Competence Assurance of HSSE Critical Positions - Roles Responsible For Frontline Operational HSSE Critical Activities

Shell Malaysia Exploration & Production
Sarawak Shell Berhad

Sabah Shell Petroleum Company Limited
Competence Assurance of HSSE Critical

Positions/Roles Responsible for Frontline
Operational HSSE Critical Activities
Document No. EP 200907301772
B us i ne ss C on tr o l Doc um e nt – Pr oce d u re
R e s t r ict e d
Revision No. 1.1
Da t e o f I s s u e : 9 t h Fe b r u a r y , 2 01 0
Sarawak Shell Berhad /Sabah Shell Petroleum Company
Competence Assurance of HSSE Critical Positions / Roles Responsible
for Frontline Operational HSSE Critical Activities
Summary
This document defines and explains the process of SM EP competence assurance of all personnel who
have been identified to perform the HSSE critical positions responsible for frontline operational critical
activities. This applies to all Shell employees and to contractors.
© Copyright
This Document is the property of Shell Malaysia Exploration & Production. All rights reserved. Neither
the whole nor any part of this document may be disclosed to others or reproduced, stored in a retrieval
system or transmitted in any form by any means (electronic, mechanical, reprographic recording or
otherwise) without prior written consent of the Copyright owner.
Disclaimer
The relationships shown in this document are for UIA Region organizational maintenance and
planning purposes and are not intended to create legal or corporate authority incompatible with or
superseding the underlying corporate governance and structure of participating companies, including
for example, authorities of the board of directors, individual directors or executive officers of any
particular company.
Doc. No.: Revision: 1.0 Date: 31St October Custodian: ECCN: Not subject to EAR Page: Page 2 of 13
EP 200907301772 2009 EPA-S-HSE-C No US content
Org. Doc. No. HSSE.MS.PR.001 Printed copies are uncontrolled
DOCUMENT HISTORY
REVISION CHANGE DETAILS
Date REV. Description of Change
31St, October 2009 1.0 First issue of Competence Assurance of HSSE Critical Positions / Roles
Responsible for Frontline Operational HSSE Critical Activities
9th February 2010 1.1 Added LnH PIC and CSW AP positions/roles into Appendix I & II.
All technical queries, suggestions, interpretation, clarification, or change requests shall be addressed in
the first instance to the Custodian.
This document will be maintained live on the SMEP HSSE Homepage. The web-based document will be
the controlled version and revision announcements will be distributed via e-mail to relevant parties and
published on the SMEP HSSE Homepage. Copies or extracts of this document, which have been
downloaded from the website, are uncontrolled copies and cannot be guaranteed to be the latest version.
TABLE OF CONTENTS
1. Purpose ............................................................................................................. 5
2. Who is this for? .......................................................................................... 5
3. What does it cover? ................................................................................ 5
4. Training Specification Requirements .......................................... 6
5. Accountable and Responsible Parties ....................................... 7
6. Reference Documents............................................................................. 7
7. APPENDICES................................................................................................... 8
Appendix I - SM EP Assessment Structure for HSSE Critical positions/roles
responsible for Frontline Operational HSSE Critical Activities...................................... 9
Appendix II - SM EP Selected HSSE Critical Positions mapped to HSSE Critical
Roles.................................................................................................................................. 13
1. Purpose
This document sets the training and competence assurance requirements for personnel who have been
identified to perform the HSSE critical position/roles in the frontline operational critical activities. This
document compliments the Group HSSE Manual on competence.
2. Who is this for?
 Functional Managers
 Contract Holders
 Learning and Development Manager
 Training Providers
 Shell and Contractor personnel assuming the HSSE Critical positions/roles responsible for
Frontline Operational HSSE Critical Activities.
3. What does it cover?
3.1 Roles/Positions in scope
Defines the critical positions / roles that require assurance of competence. These are detailed
in Appendix I - SM EP Assessment Structure for HSSE Critical positions/roles responsible for
Frontline Operational HSSE Critical Activities. For reference, roles are mapped to positions in
Appendix II.
3.2 Training “Specification”
Defines the generic template for a training “Specification” which incorporating requirements
for training provision, assurance and candidate entry. Each position / role defined as HSSE
Critical will have a “Specification” detailing training and assurance requirements.
3.3 Accessibility of information
Defines record keeping requirements to monitor and assure competence of positions/roles in

scope.
4. Training Specification Requirements
Each Training Specification covers a position / role and shall contain the mandatory topics
detailed below. It is primarily aimed at training providers who are designing and running the
training.
4.1. Scope
Describes the training and competence assurance for the position / role.
4.2 Course Title

