MINISTRY OF EDUCATION AND TRAINING

HO CHI MINH CITY UNIVERSITY OF FOREIGN LANGUAGES -

INFORMATION TECHNOLOGY

FACULTY OF BUSINESS ADMINISTRATION

Semester 1, Academic Year 2023-2024

COURSE
PROJECT MANAGEMENT

MIDTERM - REPORT
TITLE: RIVER FRONT GOTHIC HOUSE

LECTURER:
ĐOÀN GIA ÂU DU,
Ph.D.

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 Examiner’s comment

No Student’s full name Code Score

1 Nguyễn Hoàng Phúc 19DH130144
2 Lại Thanh Chúc 19DH130156
3 Trương Ngọc Tú Uyên 19DH130404

INSTRUCTOR’S COMMENTS
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Hồ Chí Minh City, …

/…../2023
Instructor

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Table of Contents
Instructor..........................................................................................................................3
CHAPTER I. PROJECT OVERVIEW.........................................................................5
1.1. Purposes, scope statements, and objectives.........................................................5
1.2. Collection of initial requirements.........................................................................5
CHAPTER II. QUALITY OBJECTIVES AND WORK BREAKOUT
STRUCTURE (WBS)................................................................................................6
2.1. Quality objectives...................................................................................................6
2.2. Work Breakout Structure (WBS)........................................................................8
CHAPTER III: PROJECT CHARTER.......................................................................10
3.1. A Practical Project Charter................................................................................10
3.2. Basic design / Construction drawings................................................................13
CHAPTER IV: PROJECT SCHEDULE PLANNING..............................................15
4.1. Identification of key activities.............................................................................15
4.2. Activity duration estimates – GANTT chart.....................................................18
4.3. Activity sequences – PERT chart.......................................................................20
CHAPTER V: BUDGET MANAGEMENT PLANNING..........................................20
5.1. Costs assigned to derivable resources................................................................20
5.2. A roll-up project baseline....................................................................................25
CHAPTER VI: RISK AND QUALITY ASSESSMENT............................................27
6.1. Risk assessment....................................................................................................27
6.1.1. Risk Identification.............................................................................................27
6.1.2. Assessment of Probability and Consequence (Qualitative)...........................28
6.1.3. Assessment of Probability and Consequence (Quantitative)........................30
6.1.4. Mitigation Strategies.........................................................................................31
6.2. Quality management report................................................................................32
CHAPTER VII: TRACKING AND STATUS UPDATES.........................................33
7.1. Tracking milestones.............................................................................................33
7.2. Control systems....................................................................................................35
CHAPTER VIII: PROJECT CLOSE-OUT................................................................37
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 REFERENCES...............................................................................................................39
CHAPTER I. PROJECT OVERVIEW

1.1. Purposes, scope statements, and objectives

Purposes
The primary purpose of the Riverfront Gothic House project is to construct a unique
residence that combines the historical charm of Northern European Gothic architecture
with modern living comforts. Positioned along a riverfront, the house is designed as a
tranquil weekend retreat, offering relaxation and an immersive experience in nature and
architectural beauty.

Scope statements
The project's scope is extensive, encompassing the creation of a Gothic-style architectural
plan that integrates with the riverfront environment, ensuring minimal ecological impact
and compliance with environmental standards. The construction phase focuses on using
high-quality, anti-corrosive materials suited for riverfront conditions to ensure durability
and safety. Additionally, the project includes obtaining necessary permits, adhering to
local building codes, and efficiently managing resources, timelines, and budget.

Objectives
The objectives are to authentically represent Gothic architectural elements while
incorporating modern amenities, ensure environmental sustainability, and use durable
materials for longevity. Efficient resource and time management to stay within budget
and timeline constraints is critical. Ultimately, the project aims to exceed the
homeowner's expectations, creating a functional, aesthetically pleasing, and comfortable
retreat.

1.2. Collection of initial requirements

Design and Architecture: Develop detailed Gothic-style architectural plans,

including both exterior and interior designs that blend with the riverfront setting.
Emphasize features like pointed arches, ribbed vaults, and large windows for natural light

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and scenic views.
Environmental Compliance: Ensure the design and construction process adhere to
environmental regulations and standards. Conduct a comprehensive environmental
impact assessment to minimize ecological disruption.
Material Selection: Use high-quality, durable, and anti-corrosive materials suitable
for riverfront conditions. Emphasize on materials that are resistant to humidity and
potential flooding risks.
Legal and Regulatory Adherence: Obtain all necessary building permits, ensuring
full compliance with local zoning laws, building codes, and riverfront construction
regulations.
Construction Quality and Safety: Focus on foundational stability and structural
integrity, especially considering the proximity to the river. Implement rigorous quality
control measures throughout the construction process.
Budget and Timeline: Establish a realistic budget and timeline, accounting for
potential challenges unique to riverfront construction, including weather-related delays
and material sourcing.
Sustainability Features: Incorporate sustainable building practices and materials,
aiming for energy efficiency and reduced environmental impact.

