HIV/TB Programme Specialist

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Khartoum, Sudan
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Job Identification
7546

Locations
 Khartoum, Sudan

Posting Date
01/16/2023, 11:40 AM

Apply Before
01/27/2023, 11:40 AM

Job Schedule
Full time

Agency
UNDP

Vacancy Type
National Personnel Service Agreement

Practice Area
Health

Bureau
Regional Bureau for Arab States

Contract Duration
1 Year

Required Languages
Fluency in English and working • Working knowledge of Arabic, both written and oral is an
asset.

Vacancy Timeline
2 Weeks

Mobility required/no mobility

no mobility required

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Job Description
Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality

and culture. Individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be treated with the
strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment,
including sexual harassment, and discrimination. All selected candidates will,
therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) is the UN’s global development
network, advocating for change and connecting countries to knowledge, experience
and resources to help people build a better life. We are on the ground in 170
countries and territories, working with governments and people on their own
solutions to global and national development challenges to help empower lives and
build resilient nations.

UNDP has an important role in supporting health outcomes by supporting countries

to address the social, cultural and economic determinants of HIV and health, in
partnership with UN entities and other organizations. This is done through UNDP’s
core work in reducing inequalities and social exclusion that drive HIV and poor
health, promoting effective and inclusive governance for health, and building
resilient and sustainable systems for health. UNDP also contributes through its
coordinating and convening role in bringing together multiple partners and resources
at national and local levels.

As a trusted, long-term partner of The Global Fund (GF), UNDP’s value proposition
lies in providing an integrated package of development solutions to strengthen
institutions to deliver health services. Through its contributions as interim Principal
Recipient (PR) and provider of technical assistance in over 53 countries since 2003,
UNDP’s provision of integrated policy, implementation and capacity development
support to countries has yielded significant health and development results in
challenging operating environments. Proactive risk management and investing in
sustainability are the cornerstones of UNDP’s portfolio management approach and
providing technical assistance to national counterparts during all phases of
implementation, strengthening legislation, policies and regulatory frameworks, and
building capacities across key functional areas, including financial management,
health information systems, procurement and supply chain management.

In Sudan, UNDP is the interim Principal Recipient (PR) for the HIV, TB and C19RM
grants and is also implementing Cost Sharing Agreement (CSA) to support the Fedela
Ministry of Health (FMOH) in the implementation of specific activities under Malaria
grants.

The UNDP-GF partnership under the 2021-2023 allocation aims to contribute towards
the achievement of the vision, goals and strategic responses, including targets of
 the Sudan National HIV and TB Strategic Plans. For effective implementation of the
Global Fund resources, UNDP Sudan has established a Program Management Unit
(PMU), which under the overall guidance of the UNDP senior management is
responsible for the day-to-day overall programme management, risk management,
policy guidance, financial accountability, procurement of goods, including health
products and services, strengthening of the national pharmaceutical and laboratory
supply chain systems, and monitoring and evaluation systems. The GF grant is
implemented in accordance with UNDP rules, policies and procedures, the grant
confirmation, corporate agreements with the GF and in close coordination with the
Federal Ministry of Health, Sub-Receipients, national stakeholders, technical
partners and UN entities, the Global Fund (Local Fund Agent, (LFA)) the Global Fund
Country Team and Country Coordinating Mechanism (CCM).

Under the overall oversight of the Global Fund Programme Manager and direct
supervison of Head of Programme and Monitoring and Evaluation, HIV/TB Programme
Specialist will be responsible for leading a teams of staff responsible for
programmatic functional areas including 1) Preventive services and community
response; 2) Laboratory Services; 3) Key population, displaced and Public-Private
Mix; and 4) Care and Treatment services. S/hed will be responsible for providing
routine support to the SRs in macro-planning and accelerate implementation of
programmes. This will be done in accordance with UNDP rules, policies and
procedures, the grant agreements, fund administration agreements and corporate
agreements with the GF, and working in partnership with sub-receipients national
stakeholders, and close coordination with the GF (including Local Fund Agent),
Country Coordinating Mechanism (CCM), technical partners and UN entities, the
GF/HIST and other UNDP business units and programmes.

The HIV/TB Programme Specialist will promote a collaborative, client-oriented

approach, ensuring integration across functional areas within the PMU and support
to the integration of capacity building and health system strengthening activities.

Duties and Responsibilities

Under the supervison of Head of Programme/M&E section, the HIV/TB Programme

Specialist will be responsible for the following functions.

