Project – DOHA BRITISH SCHOOL, RAWDAT AL HAMAMA HSE Audit Checklist

Audit: HSE Compliance Audit Checklist Organisation BOSPHORUS

Date of Audit: 12th APRIL 2021 Contract: DOHA BRITISH SCHOOL RAWDAT AL
HAMAMA

Last Audit: First Audit Location: DBS - RAWADAT AL HAMAMA

Satisfactory
SI Question Answer/Comment
Y N N/A

A MANAGEMENT SYSTEMS

1 General

Has the Construction Contractor prepared, reviewed and HSE Plan updated
1.1 updated its HSE Plan as necessary to assess its Y
effectiveness and suitability?

Has the Construction Contractor (CC) ensured that main Subcontractors are to comply with BSP HSE
plan
1.2 subcontractor prepared, reviewed and revised its Health NA
and Safety Plan as necessary?

Has the BSP ensured that Construction Contractor key Subcontractors , client and others involved
are fully aware fully aware of BSP HSE Plan
management and supervisory personnel, Client,
1.3 Consultant and other appropriate interested parties Y
involved with project operations are familiar with the CC
Health and Safety Plan?

Has a copy of the Project ES&H Management Plan been Hard copy was not available.
1.4 x
issued to each sub-contractor/service provider?

2 HSE Policy
2.1 HSE Policy displayed on site/office? Corridor Entrance Notice Board - Displayed x
2.2 HSE Policy adequate and signed by CEO? Sign by Project Manager x

Conducted By: Henry Akinniran and Sheb Samusideen- 12/04/2021

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 Project – DOHA BRITISH SCHOOL, RAWDAT AL HAMAMA HSE Audit Checklist

Satisfactory
SI Question Answer/Comment
Y N N/A
HSE Policy communicated to staff/visitors? Suggest / Demonstrate & incorporate into
2.3 BSP’s Health & Safety Induction Power Point x
Presentation for future.

3 HSE Legal Compliance

BSP do not have a Legal Requirements list. Legal Requirement list is

3.1 All regulatory legal requirements have been identified? x
available for verification.
3.2 Legal Compliance Register available & accessible? As Mentioned Above x Available
3.3 Legal Compliance Register relevant and up-to-date? As Mentioned Above x Have been updated.
Lifting Operation & Hot Work Permits have
What HSE permits requirements have been identified? ONLY been identified so far at this stage –
Rizzani are using J&P’s Current requirements
for the project - but have not their own safe
3.4 systems of work from their management x
systems.
Hot Permit need to be revised – need close
out responsible.

Yes – However both Lifting & Hot Works

Permits were found to be mixed up – Not Lifting and hot work permits
3.5 Is there a Permit to Work system in place? separating them into different permits folders – x has been separated and
Not being Signed off properly throughout its signed off properly.
stages.

No evidence of Live Register being kept of

Records of permits up to date? Permits currently active!
Permits NOT properly signed off by Key
Live register updated and
3.6 Persons responsible at site – Not filled out in x
accordance. permit are filled accordingly.
Refer to Item 12 – HSE Standard
Operations

4 HSE Risk Assessment Procedure

Based on Work Activity – Hazards & Controls

Hazard identification and risk assessment procedure in are identified at early stages – incorporated
4.1 into Risk Assessment – monitoring existing x
place?
risks.

Conducted By: Henry Akinniran and Sheb Samusideen- 12/04/2021

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 Project – DOHA BRITISH SCHOOL, RAWDAT AL HAMAMA HSE Audit Checklist

Satisfactory
SI Question Answer/Comment
Y N N/A

4.2 HSE Risk Register available & accessible? No register available x Register is available.
Note: No Register file of Risk Assessment
4.3 HSE Risk Register relevant and up-to-date? contained – Filing of Documents needs to x Risk register updated.
organised retrieving files easily.
Not available
4.4 Relevant Activity Hazard Analysis available & accessible? x

5 HSE Safety In Design

Note: Working at Heights Ref: Ref: Edge Work at height procedure has
Protection Requirements when Working on been prepared and edge
5.1 Safety in Design procedure in place? Top of building – Risk Assessing –avoid x
exposing persons where practicable.
protection requirements
included.

