funds, and (d) certify the
availability of SK funds.

E.1.2. Steps and Additional Considerations on Fidelity Bonding

a. Both SK Chairperson and the Treasurer shall be bonded taking into
consideration the amounts of accountabilities declared by the accountable
officers for cash, property and accountable forms as determined by the
Head of the Agency (Treasury Circular No. 01-2022).

b. Ten percent (10%) of the general fund of the barangay shall be set aside
for the SK (Section 20 (a), RA 10742), hence, the amounts of accountabilities
of Barangay Officials shall be the remaining 90% of their overall approved
budgets, or the amount declared by their head of agencies.

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 c. To apply for fidelity bonding, the SK Chairperson and SK Treasurer must
accomplish the Fidelity Bond Application Form (FBAF) through the Online
Fidelity Bonding System (OFBS).

d. They must also prepare the Oath of Office of the SK Chairperson and the
duly notarized resolution of the Appointment of the SK Treasurer.

E.1.3. Obtain BIR Taxpayer Identification Number (TIN) as Sangguniang Kabataan

a. Documentary Requirements include:
1. Two (2) original copies of BIR Form No. 1903;
2. Photocopy of SK’s Proof of Registration
b. Register through the BIR-RDO that has jurisdiction over the barangay.

E.1.4. Bank Opening with Landbank of the Philippines

D.1.4.1. Documentary Requirements
a. valid Identification Cards of the Chairperson and Treasurer
b. Two (2) recent ID photos of the Chairperson and Treasurer
c. SK resolution stating the signatories
d. Oath of Office of Chairperson and Appointment for
Treasurer
e. In case of vacancy of the Office of the Chairperson, the
following requirements shall be needed:
1. A new SK resolution when the previous SK
resolution specifically indicates the name of the former
SK Chairperson and Treasurer.
2. If the general term SK Chairperson and SK Treasurer
were used in the resolution in the opening of account,
a certification from the DILG on the assumption of the
successor as SK Chairperson, while for the New
Treasurer, the appointment paper of the New SK
treasurer shall be sufficient.
3. If there is a conflict on the assumption to the position
of the new SK Chairperson, a certification from the
DILG on the assumption of the successor shall be
required.
E.1.4.2. Documentary Forms
a. Customer Information Form
b. Deposit Record Form
c. Signature Card

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 E.1.4.3. Financial Requirement
a. initial deposit

E.1.5. Bank Opening with Development Bank of the Philippines

E.1.5.1. Documentary Requirements
a. Certified true copy of the following:
1. Sangguniang Bayan/Panlungsod resolution
creating the barangay or a certification from the DILG;
2. Oath of Office among SK Officials
3. Valid Identification Cards
4. SK Resolution on Treasurer Appointment
E.1.5.2. Documentary Forms
a. Customer Information Form
b. Deposit Record Form
c. Signature Card
E.1.5.3. Financial Requirement
a. initial deposit

E.2. Handbook on Financial Transactions of the Sangguniang Kabataan 6

The COA formulated accounting and auditing guidelines pertaining to the proper
recording, reporting and audit of SK funds (including but not limited to, funds of
Pederasyon in all levels).

These guidelines will be in form of handbook dubbed as Handbook on Financial

Transactions of the Sangguniang Kabataan. All SK Officials, elected and appointed,
shall undergo the COA training on this particular handbook. Specific guidelines are
also provided in terms of account opening and requirements as prescribed by the
Bureau of Internal Revenue and the Commission on Audit.

E.3. SK BAC and Procurement 7

By virtue of Section 20(b) of RA No. 10742, the SK shall have financial independence
in its operations, disbursements, and encashment of their fund, income and
expenditures. Accordingly, it has the capacity to act as a procuring entity as defined

6https://www.coa.gov.ph/phocadownload/userupload/Issuances/Circulars/Circ2020/COA_C2020-

003_Annexes/Handbook_FTSK.pdf
7 https://www.gppb.gov.ph/issuances/Circulars/GPPB%20Circular%20No.%2007-2019.pdf

69
under Sections 5(o) 4 of RA No. 9184 and 5(bb) of its 2016 revised IRR and GPPB
Circular No. 2019-07.

E.3.1. The SK Chairperson shall be the Head of the Procuring Entity

(HoPE). In no case shall the HoPE and/or the approving authority of
procurement contracts be the Chairperson or a member of the BAC.

E.3.2. The HoPE shall undertake the following:

E.3.2.1. establish a BAC with at least five (5) but not more than
seven (7) members;

E.3.2.2. designate the Chairperson, Vice Chairperson and the BAC

members, who are SK members except the SK Treasurer;

E.3.2.3. create a BAC Secretariat;

E.3.2.4. ensure that the BAC, its Secretariat and Technical Working
Group (TWG), including other relevant procurement personnel are
sent to attend Government Procurement Policy Board (GPPB)
Recognized Training Activities and Capacity Development
Programs pursuant to Section 16 of the 2016 revised IRR of RA No.
9184 and GPPB Resolution No. 12-2018.2 The HoPE shall also attend
similar procurement trainings and capacity development programs;

E.3.2.5. approve the Annual Procurement Plan (APP);

E.3.2.6. approve or disapprove the recommendations of the BAC;

E.3.2.7. resolve protests in accordance with Section 56 of RA No. 9184

and its 2016 revised IRR;

E.3.2.8. issue the Blacklisting Order in accordance with the Revised

Guidelines for Blacklisting of Manufacturers, Suppliers,
Distributors, Contractors and Consultants;

E.3.2.9. approve and submit the Procurement Monitoring Report to

the GPPB in printed and electronic format within fourteen (14)
calendar days after the end of each semester;

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 E.3.2.10. approve the Agency Procurement Compliance and
Performance Indicators results; and

E.3.2.11. and such other functions as may hereinafter be required to

be undertaken by the HoPE.

The SK should be an inspiration to the youth as a model of moral ethical, and prudent
in the management of public funds.

F. Sangguniang Kabataan Resource Mobilization

F.1 Mobilization for the SK

Resource mobilization refers to all related activities undertaking by the

Sangguniang Kabataan and the Katipunan ng Kabataan to secure additional
resources for the organization and activities to be implemented. This practice
involves making better use of and the maximization of existing resources
(Seltzer, 2014).

F.1.1. Resource Mobilization

● Ensures the sustainability of SK‘s programs, projects, or services and supports the
improvement or expansion of the services currently provided.
● Involves identifying people who share the same values as the organization and
taking steps to manage that relationship (International Development Research
Centre (IDRC), 2010).

Steps to follow:
1. Create a network and learn to connect in a manner and language that will be
understood and will establish common ground through the sharing of values and
interests.

Remember: Resource mobilization is networking.

How to network:
a. List down the organizations, prospective funders/donors like businesses
and agencies

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 b. i.e., government or private), and other groups in the locality;
c. Find out what services and resources they have; and
d. Establish and maintain a good working relationship with them as the
organization‘s partners

2. Connect and foster harmonious relationships with networks.

Remember: Resource mobilization is friend raising. Financial support
comes as a result of a relationship and not as a goal in and of itself. People give
money to people with causes (IDRC, 2010).
3. Commit to raise resources and to institutionalize resource mobilization priorities,
policies, and budget allocation. Remember: Resource mobilization is a team effort
and involves the SK member commitment.