Describes the name and type of training programme that the candidate needs to attend.
4.3 Target Groups

Identifies the intended types of candidate.
4.4 Entry requirement

Describes entry pre-requisites (experience, qualifications, etc) for attending the training
programme.
4.5 Course Syllabus

Describes both theory and practical module contents. It shall incorporate requirements from the
Group Manuals, Company specific procedures and local legislation.
The Company shall approve the detailed course contents developed per specification.
4.6 Competency Requirements

Describes the competences required for the role.
4.7 Assessment Process

Describes methodology for assuring competence. It is preferable that the assessment includes both
theory and practical modules.
4.8 Maintenance of Competence

Sets the refresher requirement for the role.
5. Accountable and Responsible Parties

 Functional Managers / Contract Holders are accountable for ensuring that HSSE
Critical positions /roles are filled by competent personnel.
 The Learning and Development Manager shall

o coordinate the delivery of training either in-house or through 3rd party training
providers.
o maintain the central competence database & ensure that Line has access to records
of competent persons.
 The HSSE Manager shall assure that the requirements stated in the Procedure and
associated Specifications are met.
 Training Providers shall ensure that:

o Facilities and training aids are approved by the Company.
o Trainers are approved by the Company.
o Only approved trainers are allowed to run the programmes and endorse the
training certificates and Shell Personal Safety Passports.
o Training records are maintained for a period of 8 (eight) years and the same made
available to the Company on the Internet.
6. Reference Documents
Document No. Document Title

HSSE Control Framework Competence Manual
7. APPENDICES
Appendix I: SM EP Assessment Structure for HSSE Critical positions/roles responsible for
Frontline Operational HSSE Critical Activities
Appendix II: SM EP Selected HSSE Critical Positions mapped to HSSE Critical Roles
Appendix I - SM EP Assessment Structure for HSSE Critical positions/roles responsible for Frontline Operational HSSE Critical
Activities
SMEP Assessment Structure For HSSE Critical Positions/ Roles Responsible for Frontline Operational HSSE Critical Activities
STANDARDS & ASSURANCE STRUCTURE

HSSE CRITICAL DECAF**
LEGISLATIVE
POSITIONS/ROLES (DISCIPLINES)
REQUIREMENTS TARGET GROUPS PRE-REQUISITES TO ASSUME ROLES ASSESSMENT FORMAT MAINTENANCE OF COMPETENCE
•Managerial Level (JG 2 - 1)
• Having the desired Operational Experience

Simulation and assessment
No lapse more than 2 years. Refresher
Must attend the Managing Major Emergency after 3 years (Training & Coaching).
Emergency Coordinator DIN.TCP.XX.1023 HSSE Senior Managers JG1-2 Course six (6) after the appointment
Shall participate in at least 1 major
Completed the SMEP Emergency Emergency Response Exercise
Management Course
• Nominated by Asset Manager / LSEPR/MD Verified by HSSE ER

and Personal to holder Coordinator
Familiar with facilities ER Procedure. For

Barges and Rigs - candidates must have at Verified by Line Manger
least completed 2 x 14 cycles of field trips. No lapse more than 2 years. Refresher
OIMs/ Deputy
after 3 years (I day Training & 1 day
Site Emergency Controller OIMs/WS/DS/CSR/Pla
DIN.TCP.XX.1102 Completed 'Managing Major Emergencies' Coaching). Assessment to focus on
HSSE nt Managers Simulation and assessment
/OPITO training and assessment individuals gaps.
Appointed by Line Manager Verified by Line Manger

Completed 3 day 'Fire Team Leader' Course Practical Assessment at
least 2 scenarios
Must have been performing roles as site
DIN.TCP.XX.1102 Senior OTs/ Foremen/ Appointed by Line Manger No lapse more than 2 years. Refresher
On Scene Commander HSSE supervisor
/OPITO Work Supervisors after 3 years
Understand location Emergency Response
procedure and have been involved in the site Justification by Installation
drills. Managers
5 years field experience and has been PTW