6 HSE Objectives and Programs

6.1 Clearly defined Objectives and Targets for Project? x Yet to be developed

Clearly defined Key Performance Indicators for the Key performance indicator have
6.2 x .
Project? been defined and record available

Monitoring procedure already in

6.3 Project HSE Monitoring Program in place? x
place.
HSE Manager monitors HSE matters with
Project HSE Monitoring Program regularly reviewed and
6.4 subcontract`ors – HSE requirements raised in x
updated? Records in place? Weekly / Monthly Inspections.

7 HSE Roles and Responsibilities

7.1 Evidence of Senior Management Commitment? Evidence of internal meetings records x

Evidence of BSPmanagement roles

Are the HSE management roles & responsibilities details
7.2 and responsibilities have been x .
up to date for organization?
available.

Conducted By: Henry Akinniran and Sheb Samusideen- 12/04/2021

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 Project – DOHA BRITISH SCHOOL, RAWDAT AL HAMAMA HSE Audit Checklist

Satisfactory
SI Question Answer/Comment
Y N N/A

Up-to-date organisational chart for organisation, including Organisation Chart updated and available.
7.3 X
key names and contact details?
Evidence of distribution to subcontractor
Have all subcontractors been identified and roles and
7.4 X
responsibilities defined?
Additional! Safety officer is
7.5 Adequate number of HSE specific staff in place? Only 1 Safety officer available at the proect. X
required.
8 HSE Training

All staff members attended office or project/site specific Yes.

8.1 x
HSE orientation?

8.2 HSE task specific training given to relevant staff? Specific Training given to workers x
3 x Riggers + 1 Lifting Supervisors recently
8.3 Evidence of on-going HSE training for staff? trained – Certificates seen / filed. x

Records of HSE induction/orientation/training
8.4
attendees/topics available and up-to-date?
Records available for follow-up training (i.e. after an
8.5
incident / identification of non-compliance etc)?
HSE induction/ Training was carried out and
records updated. x
Note: A requirement for identifying Look
Ahead Programme of Training needs – site
specific i.e. Abrasive Wheels carried out Third
Party Supplier – In House Tool Box Talk is
insufficient regarding best practice for Safety
Training.
x
HSE Training Matrix available but not properly
implemented.

9 HSE Communication
HSE Committee established with supporting meeting Note: BSP have not yet developed a Workers
9.1 Committee Meeting. x
minutes available?
9.2 Evidence of HSE issues communicated to all staff? List Method Statement / Risk assessment x
Conducted By: Henry Akinniran and Sheb Samusideen- 12/04/2021
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 Project – DOHA BRITISH SCHOOL, RAWDAT AL HAMAMA HSE Audit Checklist

Satisfactory
SI Question Answer/Comment
Y N N/A
communicated to its Staff / Workforce for HSE
various methods of communication? Matters via Bi monthly Meetings –evidence of
sharing information.
Are Contractor HSE Meetings being held and supported Weekly
9.3 x
with meeting records available on site?
9.4 Records of HSE Toolbox talks available? Weekly + As required x
Procedure established for staff to communicate HSE
9.5 Evidence. As per 9.2. x
issues to management level and supported with records?
Procedures in place for internal consultation with staff on
9.6 Risk Register x
HSE issues/risks?
Procedures in place for external communication and
9.7 As Above x
consultation on HSE issues? Records available?
10 HSE Documentation
HSE Management System available? Hard and/or soft Soft copy available
10.1 x
copies accessible?
HSE Management System is ISO 9001, 14001 and/or Yes – In date
10.2 x
OHSAS 18001 certified or compliant?
10.3 Approved Project Safety & Health Plan in place? Yes approved and in Place x
10.4 Project HSE Plan(s) site-specific and relevant? As per 1.2 & the above x
Project HSE Plan(s) regularly reviewed / updated? As Above
10.5 x
Records in place?
Approved Method Statement(s), Risk Assessments and Submitted to Consultant HAI and approved.
10.6 x
Permits in place? Records available to support?