CHAPTER II. QUALITY OBJECTIVES AND WORK BREAKOUT

STRUCTURE (WBS)

2.1. Quality objectives

The quality objectives for the Riverfront Gothic House project are formulated to ensure
excellence in every aspect of the construction and design, aligning with the overarching
vision of creating a unique, durable, and aesthetically pleasing riverside residence.
Architectural Authenticity: Achieve a high degree of architectural fidelity to Northern
European Gothic styles. This includes precise replication of key Gothic features like
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pointed arches, ribbed vaults, and intricate window designs. The design should not only
reflect historical accuracy but also adapt to modern living standards.
Material Quality and Durability: Select and use premium-grade materials that are
specifically suited to riverfront conditions. This includes anti-corrosive materials for all
metal components, high-grade timber for wooden elements, and water-resistant materials
for foundations and exteriors. Each material must pass stringent quality checks for
durability, sustainability, and aesthetic appeal.
Construction Precision and Safety: Implement rigorous construction practices ensuring
precise craftsmanship. This involves accurate adherence to architectural plans, meticulous
attention to detail in Gothic detailing, and strict compliance with safety standards.
Regular quality inspections will be conducted at each phase of construction to identify
and rectify any deviations from the plan or quality standards.
Environmental Compliance and Sustainability: The project must meet all environmental
regulations and strive for sustainable building practices. This includes efficient waste
management, use of eco-friendly materials, and implementation of energy-efficient
systems. The goal is to minimize the ecological footprint of the construction process and
the finished structure.
Functional and Aesthetic Integration: Ensure that the functional aspects of the house,
such as plumbing, electrical, and heating systems, are seamlessly integrated without
compromising the Gothic aesthetic. Interior design elements should also reflect the
Gothic theme while offering modern comfort and usability.
Customer Satisfaction and Feedback: Post-construction, a thorough evaluation will be
conducted to ensure the house meets the homeowner's expectations in terms of quality,
design, and functionality. Feedback will be actively sought and used as a measure of
success and for continuous improvement in future projects.

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 2.2. Work Breakout Structure (WBS)

The Work Breakdown Structure (WBS) for the Riverfront Gothic House project is
meticulously structured to encompass all phases of the project, from initiation to
completion, ensuring a thorough and methodical approach.

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(i) Project Management forms the backbone of the project, involving the initiation and
planning phase where the scope, objectives, and timelines are defined. Resource
allocation follows, assigning tasks, budget, and manpower efficiently. Regular progress
monitoring and adjustments to the project plan are essential, alongside proactive risk
management and maintaining effective communication among all stakeholders.
(ii) In the Design Phase, a multi-faceted approach is adopted. This includes developing
detailed Gothic-style architectural plans, planning the interior layout with Gothic-inspired
decor, and designing the outdoor spaces to complement the riverfront setting. Structural
engineering is critical, focusing on the creation of detailed structural plans for stability
and safety. Additionally, an Environmental Impact Assessment is conducted to ensure
environmental sustainability.
(iii) Regulatory Compliance is a crucial step, involving the acquisition of necessary
building and environmental permits and ensuring that the design adheres to local zoning
and building codes.
(iv) Site Preparation starts with a comprehensive land survey, followed by site clearing
and laying a stable and durable foundation, crucial for riverfront construction.
(v) The Construction Phase progresses through several stages. It begins with erecting the
basic structural framework, followed by exterior construction that includes roofing and
incorporating Gothic elements. Interior construction implements the planned designs and
installations, along with the installation of plumbing and electrical systems. The phase
concludes with finishing work, including painting and decoration.
(vi) Quality Assurance throughout the project is vital, entailing regular inspection and
testing for construction quality and safety, and making necessary corrections and
adjustments based on these inspections.
As the project nears completion in the Project Finalization stage, landscaping as per the
design plan is implemented, and a comprehensive final inspection is conducted. This is
followed by a client walkthrough, where the homeowner is guided through the property,
leading to the official handover of the house.
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(vii) Finally, in the Post – Construction phase, feedback is collected from the
homeowner, all relevant documentation is compiled and handed over, and a maintenance
plan and warranty coverage are established.
This structured WBS ensures that the Riverfront Gothic House project is managed in an
organized, systematic manner, covering every critical aspect from design and
construction to the final handover.

CHAPTER III: PROJECT CHARTER

3.1. A Practical Project Charter

● Project Title:
Riverfront Gothic House Construction
● Project Purpose and Justification

⋅ Purpose: To build a customized Riverfront Gothic House for weekend living and

relaxation, blending Northern European Gothic architecture with modern

amenities and eco-friendly features.

⋅ Justification: The project fulfills the homeowner's passion for Gothic architectural

style and desire for a tranquil riverside retreat.

● Objectives and Expected Outcomes

⋅ Objective: To construct a Gothic-style house that is structurally sound,

aesthetically pleasing, and environmentally sustainable.

⋅ Expected Outcomes: A comfortable and unique living space, efficient use of

resources, minimal environmental impact, and a structure that withstands

riverfront conditions.
● Project Scope

⋅ In Scope: Architectural design, landscaping, structural engineering, interior

design, selection of anti-corrosion materials, foundational reinforcement.

