Minutes of the Meeting - November 25, 2023

Agenda:

 Overview and deliberation of all projects/deals undertaken

 Reporting on last week's targets (20-25/11/2023)
 Setting next week's targets (27-02/12/203)

The meeting commenced with the CEO introducing Hebuza's new operating model. Under this
model, all employees are assigned weekly targets to accomplish from Monday to Saturday.
Performance assessments will be conducted weekly, with a focus on activities undertaken (30%)
and revenue generated (70%). At the beginning of each week, employees are required to submit
their work plans, targets, activities undertaken, and the necessary resources for target
implementation (transport, communication, and any support from management).

At the end of each week, employees are expected to report on their performance, and
management will appraise their achievements accordingly. The CEO emphasized the importance
of reviewing all projects/deals undertaken by Hebuza and concluding them before initiating new
ones.

CEO also stressed the need for Hebuza to have supporting pillars, drawing an analogy between
Hebuza as a business and the lifecycle of a child. He emphasized that, much like a child, Hebuza
must navigate through the stages of conception, birth, growth, and maturity. Currently, Hebuza
finds itself in the growth phase, a period where the expectation is not to receive more from
Hebuza, but rather to actively support its development. It was highlighted that the real fruition, in
terms of income, is anticipated in the maturity phase, set to commence in the next fiscal year.

The CEO also highlighted that income generated will be distributed among the five pillars based
on a reasonable percentage. Mr. Bahati supplemented the CEO's remarks by questioning why
achieving significant goals seems impossible when others with similar backgrounds have
succeeded. He proposed a self-evaluation for everyone, identifying strengths and weaknesses and
working on improving weaknesses. He suggested establishing milestones aligned with Hebuza's
mission and vision, and determining the necessary efforts to reach those milestones. He
emphasized the importance of understanding the current position and the desired destination.

Mr. Chris welcomed the idea, suggesting that Hebuza could recruit additional staff to work in
alignment with this new spirit. Mr. Camara also expressed agreement with the proposed
approach

Projects/deals closed

 Hebuza Business development and Facilitation (Lawyer Slyvia). Share with the (FP) Five Pillars team
the partnership agreement with Slyvia.
 BRM project
 Lawyer Robert
 SAYONA Projects
 Naayab international Ltd
 Almaha Project
 Etc

Projects in progress

 Gakwaya Projects
 Advertising the languages school in Kimironko
 Gakwandi projects
 CHIC project
 Police partnership
 Gorilla Logistics Projects
 Vivant church Project
 Motovehicles projects
 Media Houses (Izuba, Flash, Isango, TV1, Fine Fm, BTN, Pacis TV, RBA)
 Food safety projects
 Hebuza service Hub project (one stop service center)

Deals in progress

 Plan international deal

 Parking in Kigali deal
 RDB deal (capacity building, recommendation from RDB, Pull up banner in RDB)
 Ufitingabire Emmanuel deal (
 Bugingo deal
 Rene ( from parfait),
 Sky drop industry, dealing with him about markeing and social media management, Use Luck for
reachin SDI boss
 Jean Marie (Aparude), Call him for more discussion about secondary school in South Province
 Manzi Finance (to close the deal Monday 13:00)
 PSF (to register for membership and explore all advantages from the membership especially the
traders database)
 RPF (to pay membership)
 Robert Lawyer deal (airticketing)
 Next week target (27-02/12/2023)

Activities to be carried out from 20-25/11/2023

CEO

 Meeting with RBA manager in charge of media Agent.

