S T U DE N T

ASSESSMENT
T A S KS

BSBPMG535

Manage Project Information

and Communication

Assessment 1 – Knowledge Test

 Student Assessment Agreement

Make sure you read through the assessments in your student assessment booklet before you fill out and sign
the agreement below.

If there is anything that you are unsure of, consult your assessor prior to signing this agreement.

Have you read the assessment requirements for this unit? ☒ Yes ☐ No

Do you understand the requirements of the assessments for this unit? ☒ Yes ☐ No

Do you agree to the way in which you are being assessed? ☒ Yes ☐ No

Do you have any specific needs that should be considered? ☐ Yes ☒ No

If so, explain these in the space below.

Do you understand your rights to reassessment? ☒ Yes ☐ No

Do you understand your right to appeal the decisions made in an ☒ Yes ☐ No

assessment?

Student name Ranjeet singh

Student ID number 14210252

Unit code and title BSBPMG535

Manage Project Information and Communication

Student signature Ranjeet singh

Date 6/11/23

BSBOMG535 Manage Project Information and Communication. Assessment 1 version 1.2 Sept 2023

Valley International College RTO No: 41413 | CRICOS 03989C |

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 Assessment Submission details
BSBPMG535 Manage project information and communication
Unit code and Title

Assessment Type Knowledge Test

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Trainer/Assessor Name 3 Krupali Lumbhani

Declaration:
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SITHKOP005
1. This assessment is my own work.

2. I specified in my assessment any assistance I received in its preparation, and I referred to any sources
from which I used data, ideas,
3 or words, either quoted directly or paraphrased.
3. This assessment was prepared 3 by me specifically for this unit, as directed by my Trainer/ Assessor.
codeand Name UUUU
I certify the above to be true. By signing this statement, I agree to the penalties that apply in the event of any
Unit UNIT
breach of academic conduct, including copying, cheating and plagiarism.
3
SITHKOP005 - Coordinate cooking operations
Student ID Student name Signature Date of
Unit Title Submission
Lead and manage people

Gue141421 Ranjeet singh Ranjeet singh 06/11/2023

BSBOMG535 Manage Project Information and Communication. Assessment 1 version 1.2 Sept 2023

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MANAGE TEAM
EFFECTIVENESS

BSBOMG535 Manage Project Information and Communication. Assessment 1 version 1.2 Sept 2023

Valley International College RTO No: 41413 | CRICOS 03989C |

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 Introduction
The assessment tasks for BSBPMG535 Manage project information and communication are
outlined in the assessment plan below. These tasks have been designed to help you demonstrate
the skills and knowledge that you have learnt during your course.

Assessment for this unit

BSBPMG535 Manage project information and communication describes the performance
outcomes, skills and knowledge required to link people, ideas and information at all stages in the
project life cycle. Project communication management ensures timely and appropriate generation,
collection, dissemination, storage and disposal of project information through formal structures and
processes.
For you to be assessed as competent, you must successfully complete two assessments:

• Assessment Task 1: Knowledge questions – You must answer all questions correctly.

• Assessment Task 2: Project – You must work through a range of activities and complete a
project portfolio.

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Assessment 1: Knowledge Test
Assessment Description The assessment consists of 6 questions that demonstrate the
knowledge required to complete the unit.

Assessment Outcomes By completing this assessment, you will demonstrate the

knowledge in the following elements for the unit.

• Plan information and communication processes

• Implement project information and communication

processes

• Assess information and communication outcomes

Assessor will mark each question as S satisfactory or NS not

satisfactory.
S – This outcome indicates that the student has answered the
questions satisfactorily.
NS - This outcome indicates that the student has not answered
the questions satisfactorily and needs to redo the question to
achieve a satisfactory outcome.