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 ⋅ Out of Scope: Land acquisition, external infrastructure (e.g., roads, public

utilities), furniture procurement.

● Project Requirements
Key Requirements: Compliance with local building codes, Gothic architectural elements,
sustainable materials, riverfront-specific structural reinforcements.
● Project Organization
- Project Manager: NGUYỄN HOÀNG PHÚC
- Key Stakeholders: Homeowner, architectural firm, construction company, local
regulatory authorities.
- Start date: 01/01/2024
- End date: 29/09/2026
● Risk Management
● Primary Risks: Foundation stability, material durability in riverfront climate,
regulatory compliance.
● Mitigation Strategies: Advanced engineering solutions, rigorous material testing,
continuous liaison with authorities.
● Approval Requirements
● Homeowner Approval
- The final design plans, including architectural, interior, and landscape designs,
must be presented to the homeowner for approval.
- The homeowner has the authority to request modifications or approve the designs
before construction begins.
● Local Authorities Approval
- All design plans must comply with local building codes and regulations.
- Necessary permits and approvals must be obtained from local authorities, which
include zoning, environmental, and building permits.

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 - The project must undergo inspections at various stages by local building
inspectors to ensure compliance with safety standards and regulatory
requirements.
● Budgetary Approval

Project Sponsor Review:

- A detailed budget, including all projected costs for design, construction, materials,
labor, and contingencies, must be presented to the project sponsor.
- The project sponsor, typically responsible for financing the project, will review the
budget for completeness, accuracy, and alignment with financial constraints and
expectations.
- The project sponsor may request clarifications, adjustments, or further
justifications for certain budget items.
Approval Process:
- Upon review, the project sponsor will either approve the budget or request
modifications.
- This approval is essential for the allocation of funds and the commencement of the
project.
In case of significant changes in the project scope or unforeseen expenses, the
budget must be revised and resubmitted for approval
● Amendments and Revisions
Process for Changes
- Formal Request: Stakeholders must submit a formal change request for any
modifications to the project scope or budget.
- Review and Approval: The project manager reviews the request, assessing its
impact on the project. The change control board then reviews and either approves,
modifies, or rejects the request.
Documentation

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 - Recording Changes: All change requests and decisions are documented in a
change log.
- Updating Project Documents: Upon approval, project plans and related documents
are updated to reflect the changes.
- Communication: Approved changes are communicated to all relevant stakeholders
to ensure alignment and understanding.

3.2. Basic design / Construction drawings

The Basic Design and Construction Drawings phase is a critical component of the
Riverfront Gothic House project. This phase involves translating the conceptual Gothic
architectural elements into detailed, practical blueprints that will guide the construction
process. This phase focuses on creating a comprehensive set of drawings that encapsulate
the essence of Northern European Gothic architecture while ensuring practicality and
compliance with modern building standards.

Exterior Design

● Gothic Architectural Features: The design will prominently feature Gothic

elements like pointed arches, ribbed vaults, and flying buttresses, integral to the
style. The façade will include detailed Gothic ornamentation, giving the house its
distinctive character.
● Windows and Natural Light: Emphasis will be on large, ornately designed
windows, characteristic of Gothic architecture, to maximize natural lighting and
provide picturesque river views.
● Material Specifications: The drawings will specify materials suitable for the
riverfront environment, focusing on durability, quality, and resistance to elements
like moisture and corrosion.

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Interior Design

● Layout Planning: Interior layouts will be designed for optimal functionality, flow,
and aesthetic appeal, incorporating Gothic design principles.
● Gothic-inspired Interiors: Interior features will include vaulted ceilings,
decorative stonework, and other Gothic elements, blended seamlessly with modern
amenities for comfort and convenience.
● Custom Features: Custom design elements, tailored to the homeowner's
preferences, will be incorporated, ensuring each space reflects a balance of Gothic
style and personal taste.

Structural Drawings

● Framework Details: The structural drawings will detail the building's framework,
focusing on stability, especially considering the riverfront location.
● Material and Safety Specifications: Detailed specifications for construction
materials, ensuring they are in line with safety standards and building codes.

Electrical and Plumbing Plans

● Electrical Schematics: Detailed plans for electrical systems, ensuring they are
efficient, safe, and discreetly integrated into the Gothic design.
● Plumbing Layouts: Plumbing plans will be designed for functionality and
efficiency, considering the unique layout and design elements of the house.

Landscape Design

● Harmonizing with Architecture: The landscape design will complement the Gothic
architecture, with an emphasis on creating a seamless transition between the
building and its natural surroundings.
● Sustainable Practices: Plans will incorporate sustainable landscaping practices,
enhancing the riverfront environment.

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 Technical Specifications and Compliance

● Compliance with Regulations: All drawings will adhere to local building codes
and environmental regulations.
● Technical Details: They will include precise measurements, material types, and
technical specifications required for construction

Quality Assurance and Control

● Review and Approvals: Each set of drawings will undergo a thorough review
process by the architectural team, engineers, and the project manager.
● Stakeholder Involvement: Regular consultations with the homeowner to ensure the
designs align with their vision and expectations.