Applicant
OIMs/
WS/DS/CSR/Plant Completed PTW Management Training
PTW Signatories
TCP.XX.1009 /GCF / Managers/ Operation No lapse more than 2 years. Refresher
(Authoriser/Work Approver / HSSE Formal assessment
OSHA '94 Engineers/ Project after 3 years
Endorser)
Engineers / etion Have performed roles as site supervisors for
Supervisors/PLS more than 5 years

LEGISLATIVE
6 months experience in O&G industry

Operation Technicians /
Site Discipline
Completed the PTW Applicant Training
Supervisors / Foremen /
TCP.XX.1009 /GCF / No lapse more than 2 years. Refresher
PTW Applicant HSSE Work Leader/ Project Formal assessment
OSHA '94 after 3 years
Engineers/ Riggers/
Scaffolders/ Welders, Good written and spoken English
Discipline Technicians
Completed CRO training and assessment for

'Control of Production Emergencies'
Control Room
DIN.TCP.XX.1102 If lapses for more than 2 years,
Control Room Operator HSSE Operators, Senior Must have completed - L2 Process Formal assessment
/OPITO reassessment is required.
Operation Technicians competence
Appointed by Line Manager
Completed Rigging and Slinging course.

Global Standard EPA-PM-MEDE / Completed Introduction to Lifting and Hoisting Formal assessment through
Riggers / Slingers No lapse more than 2 years. Refresher
EP2005-0624 for MAINTENACE & Riggers Operations Course approved training providers after 3 years
Lifting and Hoisting INTEGRITY
Attended Basic Safety Induction Programme
Completed Rigging and Slinging course.
Operation
Global Standard EPA-PM-MEDE /
Technicians/Banskman Completed Introduction to Lifting and Hoisting Formal assessment through No lapse more than 2 years. Refresher
Banksman EP2005-0624 for MAINTENACE & Operations Course
/ Riggers /Crane approved training providers after 3 years
Operators Must have completed Banksman Course &
assessed competent
Have completed Rigging and Slinging course.
Completed Introduction to Lifting and Hoisting

Operations Course
Crane Operator / Senior Completed Crane Operator Course Class Formal assessment through No lapse more than 2 year. Refresher
Crane Operator EP2005-0624 for MAINTENACE &
OTs 1/2/3 as appropriate from recognised approved training providers after 3 years
institution,
Must have completed Banksman Course &

assessed competent
Must have passed Banksman Level 2

Person In-Charge (PIC) for Discipline Foremen and Formal assessment through No lapse more than 2 year. Refresher
EP2005-0624 for MAINTENACE &
Lifting & Hoisting Supervisors approved training providers after 3 years
Good command of English

LEGISLATIVE
Must have attended Basic Safety Induction &

PTW Applicant training
Discipline Foremen and
Authorised Person (AP) for At least six (6) months experience in Oil & Formal assessment through No lapse more than 2 year. Refresher
Group Manual (GCF) HSSE-SAPR Supervisors, CSW
Confined Space Work Gas Industry approved training providers after 3 years
Planner
Good command of English (written and
spoken)
Completed Basic Scaffolding Training Formal assessment through
Scafolders I
EP20086218899/ approved training providers Qualified to attend Intermediate
HSSE (DM) Scaffolders I / Riggers Completed Intermediate and Advanced
DOSH leading to CIDB approved Scaffolding Course after 2 years
Scaffolding Training after 2 years standards or equivalent.
Completed Intermediate & Advanced
Scafolders II Formal assessment through
Scaffolding Training
EP20086218899/ Scaffolders II / Riggers approved training providers
HSSE (DM) Refresher after 3 years
DOSH II Must have at least 3 years field experience leading to CIDB approved
as scaffolders standards or equivalent.
Completed Intermediate and Advanced Formal assessment through

EP20086218899/ Scaffolding Training approved training providers
Scaffolding Inspector HSSE (DM) Scaffolding Inspectors Refresher after 3 years
DOSH leading to CIDB approved
Appointed by Line Manager standards or equivalent.
Completed Basic Safety Induction