When and where This assessment is a knowledge test that will be completed in
class as per timeline below.
What do I have to do? The assessment consists of 6 questions that demonstrate the
knowledge required to complete the unit.All the questions must
be answered satisfactorily in the space provided. Any additional
evidence/material could be uploaded along with the assessment
if necessary.

You are required to answer all questions correctly to be deemed

satisfactory (S) for the assessment
Assessment Purpose Successful completion of this activity will contribute to the
evidence collected by your Trainer/Assessor to demonstrate that
you possess the required knowledge for the unit

Resources and Equipment To complete this assessment you will need a pen, Student
Guide, computer and internet
Timeline This assessment will take approximately 1 – 1.5 hours to
complete, however this is only a guide.
This assessment is due to be submitted on the due date as
instructed by your Trainer/Assessor. Any late submissions have
to be approved by the Trainer/Assessor prior to the due date.

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 Submission Instruction Submit completed assessment via LMS and ensure that you
complete the assessment Proof of Submission sheet with your
full name, date (DD/MM/YYYY) and signature in the declaration
section. Remember to retain copies of your assessments for
your own records.
Instruction for students
Knowledge questions are designed to help you demonstrate
the knowledge which you have acquired during the learning
phase of this unit.
Ensure that you:

• comply with the due date for assessment which your

assessor will provide

• adhere with the submission guidelines

• answer all questions completely and correctly

• submit work which is original and, where necessary,

properly referenced

• avoid sharing your answers with other students

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Questions
Provide answers to all the questions below:

1. Project managers have a variety of communication options at their disposal to ensure the
maintenance of communication networks. Explain how each of the mentioned communication
methods could be used within a project.

Communication Explanation
Method

Video Calls The use of Skype, MS Lynx, Google meet, zoom meeting and similar is
growing in popularity as amines of communication. It is useful where:
the other party is at a remote location – anywhere in the world. you
want to see them as well as talk to them. you want to have a record of
the call that occurred. you want to transmit text, video or audio. there is
a need for immediate contact. It would not be used where: internet
connection was unreliable, or the platform could not be supported. the
other part did not have the requisite technology. the other party did not
have the training or knowledge to use the system. it was imperative for
you to know there were no 'unauthorised persons' listening or present
just out of camera shot.

Written Written communication can take the form of memos, reports, agendas,
Communication minutes, instructions, policies, warnings, work plans, letters
This option is suitable where: a hard copy of the communication has
been requested or is needed for internal records.
there is a degree of seriousness regarding the topic being addressed.
the matter is not time critical.

you need to provide a range of information across a diverse range of

topics.
this method has been traditionally used for the purpose.
You would not use this option: for quick responses to simple matters. if
you wanted to optimise confidentiality of the matters addressed.
if any other method would be seen as appropriate or acceptable given
the circumstances.
It is important to choose the right option for each communication and
this suitability can be determined by considering:
the outcome you wanted to achieve when you decided to
communicate.
known preferences of the other party for receiving messages. the
access the other party has to technology to be used.

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 the ability of the other party to use the technology used. the urgency of
the message that is to be communicated. confidentiality and privacy
concerns. cost.

Telephone Talking on the phone is a common communication option. It would be

Communication suitable for situations where:

you want quick communication with someone who is in some remote

or other location and you want their input based on a discussion with
them
the other party has asked you to contact them by phone.
It is not suitable for situations where: you want to read and interpret the
body language of the other party.
the other party requires facts and information they can refer back to at
a later date.
there needs to be hard copy evidence of the communication

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2. Explain how a project management information system is used within a project.

As well as having a communication management plan, it will also be essential to have a project
management information system. This will also ensure that quality, validity, timelines and
integrity of all project information and communication.

Project Management Information Systems (PMIS) are used in project management to deliver
information. Project managers use the system to collect, combine and distribute information
through electronic and manual means. All stakeholders use the PMIS to communicate with each
other throughout the lifecycle of a project.

The PMIS is a tool that can help the project team to plan, schedule, monitor and report on a
project.