11 HSE Control of Documents

Procedure in place to control revisions and updates of Date of approval of documents, revision and
11.1 signature of responsible persons x
documents?

11.2 Procedure in place to approve documents? Procedure in Place x

12 HSE Standard Operating Procedures

Conducted By: Henry Akinniran and Sheb Samusideen- 12/04/2021

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 Project – DOHA BRITISH SCHOOL, RAWDAT AL HAMAMA HSE Audit Checklist

Satisfactory
SI Question Answer/Comment
Y N N/A
Third party certificate of Tower crane will
expire next 7 days. To be renewed prior
expiration day.
Formal safe working procedures in place for all relevant
12.1 Immediate Action Required: Tracking log x
activities?
need to be created.

12.2 Are these operating procedures adequate? Yes x

Are records available to support all training for

12.3 As Above Mentioned! x
procedures?

13 HSE Emergency Preparedness and Response

Emergency Plan has been established.
Has an up-to-date emergency management plan been
13.1 Note: Mock drill must be carried out as x
established for this site? specified in Training Matrix

Who are the emergency co-ordinators? Are names and

13.2 Note: None Displayed x
phone numbers clearly displayed and updated?

Have the emergency coordinators received appropriate

13.3 Note: Yes evidence of training x
training? Records available to support?
Note:
13.4 Emergency drills carried out and records available? x
13.5 Note: x
Assembly point(s) nominated, signage posted and
Positioned at Mess Hall / adjacent to Off
communicated to staff? Loading Area.
Designated locations of signage’s is not fully
in place as per Logistic Plan,
Action Required: More Signage’s to be
displayed at Site – being more visible.
BSP Management is to review existing Layout
– implement accordingly.
All BSP Employees are to be briefed of the
Emergency Muster Points – Translated to
various nationalities.

Conducted By: Henry Akinniran and Sheb Samusideen- 12/04/2021

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 Project – DOHA BRITISH SCHOOL, RAWDAT AL HAMAMA HSE Audit Checklist

Satisfactory
SI Question Answer/Comment
Y N N/A

14 HSE Performance Measurement

Are procedures are in place to assess contractor’s

14.1 YES
compliance with their HSE control plans?

14.2 How is performance data collected and assessed? N/C

Procedures are in place to confirm contractor proposed

impact mitigation measures are adequate (e.g. fuel and
14.3 N/C
chemical containment bund sizing, noise minimization
measures etc)?

Please provide a list of elements contractor’s HSE

14.4 performance is assessed against and confirm if this meets N/C
the policy and targets

Are there any positive impacts to the HSE performance

14.5 from the project and if so, how are these recorded/ N/C
communicated?

Are HSE performance issues and incident lessons N/C

14.6
learned and publicised?

Is there a schedule for periodic inspection of equipment N/C

14.7
and tools? Records available to support?

15 HSE Contractor Management

List provided of contractor and subcontractor key

15.1 management staff on site with a list of their roles, N/C
responsibilities and activities?

Conducted By: Henry Akinniran and Sheb Samusideen- 12/04/2021

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 Project – DOHA BRITISH SCHOOL, RAWDAT AL HAMAMA HSE Audit Checklist

Satisfactory
SI Question Answer/Comment
Y N N/A

Are contractor and subcontractors monitored/ inspected? N/C

15.2
Are records available?

Are records kept of contractor and subcontractor HSE N/C

15.3
performance?

Records of contractor and subcontractor HSE documents N/C

15.4
being reviewed and approved?