Programme
Formal assessment through
Firewatcher SMEP HSSE (ER) Riggers / Helpers Completed Basic Firefighting Course Refresher after 3 years
approved training providers
Minimum of 6 months field experience in
similar industries
DIN.TCP. XX.1102
/Shell Aircraft SMEP Aviation / Formal assessment through
Helicopter Landing Officer HLOs Completed 2 day HLO Course Refresher after 3 years
International (SAI) Logistic approved training providers
/OPITO
Completed 3-day Coxswain Training Course

DIN.TCP.XX.1102 Formal assessment through No lapse more than 2 years. Refresher
Lifeboat Coxswain Marine / Logistic Coxswains
/OPITO approved training providers after 3 years
Appointed by site ER management
Appointed by Electrical TA
Senior Electrician No lapse more than 2 years. Refresher
Authorised Electrical Person SMEP Electrical TA Formal Assessment
Technicians Attained minimum L3 competency is after 3 years
Electrical Discipline
Senior Electrician
Appointed by Electrical TA
Technicians / Other
No lapse more than 2 years. Refresher
Competent Electrical Person SMEP Electrical TA Discipline Technicians Formal Assessment
after 3 years
with L3 competence in Attained L3 competency is Electrical
Electrical Discipline Discipline

LEGISLATIVE
Completed AGT competency test from

DIN.TCP.XX.1011/DO recognised training providers Formal assessment through No lapse more than 2 years. Refresher
Authorised Gas Tester HSSE (S&C) AGTs
SH 2 years experience in Process Plants approved training providers after 3 years
operations
Course run by approved
Jababtan Company Drivers with Completed Shell Defensive Driving course
training providers
Professional Vehicle Drivers Penganggkutan Awan, SMEP Logistic valid Driving License Validity of Driving License
Malaysia from JPJ Valid driving license from JPJ JPJ Driving Test
Muster Checker / DIN.TCP.XX.1102 Formal Assessment by Site If lapses for more that 2 years,
HSSE (S&C) Muster Checkers Appointed by site ER management
Coordinator /OPITO ER Management reassessment is required.
Medical Emergency Completed the 5-day DFA Course

Formal assessment by
Designated First Aider Response EP2005- CAH Designated First Aiders Refresher every year
approved training providers
0151-SP-01 Appointed by Location Manager
Aircraft Pilot Department of Civil Department of Civil Possesses valid Piloting License
Licensed / Professional
Aviation, Malaysia Aviation, Malaysia Professional Training As per DCA requirement
Pilots
(DCA) (DCA)
Emergency Response Team Must have completed the 3-day SERT Formal assessment by No lapse more than 2 years. Refresher
SMEP/OPITO HSE-ER Operators / Technicians
Member training from approved training providers approved training providers after 3 years
Completed Food Handling Course from

Food Handler
Ministry of Health / Catering crews/ recognised institution Formal assessment by No lapse more than 2 years. Refresher
CAH
Local Council cooks/chef/Camp Boss Passed Medical Test required for Food approved training providers after 3 years
Handlers
Posses valid Class E Driving License and
Jabatan Technicians / Site GDL -annual renewal
Goods Driving License (GDL). Formal assessment by
Hiab Operator Pengangkutan Awam DOSH Supervisors / Foremen /
Completed a crane operator competency approved training providers No lapse of more than 2 years.
/NIOSH Riggers
course Refresher after 3 years
Completed the Forklift Operator Course

Technicians/Site
Formal assessment by No lapse of more than 2 years.
Forklift Operator NIOSH DOSH Supervisors/
approved training providers Refresher after 3 years
Foremen/Riggers Appointed by Site Supervisor
Radiation Safety Radiation Safety

(Basic Safety (Basic Safety Formal assessment by No lapse of more than 2 years.
Radiation Protection Officer RPO Appointed by Line Manager
Standards) Standards) approved training providers Refresher after 3 years
Regulations 1988 Regulations 1988
Appendix II - SM EP Selected HSSE Critical Positions mapped to HSSE Critical Roles
Appendix II: SMEP SELECTED HSSE CRITICAL POSITIONS MAPPED TO HSSE CRITICAL ROLES
Radioactive Protection Officer (RPO)

Authorisesd Electrioal Person (AEP)
Competent electrical Person (CEP)

