MISSION

To stand as the forefront innovator in event curation,

seamlessly blending creativity and precision to provide
bespoke, value-driven services. We dedicate ourselves
to understanding the distinct essence of each client's
project, ensuring unparalleled excellence in every event
we undertake.

VISION
To transcend client satisfaction, forging enduring connections
through unparalleled, personalized experiences that exceed
expectations. Our commitment to consistently deliver
exceptional services aims to cultivate enduring relationships,
establishing an unparalleled standard in the realm of
extraordinary event experiences.
 EVENT CONCEPT
THEME MYSTICAL MOONLIT GARDEN
Immerse yourselves in the enchantment
Attire and Accessories: of the night with attire and accessories
that reflect the mystical hues of
moonlight, creating an atmosphere of
elegance and magic.
Elevate each table and grace the bride
Floral Arrangements: and groom's surroundings with carefully
placed blooms, mirroring the lushness of
an enchanted garden under the moon's
gentle glow.
Indulge in a wedding cake inspired by the
Cake: wonders of a moonlit garden. From
delicate floral details to a celestial touch,
let the cake be a centerpiece that tells the
tale of an ethereal love story.
Experience the comfort of seating on
Seating: ethereal moss chairs, seamlessly merging
the natural elements of an enchanted
garden with a touch of sophistication.
Bathe the venue in the enchanting glow
Stage Set-up: of moonlit colors – soft greens, romantic
ambers, and elegant golds. Illuminate the
stage with decorative lighting and
enchanting gobos, creating an
atmosphere of magic and romance.
Transform the high ceiling into a celestial
Ceiling Décor: masterpiece with a fusion of fresh
flowers, leaves, and soft lights. Infuse
touches of moonlit blue and gentle
greens to evoke a sense of enchantment
beneath the celestial night sky, making
your wedding truly magical.
 WEDDING EVENT TEAM
Event Head Coordinator:
- Collaborating with various departments such as florists,
photographers, and decorators to ensure seamless coordination.
- Overseeing compliance with wedding venue policies and legal
requirements.
- Maintaining detailed records of meetings, including wedding plans,
vendor contracts, and follow-up dates.

Guest List Coordinator:

- Managing the wedding guest list, ensuring accuracy, and assisting
guests to their designated seats.
- Coordinating with RSVPs, dietary preferences, and any special
accommodations for guests.

Technical Staff:
- Overseeing wedding ceremony sound systems, lighting arrangements,
and music cues.
- Collaborating with videographers and photographers to capture
memorable moments.

Ushers/Usherettes:
- Assisting the bride and groom, coordinating with the master of
ceremonies.
- Guiding guests to their seats, managing gift reception, overseeing
souvenir distribution, and handling event shutdown logistics.
 EVENT SUPPLIER

Suits and The Wedding Library

Accessories:
Invitation: Lovely Creation
Hair and Make-up: Maxx Beauty
Venue and Marevilla Events
Catering: Center
Decoration: Artificial Silk:
Flowers: Flower Garland Vine
Cake: Square Wedding Cake
Lights and Sounds: Orange Light and
Lovely sound
Emcee: John Paul Clemente
Photos and Apex Digital and Drone
Videos:
 EVENT BRIEF
Contact Coordinator: Elestine Event
Company
Name of the Event: Wedding Event
Theme Mystical Moonlit Garden
Client: Mr and Mrs: Kenneth
Julian
Budget Allocation: P 800,000.00
No. of Guests: 500 pax
Guest Participants: Family, friends and
workmates
Venue and Location: Malacampa, Camiling,
Tarlac
Parking Access: Guest only
Directional Signage: Parking, registration of
guests, medics, guest
book and table for gifts.
Set up: Function room
Audio: 3 microphones, light
and sound system
 EVENT TIMELINE
December 10, 2022 Engagement
Photoshoot
December 11, 2022 Venue visit and
layout planning
December 12, 2022 Menu tasting with
caterers
December 15, 2022 Confirm details with
supplier
December 20, 2022 Bridal gown and
groom’s attire fitting
December 25, 2022 Family photo session
December 30, 2022 Full wedding
rehearsal
January 06, 2023 Decorate venue and
equipment check
January 13, 2023 Wedding day
January14, 2023 Final meeting and
event wrap-up
 PROGRAM FLOW
TIME ACTIVITY KEY PERSON
5:00 – 5:30 PM Arrival of the Guests Usherettes
and Participants,
Registration
6:30 – 6:35 PM Seating of the Guests, Emcee
Perspective Seats
6:45 - 7:00 PM Entrance of the Emcee, Sound System
Couple and the
Families
7:00 – 7:05 PM Prayer Sound System
7:05 – 7:10 PM Video Presentation of Emcee, Sound System
the Couple, Parental
Message
7:10 - 7:40 PM Presentation of Emcee, Sound
Wedding Essentials System, Photographer
7:40 – 8:00 PM Messages from Emcee, Sound
Parents System, Photographer
8:00 – 8:30 PM Couple's First Dance Emcee, Sound
System, Photographer
8:30 – 9:30 PM Dinner and Picture- Caterer,
Taking with the Photographer, Emcee
Couple
9:30 – 9:50 PM Cake Cutting and Emcee, Sound
Blowing of Candles System, Photographer
9:50 – 10:15 PM Dance Party Emcee
10:15 – 10:30 PM Thank You Message Emcee
from the Couple
 BUDGETING
SUPPLIER SERVICES QUANTITY PRICE TOTAL
Venue: Reception package 200,000 200,000
space, setup,
Marevilla parking,
Event Center deluxe room
Catering:
Marevilla Ginger
Events Center caramel package 52,000
prawns,
Square roast pork 92,000
Wedding belly
Cake (Cakes)