F.1.2. Volunteer Mobilization

1. To mobilize more youth volunteers and to provide them with a positive experience
and meaningful participation in serving the community, it is necessary to
understand why they volunteer and why they do not or why they stop
volunteering.
2. The right strategies and approach should be utilized to prevent wastage of
resources and to be able to effectively proceed with necessary steps.

Steps to Undertake:
1. Talk to the youth about SK and its programs and activities for the KK.
a. Approach schools and collaborate and coordinate with NSTP
heads/faculty.
b. Engage the youth subsectors (out-of-school youth, working youth, in-
school youth, and youth with specific needs.
c. Partner with youth organizations, youth-serving organizations, youth
volunteer groups, and other youth groups.

2. Arrange for a dialogue or meeting to discuss volunteer work and partnerships.

a. Secure permission from school principals and administrators to engage
students or officers and members of school-based clubs, groups, and other
student organizations.
b. Consult with former SK officials, barangay officials, community leaders or
the young people themselves to find out where other youth hang out.

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 c. Coordinate with various youth groups to schedule meetings.

3. Communicate clearly and enthusiastically.

a. Explain about the SK, including its volunteer program.
b. Explain the areas where the youth and youth groups can be of help as
volunteers, what they can do as volunteers, and the benefits of
volunteering.
c. Communicate with passion.

4. Connect with them and build contacts.

a. Do follow up activities.
b. Engage the youth to take part in various productive youth and community
activities.
c. Identify a volunteer manager who can allocate time dedicated to this role
and is willing to accept accountability for ensuring meaningful volunteer
work as an important part of the organization.

What are Resources?

- Assets that the organization has that can be used to accomplish a goal
- Can also be anything that has the potential to improve the quality of programs
and services offered by the organization
- Resources are not only financial matters. Resources can be categorized as;
● financial resources (e.g., funds, money)
● physical resources (e.g., equipment, materials, building, facilities);
● human resources (e.g., SK officials, KK members, volunteers, funders);
● natural resources (e.g., environment, seacoast, forest)

Resource Mobilization refers to all activities undertaken to secure new and

additional resources for the organization. Resource mobilization involves making
better use of and maximizing existing resources. (Seltzer, 2014)

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F.1.3. Community Organizing
● We want young people to Community Organizing (CO) is a
understand and appreciate their process whereby a community of diverse
people of different interests, beliefs, and
community, to have a deeper sense
backgrounds is organized, unified, and
of belongingness and community united for a common purpose and
ownership, and to be able to help in function. The people‘s lives, experiences,
uplifting the condition of the and aspirations are the underpinning
community. elements of CO. The goal of CO must be
● Youth officials can organize the for continuing capability building, self-
reliance, and empowerment of the
young people and the whole
community. Through this continuing
community towards the realization
process, the unity and collective action of
of SK goals on youth empowerment the people are strengthened. CO must
and community development. continue until the people themselves are
capable and empowered enough to
identify and carry out solutions to their
own problems. (Manalili, 1990)
Steps to Follow:
1. Understand the context of the youth in the community
a. Start with the creation of a youth profile of the community.
b. Take note of their interests and issues.

2. Set up a “tambayan” or home base

a. Identify/designate an accessible place where the youth can comfortably
share opinions and ideas, informally talk, build friendships, and work
while having fun.
b. Consult the youth in formulating the house rules of tambayan.

3. Hold talks and discussions to identify and analyze youth concerns.

a. Use informal talks and discussions to encourage youth expression of
honest and broad ideas, opinions, and concerns.
b. Facilitate talks and discussions about community and national issues to
encourage youth to freely show their concerns.
c. Facilitate the free flow and sharing of ideas to better understand the
factual situation of the youth.

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4. Identify potential leaders.
a. Identify potential leaders who can become SK volunteers who can help
facilitate discussions and further generate support for SK activities.
b. Develop youth leaders who can become SK‘s partners in managing
youth activities.

5. Build youth knowledge and capacities

a. Contextualize youth ideas into the bigger picture of the governance of SK
as well as link ideas to local and national governance.
b. Facilitate strengthening and building of the skills and capacities of the KK
and youth in general, not only of the SK members.
c. Hold sharing sessions to share experiences and learnings from various
trainings attended.
d. Conduct activities aimed at transferring to others the knowledge and skills
acquired.

6. Strengthen youth organizations and sustain active participation

a. Encourage and strengthen youth organizations at the same time continue
to recruit new KK members and youth volunteers to SK.
b. Create programs to sustain active youth participation.
c. Conduct activities aimed at enhancing youth problem-solving capability
and decision- making power to enable the realization and maintenance of
active youth participation in community governance.

G. Monitoring, Evaluation and Reporting of Programs

In the implementation of programs and projects, monitoring and evaluation

are important to measure the effectiveness of the initiatives. This happens
through a reporting mechanism to formalize the observations, findings and
recommendations.

The reporting mechanism includes the following process, as adapted from

DILG Memorandum Circular 2020-138:

Barangay Level:

6.1.1 SK Secretary, with the help of the SK Members, shall consolidate the

75
 annual accomplishments of the SK vis-a-vis their approved ABYIPs.

6.1.2 SK Secretary shall accomplish the M&E Form No. 1, through the link
provided in the table below, subject to review by the SK Treasurer and
the SK Elected Officials.

City/Municipal Level:

6.1.3 The C/MYDO shall collect information to be included in the M&E

Form No. 2 and submit and encode the same through the link
provided in the table below.

Provincial Level:

6.1.4 The PYDO shall collect information to be included in the M&E Form
No. 3 and shall submit and encode the same through the link provided
in the table below.

All SK Secretaries, C/MYDOs, and PYDOs shall have an account at the SK Web Portal
and encode their M&E Forms online. The schedule of the accomplishment of the
Monitoring Forms, together with other details, will be issued by the NYC.

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Monitoring and Evaluation Forms:

77
78
79
 H. Sangguniang Kabataan Competencies

In the performance of duties, obligations and performance as Sangguniang

Kabataan officials, it is expected that certain competencies must evident. The
National Youth Commission has commissioned the Development Academy of
the Philippines to identify specific competency standards that young leaders
in governance must manifest in the exercise of their tasks. These competencies
come in set sets, the core, technical, and enabling and leadership as shown
below.

1. Core Competencies

Adaptability The ability to positively and promptly act on new/changing

demands in the systems, policies, and processes of the bureaucracy
and the SK Universe, to learn new ways of responding these
changes, and to manage professional expectations to ensure
efficiency and effectiveness in delivering products and
implementing programs

Commitment to The ability to perform duties and responsibilities with utmost

serve the Filipino dedication and commitment to the youth sector and as mandated by
Youth law to be a role model of the youth imbued with the core values of
the PYDP.
Communicating The ability to use language effectively and appropriately, in spoken
Effectively or written format to give and receive information to and from
internal and external stakeholders using appropriate platforms,
tools, and materials.

Organizational The ability to utilize understanding of the formal structures, policies,

awareness and mandates surrounding the SK universe and internalize
awareness of the informal norms, practices of work cultures within
and outside one's workplace in getting one's work done effectively
and efficiently.