1) Ensures effective programmatic management for the achievement of the

following results:

 Leads on the assessing the programmatic impact and substantive monitoring of programme delivery and evaluation
of the programmes’ performance and proactively leads on reviews with national and implementing partners, SRs for
underperformance, bottlenecks and ensures the accountability for the timely implementation of corrective action(s);
 Provide routine technical support to SRs, working alongside the SRs assigned programme/project’s focal persons
to provide capacity transfer in specific diseases response , ensure speedy implementation and delivery of approved
work plan and budgets and proper accountability for programmatic results and efficient use of the Global Fund
resources.
 In coordination with the Programme and M&E Specialist and other PMU units, the HIV/TB Programme
Specialist leads on performing risk assessments, develops and implements risk management matrix/plan in the areas
of programme and ensures adequate oversight and support is provided, with timely incident reporting;
 Liaise with all functional units of the PMU – PSM, Programme, Finance, etc. – to ensure effective coordination
towards timely delivery of agreed activities in line with the grant agreement, UNDP rules, policies and procedures
and corporate agreements with the Global Fund and leads the preparation of GF programmatic reports and other
reporting requirements (e.g., UNDAF, CPD, UBRAF);
 Establishes a framework and agreed procedures with the Sub-recipient (SRs) for regular, quality reporting to UNDP
on programmatic progress (e.g., implementation of activities, and reporting of indicators in accordance with the
grant M&E frameworks).
 Leads on the programmatic and M&E activities for UNDP and SRs to define project proposals, reprogramming
requests, annual and quarterly workplans and budgets to ensure timely achievement of agreed results, budget
compliance in accordance with UNDP rules, policies and procedures and Grant Agreement with the Fund (e.g.,
Performance Framework);
 Develops and maintains an organizational structure for programme and M&E team to ensure adequate resources to
deliver UNDP’s commitments, and supports in the management of staff under his/her supervison, fostering
diversity, equity and inclusion and builds the technical, management and leadership capacity of staff for promotion
of organizational excellence; and

2) Monitors and coordinates the implementation of programmatic and monitoring

and evaluation activities for the achievement of the following results:

 Provides technical support to the SRs to strengthen their management and implementation of activities, as well as
their M&E systems and develops risk mitigation and management plans and establish and tracking system to
monitor the implementation of the risk matrix and management plans.
 Work closely with SRs and functional PMU teams to analyze status of implementation, identify bottlenecks, and
design solutions to address issues of slow absorption and/or low impact in HIV and TB grants. Work together to
Review Global Fund grant performance data and work plans; work with CTs, technical partners, national HIV and
TB programs, and in-country partners to address issues.
 Liaises with national and international health partners to ensure that all the available support and technical assistance
is made available to the implementing partners.
 Develops appropriate tools as necessary for UNDP and SRs to facilitate effective implementation and programmatic
reporting on the Global Fund grants.
 Ensures that project monitoring arrangements comply with GF grant confirmations /guidelines and UNDP’s rules,
policies and procedures provisions are fully observed.
 Participates and provides technical support to the SRS to prepare TORs, conduct of national surveys, surveillances,
and other studies.
 Reviews the management information systems of the SRs and agrees on required changes or resources to ensure that
programme and data quality standards are monitored and met and reviews the quality of existing data sources,
including their completeness and timeliness, and identify areas for strengthening in collaboration with the
government, partners and programmes;
 Supports the timely implementation of studies to be carried out by the SRs, including the finalization of study
protocols and their detailed budgets for consideration by the GF;
 Prepare and participate in external supervision and evaluation missions of the GF and other agencies by facilitating
access to programmatic and M&E data, as required and ensures the optimal use of evaluation findings by providing
guidance in preparation of timely management response to all mandatory evaluations and by developing a
communication/dissemination plan.

3) Ensures creation of strategic partnerships with key national actors and

supports resource mobilization efforts focusing on achievement of the following
results:
 In coordination with the Head of Programme and M&E, builds strategic partnerships and maintains strong working
relationships with the SRs, FMOH, technical partners, and UN entities to ensure transparent and effective
management, quality services and oversight of the programmes.
 Ensure, in close collaboration with Head of Programme and M&E and Finance team that the SRs adhere to internal
controls and compliance to UNDP policies and procedure ob accountability of results and resources, and ensure real-
time and quality budget reprogramming and revisions, monitoring the grant absorption rate, monthly and quarterly
tracking and review of expenditures etc.
 Provide hands on support to develop funding requests to the GF and that also complement UNDP’s PR role with
other health and development activities and the development of project documents and initiation of the programmes.

