COMPANY CIRCULAR LETTER SMS 7/2020

To: ALL FLEET VESSELS MONACO 8/5/2020

SUBJECT: Internal Remote ISM shipboard Audit

Dear Master and Chief Engineer,

The purpose of this circular is due to that experiencing difficulties in conducting internal ISM
Audit, due to the COVID-19. These difficulties include restricted access to ports around the
world for our attendances.

CTM is always in contact with the Administration informing the difficulty encountered regarding
the restrictions to access the ports around the world

The internal ISM Audit will be performed as near as possible in accordance with Part A/12 of
the ISM Code and may include a methodology other than physical on-board audits as of remote
audit as per the ISM internal audit checklist and below procedure.

We have enclosed below additional following checks, documents, and procedures.

PICTURES (All pictures are required to have a time/date):

DECK:
1. Drafts and load lines marks if possible.
2. forecastle areas and bosun store, including dewatering system.
3. deck lighting and their supports.
4. booby hatches with clear evidences of their maintenance status, gaskets and
opening/closing devices.
5. lights at (each) embarkation point, and related safety posters.
6. various stores on deck (SOPEP equipment, Paint Room, OX-AC room, Battery Room,
etc.)
7. CO2 room and its bottles (if fitted)
8. garbage area, their bins and related placards.
9. Accommodation and pilot combination ladders (their conditions, markings, turntable,
stanchions, etc.)
10. Lifeboats, their markings and their launching equipment
11. Liferafts, their markings and their launching equipment (including emergency systems)
12. Rescue boat, its marking and its launching equipment (including emergency systems)
13. Monkey Island, including antennas, VDR battery expire date, lights and magnetic
compass.
 COMPANY CIRCULAR LETTER SMS 7/2020

WHEELHOUSE AND ACCOMMODATION:

1. Bridge internal.
2. Fire doors within accommodations (galley, etc.)
3. Officers and crew laundry and drying room
4. Officers and crew changing rooms
5. Crew and officers messrooms and recreation rooms
6. Messman store
7. Fire control station and various fire lockers
8. Galley; Dry provision room; All refrigerated rooms

ENGINE:
1. The oil purifier room
2. The oil purifier room bilge
3. bilge wells
4. Quick closing fuel valves for each engine and generator
5. Quick closing fuel valves at fuel tanks
6. The OWS and overboard valve
7. Sewage Treatment Plant
8. Steering Gear Room
9. Escape Trunk
10. Main Engine
11. Auxiliary Engines
12. Boiler
13. Funnel and related lighting
14. Foam level in foam tank
15. Incinerator

ENGINE ROOM TESTING:

1. Bilge alarm in engine room
a. 1 sensor in the forward section of engine room
b. 1 sensor in the aft section of the engine room
2. Fire Detection System in the engine room
a. 1 heat sensor in the engine room
b. 1 smoke detector in the engine room
c. 1 sensor each additional type of fire detection system sensors
2. Fire alarm Pull station in engine room
3. General Alarm activation from Engine control room
4. Steering Gear System Alarms
a. Low lube oil Alarm
b. Loss of power/phase Alarm
2. Boiler High and Low level Alarm
3. Fire Pumps and Emergency fire pump
4. Oil mist detector
 COMPANY CIRCULAR LETTER SMS 7/2020

5. OWS
6. E/R fire dampers
7. Emergency Generator
8. Water mist
9. Foam pump
10. Insulation on 220V and 440V main and emergency lines

Videos
Videos are requested for the below listed items:
1. Test Oily Water Separator and Oil Content Meter
2. Test of main fire pump (please include the pump running and view of the pressure gage)
3. Test of emergency fire pump (please include the pump running and view of the pressure
gage)
4. A video of each generator running (the video should go around all four sides of each
generator once looking at the generator and once looking down into the bilge below the
generator)
5. A video of each emergency generator running (the video should go around all four sides
of the generator once looking at the generator and once looking down into the bilge below the
generator)
6. Fire Dampers (video of each fire damper listed on the fire control plan clearly showing
the satisfactory operation)
7. Engine Room Fire Doors (video of all doors closing)
8. Engine Room Escape Trunk Door Closing
9. General Walk through of all engineering spaces

Engine Room Alarm Testing

Sensors & Alarms to be Tested:
a. Bilge alarm in engine room
a. 1 sensor in the forward section of engine room
b. 1 sensor in the aft section of the engine room
b. Fire Detection System in the engine room
a. 1 heat sensor in the engine room
b. 1 smoke detector in the engine room
c. 1 sensor each additional type of fire detection system sensors
c. Fire alarm Pull station in engine room
d. General Alarm activation from Engine control room
e. Steering Gear System Alarms
a. Low lube oil Alarm
b. Loss of power/phase Alarm
f. Boiler High and Low level Alarm

Testing Requirements:
a. A video of the alarm or sensor being activated as per the testing
 COMPANY CIRCULAR LETTER SMS 7/2020

b. A picture of the Engine Control room electronic alarm log showing the alarm test with
date and time of the test to compare to the video of the alarm being activated.
** All videos are required to have a time/date stamp**

Thanks and best regards,

DPA/CSO.J.Koulis
C Transport Maritime S.A.M.