A PMIS is typically a computer-driven system (though it can be paper-based) to aid a project

manager in the development of the project. A PMIS is a tool for, not a replacement of, the project
manager.

A PMIS can calculate schedules, costs, expectations, and likely results.

The PMIS cannot, however, replace the expert judgment of the project manager and the project
team. The goal of a PMIS is to automate, organise, and provide control of the project
management processes.

A typical PMIS software system has:

• WBS creation tools

• calendaring features

• scheduling abilities

• work authorisation tools

• Earned Value Management (EVM) controls

• quality control charts, PERT charts, Gantt charts, and other charting features

• calculations for the critical path, Earned Value Management (EVM), target dates

based on the project schedule

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 • resource tracking and levelling

• reporting functionality.

3. Explain three features of an effective project information management system.

1.Collaboration and communication tools

The collaboration and communication tools built into project management systems are especially
helpful if you have a large freelance team or remote workforce because they give you a digital
space where you and your employees can share ideas and files and discuss assignments.
Collaboration and communication tools may include discussion boards, file-sharing systems and
messaging features.

2.Integrations

Many project management systems can be integrated with other business software. These
integrations streamline your workflow so you don’t have to hop back and forth between multiple
applications. When everything is in one place, it keeps you organized and connected while
saving time. Choose a solution that can integrate with the other programs being used to operate
your business.

3.Real-time reporting

You and your team need to remain up to date on assignments. With the real-time reporting
enabled in project management systems, you can receive instant notifications about project
progress, missed deadlines or any changes to ongoing projects and address issues before they
turn into serious problems. With some software, you can even customize the reports or use
different templates, like setting up financial key performance indicator (KPI) reports

4.Invoicing

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 Budgeting is sometimes a critical part of project planning, and it’s so much easier when invoicing
features are embedded within your project management system. You can use these tools to
communicate with clients about pricing and calculate additional costs and billable hours.
Invoicing features also give you access to your team’s finances and budget reports.

5.Time tracking

Knowing how much time your team spends on certain tasks and projects is helpful to your
planning, and wasting time isn’t an option when you’re on deadline. Time tracking is a critical
component in project management systems that can help you identify which team members
need more time-management guidance. These tools usually come in the form of milestone
features that highlight certain levels of project progress and help you accurately calculate billable
hours.

6.Data analytics A data analytics module in project management software gives you tools to
examine your team’s productivity and flow so you can see where to make appropriate changes
based on hard data. A quality program will show your team members’ progress as well as their
shortfalls, so you can gather information and make improvements.

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4. Explain how you would evaluate the effectiveness of a project’s information systems and
communication processes?

The effectiveness of the management information system can be evaluated by using the
following approaches-

1.Product-based MIS evaluation - This effectiveness evaluation helps in finding out the output of
MIS by using a model structure. This structure contains different information attributes like
timeliness and relevance that contributes to the MIS output. It also helps in analyzing the
accuracy, completeness, adequacy, and explicitness of the output of MIS.

2.Cost/benefit-based evaluation - This approach helps in finding out the benefits of a fully
developed system by measuring the cost and analyzing the various benefits to an organization.
It typically helps in finding out an optimal solution by analyzing the cost and benefits of a system
that eventually leads to a successful evaluation of the MIS effectiveness.

The effectiveness of the communication process can be evaluated by using the following
approaches-

1.The first measure is to identify whether the communication was received or not. When
information is accessed a play a very critical role in evaluating the success of the communication
process. The real-time analysis of the date and time regarding when the audience is accessing
the information need to be tracked for the successful evaluation of the communication
procedure.

2.Another important measure is to find out whether the target audience is able to comprehend
what was being conveyed through the communication process. Through direct conversations,
digital channels, surveys, and feedback, it is possible to determine the same. Having understood
the context of communication helps in getting feedback and checking the reactions of the target
audience which eventually helps in evaluating its effectiveness.

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