Collaboration and Coordination

● Team Coordination: Close collaboration between architects, engineers, and

designers to ensure consistency and feasibility of designs.
● Technology Integration: Utilization of advanced design software for precision and
clarity in the drawings.

Finalization and Approval

● Final Review: A comprehensive final review to ensure all aspects of the design are
accurate and meet the project's standards.
● Approval Process: Sign-off by the architectural team, project manager, and
homeowner, marking the completion of this phase.

CHAPTER IV: PROJECT SCHEDULE PLANNING

4.1. Identification of key activities

Pre-Design Stage:

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 ● Initial Consultation (Duration: 1-2 weeks): Engage in in-depth discussions with
the homeowner to capture their vision, preferences for Gothic style, and specific
needs for the riverfront property.
● Site Analysis (Duration: 2-4 weeks): Conduct geological surveys, environmental
impact assessments, and topographical mapping. This stage will involve
specialists to assess soil quality, flood risks, and any ecological sensitivities of the
riverfront.
Design Stage:
● Architectural Design Development (Duration: 2-3 months): Develop detailed
architectural plans, including exterior and interior layouts, Gothic elements, and
integration with the natural surroundings. Multiple review and revision cycles with
the homeowner are anticipated.
● Engineering Design (Duration: 1-2 months): Develop structural, electrical, and
plumbing blueprints. Focus on foundation integrity, especially considering the
riverfront location, and integration of sustainable technologies.
Planning and Approvals:
● Regulatory Compliance and Permits (Duration: 1-3 months): Prepare and submit
detailed plans to local authorities for approval. This includes zoning permits,
environmental clearances, and building permits. The duration can vary
significantly based on local government processing times and the need for any
revisions.
● Risk Assessment (Duration: 2-4 weeks): Conduct a comprehensive risk analysis
focusing on the riverfront location. Key areas include foundation stability,
moisture and corrosion resistance, and long-term structural integrity. Develop
mitigation strategies for identified risks.
Construction Stage:
● Groundbreaking and Foundation Work (Duration: 2-3 months): Begin with site
preparation, including clearing, grading, and excavation. Follow with laying of the

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 foundation, which may involve specialized techniques due to the riverfront
location.
● Structural Framework (Duration: 3-4 months): Erect the core structural
framework, ensuring adherence to Gothic architectural designs and engineering
specifications. This phase requires close coordination among various construction
teams.
● Exterior and Interior Work (Duration: 4-6 months): Progress to constructing the
exterior shell (roofing, siding, windows) and then move to interior works like
drywall installation, flooring, and fixture installations. Regular quality checks are
essential.
● Finishing Touches (Duration: 2-3 months): This includes detailed interior and
exterior painting, trim work, and final aesthetic details that highlight the Gothic
style.
Post-Construction Stage:
● Inspections and Quality Assurance (Duration: 1 month): Conduct thorough
inspections to ensure all aspects of construction meet the agreed specifications,
building codes, and quality standards.
● Final Walkthrough with Homeowner (Duration: 1-2 weeks): A comprehensive
review of the completed project with the homeowner to ensure satisfaction and to
address any final adjustments.
Project Closeout:
● Documentation Handover (Duration: 1 week): Provide the homeowner with all
necessary documents, warranties, and maintenance guides.
● Project Review (Duration: 1 week): A final meeting with the project team to
evaluate the project's successes, challenges, and lessons learned for future
reference.

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4.2. Activity duration estimates – GANTT chart

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 4.3. Activity sequences – PERT chart

CHAPTER V: BUDGET MANAGEMENT PLANNING

5.1. Costs assigned to derivable resources

In this section, we detail the specific cost allocations for the various resources required
for the Riverfront Gothic House project. These costs have been meticulously estimated
based on current market rates and the unique requirements of the project.

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Material Costs:

Labor Costs

Labor Category Description Rate

Design & Engineering Architechtural Fees Lump sum

Team
Engineering Consultation Lump sum

Construction Labor Skilled Labor Not fixed

General Labor 30.000VNĐ/hour

Additional Costs
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Other Essential Costs

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Plan Budget Management
Table 1. Construction Materials List
STT Material Name Quantity Đơn giá Total Price
Purchased

1 1000L Standing Water 1 5.000.000 đ 5.000.000 đ

Tank
2 Putty Powder 0 150.000 đ 0đ
3 Expo Putty Powder 1 20.000.000 đ 20.000.000 đ
40kg
4 M16 Bolts 10 190.476 đ 1.904.761 đ

5 Electric Cable 2/25 100 20.000 đ 2.000.000 đ

6 Support Posts 1 5.000.000 đ 5.000.000 đ

7 100A Electrical CB 0 150.000 đ 0đ

8 Stand for 1000L Water 1 20.000.000 đ 20.000.000 đ
Tank
9 Horizontal Stand for 100 190.476 đ 19.047.619 đ
1000L Tank
10 PVC Elbow 60 100 20.000 đ 2.000.000 đ

