Professional Documents
Culture Documents
2024 Registration and Procedures
2024 Registration and Procedures
and Procedures
www.ru.ac.za
CONTENTS
Useful Contact Details Page 1
Introduction Page 2
Registration Page 4
Fees Page 4
Ross Page 11
e dates and times set in this booklet are for your information and planning, however we may
need to amend our plans from time to time. erefore, we ask that you keep in mind that these
plans are fluid and may change.
e University will keep you informed should we need to change any dates or events.
Student Bureau
Rhodes University
Eden Grove Building
Lucas Avenue
G HAMSTOWN 6139
046 - 603 8276 (Phone)
registrar@ru.ac.za (E-mail)
On the deposit slip, please quote: Student initials, Student surname, Student number
Please indicate what the deposit is for, e.g. Fees or Initial Fee (IF) email it to Student-
fees@ru.ac.za
Introduction
Well done, you have completed steps 1 and 2 in the 2024 application process.
You have paid your deposits or confirmed your NSFAS status so, on condition that you meet
the next steps, all is on track for the start of your university career at Rhodes University.
International students:
Please scan and email your final results to registrar@ru.ac.za as soon as they are available.
Step 4
We expect you to have cleared your Initial Fee (IF) as set out in your le ers by and to arrive for
registration on Sunday 3 February 2024.
International Students:
Late applications for a visa will not be deemed sufficient reason for late arrival.
Please note that you need to allow at least three months for the collection of the supporting
documentation and the processing of the visa application, which may take up to 8 weeks.
Step 5
Prior to 26 January 2024 you should obtain confirmation of your payment of the Initial Fee
(IF). We look forward to welcoming you to Rhodes University, and we are confident that you
are going to enjoy your time at the University. Your first task when you arrive at Rhodes is to
complete your registration. We will issue your student card and activate your university e-mail
address.
International students:
Ÿ Passport with a valid study visa, for Rhodes University,
Ÿ Proof of your South African medical aid cover, and
Ÿ Email your valid study visa and your South African medical aid to
internationaloffice@ru.ac.za prior to arrival. Bring the originals with you to registration.
Ÿ If your A-level or HIGCSE results are not yet available by the time of registration, you
will NOT be allowed to register until your results are available.
Please submit your final results to the University before you arrive and bring a copy of your
official statement of results with you to registration. If your fees have not been cleared by 26
January 2024, (by payment of the Initial Fee (IF) or by making appropriate arrangements for
the payment of your fees with Student Fees) you will lose your place in residence. (Refer to the
residence information).
Late Registration
Late registration is not permi ed and you must obtain special wri en permission from the
Registrar if you plan to arrive late due to an emergency. Late application for a Visa will not be
deemed sufficient reason for late arrival. If, for any reason you are not registered by 9 February,
without permission being sought and granted, please do not arrive at Rhodes University, as
your offer will have been cancelled and you will have to make plans to return home
immediately.
Fees
e residence and tuition fees will be finalised later in the year. e Fees Booklet will be
available on the website at h p://www.ru.ac.za /fees early in December 2023. In order to
Merit Awards
(available To South African Students Only)
e University automatically makes special merit awards to eligible students enrolling for the
first time for an undergraduate degree. ese awards are only for your first year at University.
Please note that these merit awards are calculated on your final examination results.
South African candidates with International qualifications and old Senior Certificate
VISAS
All international students who physically enter South Africa to study, require a valid visa. Study
Visas need to be acquired prior to arrival at a Port of Entry in South Africa. Under no
circumstances, should you arrive at Rhodes without a study visa endorsed for Rhodes
University.
Students who arrive with a tourist or visitor's visa will not be able to register and will be required
to return home immediately. e dates on your visa are determined by your le er of offer from
the University. Always check the correct details have been issued at the time you collect your
study visa: the visa should stipulate the destination University; the purpose for coming to
South Africa/the degree for which you have been accepted, whether it allows multiple entries
and the duration of your intended study period.
MEDICAL AID
Medical Aid is a core requirement to maintain a valid study visa. e Medical Aid you purchase
must come from a scheme on the list approved by the South African Council or Medical
schemes. Different Medical Aid schemes have designated service providers/doctors. Not all
the South African Medical schemes have medical practitioners in the locality of every South
African university.
Rhodes University has therefore appointed Simeka Health Consultants to assist international
students coming to Makhanda, with all queries relating to appropriate medical cover,
applications for membership, and membership renewal.