 Coorporate dealing with the following institutions: MINECOM, PSF, MINIYOUTH, Plan
international, Imbuto Foundation, etc (for discussion in details).
 Submitting proposal for CHIC project.
 Prepare moto vehicle project to RNP
 Having a list of all gvt online services provider
 Se a strategy for accessing information form key institutions: BRD, BDF, BK, Equity and BPR,
MINECOM, MINECOFIN, MINIYOUTH, MINAGRI, MINISANTE, RDB, PSF,BNR Etc).
 Hebuza service Hub project (one stop service center)
 Follow up for Gakwaya Projects; Police partnership
 Plan international deal
 Parking in Kigali deal
 Rene ( from parfait),
 Jean Marie (Aparude), Call him for more discussion about secondary school in South Province
 Manzi Finance (to close the deal Monday 13:00)
 Robert Lawyer deal (airticketing)
 Ufitingabire Emmanuel deal

Target revenue: 500k

Operations and Project manager

1. Submit Letter requesting partnership, company profile, partnership proposal

2. Signing agreement with Silvia and start implementation
3. Having an appointment for land fertilizer mini factory Executive managers
And discuss on project
4. Registering Hebuza as CBC in RDB
5. Follow up for Hebuza intellectual property in RDB
6. Amend the proposal for Izuba, Flash and iniate TV one proposal,
7. Managing staff and follow up for their weekly target achievement.
8. Coorporate dealing with the following institutions PSF, MINIYOUTH, Plan international, Imbuto
Foundation, etc (for discussion in details).
9. Follow up for Advertising the languages school in Kimironko; Gakwandi projects; Gorilla Logistics
Projects; Vivant church Project; Food safety projects
10. RDB deal (capacity building, recommendation from RDB, Pull up banner in RDB)
 11. Sky drop industry, dealing with him about markeing and social media management, Use Luck for
reachin SDI boss
12. PSF (to register for membership and explore all advantages from the membership especially the
traders database)
13. RPF (to pay membership)

Target revenue: 500k

Public relations and dealership

Target for Activities

 Coorporate dealing with at least 10 companies

 Develop marketing strategies for Hebuza service only (manychart, email marketing,
Instagram, whatsap, coldcalling, google etc) with the target audience of 50,000 people.
 Develop marketing strategy for hotel, restaurant, bar and apartments
 Increase hebuza google review of 50 reviews
 Provide 5 innovative ideas for marketing and sales strategies.
 Recovery at least Frw1,500,00

Target revenue: 300k

Sales and marketing manager

Target for Activities

 Identify and call for marketing purpose, Hotels, restaurants, apartments, businesses to be
approached for digital marketing (at least 200), 35 people each day.
 etc)
 Coorporate dealing with at least 10 companies from the above
 Develop marketing strategies for Hebuza service only (manychart, email marketing,
Instagram, whatsap, coldcalling, google etc) with the target audience of 50,000 people.
 Develop marketing strategy for other companies (5 strategies)
 Increase hebuza google review of 50 reviews
 Provide 5 innovative ideas for marketing and sales strategies

Target for revenues

Revenue Target: 300,000Frw

Commercial director

Target for Activities

  Follow up for insurance agent, start for Airticketing service process
 Provide starategy for Reaching 50 cyclists and private vehicles a day to get insurance.
 Network marketing (schoolmate, church members, colleagues, soulmate, whatsap group
members etc)
 Identify and carry out telemarketing for Hotels, restaurants, apartments, businesses to be
approached for digital marketing (at least 200), 35 people each day.
 etc)
 Coorporate dealing with at least 10 companies from the above
 Develop marketing strategies for Hebuza service only (manychart, email marketing,
Instagram, whatsap, cold calling, google etc) with the target audience of 50,000 people.
 Develop marketing strategy for other companies (5 strategies)
 Increase hebuza google review of 50 reviews
 Provide 5 innovative ideas for marketing and sales strategies

Target for revenues

Revenue Target: 300k

Shop manager

Target for Activities.

 Identify and submit requisition for needed products to be ordered considering new products,
on promotion and year end celebration.
 Develop sales strategies for Electronics at the year, suggest promotion and discount.
 Share every artwork and video on call center status, send on whatsap on the registered
contacts etc
 Work with influencers, Qualify leads and convert them into potential customers (50 customers
to be called on daily and reported.
 Inventory Management, ensure every products in the showroom is captured in the system, all
expenses are recorded and all revenue are recorded.
 Achieve sales target of Frw1,000,000

Five technics for success to be used by Hebuza

 Information (Bahati)
 Intelligence (new skills, experience, new technology)-Camara& Mohamed
 Influence- Mohamed
 Image- Chris
 Culture- Mamadania