2. Technical Competencies

Attention to Detail The ability to ensure that one's own and other's output is complete,
accurate, concise and in accordance with agreement and commitments

Digital/ICT Literacy The ability to use and manage ICT tools, devices, and applications at
work to locate and collect data or information, process and analyze
data, communicate results and reports in a way that increases

80
 productivity, facilitates creativity and promotes youth development
advocacy
Functional The ability to apply specialized information, knowledge, and skills in
Expertise the performance of work activities and responsibilities, as applied to a
functional area

Influence and The ability to raise interest and persuade others to support the
Impact national youth agenda or the PYDP utilizing various education,
information, and communication strategies

Information The ability to identify, record, classify, process, and share accurately
Management information obtained from youth development work PPAs with both
external and internal stakeholders in a timely and transparent manner
Problem Analysis The ability to identify, define, and analyze various youth issues,
and Resolution obstacles, and opportunities, and to generate possible/alternative
solutions according to gathered data and rational analysis
Program The ability to manage youth development programs through
Monitoring and measurement and review of the accomplishment of objectives, targets,
Evaluation and goals

Project Execution The ability to manage the planning/design, implementation, and

monitoring of a project, an activity, or an event according to a set
objectives, and standard monitoring and evaluation tools that will
ensure the adherence to policy with the highest standard of quality,
and effective management of resources.
Research Aptitude The ability to conduct a systematic and objective inquiry about youth
concerns particularly in the nine areas of participation including
study design, collection, analysis and interpretation of data; and the
reporting of results to ensure that youth policies and programs are
firmly grounded in reality, and that they are the best they can be.

Technical Writing The ability to produce correspondences, concept notes, technical

reports, policy proposals, agenda/briefs and other technical papers
with organization and clarity.

Understanding of The ability to effectively and efficiently provide technical assistance

Youth on the identified nine areas of participation of the PYDP through
Development consultative and training services; to apply and extend specialized
knowledge and tools to the work with the Sangguniang Kabataan,
LYDO and the youth sector in general according to ethical practice.

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3. Enabling and Leadership Competencies

Building The ability to forge, develop, and sustain collaborative relationships

Partnerships and with various stakeholders both public and private in order to
Alliances for Youth effectively plan, implement and assess youth development
Advocacy programs, projects, and legislative agenda.

Coaching and The ability to transfer specialized knowledge and tools to advance
Mentoring interest in Filipino youth development; and to provide guidance and
feedback to youth development workers to promote continuous
learning and to be capable in realizing their full potentials

Effective Decision The ability to navigate through the process of evaluating, prioritize,
Making and select from all available and alternative solutions to arrive at a
decision or recommendations involving the team, an office, or the
agency.
Embracing Change The ability to embrace the need for change and to lead actions to
for Youth make adjustment, to steer initiatives for improvement, or to direct
Development transition.

Fostering The ability to facilitate involvement and engagement of others,

Collaboration and partners, stakeholders in youth-related activities in a collective,
Consensus for the inclusive, and harmonious manner.
Youth
Planning for Results The ability to develop and formulate plans, designs, frameworks, or
guidelines to help organize the youth development PPAs according
to a set fund/budget, timeframe, and objectives or criteria.

Strategic Thinking The ability to take a broad-scale, holistic approach in assessing

internal and external youth realities and risks; to consider
consequences, implications, interdependencies, and indirect affects
on youth concerns all in both the short and longer term; and to align
these to the sectoral and national development plans.

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References

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Raising.

Manalili, A. (1990). Community Organizing for People’s Empowerment. Manila: Kapatiran-

Kaunlaran Foundation, Inc.

National Youth Commission. (2011). Operations Manual. The Revitalized ISKOLAR-BOS:

Trainer’s Manual

National Youth Commission (1997). The ISKOLAR Basic Orientation Manual

National Youth Commission (n.d.. Youth Links: A Guide to Localizing the Medium-Term Youth
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Project Management Institute. (2012). A Guide to the Project Management Body of Knowledge
(PMBOK® Guide): 5th Edition. Pennsylvania: PMI.

UNICEF. (2007). The Impact of Youth Participation in the Local Government Process: The
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Wileden, A. F. How To Conduct A Meeting: Parliamentary Procedure. University of Wisconsin.

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http://www.accountingcoach.com/bookkeeping/ explanation.

Bacani, L. (2014). Aquino Urged to Certify SK Reform Bill as ‘Urgent’. Available at

http://www.philstar.com/ headlines/2014/09/09/1367154/aquino-urged-certifysk-reform-bill-
urgent.

83
Danao, J. (2015). Corruption Issues Hound Sangguniang Kabataan. Available at
https://djenypete.wordpress. com/author/djenypete/.

Rietbergen-McCracken, J. (n.d.). Participatory Development Planning. CIVICUS World Alliance

for Citizen Participation. Available at: http://www.civicus.
org/documents/toolkits/PGX_F_Participatory%20 Development%20Planning.pdf.

Seltzer, J. (2014).What is Resource Mobilization and Why is it so Important? Available at

http://healthcommcapacity. org/resource-mobilization-important/

Skills You Need. Agenda-Setting for Meetings. Available at

http://www.skillsyouneed.com/general/agendasetting.html#ixzz4OZMeART0

SK Reform and Empowerment Coalition. (2010). The Great SK Debate: Do We Really Need the
Sangguniang Kabataan. Available at https://skreformcoalition. wordpress.com/2010/08/26/the-
great-sk-debate-dowe-really-need-the-sangguniang-kabataan/

Standard IAS 1: Presentation of Financial Statements. International Accounting Standards Board.

Available at http://www.iasplus.com/en/standards/ias/ias1.

United Nations Environment (UNEP) (n.d.). UNEP Project Manual Formulation, Approval,
Monitoring and Evaluation: Monitoring and Reporting. Available at:
http://www.unep.org/pcmu/project_manual/Manual_ chapters/monitoring_reporting.pdf

United Nations Development Programme (UNDP) (n.d.). Handbook on Monitoring and

Evaluating for Results. New York: UNDP Evaluation Office. Available at: http://
web.undp.org/evaluation/documents/handbook/mehandbook.pdf.

Government Sources

Bureau of Local Governance and Finance. Local Treasury Operations Manual

Manual on Financial Management of Barangays

Office of the Ombudsman Website: http://www. ombudsman.gov.ph/

Republic Act 10742 or the SK Reform Act of 2015 Republic Act 6713 or the Code of Conduct
and Ethical Standards for Public Officials and Employees

Republic Act 9184 or the Government Procurement Reform Act

Senate of the Philippines’ Press Release: Abolition of Sangguniang Kabataan Sought, April 13,
2008. Available at http://www.senate.gov.ph/press_ release/2008/0413_pimentel1.asp.

84
Others

Workshop output on CBYDP and ABYIP of the Policy Research, and Evaluation Division
(PRMED) of National Youth Commission.