You will need to submit proof of cover from an acceptable South African Medical Aid, before
you will be allowed to register at Rhodes University. Your medical aid needs to remain in place
for the same duration as your study visa.
Residence Allocations
We are commi ed to ensuring a trouble-free start to the 2023 academic year and therefore ask
you to note the procedure for residence allocations carefully AND to refer to the residence
allocation information provided in the New Student Information booklet previously sent to
you. Final residence allocations will only be done a er the Initial Fee (IF) closing date of
26 January 2024 and published by 2 February 2024.
Preamble
While each residence has unique designs, features and amenities, all provide good quality
accommodation, facilities, support programmes and resources to students. ey also have
similar access control systems, and an established governance and management structure. Two
different rates are charged, and these are based primarily on proximity to the centre of campus
and availability of basins with hot and cold water in the rooms. ere is very li le difference
otherwise in terms of overall quality. (Please see the Fees Website for a list of residences and
their current costs.)
Overall Aim
Rhodes University seeks to develop a residential system which provides students with a safe
and secure living space which supports study while promoting diversity and respect for
differences, in line with the University's transformation goals. Diversity includes aspects such
as race, religion, culture, language and levels of seniority (e.g. 1st year, 2nd year, post-graduates,
etcetera).
Double-room allocations
While 94% of the rooms at Rhodes are single, some of the residences have a few double rooms,
and these are reserved for first- year students (or for 2nd or 3rd years who have specifically
requested to share).
Occupants of double rooms are charged 75% of the lodging component of the residence fee
(i.e. full meal costs) (a 25% refund is paid to the student at the end of each term.
e Student Bureau is responsible for assigning first- year students into double rooms.
Allocations to these rooms follow a random 'lo ery' system based on the overall aim of
achieving diversity, with special consideration given in the case of students who request a
shared room, especially siblings, and students who identify a friend with whom they wish to
share a room. e lo ery takes place a er the relevant Initial Fee (IF) date in January.
Allocations are published on ROSS and students will be informed of whether they have been
assigned to a single or double room.
Such students will be required to pay the single room fee prorata. Once a student has moved out
of a double room, the remaining student will enjoy the benefit of the double room at 25%
discount of the lodging fee, and will not be required to move out in favour of a more senior
student. In the event of a vacancy in a double room arising during the year, the Student Bureau
may assign a short-listed student waiting for a place in residence to this room. If a double room
falls vacant entirely, a student requesting to move into the room alone will be charged the
single-room fee.
Cancellation of offers
e University will cancel the offer made to any new or returning applicants who has not either
paid the Initial Fee (IF) or obtained Initial Fee (IF) clearance or who is not fully registered by
the end of the second week of lectures. ere is no need to lose your place in residence!
Avoid being caught short, by following the 5 simple steps below:
Double check
1. Use the Rhodes Online Service (ROSS) on the website h ps:// ross.ru.ac.za/ to
confirm that your Initial Fee (IF) has been cleared by 26 January either by payment of
Initial Fee or confirmation of NSFAS or a Bursary. If you do not have access to the
internet you may telephone the Student Bureau (046 603 8276) but if you do so, note
carefully that you must obtain a confirmation number from the person who assists you.
2. Check and double check that your student number is on the deposit slip if you deposit
money into our bank account. (Every year we receive payments which cannot be linked
to a student).
3. If you have been awarded a bursary by an external sponsor (e.g. Botswana Government)
please ensure that the University has received wri en details of the bursary before 26
January 2024.
Please note that we cannot give you a password number over the telephone, so keep your
information in a safe place. ROSS offers many of the services available in the Student Bureau,
allowing you to visit the Bureau from any workstation connected to the Web. You can check and
correct information such as your address.
You can view the status of your residence allocation. You can check that your Initial Fee (IF) has
been cleared. Once you are registered at the University, you will be able to view and print your
We strongly advise you to use this method to communicate with the Student Bureau and avoid
congested telephone lines.
Residence Life
Rhodes University is more than just an
institution of higher education; it is a
community. ere is something special
about it, which makes our students keep
in touch with the University and with
one another years a er they leave, and
sometimes from the other side of the
world. e primary reason for a ending
a university is to obtain a qualification
that will enable you to improve the
quality of your life in terms of career
satisfaction, earning power, sheer enrichment and enjoyment of life. Because we strongly
believe in this, Rhodes has developed into the friendly, study-orientated university that it is.
e residence system is one of the factors that influence the character of the Rhodes
community. Over three thousand students (about half of those on the campus) live in Halls of
Residence. Each Hall consists of between three to five residences of between 35 and 140
students, grouped around a central dining hall.