3- layer package 40,000

cakes with
200
cupcakes
Photo and Photography package 80,000 80,000
video: and
Videography
Apex Digital
and Drone
Invitation and Invitations, package 22,000 22,000
Backdraft: backdraft,
souvenir
Lovely
Creation
 Lights and Lights and package 60,000 60,000
Sounds: Sound
system
Orange Light
and Lovely
Sound
Emcee: Emcee from package 4,000 4,000
start to
John Paul closing
Clemente remarks
Hair and Hair and package 10,000 10,000
Make up: make up for
pre-wedding
Maxx Beauty to the big
day
Decoration: Flowers and package 10,000 10,000
decoration
Artificial Silk

SUMMARY OF EXPENSES
TOTAL - 478,000
Contingency - 120,000
Fund(15%):
Coordination - 120,000
fee(15%)
 SUPPLIERS SERVICES AMOUNT
Marevilla Venue 200,000
Events Center
Square Catering 40,000
Wedding Cake

Marevilla 52,000
Events Center
Apex digital and Photo and 80,000
drone Video
Lovely Creation Invitation and 22,000
Backdraft
Orange light Lights and 60,000
and lovely Sounds
sounds
John Paul Emcee 4,000
Clemente
Maxx Beauty Hair and 10,000
Makeup
Artificial Silk Decoration: 10,000
 SUMMARY OF EXPENSES
TOTAL - 478,000
Contingency - 120,000
Fund(15%):
Coordination - 120,000
fee(15%)

This summary outlines the expenses for each

service and the additional contingency fund and
coordination fee, resulting in a total expenditure of
718,000 within the overall budget of 800,000.
December 11, 2022
Mr. & Mrs. Julian
Malacampa, Camiling, Tarlac

Dear Mr Kenneth Julian,

Warm greetings! Thank you for choosing BF Wedding Planner to orchestrate the
celebration of your wedding.

At BF Wedding Planner, we pride ourselves on being among the best event

planners, committed to exceeding your expectations and creating an
unforgettable experience for your wedding celebration.

For more details and to explore our exceptional services, please visit our
Facebook page at BFweddingplanner or contact us at 09576393232 . You are also
welcome to visit us at Purok Naragsak, Malacampa Camiling, Tarlac.
Thank you for entrusting us with this significant event.

Sincerely,

Beth Julian
Owner
BF Wedding Planner
BF Wedding Planner commits to delivering seamless event planning, design, and
coordination for the services outlined in this agreement. We aim to make your
wedding celebration flawless and will diligently address any unforeseen
circumstances.

Terms and Conditions:

- The client is required to pay a 50% down payment to initiate event preparations.
- The remaining payment, along with a 10% contingency fund, must be settled
one week before the event.
- Additional expenses incurred will result in extra charges.
- This agreement concludes upon the completion of services.
- Any modifications to this agreement require written consent from both parties.
- In the event of cancellation, refunds are limited to unused or non-refundable
fees and out-of-pocket expenses.
- No refunds will be issued for cancellations made less than 14 days before the
event.

The undersigned affirm that they have thoroughly read and understood the
contents of this agreement.

Signed this 15th of December 2023.

Mrs. Glenda Julian and Mr. Kenneth Julian

Client Contractor
 TRUST, YOU WILL RISK FREE
Possible risks Action Plan
Unexpected Power Powerhouse generator set
Interruption: with gasoline.
Exceeding Guest Implement
Count/Unexpected Guests: RSVP/confirmation of guests
and registration on the event
day. Coordinate with the
client to manage unexpected
guests.
Lack/Shortage of Supplies: Utilize the contingency fund
for last-minute needs. Ensure
a buffer for essential items
like food.
Guest Profiles (VIPs, Muslims, Communicate with the host
Allergies, etc.): or conduct research to gather
information on guest profiles
and preferences.
Missing Gifts: Create a list for gift tracking
and reporting, ensuring
nothing goes unnoticed.
Safety Risks (Fire, Lighted Equip the venue with fire
Candles): extinguishers and emergency
first aid kits to address safety
concerns promptly.
THANK YOU