85
 Index
A
Accounting. . . . . . . . . . . . . . . . . . . . . . . . .32
Activity Report. . . . . . . . . . . . . . . . . . . . . .47
Annual Program Accomplishment Report 44
Appointment of SK Secretary and
Treasurer..………………………………...1
6
C Final Report . . . . . . . . . . . . . . . . . . . . . . . 49
Capital Outlay . . . . . . . . . . . . . . . . . . . . . 29
Cash Advances for Travel and other Special
Purpose. . . . . . . . . . . . . . . . . . . . . ... . .. . .37
Code of Conduct and Ethical Standards for
Public Officials: . . . . . . .. . .. . . . . . . . . . . 20
Committee Management. . . . . . . . . . . .. .. 52
Committee on anti-drugs abuse and social
protection . . . . . . . . . . . . . . . . . . .. . . . . . .52
Committee on education and culture. . . . 52
Committee on environmental protection,
climate change adaptation (CCA), and
disaster risk reduction and resiliency
(DRRR). . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Committee on gender and development . .52
Committee on health, health services and
reproductive health. . . . . . . . . . . . . . . . . .52
Committee on sports development. . . . . . 52
Committee on youth employment and
livelihood . . . . . . . . . . . . . . . . . . . . . . . . .52
Conduct of SK Meetings. . . . . . . . . . . . . 17
Conducting Meetings according to
Parliamentary Procedure. . ... . . .. . . . . . . .42
D Education. . . . …………………………...19
Disbursement . . . . . . . . . . . . . . . . . . . . . .37
Duties of SK Officials as Public Officials. . .
. . . . . . . . . ………………………………..21
E Minutes of the Meeting. . . . . . . . . . . . . . . 43
End-of-term Program Accomplishment
Report………………………………….....45
Expenditure Portion . . . . . . . . . ..... . . . . . 29
Expense Classification in Budgeting. . . . .28
F
Financial Management. . . . . . . . . . . . . . .. 28
Financial Reporting. . . . . . . . . . . . . . . . . . 36
Fundamental Principles . .. . . . . . . . . . . . . 39
G
General Accounting Policies. . . . . . . . . . . 32
General Rule in Procurement. . . . . . . .. . . 39
I
Implementation of the CBYDP. . . . . . . . 25
Income Portion. . .. . . . . . . . . . . . . . . . . . . 29
K
Kabataang Barangay . . . . . . . . . .. . . . . . . 12
Kabataang Barangay (KB). . . . . . .... . . . . 12
L
Linggo ng Kabataan. . . . . . . . . . . . . . . . . .19
M
Maintenance and Other Operating Expenses
(MOOE) . . . . . . . ……... . . . . . . . . . . . . . 29
Mandatory Training and Continuing
Manner of Election.. . . . . . . . . . . . .... . . . 15
Meeting Facilitation. . . . . . …….. . . . . . . 41
Meetings . . . . . . . . . . . . . . . . . ……... . . . 17
Meeting-to-Committee reports. . ….. . . . . 44
86
Mobilization for the SK. . . . . . . . . . . . . . 53
Modes of Disbursement. . . .. . . . . . 38
Monitoring and Evaluation (M&E).....45
Monitoring and Evaluation and
Reporting………………………………... 45
P SK Historical Timeline . . . . . . . . . . . . . . .14
Pambansang Katipunan ng Kabataang
Barangay . . . . ………….... . . . . . . . . . . . 12
Pambansang Katipunan ng Kabataang
Barangay (PKKB). . . . . . . . . . . . . . . . . . . 12
Participatory Development Planning. . . . .23
Passing a Resolution. . . . . . . . . . . . . . . . . 50
Planning. . . . . . . . . . . . . . . . . . . . . . . . . . .23
Planning for a Meeting. . . . . . . . . . . . . . . .41
Preparation. . . . . . . . . . . . . . . . . . . . . . . . .41
Prepare the proposed agenda. . . . . . . . . . .41
Presidential Council for Youth Affairs
(PCYA). . . . . . ………………………….. 12
Privileges. . . . . . . . . . . . . . . . . . . . . . . . . . 15
Procurement . . . . . . . . . . . . . . . . . . . . . . . 39
Program Accomplishment Reports. . . . . . 44
Program Development. . . . . . . . . . . . . . . .27
Program Development and Management. .27
Program Management. . . . . . . . . . . . . . . . 28
Progress Report. . . . . . . . . . . . . . . . . . . . . 48
Prohibited Acts and Transactions for Public
Officials. . . . . . . . . . . . . . . . . . . . . . . . . . . 20
R The SK Chairperson . . . . . . . . . . . . . . . . . 21
Recording and Report-writing. . . . . . . . . .43
Registration and Election. . . . . . . . . . . . . .15
Reporting. . . . . . . . . . . . . . . . . . . . . . . . . . 47
Resource Mobilization. . . . . . . . . . . . . . . .53
Roles, Powers, and Functions. . . . . . . . . . 21
S SK and the DILG. . . . . . . . . . . . . . . . . . . .57
Sangguniang Kabataan. . . . . 12; 21; 55; 56
History. . . . . . . . . . . . . . . . . . . . . . . . .. 12
Sangguniang Kabataan (SK). . . . . . . . . . . 12
Sangguniang Kabataan (SK) Reform Act of
2015 · See Republic Act No. 10742
Sangguniang Kabataan History. . . . . . . . . 12
Kabataang Barangay (KB), Pambansang
Katipunan ng Barangay (PKKB),
Presidential Council for Youth Affairs . . .12
SK and the National Youth Commission. .57
SK and the Office of the Ombudsman . . . 57
SK and the Sangguniang Barangay. . . . .55
SK Committees. . . . . . . . . . . . . . . . . . . . . 52
Specific Policies and Procedures . . . . . . . 37
Steps in Evaluation. . . . . . . . . . . . . . . . . . 46
Steps in Selection of Members. . . . . . . . . 20
Steps in Setting Agenda. . . . . . . . . . . . . . .41
Steps in Taking the MOM. . . . . . . . . . . . . 43
Succession and Filling-up of Vacancies . . 15
Suspension and Removal from Office. . . .16
T
Term of Office. . . . . . . . . . . . . . . . . . . . . . 16
The Annual Barangay Youth Investment
Program (ABYIP). . . . . . . . . . . . . . . . . 25
The Comprehensive Barangay Youth
Development Plan. . . . . . …………. . . . . 23
The KK. . . . . . . . . . . . . . . . . . . . . . . . . . . .21
The Local Youth Development Council
(LYDC). . . . ……………………………..19
The Local Youth Development Office
(LYDO) . . . . . …………………………...20
The Local Youth Development Plan . . . . .23
The New SK. . . . . . . . . . . . . . . . . . . . . . . .15
The SK. . . . . . . . . . . . . . . . . . . . . . . . . . . .21
The SK Member . . . . . . . . . . . . . . . . . . . 23
The SK Secretary. . . . .. . . . . . . . . . . . . .23
The SK Treasurer . . . . . . . . . . . . . . . . .... .23
U
Universe: Engaging the Government . . . ..55
SK and the Commission on Audit. . . . . . .57
SK and the LGU. . . . . . . . . . . . . . . . . . . . .56
SK and the National Government Agencies. .
. . . . ……………………………………. 57
V
Values. . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Volunteer Mobilization. . . . . . . . . . . . . . . 53
87
 Glossary
A.
Accountability - a situation in which
someone is responsible for things that happen
and can give a satisfactory reason for them.
Responsibility to someone or for some
activity
Accounting - art of recording, classifying,
and recapitulation in a meaningful way about
money, transactions, and events
Activity Report - an important resource in
compliance with the requirements of donor/s
especially when the program/project is
externally funded
Adjournment - the temporary ending of a
meeting or trial, or the period of time during
which it is temporarily ended. The
termination of a meeting
Agenda - a list of matters to be discussed at
a meeting
(http://dictionary.cambridge.org/dictionary/e
nglish/ agenda)
Affinity - relationship, especially by
marriage as opposed to blood ties
Annual Barangay Youth Investment
Program (ABYIP) - the yearly program
based on the Comprehensive Barangay
Youth Development Plan (CBYDP). It
contains the specific programs, projects and
activities with corresponding project costs,
including the needed fund flows to
approximate the reasonable timing for the
release of funds
Annual Program Accomplishment Report
- annual generated report from all officers
and committees containing program
accomplishments and observations
Appointment - the act of putting a person
into a nonelective position; e.g., appointment
of SK Secretary and SK Treasurer
Arbitrary Detention - the arrest or detention
of an individual in a case in which there is no
likelihood or evidence that they committed a
crime against a legal statute, or in which there
has been no proper due process of law.
B
Bank Reconciliation Statement - In
bookkeeping, a bank reconciliation is a
process that explains the difference on a
specified date between the bank balance
shown in an organization’s bank statement,
