Project Proposal

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ICT200
Chevening Scholarship Database
System
Project Proposal
PREPARED BY : INTAN KAMILIA BINTI ROSLAN (2019247158)

GROUP : KCS1103L
LECTURER’S NAME : MADAM NURUL HUSNA BINTI MAHADZIR
SUBMISSION DATE : JANUARY 2021
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Table of contents
No Contents Pages
1 Members’ Profile 3
2 Introduction to Organization 3-4
3 Organizational Background
3.1 Organizational Chart 4
3.2 Current System Description 5
4 Current Problem Statements 5-6
5 Proposed Database Objectives 6
6 Initial Proposed System Business Rules 7
7 Initial Proposed Entity Relationship Diagram (ERD) 8
8 References 9
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1. Members’ Profile
No. Student ID Student Name Role
1 2019247158 Intan Kamilia Binti Roslan Project Manager
2 2019247158 Intan Kamilia Binti Roslan Database Designer
3 2019247158 Intan Kamilia Binti Roslan Programmer
2. Introduction to Organization
Chevening Foundation is the UK Government’s global scholarship program
commenced in 1983 that offers future leaders the unique opportunity to study in the UK.
These scholarships are awarded to outstanding professionals from all over the world to
pursue a one-year master’s degree in any subject at any UK university.
Funded by the Foreign, Commonwealth and Development Office (FCDO) and
partner organizations, Chevening Foundation offers two types of award Chevening
Scholarships and Chevening Fellowships for the recipients of which are personally
selected by British embassies and high commissions throughout the world.
Chevening Foundation offers a unique opportunity for future leaders, influencers, and
decision-makers from all over the world to develop professionally and academically,
network extensively, experience UK culture, and build lasting positive relationships with
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the UK. Since 1983, over 50,000 professionals have studied in the UK through
Chevening.
3. Organizational Background
3.1 Organizational Chart
Miranda Thomas
(Director)
Programme - International
Leadership Team Programme - UK Team Communications Team Data Analysis Team Policy and finance
Team
Louise Thomson Annie Bell Victoria Reed

Jocelyn Smith Ceri Waddington Emma Mastin
(Head of Programme (Communications (Programme Policy
(Programme Manager) (Programme Manager) (Senior Data Analyst)
Management) Manager) Manager)
Mandeep Dlay Miriam Pérez Martin Linda Deleay Steph Bentley

Veronica Minutillo Michael Gushman
(Programme Team (Senior Programme (Senior Programme (Senior Communications
(Data Analyst) (Finance Manager))
Assistant) Officer) Officer) Officer)
Jenny Johnson Jim Dale Angus Hutchison

(Programme Officer) (Programme Officer) (Communications Officer)
Sevgi Kaymak
Matthew Kon (Programme Catherine Hodge
(Communications
Officer) (Programme Officer)
Assistant)
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3.2 Current System Description
Chevening Foundation is the UK Government’s global scholarship program that offers
future leaders the unique opportunity to study in the UK. Indeed, for a big institution, the
management of the company is the priority for the centres to keep everything on track
and secure to work efficiently and effectively. The organization’s current system is
handled manually by Chevening Foundation’s centres. For each application received
from a student, every centre has to store and organize the personal and contact
information of all student who has made an application for the scholarship by using the
manual method. To update information, centres also have to use a manual method to
search for any desired student. Moreover, each centre must keep track of all data
changes to guarantee the integrity of data and prevent unnecessary redundancy.
4. Current Problem Statements
There is no computerized system that keeps details about students’ scholarship
applications. It is hard for centres to manage and handle all the details of every received
application. They had to look through the details all over again whenever there is a
newly submitted application to prevent a duplicate application or invalid application. They
also need to look up one by one on the application to check the recommendation
included and the school that every application is associated with is valid. It is also
troublesome for the centres to keep track of applications as they had no platform that
keeps and help them search for the details efficiently and effectively. They need to keep
a bundle of students’ applications and by the time they need to recheck everything,
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some applications might have been misplaced. For the application result of students’
scholarship, this activity takes a long time for them to make a decision.
5. Proposed Database Objectives
The project is designed to achieve the following objectives:
This system is developed to help the Chevening centres to store all the details and also
keep track of the students’ applications they received. This will allow them to save more
time in searching and tracking the students that applied for the scholarship. This system
is also built to help them to generate application results for the students easily.
Moreover, the system will show the list of recommendations that are associated with a
particular student and make sure that no redundancy will occur in applications. At the
same time, they can easily check every application submitted to them within one system
without having to print them one by one and save costs such as time and effort. It is also
possible to help them to check the list of school that is associated with them.
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6. Initial Proposed System Business Rules
List of Business Rules
1. Each applicant can submit one or more applications (one application per year);
each application form is submitted by only one applicant.
2. Each school can be associated with one or more applications; each application is
associated with only one school.
3. Each application must include two or more recommendations; each
recommendation is included with only one application.
4. Each centre can be associated with one or more schools, each school is
associated with only one centre.
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7. Initial Proposed Entity Relationship Diagram (ERD)
8. References
1. Wikipedia contributors. (2020, December 13). In Wikipedia, Chevening
Scholarship. Retrieved, January 04, 2021, from
https://en.wikipedia.org/wiki/Chevening_Scholarship
2. Chevening. (n.d.). In Chevening, About. Retrieved, January 04, 2021, from
https://www.chevening.org/about/
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PREPARED BY : INTAN KAMILIA BINTI ROSLAN (2019247158)

2 Introduction to Organization 3-4

3.1 Organizational Chart 4

3.2 Current System Description 5

4 Current Problem Statements 5-6

5 Proposed Database Objectives 6

6 Initial Proposed System Business Rules 7

7 Initial Proposed Entity Relationship Diagram (ERD) 8

No. Student ID Student Name Role

1 2019247158 Intan Kamilia Binti Roslan Project Manager

2 2019247158 Intan Kamilia Binti Roslan Database Designer

3 2019247158 Intan Kamilia Binti Roslan Programmer

Chevening Foundation is the UK Government’s global scholarship program

pursue a one-year master’s degree in any subject at any UK university.

Funded by the Foreign, Commonwealth and Development Office (FCDO) and

partner organizations, Chevening Foundation offers two types of award Chevening

selected by British embassies and high commissions throughout the world.

3.1 Organizational Chart

Louise Thomson Annie Bell Victoria Reed

Mandeep Dlay Miriam Pérez Martin Linda Deleay Steph Bentley

Jenny Johnson Jim Dale Angus Hutchison

Chevening Foundation is the UK Government’s global scholarship program that offers

handled manually by Chevening Foundation’s centres. For each application received

changes to guarantee the integrity of data and prevent unnecessary redundancy.

4. Current Problem Statements

There is no computerized system that keeps details about students’ scholarship

newly submitted application to prevent a duplicate application or invalid application. They

5. Proposed Database Objectives

The project is designed to achieve the following objectives:

List of Business Rules

each application form is submitted by only one applicant.

associated with only one school.

3. Each application must include two or more recommendations; each

recommendation is included with only one application.

associated with only one centre.

1. Wikipedia contributors. (2020, December 13). In Wikipedia, Chevening

Scholarship. Retrieved, January 04, 2021, from

2. Chevening. (n.d.). In Chevening, About. Retrieved, January 04, 2021, from

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