Each Hall has its own constitution, rules and traditions and each residence has its own
character, created by the students who live there. Some Halls have both men's residences and
women's residences, while others are for men or for women only.
Each Hall has a Hall Warden who is responsible for the general running and organisation of the
Hall. A Hall Commi ee consisting of the House Warden, Sub- Wardens and student-elected
Senior and Head Students of each House in the Hall, act as an advisory commi ee to the Hall
Warden.
Privacy: A student may not enter another student's room without his or her permission.
Hours of quiet: Reasonable quietness is expected at all times and particularly before 12h00,
between 14h00 and 17h00 and from 20h00 onwards.
Alcohol: Beer and wine are allowed according to Residence Rules. Spirits are not allowed at all.
Overnight leave: Students are requested, in their own interest, to let someone know where
they are if they are not staying in the residence on a particular night.
Keys: All students are issued with a key to their residence room.
Security: Access to residences is via finger print readers, which restricts access to students who
are officially allocated to specific residences.
Basic furniture: e rooms in residence are equipped with all the basic furniture and comforts
needed, but students may decide to bring a few extras to make their rooms feel more like home.
General: All rooms have a wardrobe; most rooms have a small bedside locker and in some
residences a washbasin (hot and cold water in certain residences, cold water only in others).
Linen: Curtains and bedding are provided, but towels are not, so three or four towels,
including swimming towels, should be brought by students.
Hot weather: Grahamstown is deceptively hot in summer, with temperatures regularly ge ing
ng above the 35C mark. Sun block and a hat as well as a good pair of sandals are also an
advantage
Cold weather: Grahamstown can be bi erly cold in winter, so hot water bo les are a good idea,
warm clothing, a raincoat or weather-proof jacket and waterproof shoes.
Electrical Appliances: Most small electrical appliances can be used in the residence rooms.
However irons can only be used in the ironing areas where power is available from plugpoints
designated for this purpose. Ke les, electric irons, bedside lamps and hair dryers are some
useful appliances. Some students bring their own small hi-fi sets or computers. Immersion
heaters, toasters and snackwhich makers, and electric blankets are NOT permi ed.
Kitchen appliances: All residences have been supplied with a microwave oven. is is for
reheating of food only, students are not allowed to cook in residence. Also, each residence has
at least one shared fridge. Personal fridges are not allowed. Exceptions are made for small
medical fridges for storage of insulin, etcetera, and medical evidence will be required before
permission is given for a student to have a medical fridge in their room.
Common Rooms: All residences usually have two comfortably furnished common rooms and
have at least one TV/DVD player, and DSTV.
Medical Ma ers
Rhodes has a Health Care Centre which can manage minor health ailments and give medical
advice. Medical aid details must be carried by the student, if applicable, in case of emergency.
Meals at Rhodes
Each Hall of Residence has its own dining-hall, or shares a dining- hall with another hall, and all
the students from that Hall eat there daily. e University offers a variety of diet options at each
meal. Balanced meals are planned on a two-week cycle, ensuring that the nutritional needs of
students are met. Special diets are not encouraged, but the catering service will accommodate
students with medical and religious requirements, for which an additional fee may be charged.
Student representatives meet regularly with catering staff to discuss problems and make
suggestions. e catering system works on an electronic booking system through ROSS
(Rhodes On-line Student Service), and students must book their meals 48 hours in advance,
and can make changes to previous bookings. For example, if you go away for a weekend you can
'unbook' your meals for that period. e amount accumulated from 'unbooked' meals (to a
limit as set in the University Fees booklet each year) will be credited to your student account at
the end of each semester.
All students living in digs are members of the Oppidan Hall, have their own Hall Warden, and 6
Sub-Wardens. ey are allocated to a specific part of town, and are specially trained to assist
new students in finding digs, signing leases, acquiring furniture, liaising with their neighbours
and landlords and generally “surviving”. ere are specially arranged activities for Oppidan
students, and “Team Oppie” sports teams compete in all University events.
Special Oppidan facilities on campus include the following: an Oppidan Hall Warden and Hall
Administrator, who is available to assist, answer queries and to visit student digs to ensure that
they are secure and of a reasonablestandard. An Oppidan common room, with DSTV, and
facilities for tea and coffee. An Oppidan Commi ee, who arrange special social events for
members of the Hall.
Special arrangements are made to help first-year Oppidan students to adjust to University life
during orientation week. e Oppidan website has information on almost everything you may
need to know as an off-campus student, and can be accessed at www.ru.ac.za/Oppidan