as supplied by the bank, and the
corresponding amount shown in the
organization’s own accounting records.
Bookkeeping - the job or activity of keeping
a record of money spent or received by a
business or other organization
Budgeting - the process of calculating how
much money you must earn or save during a
particular period of time, and of planning
how to spend it
C
Capital Outlay - large allocations for
purchase of costly items or obligation for
amortization
88
Cash Advances for Travel and other
Special Purpose - the grant of cash advance
to be liquidated by an official upon return to
his/her official station
Code of Conduct and Ethical Standards
for Public Officials - Republic Act 6713
provides guidelines on how public officials,
including SK officials, are expected to
conduct themselves
Commencement - a beginning or start
Commission on Audit - abbreviated as COA
(Filipino: Komisyon ng Pagsusuri), is an
independent constitutional commission
established by the Constitution of the
Philippines. It has the primary function of
examining, auditing, and settling of all
accounts and expenditures of the funds and
properties of the Philippine government.
(http://www.coa.gov.ph/index.php/2013-06-
19-13-06- 03/constitutional-mandate)
Committee - a small group of people chosen
to represent a larger organization for the
purpose of either making decisions or
collecting information for the organization
Committee on Anti-Drug-Abuse and
Social Protection – tasked to safeguard the
welfare of the youth, the antidrugs and social
protection committee is created
Committee on education and culture -
tasked to ensure that education is a priority
and culture is kept alive among the youth and
community
Committee on Environmental Protection,
Climate Change Adaptation (CCA), and
Disaster Risk Reduction and Resiliency
(DRRR) - tasked to ensure that the youth are
made aware of and capacitated to protect the
environment and are prepared to
appropriately respond in times of calamities
Committee on gender and development -
committee manages all SK matters pertaining
to gender and development
Committee on Health, Health Services and
Reproductive health - responsible for all SK
matters related to the health of youth
Committee on sports development - in-
charge of managing all SK matters related to
sports development among the youth and the
community as a whole
Committee on Youth Employment and
Livelihood - responsible for all SK affairs
promoting employment and livelihood
opportunities for the youth
Community Organizing - the coordination
of cooperative efforts and campaigning
carried out by local residents to promote the
interests of their community.
Complex Transactions – refer to requests or
applications — submitted by clients and
deemed complex by a receiving government
office or agency — which transactions must
be handled with discretion in their resolution.
Comprehensive Barangay Youth
Development Plan - the three-year
comprehensive youth development plan of
the barangay that is formulated by the
Sangguniang Kabataan (SK) in consultation
and with concurrence of the Katipunan ng
Kabataan (KK) and anchored on the
Philippine Youth Development Plan (PYDP)
and other Local Youth Development Plan
(LYDP) at the provincial, city, and municipal
level (R.A. 10742 or SK Reform Act of 2015)
89
Concurrence - to agree, approve, or consent
to, especially regarding an action or opinion
Consanguinity - the condition of being
blood relations (related to someone by birth,
not marriage). See Affinity
Contextualize - to consider something in its
context
Co-terminus - being of equal extent or scope
or duration; ending at the same time
(https://www.vocabulary.com/
dictionary/coterminous)
D (http://dictionary.cambridge.org/us/dictionar
Disbursement - payment from fund or
account by cash, check, or voucher
E programs and projects
En-cash (or encash) - to exchange a cheque
or a financial product such as a bond for
money
End-of-term Program Accomplishment
Report - overview of program/s established
and implemented by SK during its term of
office
Erring - capable of making an error
Evaluate - to judge or determine the
significance, worth, or quality of; assess
(http://www.dictionary.com/browse/
evaluate)
Ex-officio - an ex officio member is a
member of a body (board, committee,
council, etc.) who is part of it by virtue of
holding another office
Expenditure Portion - consists of estimated
expenditures which are the total
appropriations covering Current Operating
Expenditures and Capital Outlays
Expense Classification in Budgeting –
categorization into a group of an amount of
money needed or used to do or buy something
(http://dictionary.cambridge.org/us/
dictionary/english/expense ,
http://dictionary.cambridge.
org/us/dictionary/english/classification)
F
Federation - a group of organizations, states,
etc., that have united to form a larger
organization or government
y/english/ federation); see Sangguniang
Kabataan Federation
Final Report - required on completion of all
Financial Management - efficient and
effective management of an organization’s
funds to enable the realization of the
organization’s objectives and goals
Financial Reporting - formal records of the
financial activities and position of the
organization. Important financial information
should be presented in a structured manner
and in a form easy to understand
Fiscal Autonomy - a guarantee given by the
Constitution to certain units of the
government. It is intended as a guarantee of
separation of powers and of independence
from political agencies.
Fundamental Principles - the most basic or
most important thing - moral rule or standard
of good behavior or fair dealing on which
other things depend (http://dictionary.
cambridge.org/us/dictionary/english/fundam
90
ental,
http://dictionary.cambridge.org/us/dictionary
/english/ principle)
G Invoice - a statement listing goods or services
General Accounting Policies - effective tool
not only in financial administration as well as
in the evaluation of the performance of any
organization relative to their financial targets
General Rule in Procurement - acquisition
of supplies and property of SK are governed
by the pertinent provisions of the IRR
Governance - refers to “all processes of
governing, whether undertaken by a
government, market or network, whether
over a family, tribe, formal or informal
organization or territory and whether through
laws, norms, power or language.”
I
Implementation - the act of putting a plan
into action or of starting to use something:
implementation of a change/ policy/program
Important Tasks of the Committees -
specific tasks to be undertaken by
committees
Income Portion - consists of the beginning
balances which are the unappropriated and/or
unexpended amounts of the revenues and
receipts of prior calendar years carried
forward to the budget year and estimates of
income certified by the Barangay Treasurer
(BT)
Incumbency - the period during which
someone has a particular official position.
In-school Youth (ISY) - those who are either
attending the formal school system or non-
school-based educational programs under
institutions recognized by the state.
Institution - an organization that exists to
serve a public purpose such as education or
support for people who need help
provided and their prices, used in business as
a record of sale
J
Jurisdiction - politics & government — the
official authority to make (esp. legal)
decisions and judgments
K
Kabataang Barangay – a group of young
people with a role in community activities
that provides the government with a way to
actively engage young people in the
development efforts of the country see
Sangguniang Kabataan
L
Legislative - politics & government; relating
to the making of laws
Linggo ng Kabataan - activity includes the
election of youth counterparts of all local
elective and appointive officials, as well as
heads of national offices or agencies
stationed or assigned in the territorial
jurisdiction of the local government unit
Local Youth Development Plan - the
provincial, city, or municipal youth
development plan as initially drafted by the
SK Pederasyon, finalized by the LYDC and
approved by the local sanggunian
M
