EXCEL FOR

MANAGER
 Unit No. I
EXCEL FOR MANAGER
Topic No.2 – FUNCTIONS IN EXCEL
Objectives

After completing this session, you will be able to:

▪ CALCULATE THE VALUES WITH SUMIF FUNCTION IN EXCEL

▪ CALCULATE THE VALUES WITH COUNTIF FUNCTION IN EXCEL

Bus. Comm.
 FUNCTIONS
SYNTAX OF DATEDIF
=DATEDIF(START_DATE,END_DATE,”INTERVAL”)

START DATE-
Date from which u want to
calculate difference.

= END DATE-
= Date up to which u want to
= calculate difference.
=
INTERVAL-
=
Form in which u want to
=
calculate difference.
“ D ” - D AY S
“M”- MONTHS This says that I
“ Y ” - Y EAR S am 19 years 6
“ Y M ” - M O N T H S O V E R Y EAR months & 18
“ M D ” - D AY S O V E R M O N T H days old
MS EXCEL
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FUNCTIONS
SYNTAX OF SUMIF
=SUMIF(RANGE,CRITERIA,SUM_RANGE)

RANGE-
Range of cells on which conditions
are applied.

CRITERIA-
Condition that defines which cell
or cells will be added.
=
= SUM RANGE-
Actual cells to sum.

NOTE:-
If sum range is not used then range
is used for sum.
WITHOUT
SUM_RANGE
MS EXCEL
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FUNCTIONS
SYNTAX OF IF
=IF(LOGICAL TEXT, VALUE IF TRUE, VALUE IF FALSE)

LOGICAL TEXT-
Any value or expression that can
= be evaluated to TRUE or FALSE.
=
= VALUE IF TRUE-
= Value that is returned if logical
= text is TRUE.
=
= VALUE IF FALSE-
Value that is returned if logical
text is FALSE.

IN COLUMN B DIFFERENT CONDITIONS ARE USED

AND BASED ON THIS, IN COLUMN C DIFFERENT
RESULTS ARE SHOWN.
MS EXCEL
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COUNTFUNCTIONS
SYNTAX OF FUNCTIONS
1. COUNT
=COUNT(VALUE1,VALUE2,…)
=
= 2. COUNTA
= =COUNTA(VALUE1,VALUE2,…)
=
3. COUNTBLANK
=COUNTBLANK(RANGE)

4. COUNTIF
=COUNTIF(RANGE,CRITERIA)
1. 2. 3. 4.
COUNT ONLY COUNT NO. OF
COUNT CELLS COUNT CELLS
CELLS THAT CELLS THAT
THAT ARE NOT THAT ARE
CONTAINS MEET GIVEN
EMPTY. BLANK.
NUMBER. CONDITION.
MS EXCEL
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TEXT FUNCTIONS
SYNTAX OF FUNCTIONS
1. LOWER FUNCTION
=LOWER(TEXT)

2. UPPER FUNCTION
=UPPER(TEXT)

3. PROPER FUNCTION
=PROPER(TEXT)

1. 2. 3.

TO CONVERT TEXT TO CONVERT TEXT TO CAPITALISED

FROM CAPITAL TO FROM SMALL TO EACH WORD OF
SMALL. CAPITAL. TEXT.

MS EXCEL
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TEXT FUNCTIONS
SYNTAX OF FUNCTIONS
1. LEFT FUNCTION
=LEFT(An ,3) =RIGHT(An ,3) =MID(An ,2,3) =LEFT(TEXT,NUM_CHARS)

2. RIGHT FUNCTION
=RIGHT(TEXT,NUM_CHARS)

3. MID FUNCTION
=MID(TEXT,STARTNUM,NUM_CHAR)

1. 2. 3.

RETURN SPECIFIED RETURN CHARACTER

RETURN SPECIFIED
NO. OF CHARACTER FROM MIDDLE OF
NO. OF CHRACTER
FROM START OF TEXT,GIVEN A
FROM END OF TEXT.
TEXT. STARTING POSITION.
MS EXCEL
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OTHER FUNCTIONS
USES OF FUNCTIONS

= NOW RETURNS CURRENT DATE AND TIME.

= TODAY RETURNS CURRENT DATE ONLY.

= MOD RETURNS THE REMAINDER AFTER A NO.

IS DIVIDED BY A DIVISOR.

= LEN RETURNS THE NO. OF CHARACTERS IN A

TEXT STRING.

= SUM ADD ALL THE NUMBERS.

MS EXCEL
Additional Resources

1. New Perspectives on Microsoft Office Excel 2007

2. Microsoft Excel 2016 Step by Step, Curtis Frye
3. Excel 2016 Bible, John Walkenbach, John Wiley & Sons
4. Excel: Formulas & Functions, Robert Dinwiddie
5. Excel 2007 for Dummies by Greg Harvey

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Any Questions?
Thank You!