SECTION-VI BID EVALUATION METHODOLOGY

The bidders which fulfil the qualification criteria will be considered for evaluation. The
evaluation will be done in two parts i.e., technical, and financial.

Technical Bid Selection Process:

The selection process will have two stages i.e., qualification stage and the evaluation stage.

a) Qualification stage This stage will set the minimum eligibility criteria for evaluation of
the Bidders. This is an elimination stage and the Bidders not qualified as per this stage
will not be considered for evaluation. The minimum eligibility criteria are indicated in
section V of this document.
b) Evaluation stage After the Bidders are qualified in the first stage, each Bidder will be
evaluated as per the following two parts as per the Quality Cost Basis System (QCBS)
method: -
i. Technical evaluation
ii. Financial evaluation
Bidder(s) whose technical score is below 60 shall be rejected and no further evaluation will be
carried out. The Financial Bids of only those bidders whose technical score is 60 or more shall
be opened.
The Quality Cost Basis System (QCBS) evaluation will be done as per the following:

The technical part will be given 70% weightage and the financial part will be given 30%
weightage.
The combined QCBS score will be calculated for each of the qualified Bidder(s).

The following sections provide details on the qualification and evaluation criteria:

A) Technical Evaluation
Max
S.No. Technical Bid Evaluation Essential Parameters
Marks
6.1 Agency Strength & Financial Capability 20

6.2 Past Experience of Agency 35

Trainers proposed for the Programme
6.3 25
Qualification, experience, Assignments.
Presentation on Similar Kind of Past Experience,
6.4 20
Overall Programme Design of the Proposed Program
Total Marks 100

Overall cut-off marks 60

For the technical evaluation, scoring will be given as detailed below: -

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6.1 Agency Strength & Financial Capability
S.No Max
Essential
. Marks
Average Financial
turnover from
training/capacity
1
building activities in
the last 04 Financial
Years.
20
Existence in India:
Number of years of
operation /existence
2 in India in providing
Professional
Training Services as
on date of RFP
issuance
6.2 Past Experience
S.No
Essential
. Marks
Total no. of capacity
building programs
successfully conducted
1 by the Bidder during last
four financial years.
Experience in conducting
outbound capacity
2 building Programmes in
last four financial years
for Central or State Govt
Criteria
Max. 10 marks
Above Rs. 100 lakhs: 10 marks
More than 90 lakhs up to 100 lakhs : 8 marks
More than 80 lakhs up to 90 lakhs : 6 marks
More than 70 lakhs up to 80 Lakhs : 4 marks
Equal to 60 lakhs up to 70 lakhs : 2 marks
The details should be submitted as per format
Annexure-I.
Max. 10 marks
10 Marks for more than 14 years
08 Marks for experience more than 12 up to 13
years
06 Marks for experience more than 10 up to 11
years
04 Marks for experience more than 08 up to 09
years
02 Marks for experience equal to 07 years
(proof of Commencement of business to be
provided)
Max
Criteria
Max. 10 marks
More than 35 programmes -10 Marks
More than 30 & up to 35 programmes -8
Marks
More than 25 & up to 30 programmes -6
Marks
More than 20 & up to25 programmes -4
Marks
35 Less than 20 Programmes- Nil
The details should be submitted as per
format Annexure-II.
Max. 10 marks
Two Marks for each Programme for 02
programmes above 05 nos.
For 05 Programmes- 4 Marks
The details should be submitted as per
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 Organization / PSU format Annexure-III & V.
/Public Listed Company

Experience in conducting
outbound capacity
building Programmes on Max. 10 marks
Leadership / Two Marks for each Programme conducted
3
Communication skills/ The details should be submitted as per
Behavioral Skills / Team format Annexure-IV & V.
Building in last four
financial years
Client Feedback for
outbound capacity Max. 05 marks
building Programme Best three feedbacks will be taken.
conducted for Central or 2 points each for each Excellent Feedback;
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State Govt Organization / 1 point each for each Very good Feedback;
PSU /Public Listed The details should be submitted as per
Company during last four format Annexure-III & V.
years;

6.3 PROPOSED TRAINERS :

Evaluation would be based on their qualification, experience, assignments as detailed
below: -
S.
Max
No Essential Marks
Marks
.
Max.- 10 Marks
Overall More than 21 years -10 mark
Experience in
Training & More than 19 years up to 20 years- 7 marks
Capacity Building . More than 17 years up to 18 years- 5 marks
Equal to 15 years up to 16 years- 3 marks
Max -5 Marks
For each additional Professional Certifications
1 25 one mark will be given. Max 3 Marks
Educational
background Postgraduate /MBA /M.Tech*- 2 Marks
Graduate - 1 Mark
*No additional marks for graduation will be
granted.
Experience in Max -10 Marks
imparting similar 02 Marks for each training conducted for
outbound trainings middle/ senior management.
Note: If two or more Trainers are proposed then weighted average of marks will be taken
basis total sessions engaged by the proposed faculties. List of proposed Trainers <format

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 included in Annexure VI> and Summary profile of proposed Trainer with relevant
credentials <format included in Annexure VII> shall be submitted.
Weighted Average Illustration for each Programmes
Total Sessions Marks
Trainer details Proposed to be obtained by Weighted value
engaged by trainer faculty
A B C D
Trainer-1 8 20 160
Trainer-2 4 15 60
--
Total 12 35 220
Weighted Average (Total Col.D/ Total Col.B) 18.33

If different faculties are proposed for different programmes, then average of all 04
programmes will be considered.