Maintenance and Other Operating
Expenses (MOOE) - used for operational
expenses like supplies and materials, rental of
offices, trainings and seminars and other
operating expenses
91
Mandatory and Continuing Training
Program - based on Section 27 of RA 10742,
stating that all SK officials, whether elected
or appointed, or any member of the LYDC
must undergo mandatory training before she
or he can assume office
Manner of Election - the way election is
held
Meeting Facilitation – guiding the process
of meeting discussion without getting
directly involved in the process, discussion,
etc. (http://dictionary.cambridge.org/us/
dictionary/english/facilitation)
Meetings - an occasion when people come
together
(http://dictionary.cambridge.org/us/dictionar
y/english/ meeting?q=meetings)
Minutes of the Meeting - contains a
complete record of what happened, including
every motion whether lost or carried, and the
names of the persons making and seconding
them
Mobilization - to organize people to support
something or to make a part of an
organization ready for a special purpose.
(http://dictionary.cambridge.org/dictionary/
english/mobilize?q=mobilization)
Modes of Disbursement - the mode of
paying out money, especially from an amount
that has been collected for a particular
purpose (http://dictionary.cambridge.org/us/
dictionary/english/disbursement?q=disburse
ments)
Monitoring - The act of observing
something (and sometimes keeping a record
of it). (Sage VII Dictionary and Thesaurus)
N
National Youth Commission (NYC) - is a
government agency in the Philippines that
specifically addresses issues surrounding the
Filipino youth. NYC is the sole policymaking
body on youth affairs. NYC also coordinates
and implements some programs designed to
help the youth to be more aware of the issues
surrounding them
O
Office of the Ombudsman - government
office principally tasked to investigate on its
own or upon complaint by any person, in any
form or manner, any act or omission of any
public officer or employee, including those in
government owned or controlled
corporations, which appears to be illegal,
injust, improper or inefficient.
Order of Business - a task assigned or a
matter to be addressed. see also Agenda
Ordinance - a law set forth by a
governmental authority; specifically: a
city/municipal regulation
Out-of-school Youth (OSY) - those not
enrolled in any formal or vocational/technical
school, not employed, and who are not
college or technical/vocational graduates
P
Pambansang Katipunan ng Kabataang
Barangay - established for the Creation of a
Youth Development Training Program that
develops the values and skills of young
people to develop them into productive
leaders
Parliamentary Procedure - A rule that
defines how a particular situation is to be
handled or a particular outcome achieved, in
a legislature or deliberative body.
92
Participatory Development Planning -
involves community-based planning process
spanning one to two weeks (1-2 weeks) using
the available resources for
Pederasyon - a group of organizations,
states, etc., that have united to form a larger
organization or government
(http://dictionary.cambridge.org/us/dictionar
y/english/ federation); see Sangguniang
Kabataan Federation
Planning - the act of deciding how to do
something
(http://dictionary.cambridge.org/us/dictionar
y/english/ planning)
Policies and Procedures - a set of policies
are principles, rules, and guidelines
formulated or adopted by an organization to
enable the organization to reach its long-term
goals (http://www.businessdictionary.com/
definition/policies-and-procedures.html)
Preparation - the state of being ready for
something that will happen, or an action
taken to become ready
(http://dictionary.cambridge.org/us/dictionar
y/english/ preparation)
Presidential Council for Youth Affairs
(PCYA) - serves as the convergence point of
all youth organizations, and works for the
creation of SK representation
Privileges - a special advantage or authority
possessed by a particular person or group
(http://dictionary.cambridge.
org/us/dictionary/english/privilege?q=privile
ges)
Procurement - the process of acquiring
supplies (http://
dictionary.cambridge.org/us/dictionary/engli
sh/ procurement)
Program Development - an organized
activity for the realization of a plan of action
— includes strategies for achieving the
objectives and goals of an organization
Program Management - the application of
knowledge, tools, and techniques in order to
meet the requirements and control not
available from managing projects
individually
Progress Report - presents the status of
program/project implementation and that
decisions or actions necessary for successful
implementation have been or are being taken
and documented in a timely manner
Q
Qualifications - knowledge, skill, or some
other characteristic that gives a person the
ability or the right to do or have something
(http://dictionary.cambridge.org/
us/dictionary/english/qualification?q=)
Quorum - a quorum is the minimum number
of members of a deliberative assembly (a
body that uses parliamentary procedure, such
as a legislature) necessary to conduct the
business of the group
R
Reimbursement - the act of paying back, or
the money that is paid back.
Render - provide or give (a service, help,
etc.).
Replicability - property of an activity,
process, or test result that allows it to be
duplicated at another location or time.
Resource - a stock or supply of money,
materials, staff, and other assets that can be
93
drawn on by a person or organization in order
to function effectively.
Resource Mobilization - the process of
acquiring a resource from a resource
provider, using different mechanisms, to
implement the organization‘s work in order
to achieve the organization’s pre-determined
organizational goals.
S Sustainability – environment, natural
Sangguniang Barangay - the legislative
body of a barangay, the lowest elected
government in the Philippines. It passes
ordinances and resolutions for the effective
administration of the barangay. (Local
Government Code of 1991)
Secretariat - the officials or office entrusted
with administrative duties, maintaining
records, and overseeing or performing
secretarial duties, especially for an
international organization
Signatories - a person, organization, or
country that signs an agreement
Simple Transactions – refer to requests or
applications submitted by clients and deemed
by a receiving government office or agency
as only requiring ministerial action or as
involving only inconsequential issues for
resolution by an officer or employee of the
said government office or agency.
(https://www.dole.gov.ph/files/RA%20
9485.pdf)
Specific Youth Groups (SYG) - those
marginalized by existing societal forces,
thereby needing special care, attention, and
protection. i.e. (1) youth in indigenous
cultural communities, (2) abused and
exploited youth, (3) youth with
disabilities/differently-abled youth, (4) youth
in conflict with the law and juvenile
delinquents, (5) youth victims of natural and
human-made tragedies, and (6) abandoned
and street youth.
Stakeholder - a person, group or
organization that has interest or concern in an
organization. Stakeholders can affect or be
affected by the organization’s actions,
objectives and policies.
resources - the idea that goods and services
should be produced in ways that do not use
resources that cannot be replaced and that do
not damage the environment
T
Timeline - a way of displaying a list of events
in chronological order, sometimes described
as a “project artifact”
Transparency - action, method, or
procedure that lacks hidden agendas and
conditions, and complies with the disclosure
requirements of transparency in word and
intention.
U
Unsolicited - not requested or asked for.
V
Values - the principles that help you to decide
what is right and wrong, and how to act in
various situations (http://
dictionary.cambridge.org/dictionary/english/
values)
Veto - the power to refuse to allow something
to be done, or such a refusal.
Volunteer - a person who does something,
especially helping other people, willingly and
without being forced or paid to do it
94
(http://dictionary.cambridge.org/dictionary/
english/volunteer)