11 PVC Elbow, Tee, 1 5.000.000 đ 5.000.000 đ

Connector
12 Stone (04) 0 150.000 đ 0đ
13 Ko Oil 1 20.000.000 đ 20.000.000 đ

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14 Welding Wire 70S- 100 190.476 đ 19.047.619 đ
12MM
15 Welding Wire NTT 35 100 20.000 đ 2.000.000 đ

16 Argon Pressure 1 5.000.000 đ 5.000.000 đ

Regulator HLAR 2
17 Expo easy interior 0 150.000 đ 0đ
18 Expo Easy Interior 1 20.000.000 đ 20.000.000 đ

19 Ceramic Tiles 2540 100 190.476 đ 19.047.619 đ

20 Ceramic Tiles 4590 100 20.000 đ 2.000.000 đ

21 Floor Tiles 1 5.000.000 đ 5.000.000 đ

22 V24 Tiles (2540) 0 150.000 đ 0đ

23 Mirror 1 20.000.000 đ 20.000.000 đ

24 Inox *201 100 190.476 đ 19.047.619 đ

25 Inox 201 100 20.000 đ 2.000.000 đ

26 Zinc Tie 1 5.000.000 đ 5.000.000 đ

Table 2: Personnel Cost Table

Job Position Quantity Average Total Monthly Cost Total Monthly

Salary/Month (million VND) Cost/4 month
(million VND) (million VND)

Engineer 2 15 30 120

Construction 10 6 60 240
Worker

Craftsman 15 5 75 300

Project Manager 1 20 20 80

Total Personnel 185 740

Cost

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These additional costs are crucial for a comprehensive understanding of the financial
requirements of the project. They ensure preparedness for a wide range of expenses,
contributing to a realistic and robust budget. The estimated costs for these categories will
vary based on the project's specific needs, location, and duration, and should be carefully
considered in the overall budget planning.

5.2. A roll-up project baseline

Formulation of the Baseline:

- Compilation of Costs: The baseline is formulated by aggregating all cost

categories, including materials, labor, equipment, permitting, and additional costs
like insurance and site preparation.
- Integration of Contingencies: A key aspect of this baseline is the incorporation of
a contingency fund, typically 10-15% of the total cost, to address unforeseen
expenses and overruns.
- Allocation for Phases: The budget is segmented according to the project phases –
from pre-design to post-construction – enabling better tracking and management
of funds across different stages.
● Material Costs:
- Total estimated cost: 2 billion VNĐ
- Breakdown includes foundational materials, exterior and interior building
materials.
● Labor Costs:
- Total estimated cost: 0.5 billion VNĐ
- Includes fees for design and engineering teams, skilled and general construction
labor.
● Equipment and Machinery Costs:
- Estimated total: Not fixed
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 - Covers the rental or purchase of construction equipment.
● Permitting and Legal Fees:
- Estimated total: not fixed
- Encompasses costs for building permits, environmental clearances, and legal
consultations.
● Additional Costs:
- Insurance (construction and liability)
- Site Preparation
- Project Management Fees: Estimated at 7% of total project cost
- Contingency Fund: Set at 12% of the total cost pre-contingency
Total Project Cost (Before Contingency): 2.6 billion VNĐ
Baseline Management:
- Monitoring: The project manager will conduct monthly reviews to compare actual
spending with the baseline, identifying any variances.
- Revisions: Any proposed changes exceeding 5% of the respective category’s
budget must undergo a review and approval process.
- Reporting: Financial updates will be provided to stakeholders quarterly, ensuring
transparency.
Closing the Baseline:
- A final review will be conducted to compare the actual expenditures against the
baseline, documenting any variations and providing insights for future projects.

- This detailed roll-up baseline provides a structured approach to managing the

project's finances. It ensures that every aspect of the project is financially
accounted for, monitored, and controlled, enhancing the overall financial integrity
and success of the Riverfront Gothic House project.

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CHAPTER VI: RISK AND QUALITY ASSESSMENT
6.1. Risk assessment
6.1.1. Risk Identification

In the Riverfront Gothic House project, identifying potential risks is crucial for
developing effective mitigation strategies. This section outlines specific risks associated
with the project, focusing on realistic scenarios and data-driven assessments.
(i) Environmental and Geographical Risks:
- Flood Risk: The site’s proximity to the river increases the risk of flooding.
Historical flood data indicates a 15% annual probability of a flood event
significant enough to impact construction or damage the property.
- Soil Instability: Geotechnical reports reveal that the soil composition has a 10%
likelihood of subsidence, which could affect the foundation's integrity. This
percentage is derived from regional soil stability studies and past construction
experiences in similar terrains.
(ii) Construction-Related Risks:
- Material Delays: Given the project's reliance on specialized Gothic-style materials,
supply chain analysis, considering recent global disruptions, suggests a 20%
probability of delays, potentially impacting the project timeline.
- Labor Shortages: Current labor market analysis, considering the specialized skills
required for Gothic architecture, points to a 25% chance of encountering shortages
in skilled labor, particularly craftsmen adept in specific architectural techniques.
(iii) Regulatory and Compliance Risks:
- Permitting Delays: Local government data shows that approximately 30% of
construction projects in the area experience delays due to the permitting process,
including environmental impact assessments and zoning approvals.
- Building Code Compliance: Based on assessments of unique architectural projects
in the region, there's a 15% risk of initial plans not fully complying with specific
local building codes, necessitating design modifications.