6.4 Presentation on Similar Kind of Past Experience, Overall Programme Design of the
Proposed Program:
Power point presentation shall be made by the Bidder before Technical
Evaluation Committee to exhibit the potential for conduction of outbound
training program, which shall cover the following: -
Max
S.No. Essential Criteria
Marks
Presentation shall cover
i) Professional Training Services in to any
Central / State Govt Organization / PSU / Public
Listed Company, Any Reputed Organizations,
Experience in
etc.
providing
ii) Providing Training Services in outbound i.e.
1 Professional 10
other than its own campus.
Training
iii) Providing Training services to International
Services
Participants
iv) Providing Training Services abroad if any
v) International collaborations if any
vi) Client Feedbacks

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 Presentation shall cover Approach,
Overall Methodology and Work-plan along with the
Programme following: -
2 Design of i) Schedule of Topics along with expected 10
Proposed Impact on participants
ii) Proposed Outdoor and Adventure based
Programme
Activities.
iii) Objectives of the programs
Total 20

B) Financial Evaluation

The participating Bidders will be required to submit their financial proposal as per the table
below:
Table-VI(B): Financial Quote Price Breakup

All-inclusive Rate in INR

(per participant)
* (incl. All Taxes, GST)
No. of Total cost
Participants Training (incl.
Name of Cluster Fee for 03 Course Fee
S.No. /trainees Boarding & Taxes/GST)
Program / Grade days excl. (Training Fee+
Lodging for
Boarding Boarding &
04 Days
& Lodging)
Lodging
A B C D=B+C E=AXD
Senior
Leadership and
level
I Communication 25
(E7 to
Skills
E9)
Middle
Leadership and
level
II Communication 25
(E4 to
Skills
E6)
Junior
Behavior Skills
Level
1 & Team 25
(E3 and
Building
below)
Junior
Behavior Skills
Level
2 & Team 25
(E3 and
Building
below)

III Sub-Total (1+2) 50

IV Total (I+II+III) # 100

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 *The rate should be all inclusive covering all the requirements as per the scope of work.
# The total cost of all 04 programmes will be the basis for financial evaluation & the same shall be quoted in the
GeM Portal.

Note: Based on the attendance, the total cost will be paid per programme. However, If the
participants are less than 25, the minimum price of 25 participants will be paid.

i. Score for lowest bidder (Clow): The financial proposal of the Bidder with lowest
financial value will receive the maximum financial evaluation score of 100.
ii. For other Bidders: The individual score (C) of the Bidder for financial evaluation
will be calculated as below:
Sf = 100 x (Clow /C) where,
Sf individual financial score of the Bidder
Clow financial proposal value of the lowest bidder,
C value of current bid under evaluation

C) Selection for Agency

i. Calculation of combined QCBS score: Once the technical evaluation and financial
evaluation score for each of the qualified Bidder is obtained, a combined QCBS score for
each Bidder will be calculated as per the following:
Calculation Formula= B= [(T/Thigh)*100*(1-X)] + [(Clow /C)*100*X]
Where B= Weighted Combined Score
T= Total Technical score awarded to the Bidder
Thigh=Technical score achieved by the Bid that was scored best among all
responsive Bids.
C=Evaluated Bid price
Clow=Lowest evaluated Bid price among responsive Bids
X= Weightage for the process as specified in Bids =30%=0.3

Total Score will be calculated by GeM based on the Technical and Financial marks
awarded by the committee members and the applicable QCBS weight-age.

For Example:
Technical Evaluation Financial Evaluation Result
Weightage 70% 30%
Score Score
Marks Marks B
Calculated Calculated
Service
75 83 120 83 83
Provider 1

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 Service
80 89 100 100 92.3
Provider 2
Service
90 100 110 91 97.3 H1
Provider 3

Total Score will be calculated by GeM based on the Technical and Financial marks
awarded by the committee members and the applicable QCBS weight-age.
Service Provider 1 = 83*0.7 + 83*0.3 = 83
Service Provider 2 = 89*0.7 + 100*0.3 = 92.3
Service Provider 3 = 100*0.7 + 91*0.3 = 97.3

Contract will be awarded to Service Provider 3 as it has obtained the highest Final Score

ii. Selection for Award of the Tender : The Bidders will be sorted in descending order as
per their QCBS scores. The proposal with the highest weighted combined score (quality
and cost) shall be selected. In case of tie of score among bidders, GeM selection criteria
shall prevail.

iii. RECIPMT/REC Right to Accept Any Bid and to Reject Any or All Bids

RECIPMT/REC reserves the right to accept or reject any bid, and to annul the entire
or part of bidding process and reject all bids at any time prior to award, without
thereby incurring any liability to the affected Bidder or Bidders or any obligation to
inform the affected Bidder or Bidders of the grounds for RECIPMT/REC action.

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