16 HSE Inspections and Non Conformance

Are daily/weekly site inspections carried out on contractor Note: Some Daily HSE Inspections are
16.1 carried out by few Safety officer staff. x
and subcontractors?
 Inspections is driven by BSP HSE
Manager, accompanied by HSE Staffs /
Construction Manager
Is there an inspection schedule in place? How is this 
16.2 Meeting is routinely scheduled - x
communicated? Communicated via E – Mail’s.
 HSE Manager conducts Monthly
Management Inspection Reports.
16.3 Procedure to assess non-conformance? In place x
Procedure to provide recommended corrective / recorded by HSE
16.4 x
preventative actions?
Records of corrective actions being implemented and In Place
16.5
assessed for effectiveness?
How are non-compliances by contractors and
Evidence of reports / letters to subcontractors.
subcontractors communicated (to contractors and
16.6 Note:: Lack of maintenance by Crane x
subcontractors and regulatory authorities) and how does supplier.
organisation monitor corrective action?

17 HSE Incident Investigation

17.1 Procedure to investigate accidents and incidents? Yes x

Conducted By: Henry Akinniran and Sheb Samusideen- 12/04/2021

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 Project – DOHA BRITISH SCHOOL, RAWDAT AL HAMAMA HSE Audit Checklist

Satisfactory
SI Question Answer/Comment
Y N N/A
17.2 Procedure to investigate near misses? Yes x
17.3 Are findings of investigations reported? Yes x
All Safety / First Aiders fill out the Register
Are records kept of first aid and medical treatment properly.
17.4 x
provided?

18 HSE Control of Records

Where is the organisation HSE records held and who is Note:

18.1 responsible for maintaining them? Soft copies available for verification on BSP x
sharing server.

What mechanisms are in place to ensure HSE reports for

regulatory authorities etc include all information required
18.2 N/C
by the EHSMS monitoring and reporting CoP (i.e.
quantities of waste produced, discharge rates etc)?

18.3 Are records of reportable incidents available? N/C

What are the periodic reporting requirements for this site/

18.4 N/C
contractor and subcontractors? Is reporting up to date?

19 HSE Audits

Note: First HSE Audit carried out.

19.1 Copy of the most recent HSE audit reports available? x

What is the frequency of internal audits and how are

19.2 N/C
these recorded/ findings communicated?

What is the frequency of external audits on contractor and

19.3 subcontractor and how are these recorded/ findings N/C
communicated?

19.4 Is there any outstanding HSE non-compliance issues N/C

Conducted By: Henry Akinniran and Sheb Samusideen- 12/04/2021

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Satisfactory
SI Question Answer/Comment
Y N N/A

associated with the site?

20 HSE Management Review

Procedure in place for senior management to regularly

20.1 N/C
review the HSE Management System?

20.2 Evidence of follow up actions from previous reviews? N/C

Are outputs from management reviews consistent with

20.3 N/C
commitment to continual improvement?

Outputs from management reviews made available for

20.4 N/C
communication and consultation?

B SITE INSPECTION - HEALTH & SAFETY COMPLIANCE

1 Health
Are adequate medical facilities, first aid kits and First Aid Box available on site as per number
1.1 of workers. x
equipment in place?
Qualified first aiders/medical staff in place?
1.2 20 first aiders on site x
Certificates/training records?
Logs of all incidents/accidents and first aid cases
1.3 Not proper maintain x
available for review?

2 Welfare Facilities
Acceptable standards of sanitation and hygiene within Yes Good housekeeping to be
2.1 x
construction site, offices, rest areas? maintained..
Routine inspections Daily & Weekly on HSE
2.2 Schedule for hygiene inspections and reporting? Inspections. x
Adequate procedure to collect wastewater and sewage Waste removal regularly carried out.
2.3 x
from site?
2.4 Adequate supplies of water drinking and shade facilities? Yes x
2.5 Adequate toilets and washing facilities available? Yes x
Yes – Very Good.
2.6 Adequate areas for eating/rest on site? x
Conducted By: Henry Akinniran and Sheb Samusideen- 12/04/2021
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 Project – DOHA BRITISH SCHOOL, RAWDAT AL HAMAMA HSE Audit Checklist

Satisfactory
SI Question Answer/Comment
Y N N/A
2.7 Adherence to ‘Summer Working’ restriction in place? Summer time observed. x
3 Fire Prevention
Are flammable materials stored on site? Are storage
3.1 Segregation of Inflammable materials. x
facilities adequate?
Note: BSP HSE Manager to review siting of
Fire extinguishers at Site on and around–
Suitable fire-fighting equipment provided throughout site Demonstrate this by showing Fire Extinguisher
3.2 Plan of the site + incorporate into Fire x
and offices?
Emergency Plan.