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(iv)Financial Risks:
- Budget Overruns: Industry benchmarks indicate a 40% chance of exceeding initial
budget projections in custom home construction projects, due to variables like
material cost fluctuations and unforeseen structural challenges.
- Interest Rate Fluctuations: With a volatile financial market, there's a 20%
probability of interest rate increases affecting the cost of capital if the project is
financed.
(v) Project Management Risks:
- Timeline Delays: Analysis of comparable projects shows a 35% probability of
delays, attributed to factors like extended design approval processes, construction
setbacks, and potential redesigns due to regulatory compliance issues.
Technological Risks:
- Design Software Incompatibilities: Considering the advanced architectural
software used, there's a 10% risk of technical issues or incompatibilities,
potentially leading to delays in design finalization.
Market Risks:
- Changes in Market Demand: With a 5% risk based on real estate trends, there's a
possibility of changing market preferences impacting the project's resale value or
rental prospects.

6.1.2. Assessment of Probability and Consequence (Qualitative)

● Environmental and Geographical Risks:

Flood Risk:
- Probability: Medium. Given the riverfront location and historical data, the chance
of flooding is significant but not constant.
- Consequence: High. Flooding can cause substantial construction delays and
damage to materials and the structure.
Soil Instability:

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 - Probability: Low to Medium. Geotechnical reports indicate some risk, but not at a
severe level.
- Consequence: High. Any impact on the foundation could be critical and expensive
to remediate.
● Construction-Related Risks:
Material Delays:
- Probability: Medium. Supply chain disruptions are possible but not certain.
- Consequence: Medium. Delays could lead to project timeline extensions and
increased costs.
Labor Shortages:
- Probability: Medium. The current market trends show some likelihood of this
issue.
- Consequence: Medium to High. Shortage of skilled labor can delay construction
phases and impact the overall quality.
● Regulatory and Compliance Risks:
Permitting Delays:
- Probability: Medium to High. Bureaucratic processes can be unpredictable and
lengthy.
- Consequence: Medium. While not directly affecting the construction quality, it can
lead to timeline extensions.
Building Code Compliance:
- Probability: Low to Medium. Thorough initial planning can minimize this risk.
- Consequence: Medium. Non-compliance may require design alterations, leading to
delays and additional costs.
● Financial Risks:
Budget Overruns:
- Probability: High. Custom projects often face this issue due to various
unpredictable factors.

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 - Consequence: High. Overruns can strain financial resources and affect project
viability.
Interest Rate Fluctuations:
- Probability: Medium. Dependent on broader economic conditions.
- Consequence: Medium. Affects the financing cost but is manageable with proper
financial planning.
● Project Management Risks:
Timeline Delays:
- Probability: High. Delays are common in complex construction projects.
- Consequence: High. Can lead to increased costs and stakeholder dissatisfaction.

6.1.3. Assessment of Probability and Consequence (Quantitative)

● Environmental and Geographical Risks:

Flood Risk:
- Probability: 15% (based on historical flood data).
- Consequence: Estimated cost impact for significant flooding events, considering
construction delays and material damages.
Soil Instability:
- Probability: 10% (as indicated by geotechnical surveys).
- Consequence: Additional foundation reinforcement costs
● Construction-Related Risks:
Material Delays:
- Probability: 20% (reflecting current supply chain volatility).
- Consequence: Potential increase in project duration by 30 days, costing in
extended labor and overheads.
Labor Shortages:
- Probability: 25% (based on current labor market trends).
- Consequence: Delay in project milestones by up to 45 days.
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 ● Regulatory and Compliance Risks:
Permitting Delays:
- Probability: 30% (derived from local construction project data).
- Consequence: Potential delay of 60 days, incurring additional project management
costs.
Building Code Compliance:
- Probability: 15% (based on preliminary design reviews).
- Consequence: Costs for redesign and additional approvals
● Financial Risks:
Budget Overruns:
- Probability: 40% (industry standard for custom construction projects).
- Consequence: Potential overrun of up to 20% of the total budget.
Interest Rate Fluctuations:
- Probability: 20% (based on current economic forecasts).
- Consequence: An increase in interest rates could raise the total project financing
costs by up to 5%.
● Project Management Risks:
Timeline Delays:
- Probability: 35% (analysis of similar project timelines).
- Consequence: Each month of delay could add in indirect costs and potential
penalty fees

6.1.4. Mitigation Strategies

● Environmental and Geographical Risks:

- Flood Risk Mitigation: Installation of a flood barrier system and sump pumps,
along with landscaping designed to divert water flow away from the structure.
- Soil Instability Mitigation: Engage a geotechnical engineer for soil reinforcement
methods like deep foundation systems or soil grouting, based on the site's specific
soil composition.
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 ● Construction-Related Risks:
- Material Delays Mitigation: Sign contracts with multiple suppliers, including
penalty clauses for late delivery.
- Labor Shortages Mitigation: Form agreements with local trade schools and
staffing agencies for priority hiring. Implement overtime incentives to boost
current workforce productivity if needed.
● Regulatory and Compliance Risks:
- Permitting Delays Mitigation: Hire a local permitting consultant to navigate local
regulations and expedite permit approvals. Establish a pre-approval meeting with
local authorities to clarify requirements and timelines.
- Building Code Compliance Mitigation: Allocate 300 million VNĐ for a
compliance specialist to review design plans and ensure adherence to all codes,
preventing costly rework.
● Financial Risks:
- Budget Overruns Mitigation: Allocate a 15% contingency fund within the budget.
Conduct monthly financial reviews to monitor and adjust spending.
- Interest Rate Fluctuations Mitigation: Secure a fixed-rate financing option or
negotiate a cap on interest rate increases with lenders.
● Project Management Risks:
- Timeline Delays Mitigation: Implement a detailed project tracking system with
weekly progress meetings. Allocate a buffer of 10% additional time for critical
path activities to absorb delays.

6.2. Quality management report

Quality Standards and Benchmarks:

The project adheres to high-quality standards in line with best practices in Gothic
architectural design and modern construction. These standards are benchmarked against
industry norms and historical Gothic architecture, ensuring authenticity and durability.
Quality Control Processes:
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A series of quality control (QC) checkpoints are established at each phase of the project,
from design to construction and final inspection. These checkpoints involve detailed
reviews of architectural plans, material quality, construction methods, and finishing
details.
Quality Assurance Practices:
The project employs a dedicated quality assurance (QA) team responsible for continuous
monitoring and evaluation. This team conducts regular site inspections, audits supplier
materials, and reviews construction practices to preemptively address any quality issues.
Feedback and Continuous Improvement:
Regular feedback loops are established with the homeowner and key stakeholders,
incorporating their insights and preferences into the project. This feedback mechanism
ensures client satisfaction and continuous improvement in quality delivery.
Documentation and Record Keeping:
Comprehensive documentation of all QC and QA activities is maintained. This record
keeping facilitates accountability, traceability, and serves as a reference for future
maintenance and renovations.
This quality management report underscores the commitment to delivering the Riverfront
Gothic House project with the highest quality standards, ensuring that the final output
aligns with the envisioned Gothic aesthetic, functional requirements, and longevity
expectations.

CHAPTER VII: TRACKING AND STATUS UPDATES

7.1. Tracking milestones

(i) Pre-Design and Design Phase:

● Milestone 1: Initial Consultation Completion
- Target Date: Week 2
- Activities: Meeting with homeowner, establishing project vision and requirements.
● Milestone 2: Final Design Approval
- Target Date: Week 16
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 - Activities: Development and revision of architectural, interior, and landscape
designs. Final homeowner approval.
(ii) Planning and Permitting Phase:
● Milestone 3: Permit Acquisition
- Target Date: Week 28
- Activities: Submission and approval of permits, including building,
environmental, and zoning.
(iii) Construction Phase:
● Milestone 4: Foundation Completion
- Target Date: Week 40
- Activities: Site preparation, excavation, and foundation laying.
● Milestone 5: Structural Framework Completion
- Target Date: Week 60
- Activities: Construction of the house's structural framework.
● Milestone 6: Roof and Exterior Finishing
- Target Date: Week 70
- Activities: Installation of roofing, external walls, and windows.
● Milestone 7: Interior Finishing
- Target Date: Week 80
- Activities: Drywall, flooring, electrical and plumbing installations.
(iv) Finalization and Handover Phase:
● Milestone 8: Final Inspection and Approvals
- Target Date: Week 85
- Activities: Quality checks, regulatory compliance inspections.
● Milestone 9: Project Handover
- Target Date: Week 88
- Activities: Final walkthrough with homeowner, addressing any punch-list items,
official handover.
Tracking and Reporting Mechanisms:
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 ● Each milestone is closely monitored using project management software, with
weekly updates to assess progress.
● The project manager schedules regular site meetings and reviews with contractors
to ensure adherence to the timeline.
● Any deviations from the milestone targets are reported in bi-weekly status
meetings with stakeholders, where corrective actions are discussed and
implemented.
● Digital tools, such as cloud-based platforms, are used for real-time tracking,
allowing team members to update progress and flag issues as they arise.