Helicopter Landing Officer (HLO)
Site Emergency Controller (SEC)
Heavy Vehicle Driver (Terminal)
Authorised Person (AP) - CSW

Control Room Operator (CRO)
Designated First Aiders (DFA)

On Scene Commander (OSC)
Person In-Charge (PIC) - L&H

Authorised Gas Tester (AGT)
Oil Spill Contingency Team
SERT Team Members

Muster Checker (MC)
HSSE CRITICAL POSITIONS
PTW Work Approver
PTW Work Endorser

Radio Operator (RO)
Riggers & Slinggers

Lifeboat Coxswain
PTW Coordinator
PTW Authoriser
Crane Operator
PTW Applicant
Banksman
PRODUCTION OPERATIONS AND MAINTENANCE
Offshore Installation Managers x x x
Onshore Installation Managers x x x
Deputy OIMs x x x x
Work Supervisors x x x x
Shift Superviosrs x x x x x
Operations Engineer x
PTW Coordinators x x
Operations Technicians (M, E, I, P) x x x x x x x x x x x x x x x x
Project Liaison Supervisors (PLS) x x
WELLS ENGINEERING
Drilling Supervisors (DSV) x x x
Wells Completion Supervisors x x x x
Wells Intervention Supervisors x x x x
Wells Intervention Technicians x x x
Driller / Rig Superintendant x x
Toolpusher x x
FIELD ENGINEERING (Construction)
Company Site Represenatives (SIMOPS CSRs) x x x x
Company Site Represenatives (Non-SIMOPS CSRs) x
Commissioning Engineers x x
Welders x x x x
Riggers x x x x x x x x x
Scaffolders x x x x x x x x x
Discipline Foremen / Supervisors / CSW Planner x x x x x
MARINE & LOGISTIC
Marine Captains x x
Marine Boat Captains x x
Riggers / Slingers (A/B) x x x

Competence Assurance of HSSE Critical Positions - Roles Responsible For Frontline Operational HSSE Critical Activities

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Shell Malaysia Exploration & Production

Sarawak Shell Berhad

Competence Assurance of HSSE Critical

Document No. EP 200907301772

Revision No. 1.1

REVISION CHANGE DETAILS

Date REV. Description of Change

2. Who is this for?

3. What does it cover?

3.1 Roles/Positions in scope

3.2 Training “Specification”

3.3 Accessibility of information

Defines record keeping requirements to monitor and assure competence of positions/roles in

4. Training Specification Requirements

4.2 Course Title

4.3 Target Groups

4.4 Entry requirement

4.5 Course Syllabus

4.6 Competency Requirements

4.7 Assessment Process

4.8 Maintenance of Competence

5. Accountable and Responsible Parties

 The Learning and Development Manager shall

 Training Providers shall ensure that:

Document No. Document Title

STANDARDS & ASSURANCE STRUCTURE

•Managerial Level (JG 2 - 1)

• Having the desired Operational Experience

• Nominated by Asset Manager / LSEPR/MD Verified by HSSE ER

Familiar with facilities ER Procedure. For

Appointed by Line Manager Verified by Line Manger

5 years field experience and has been PTW

STANDARDS & ASSURANCE STRUCTURE

6 months experience in O&G industry

Completed CRO training and assessment for

Completed Rigging and Slinging course.

Completed Introduction to Lifting and Hoisting

Must have completed Banksman Course &

Must have passed Banksman Level 2

STANDARDS & ASSURANCE STRUCTURE

Must have attended Basic Safety Induction &

Completed Intermediate and Advanced Formal assessment through

Completed Basic Safety Induction

Completed 3-day Coxswain Training Course

STANDARDS & ASSURANCE STRUCTURE

Completed AGT competency test from

Medical Emergency Completed the 5-day DFA Course

Completed Food Handling Course from

Completed the Forklift Operator Course

Radiation Safety Radiation Safety

Radioactive Protection Officer (RPO)

Competent electrical Person (CEP)

Heavy Vehicle Driver (Terminal)

Authorised Person (AP) - CSW

Designated First Aiders (DFA)

Person In-Charge (PIC) - L&H

Oil Spill Contingency Team

SERT Team Members

PTW Work Approver

PTW Work Endorser

Riggers & Slinggers

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