4. Facilitation of knowledge building and sharing focusing on achievement of the

following results:

 Provides high quality programme briefs, write ups and inputs to UNDP reports including, ROAR, Annual Reports,
Briefing Notes and any other request for information and represents UNDP at the UN Joint Theme on HIV/AIDS
and CCM, at the request of the Programme Manager and Head of Programmes and M&E;
 Identifies and supports development of communications (print, video) highlighting key programme achievements,
best practices, and lessons learnt and contributes to information sharing with the FMOH, implementing partners,
NGOs, CSOs, communities, donors and technical partners, the GF, CCM, Regional Bureau and GF/HIST; and
 Actively participates in UNDP and other relevant external networks to promote the programmes and UNDP’s health
and development work (e.g., conferences, community of practice, Yammer) and represents UNDP in relevant
technical meetings, and working groups and gathers lessons learnt to apply to the programmes.
 Ensure elaboration and implementation of assigned programme/projects Grant Management specific capacity
development/transfer plan to improve technical skills and program management systems at the DCD and any other
designated National entity in preparation to adequately assume PR functions related to coordination and
management of grant, according to the GF guidelines and requirements.

5. Other tasks required by the office

Competencies

Core
LEVEL 2: Scale up
solutions and simplifies
Achieve Results:
processes, balances speed
and accuracy in doing work
LEVEL 2: Offer new
ideas/open to new
Think Innovatively: approaches, demonstrate
systemic/integrated
thinking
LEVEL 2: Go outside
comfort zone, learn from
Learn Continuously:
others and support their
learning
 LEVEL 2: Adapt
processes/approaches to
Adapt with Agility:
new situations, involve
others in change process
LEVEL 2: Able to
persevere and deal with
Act with Determination:
multiple sources of pressure
simultaneously
LEVEL 2: Is
facilitator/integrator, bring
Engage and Partner: people together,
build/maintain
coalitions/partnerships
LEVEL 2: Facilitate
conversations to bridge
Enable Diversity and Inclusion:
differences, considers in
decision making

Cross-Functional & Technical competencies

Name Definition
Thematic Area
Ability to manage
programmes and
Business Results-based projects with a focus
management management at improved
performance and
demonstrable results
Ability to plan, organize,
prioritize and control
Project
resources, procedures and
management
protocols to achieve
specific goals
Ability to provide
managers and key
stakeholders with regular
feedback on the
Monitoring consistency or discrepancy
between planned and
actual activities and
programme performance
and results
Communication Ability to communicate in
a clear, concise and
 unambiguous manner both
through written and verbal
communication; to tailor
messages and choose
communication methods
depending on the audience.
Ability to manage
communications internally
and externally, through
media, social media and
other appropriate channels
Ability to engage
with a wide range of
public and private
External
partners, build,
relations & Relationship management
sustain and/or
advocacy
strengthen working
relations, trust and
mutual understanding
Ability to manage
projects and
processes through
continuous iteration,
learning and
improvement.

Ability to manage a
self-organising cross-
Digital & Agile' methodologies and
functional teams,
innovation practices
foster a team culture
of curiosity and
learning. Being
nimble and being
able to improvise and
quickly adjust to
unforeseen events or
changes in conditions
or context.

Required Skills and Experience

Min. Education requirements
Min. years of relevant work
experience
Medical degree. Master Degree in Public Health is an asset.
Minimum of 7 years’ progressive relevant experience in
management of HIV and TB programmes at national or
intenational level.

Required skills
Desired skills in addition to the
competencies covered in the
Competencies section
Required Language(s)
Demonstrated experience in developing and managing effective
partnerships with government or civil society organizations in the area of
health and development programmes, and specifically HIV and TB
programmes
Proven organizational, communications, interpersonal, as well as proven
people management skills.
Strong inter-personal skills and ability to work well in a team, including
excellent networking, liaison and negotiation skills
Strong knowledge of Global Fund’s strategies, policies and reporting
procedures will be an asset
Proven experience in designing and conducting epidemiological and/or
other relevant public health studies will be an asset
A solid understanding of the Global Context and Sudan’s own national
strategies to respond to HIV and TB epidemics is desirable.
Demonstrated experience in working with national diseases programme
will be an asset
Demonstrated experience in building capacity of national entities in the
area of HIV or TB will be asset
Fluency in English
Working knowledge of Arabic, both written and oral is an asset.

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an

international organization, may have significant implications for US Permanent
Residents. UNDP advises applicants for all professional level posts that they must
relinquish their US Permanent Resident status and accept a G-4 visa, or have
submitted a valid application for US citizenship prior to commencement of
employment.

UNDP is not in a position to provide advice or assistance on applying for US

citizenship and therefore applicants are advised to seek the advice of competent
immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy
announcement. We may also retain applications and consider candidates applying
to this post for other similar positions with UNDP at the same grade level and with
similar job description, experience and educational requirements.

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