Voucher - written instrument that serves to

confirm or witness (vouch) for some fact
such as a transaction. Commonly, a voucher
is a document that shows goods have been
bought or services have been rendered,
authorizes payment, and indicates the ledger
account(s) in which these transactions have
to be recorded.

W
Working Youth (WY) - those either
employed, self employed, under-employed,
or belonging to specific employable job-
seeking youth groups (such as graduates of
tertiary/vocational schools or those
previously employed and are actively looking
for work) both in the formal and informal
sectors of the economy

Y
Youth- in the Philippines, Republic Act No.
8044 or the “Youth in Nation Building Act of
1995”, defines the youth as those belonging
to ages 15 to 30 years old. (The youth
definition overlaps with the definition of
children, which is 0 to below 18 as provided
for in the United Nations Convention on the
Rights of Children (UNCRC.) The definition
of youth age across countries depends on
sociocultural/institutional/economic/political
factors

95
ANNEXES
Annex 1. Suggested SK Calendar of Activities

96
Annex 2. Notes on Facilitating Meetings

Procedure for Small board and large meeting

- A small board is defined as one wherein there are not more than a dozen members present
like during SK and its committee meeting. While, a large meeting is like a KK meeting
where more than a dozen attendees are present
- Best to adopt the appropriate rule on procedure based on the number of attendees during
meetings, as follows:
- Members may raise hand to obtain the floor (rise/stand during large meeting).
- Recognize the member obtaining the floor or seeking recognition.
- Can be seated while making motions or speaking. (Must at all times stand while
making motions or speaking in case of large meeting.)
- The chair must entertain any motion raised.
- Motions do not need to be seconded. (Need always to be seconded during large
meeting.)
- There is no limit to the number of times a member can speak regarding a debatable
Question. (A speaker can only speak once regarding a debatable Question during
large meeting)
- Motions are still in order to close or limit debate, including limiting times one can
speak on a motion.
- Allow 45 seconds for follow-up questions and allow one (1) minute to answer the
follow-up questions.
- Appeals are debatable under regular rules.
- Can speak only once in debate.
- Chair may speak twice in debate. (All speakers including Chair can speak
only once in a debate during large meeting.)
- Informal discussion of a subject is permitted while no motion is pending. A vote
can be taken without a motion, if everyone is perfectly clear in his understanding
of the subject. Unless there is unanimous consent, all actions must be approved by
vote. (Voting at all times must be taken on a motion during large meeting.)
- Chair must restate motion before voting.
- Best to take vote by show of hands.
- Chair does not need to rise while putting the question to a vote (calling for the vote).
- Chair can speak in informal discussions and in debates.
- Chair can vote only in case of a tie.
- Footnote to actual rules (not in actual text of rules)
- Informal discussion can be initiated by chair.
- Chair can submit proposals.

97
Motions
● A proposal to bring a subject to a group for its consideration and action. When the motion
is talked about and discussed, it is often called “the question”. Motions are not all the same.
They fall within certain classes, and some take priority over others.

Classes of motions:
1. Privileged Motions: Privileged motions do not relate to the pending business but deal with
special matters of immediate and overriding importance. Privileged motions may interrupt
debate before the assembly.
2. Subsidiary Motions: Subsidiary motions assist the assembly in treating or disposing of a
main motion. Since they relate to the question before the house, it is in order to propose a
subsidiary motion when a main motion is still before the assembly. The vote on the
subsidiary motion is taken before the action is taken on the main motion.
3. Incidental Motions: Incidental motions are motions incidental to another motion pending
or incidental to other business at hand, such as suspending the rules or closing nominations.
No order of precedence is required of incidental motions. These motions arise incidentally
and are decided immediately.
4. Motions That Bring a Question Again Before the Assembly: These motions bring a
question that has already been considered by the assembly back before the assembly, as in
the case of the motions to rescind or take from the table.
5. Main Motions: A main motion is a motion whose introduction brings before the assembly
a question or business for consideration when no other business is pending. Only one main
motion can be considered at a time, and no other main motion may be introduced until the
first one is disposed of in some manner. These motions are listed in order of precedence.

Determining When Each Motion is in Order

- In the chart below , the privileged, subsidiary, incidental, and main motions are listed in order of
rank. The motion at the top takes precedence over all the others, and each of the remaining motions
takes precedence over all those below it. A main motion is in order only when no other motion is
pending.
- When one of the motions listed is immediately pending, then:
(a) any other motion appearing above it in the list is in order, unless a condition stated opposite
the other motion causes that motion be out of order; and
(b) motions listed below the given motion, which are not already pending, are out of order
(except for the application to amend or to question certain motions ranked above the
motion)

98
 Table of Motions
In order when
Requires a
Kinds of Motion another has the Debatable Vote required
second
floor

Privileged motions (Can Quinton Really Afford a Ferrari? - Ranking order

To fix the time to which to adjourn No Yes No Majority

To adjourn No Yes No Majority

To recess No Yes No Majority

To rise to a question of privilege Yes No No Chair rules

To call for the order of the day Yes No No None

Subsidiary Motions (Pearls are Classy, Pretty Lady, Pretty Lady - ranking order)

To lay on the table No Yes No Majority

To call for the previous question No Yes No Two-thirds

To limit or extend limit of debate No Yes No Two-thirds

To postpone to a definite time No Yes Yes Majority

To refer to a committee No Yes Yes Majority

To amend No Yes Yes Majority

To postpone indefinitely No Yes Yes Majority

Incidental Motions (non-ranking motions)

To suspend the rules No Yes No Two-thirds

To withdraw a motion Yes No No Majority

To call for reading of papers Yes Yes No Majority

To object to consideration Yes No No Two-thirds (opposed)

To rise to a point of order Yes No No Chair rules

To rise to a parliamentary inquiry Yes No No Chair responds

To appeal from the decision of the Chair Yes Yes No Majority (in negative)

To call for a division of the house Yes No No None

To call for a division of the question No Yes No Majority

MOTIONS THAT BRING A QUESTION AGAIN BEFORE THE HOUSE

To reconsider (see definition, most used No Yes Yes Majority

motions)

To resend No Yes Yes Majority

99
Making a Motion
To properly make a motion, the following
procedures are followed:
1. Member rises and addresses the
Chair. “Mr. / Madam President or
Chairperson.”
2. Chair recognizes the member.
3. Member: “I move that __________
(states motion)”.
4. Second to motion (not necessary to
stand). “I second the motion.” If the
motion comes as a recommendation
from two or more members, the
motion does not need a second.
5. Chair states motion: “It has been
moved by (name) and seconded that
__________.”
6. Discussion: If the motion is
debatable, every member has the right
to debate; the Chair refrains from
debate while presiding. The Chair
carefully determines the order in
which members are recognized to
speak, giving first opportunity to the
proposer of the motion. Care should
be given to ensure that discussion is
related to the question.
7. The Chair says, “If there is no further
discussion, the motion is __________
(restate motion).”
8. Vote: The Chair says, “All those in
favor of __________ (the motion
stated) say ‘yes’. Those opposed say
‘no.’”
9. Result of the vote is stated by the
Chair. “The motion is carried” or “the
motion is lost.
Amending a Motion
To amend a motion is to alter or modify the
wording of a motion that has already been
made.
1. Methods of Amending - a. Insert; b.
Add (at the end); c. Strike out; d.
Strike out and insert (words only); e.
Substitute (a paragraph) An
amendment must be germane to the
main motion; it must relate to the
same subject matter.
2. Types of Amendments
a. Primary – an amendment that
applies directly to the main
motion.
b. Secondary – an amendment
that applies directly to the
primary amendment only.
No amendment beyond the above is in order,
and only one of each may be made at one
time. It is possible to have a motion, an
amendment to the motion, and an amendment
to the amendment before the assembly at one
time.
3. Voting on Amendments (Some of
the most often used motions)
a. Discussion and vote on
secondary amendment.
b. Discussion and vote on
primary amendment as
amended (if amendment
carried)
Discussion and vote on main motion as
amended (if amendments carried).
100
Annex 3. Directory of NYC Area Offices