Fire-fighting equipment inspection dates still valid? Register checked – inspections recorded on
3.3 Records to show inspection and service are in place and Fire extinguishers x
effective?

Personnel trained in use of fire-fighting equipment?

3.4 Yes x
Records available to support training?

Action Required: BSP to carry out NO Later

than July 21 – followed every 6 Monthly
3.5 Fire drills carried out? Records available to support? intervals. x

Assembly point(s) nominated signage in place and

3.6 As per 13.5 mentioned x
communicated to staff?
4 Machinery Safety
4.1 Are heavy plant and equipment used on site? Various Types x
Procedure in place to assess all equipment/plant for
4.2 Daily Pre-Start Check List observed on JCB x
safety prior to use? Records available to support?
Up-to-date licenses in place for all drivers/operators of Checked – All OK
4.3 x
plant/heavy machinery? Records available to support? .
Action Required: Lifting Supervisors are to be
4.4 Qualified lifting / rigging superintendent in place? in place controlling their works as identified in x
Audit.
4.5 Records of periodical testing of lifting gear? Lifting gears certificate up dated. x
Conducted By: Henry Akinniran and Sheb Samusideen- 12/04/2021
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Satisfactory
SI Question Answer/Comment
Y N N/A
4.6 Approved lifting plans in place? Lifting plan available x
Is there a maintenance regime in the place for plants and Yes
4.7 x
machinery utilized at the site?
Programme of regular testing and maintenance of As Above mentioned
4.8 equipment and plant in place? Records available to x
support?

5 Housekeeping

Note: Steel Re-Bars are to be kept clear of

5.1 Clean and tidy work areas and conditions? walkways – free from Trip Hazards – Maintain! x

Program in place to maintain cleanliness of buildings and

5.2 Seen daily carried out x
structures? Records available?
Note: Excess Wooden Waste generated –
Proper storage of materials (blocks, wood, chemicals) to
5.3 separated at Carpentry area – reduce / x
avoid spills/damage/loss of material? remove build-up of waste.

MSDS in place and up-to-date? Records available to SDS available for all Chemicals currently in
5.4 use on site. x
support?

6 Traffic Safety
Road safety effectively communicated to staff? Records
6.1 N/C
available to support?
Procedures in place to ensure mandatory safety features
6.2 N/C
in place on vehicles? Records available to support?
Routine inspections of assigned vehicles? Records
6.3 N/C
available to support?
Dedicated driver safety training available (e.g. defensive
6.4 N/C
driving)? Records available?
Route hazards within site and on approach assessed
6.5 N/C
within risk register?
Vehicle/plant maintenance schedule in place? Records
6.6 N/C
available?
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Satisfactory
SI Question Answer/Comment
Y N N/A
Vehicles/plant maintained/cleaned/refuelled on site? Are
6.7 N/C
control measures in place and plans available?
Adequate pedestrian access throughout the site to
6.8 x
separate workers from traffic?
6.9 Vehicles staying on assigned routes/haul roads? x
Vehicles complying with speed limits/site rules? Speed
6.10 x
limits posted?

7 Security

7.1 Approved security management plan in place? N/C

Procedure to prevent unauthorised access of

7.2 N/C
people/vehicles/equipment to site or restricted areas?

7.3 Secure locations to store valuable equipment / materials? N/C

7.4 Dedicated security staff? Qualifications available? N/C

7.5 Appropriate boundary fencing? Yes – In Place – Chain Link fence installed x

7.6 Adequate traffic management and parking? Yes x

8 Personal Protective Equipment (PPE)

PPE requirements communicated to all staff/visitors?

