ADVANCED WORD

PROCESSING SKILLS
• Microsoft Word
• Integrating Images and External Materials
• Mail merge and Label Generation
QUICK ACCESS
TOOLBAR
TITLE BAR
FILE TAB
RIBBON
RULERS
HELP ICON
WORK AREA
STATUS BAR
ZOOM CONTROL
BUTTONS
VIEW BUTTONS
DIALOGUE BOX LAUNCHER
CLIPBOARD
FONT
PARAGRAPH
STYLES
INSERT TAB
ILLUSTRATIONS
• electronic or digital
pictures or photographs
.JPG. (SHORT FOR .JPEG OR JOINT
PHOTOGRAPHIC EXPERT GROUP)

.GIF. (GRAPHICS INTERCHANGE FORMAT)

.PNG (PORTABLE NETWORK GRAPHICS)

ILLUSTRATIONS
IMAGE PLACEMENTS
AND TEXT WRAPPING
MAIL MERGING
• FORM DOCUMENT
• DATA SOURCE
MAIL MERGE IS A POWERFUL FEATURE IN
MICROSOFT OFFICE THAT ENABLES YOU TO CREATE
A SET OF PERSONALIZED DOCUMENTS, SUCH AS
LETTERS, LABELS, ENVELOPES, OR EMAILS, FOR A
LARGE GROUP OF RECIPIENTS. HERE ARE THE STEPS
TO PERFORM A MAIL MERGE USING MICROSOFT
EXCEL AND MICROSOFT WORD.
• OPEN EXCEL AND CREATE A
SPREADSHEET WITH THE DATA YOU
WANT TO USE FOR THE MAIL MERGE.
THE FIRST ROW SHOULD CONTAIN
COLUMN HEADERS.
2. SAVE THE EXCEL SPREADSHEET AS .CSV
FILE (COMMA SEPATED VALUES) AND
CLOSE IT.
3. OPEN MICROSOFT WORD AND CREATE A
NEW FORM DOCUMENT.
4. CLICK ON THE MAILINGS TAB IN THE
RIBBON AND THEN SELECT THE START MAIL
MERGE DROPDOWN MENU.
5. CHOOSE THE TYPE OF DOCUMENT YOU
WANT TO CREATE, SUCH AS LETTERS,
ENVELOPES, LABELS, OR EMAIL MESSAGES.
5. CLICK ON THE SELECT RECIPIENTS
DROPDOWN MENU AND CHOOSE "USE
EXISTING LIST." BROWSE TO THE LOCATION
WHERE YOU SAVED THE EXCEL
SPREADSHEET AND SELECT IT.
6. CHOOSE THE WORKSHEET THAT
CONTAINS THE DATA YOU WANT TO USE.
IN THE WRITE & INSERT FIELDS SECTION OF
THE MAILINGS TAB, CLICK ON INSERT MERGE
FIELD AND SELECT THE FIELDS YOU WANT
TO INCLUDE IN THE DOCUMENT.
7. FORMAT THE DOCUMENT AS NEEDED,
ADDING TEXT, GRAPHICS, AND OTHER
ELEMENTS. PREVIEW THE DOCUMENT BY
CLICKING ON "PREVIEW RESULTS".
7. FORMAT THE DOCUMENT AS NEEDED,
ADDING TEXT, GRAPHICS, AND OTHER
ELEMENTS. PREVIEW THE DOCUMENT BY
CLICKING ON "PREVIEW RESULTS".
8. USE THE NAVIGATION ARROWS TO SCROLL
THROUGH THE MERGED DOCUMENTS AND
ENSURE THAT EVERYTHING LOOKS
CORRECT.WHEN YOU ARE SATISFIED, CLICK ON
FINISH & MERGE, AND THEN CHOOSE THE OPTION
THAT CORRESPONDS TO THE TYPE OF
DOCUMENT YOU ARE CREATING
(E.G., PRINT DOCUMENTS)