7.2. Control systems

Progress Tracking System:
- Automated Project Management Software: Utilizes tools like Microsoft Project or
Asana for real-time tracking of progress against the project plan. This software
provides a visual representation of the project timeline, task assignments, and
progress updates.
- Regular Progress Reporting: Bi-weekly progress reports are generated,
highlighting completed tasks, pending items, and any deviations from the plan.
These reports are critical for keeping stakeholders informed and for decision-
making.
Change Control System:
- Change Request Process: Formal procedures are in place for handling change
requests. Any proposed changes must be documented, detailing the impact on
scope, schedule, and budget.
- Change Review Board: Comprising project managers, architects, and key
stakeholders, this board reviews and approves change requests. Approved changes
are updated in the project plan and communicated to all relevant parties.
Quality Control System:

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 - Quality Checkpoints: Set at various stages of the project, these checkpoints
involve inspections and reviews to ensure compliance with quality standards. Any
identified issues are addressed promptly to prevent escalation.
- Feedback Loops: Regular feedback from the homeowner and key contractors is
integrated into the project process, ensuring continuous improvement in quality
delivery.
Risk Management System:
- Risk Monitoring: Continuous monitoring of identified risks, with regular updates
to the risk management plan. This includes revising strategies for risk mitigation
based on ongoing assessments.
- Contingency Planning: Maintaining contingency plans for critical risks, ensuring
readiness to address potential challenges without significant project disruption.
Financial Control System:
- Budget Tracking: Monthly financial reviews are conducted to monitor
expenditures against the budget. Variances are analyzed, and corrective actions are
taken where necessary.
- Cost Management: Cost control measures are in place, including competitive
bidding for contracts, regular auditing of expenses, and proactive management of
financial risks.
Communication Control System:
- Structured Communication Plan: Regular meetings, status updates, and milestone
reviews keep all stakeholders informed and engaged. This plan outlines the
frequency, format, and content of communications.
- Issue Resolution Mechanism: A defined process for raising and addressing issues
ensures timely resolution and minimizes impacts on project progress.
These control systems are integral to the successful management of the Riverfront Gothic
House project. They provide a structured approach to overseeing various project aspects,
from progress tracking and quality assurance to financial management and stakeholder
communication. By implementing these systems, the project team can effectively
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navigate complexities, maintain alignment with project objectives, and ensure timely and
successful completion.

CHAPTER VIII: PROJECT CLOSE-OUT

1. Final Inspections and Quality Assurance:

- Detailed Inspections: Conducted by a qualified inspector, these inspections cover

structural integrity, electrical systems, plumbing, HVAC, and finishes. Any
discrepancies from the project specifications are noted.
- Punch List Creation and Completion: A punch list of final tasks and fixes is
created based on inspection findings. The project team addresses these items
within two weeks, ensuring everything meets the established standards.

2. Final Documentation and Handover:

- Documentation Assembly: All relevant project documents, including as-built

drawings, warranty documents, equipment manuals, and material specifications,
are compiled into a comprehensive homeowner's manual.
- Handover Meeting: A meeting with the homeowner is conducted to review this
documentation, explain maintenance requirements, and officially hand over the
keys. This meeting is scheduled for Week 89 of the project timeline.
3. Financial Reconciliation and Final Billing:
- Accounting Review: A detailed review of all project expenditures is performed to
ensure all accounts are accurate and transparent. This includes comparing actual
costs against the budgeted amounts.
- Final Invoicing: Issuance of the final invoice to the homeowner, including any
adjustments from the original contract. All final payments to subcontractors and
suppliers are completed within 30 days of project completion.
4. Project Review and Lessons Learned:
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 - Debrief Meeting: A session with the project team is held to discuss what went well
and areas for improvement. Key insights are documented for future reference.
- Feedback Collection: Feedback is solicited from the homeowner, contractors, and
team members to gain a holistic view of the project's success and areas for future
improvement.
5. Post-Construction Support:
- Warranty and Support Information: Clear information on warranty periods for
workmanship and materials is provided. Contact details for addressing any future
concerns or warranty claims are shared with the homeowner.
- Availability for Post-Occupation Queries: The project team remains available for a
specified period post-handover, typically 60 days, to address any questions or
concerns that arise as the homeowner settles in.
6. Formal Closure:
- Closure Notification: A formal project closure notice is prepared and shared with
all stakeholders, signaling the official completion of the project.
- Release of Liens: Ensure that all subcontractors have provided lien releases,
confirming that they have been fully paid and have no legal claim against the
property.
This detailed approach to the project close-out phase ensures that the Riverfront Gothic
House is delivered to the homeowner's satisfaction, with all aspects thoroughly checked,
documented, and finalized. It marks the successful completion of the project and the
fulfillment of all contractual and quality obligations.

REFERENCES

1. Building and Planning. (2016). Danish Association of Consulting Engineers.

https://www.frinet.dk/media/2651/description-of-service-building-and-planning-
uk-version.pdf
2. Singh, R. (2020). BASIC PRINCIPLE OF BUILDING PLANNING. Available
online @ www.iaraindia.com RESEARCH EXPLORER-A Blind. . .
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 ResearchGate.
https://www.researchgate.net/publication/343430742_BASIC_PRINCIPLE_OF_B
UILDING_PLANNING_Available_online_wwwiaraindiacom_RESEARCH_EXP
LORER-
A_Blind_Review_Refereed_Quarterly_International_Journal_ISSN_2250-
1940_P_2349-1647_O_Impact_Factor_3655_CIF_278_
3. Victorian Gothic house style : an architectural and interior design source book :
Osband, Linda : Free Download, Borrow, and Streaming : Internet Archive.
(2000). Internet Archive. https://archive.org/details/victoriangothich0000osba
APPENDIX

Picture 1. Internal diagram drafting project

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