8.1 x
Records available to support?

Adequate use of required PPE (hard hat, safety shoes,

8.2 x
high visibility clothing, safety goggles) evident on site?

Adequate fall protection evident? Records available to

8.3 x
support?

Procedure in place to maintain and check PPE suitability?

8.4 Not Yet Developed system in place. x
Records available to support?

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 Project – DOHA BRITISH SCHOOL, RAWDAT AL HAMAMA HSE Audit Checklist

Satisfactory
SI Question Answer/Comment
Y N N/A

9 Noise Control

Are noise assessment and monitoring carried out?

9.1 Records available and hazardous areas adequately No Noise generation NA
posted with warning signage?

Measures in place to protect employees (PPE, noise Ear Plugs issued out to Employees involved in
9.2 concrete works. HSE to Monitor compliance. x
attenuation)?
As per 9.1 – additional signage required at
9.3 Adequate warning signs in places of excessive noise? Work location to give Notice of Ear Protection NA
Zone.

10 Site Conditions

Excavations on site constructed per standards? Records

10.1 x
available to support?

Adequate safety barriers around excavations and/or high

10.2 x
risk activities

Scaffold structures erected correctly? Records available

10.3 Scaffold Tower around Columns x
to support?

Scaffolds inspected and up-to-date Scaffold-tags in

10.4 x
place?
Note : Some ladders with bend rungs need to
10.5 Adequate ladders being used and properly secured? be replaced. x

10.6 Adequate electrical safeguarding? Locked off x

10.7 Adequate explosion/demolition procedures? x

10.8 Adequate safety signage throughout site? x

C SITE INSPECTION -

Conducted By: Henry Akinniran and Sheb Samusideen- 12/04/2021

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 Project – DOHA BRITISH SCHOOL, RAWDAT AL HAMAMA HSE Audit Checklist

Satisfactory
SI Question Answer/Comment
Y N N/A

11 Air Emissions

Adequate emission control measures in place? Records

11.1 x
available?

11.2 Adequate dust dampening measures in place? x

11.3 Are stockpiles/haul truck covered/controlled? YES x

11.4 Adequate odour suppressing measures in place? YES x

11.5 Are/ how are these measured? x

What mitigation measures are in place to minimise air

11.6 x
emissions?

Has an air quality control plan been established? How

11.7 x
does the contractor monitor/ confirm compliance?

12 Noise and Vibration

What are the sources of noise emissions /vibrations

12.1 x
generated from site?

Are/ how are these measured? Records available to

12.2 x
support?

What mitigation measures are in place to minimise noise Task Assessed with Control measures in
12.3 place – selection of appropriate equipment /
and vibration impacts? well maintained etc.

Has a noise and vibration control plan been established?

12.4 x
How does the contractor monitor/ confirm compliance?

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Satisfactory
SI Question Answer/Comment
Y N N/A

13 Waste Management

13.1 List all wastes that are generated/ stored on site. N/C

Are storage facilities adequate (size, location of

13.2 N/C
containment facilities and covers/lids)?

Are wastes properly segregated and is adequate signage,

13.3 N/C
container labelling and detailed information displayed?

13.4 Dedicated hazardous waste storage area? N/C

Has a waste management plan been established? How

13.5 N/C
does the contractor monitor/ confirm compliance?

Approved waste management contractor for safe disposal

13.6 N/C
of wastes?

13.7 Approved location for waste disposal? N/C

What mitigation measures are in place to minimise waste

13.8 N/C
impacts?

13.9 Waste management records available? N/C

14 Transporting Employees
Do employees who operate vehicles on public
14.1 thoroughfares have valid operator’s licenses? N/C

When seven or more employees are regularly transported

14.2 in a van, bus or truck, is the operator’s license appropriate N/C
for the class of vehicle being driven?

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Satisfactory
SI Question Answer/Comment
Y N N/A
Is each van, bus, or truck used regularly to transport
14.3 employees equipped with adequate seating? N/C

14.4 Are seat belt requirements enforced by the driver? N/C

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