REGION OFFICE
CAR DETAILS
National Youth Commission Region I and CAR
Cluster G/F Room 3, No. 12, Lindi Hotel, Legarda
Road, Baguio City (074) 619-0511
Region I nycbaguio@nyc.gov.ph
Region II National Youth Commission Regions II and III Cluster
VVD Building, 125 Capitol Blvd, Sto. Niño, City of San Fernando,
Pampanga 09175541414
Region III nycpampanga@nyc.gov.ph
Region IV-A National Youth Commission Region IV-A
NO OFFICE YET (currently stationed at NYC
Central Office) 09278500679
calabarzon.ao@nyc.gov.ph
MIMAROPA National Youth Commission NCR and MIMAROPA Cluster
Room 1515 West Avenue Suites, 124 West Avenue, Brgy. Philam,
Quezon City 0908 8600996
NCR ncrcluster@nyc.gov.ph
Region V National Youth Commission Region V
G/F Naga City Youth Center Bldg., Taal cor. Magsaysay Ave.,
Naga City (054) 205-9193
nyc_nagacity@yahoo.com
nycnaga@nyc.gov.ph
Region VI National Youth Commission
Region VI G/F ME Bldg.,
Dungon B, Jaro, Iloilo City (033)
5036188
Region VII National Youth Commission Regions VII and VIII Cluster
5/F 82 Vibo Center Building, N. Escario St.,
Kamputhaw, Cebu City (032) 232-1897
Region VIII nyccebu@nyc.gov.ph
Region IX National Youth Commission Regions IX and XII Cluster
3/F VHW Bldg., Veterans Avenue,
Zamboanga City (062) 992-4851 and (062)
Region XII 310-0325
Region X National Youth Commission Region X and CARAGA Cluster
2F Cornerstone Avenue Building, J.V. Seriña Street, Carmen,
Cagayan De Oro City (088) 881-1773
CARAGA cdo@nyc.gov.ph
Region XI National Youth Commission Region XI and BARMM
Cluster Suite 203 & 205, 2/F JMS Bldg., 88 Maya St.,
Ecoland, Davao City (082) 225-2938
BARMM
nycdavao@nyc.gov.ph

101
Annex 4. Annual Youth Development Action Plan

Region: ___________ Province : _____________ City/Municipality: ____________

ANNUAL YOUTH DEVELOPMENT ACTION PLAN (AYDAP)

CY ____________

Center of Program/ Targets Location Period of Budget

Participation Projects/ Implementation
Activities

Approved by: Noted by:

SK Pederasyon President Local Youth Development Officer

102
Annex 5. Annual Barangay Youth Investment Program

Region: ___________ Province : _____________ City/Municipality: ____________

ANNUAL BARANGAY YOUTH INVESTMENT PROGRAM (ABYIP) CY ________

CENTER OF PARTICIPATION: ________________

Reference PPAs Description Expected Performance Period of Budget Person

Code Result Indicator Implementation MOOE CO PS Total Responsible

Prepared by:

SK Treasurer SK Chairperson

103
Annex 6. Sample Annual Barangay Youth Investment Program

Region: ___________ Province : _____________ City/Municipality: ____________

ANNUAL BARANGAY YOUTH INVESTMENT PROGRAM (ABYIP) CY 2020

CENTER OF PARTICIPATION: EDUCATION

Reference PPAs Description Expected Performance Period of Annual Budget Person

Code Result Indicator Implementation MOOE CO PS Total Responsible
3000 TVET A Project 200 No. of Jan-Dec. 60,000 60,00 SK
Program/Proj that aims OSYs OSYs 0 Committee
ect TechVoc- to provide referred referred on
Referral access to to the Education
System free Municip
TechVoc al
through TechVo
referral c
systems Training

Prepared by:

SK Treasurer SK Chairperson

104
Annex 7. Comprehensive Barangay Youth Development Plan

Region: ___________ Province : _____________ City/Municipality: ____________

COMPREHENSIVE BARANGAY YOUTH DEVELOPMENT PLAN (CBYDP)

CY ______ - _______

CENTER OF PARTICIPATION: _________________________

Agenda Statement:
____________________________________________________________________________________________________________________

Youth Objective Performance Target PPAs Budget Person

Development Indicator [Year 1] [Year 2] [Year 3] Responsible
Concern

Prepared by:

SK Secretary SK Chairperson

105
Annex 8. Sample Comprehensive Barangay Youth Development Plan

Region: ___________ Province : _____________ City/Municipality: ____________

COMPREHENSIVE BARANGAY YOUTH DEVELOPMENT PLAN (CBYDP) CY 2020 – 2023

CENTER OF PARTICIPATION: EDUCATION

Agenda Statement: For the youth to participate in accessible, developmental, quality and relevant formal, non-formal and informal lifelong learning
and training that prepare graduates to be globally competitive but responsive to national needs; and to prepare them for the workplace and the
emergence of new media and other technologies

Youth Objective Performanc Target PPAs Budget Person

Developmen e Indicator 2020 2021 2022 Responsibl
t Concern e
High number Institutionaliz No. of OSYs 200 200 TVET MOOE- SK
of OSY e a referral referred to the 200 OSYs OSYs Program/Projec Office Supplies Committee
Municipal Tech
system for a Voc Training OSYs t TechVoc- and on Education
free TechVoc Center Referral Communicatio
Training System n
P 60,000 per
year

Prepared by:

SK Secretary SK Chairperson

106
Annex 9. Local Youth Development Plan

Region: ___________ Province : _____________ City/Municipality: ____________

LOCAL YOUTH DEVELOPMENT PLAN (LYDP)

CY ______ - _______

CENTER OF PARTICIPATION: _________________________

Agenda Statement:
____________________________________________________________________________________________________________________
____________________________________________________________________________________________________________________
____________________________________________________

Youth Objectives Performance Target PPAs Priority Annual

Development Indicator Areas Budget
[Year 1] [Year 2] [Year 3]
Concerns

Approved by: Noted by:

LYDC President (SK Pederasyon President) Local Youth Development Officer

107
Annex 10. Sample Local Youth Development Plan

Region: ___________ Province : _____________ City/Municipality: ____________

LOCAL YOUTH DEVELOPMENT PLAN (LYDP)

CY 2020 - 2023

CENTER OF PARTICIPATION: EDUCATION

Agenda Statement: For the youth to participate in accessible, developmental, quality and relevant formal, non-formal and informal lifelong
learning and training that prepare graduates to be globally competitive but responsive to national needs; and to prepare them for the
workplace and the emergence of new media and other technologies

Youth Objectives Performance Target PPAs Priority Annual

Development Indicator Areas Budget
2020 2021 2022
Concerns
High number of Decrease % decrease of 10 percent 15 percent 10 percent TVET Municipality of
unemployed unemployed youth decrease decrease decrease Program/Project San Isidro,
OSY youth (not in TechVoc Barangay
employment, Aplaya
education or
training) – from
PYDP Establishment of
Tech Voc Training
Provide access to 60 percent of 80 percent of All
Center per
free Tech Voc Municipalities in municipalities in Municipalities in
Municipality
Training the province with the province with the province with
1 functional 1 functional 1 functional
training center training center training center
per municipality per municipality per municipality

Approved by: Noted by:

LYDC President (SK Pederasyon President) Local Youth Development Officer

108
Annex 11. Monitoring Templates – M&E Form No. 1

109
110
Annex 12. Monitoring Templates – M&E Form No. 2

111
112
Annex 13. Monitoring Templates – M&E Form No. 3

113
114
Annex 14. Youth Profiling Form – Template Letter

115
Annex 15. Youth Profiling Form – Informed Consent Form

116
Annex 16. Youth Profiling Form – KK Survey Questionnaire

117
Annex 17. Youth Profiling Form – KK Youth Profile Summary Report

118
119