HSE MEASUREMENT AND MONITORING

PROCEDURE
T&D Cleaners Limited

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

T&D-HSE-PRC-0011 001 25th/04/2022 25th/04/2023

Management Procedure
For
< HSE MEASUREMENT AND MONITORING>

Namutosi Damalie Accountable Eng. Daniel Tayebwa

Responsible HSE Officer Owner: Managing Director
Author:

Required Review
Effective Date: 25th/04/2022 25th/04/2023
Date:

Rev: 0 / Dated 25.04.2022 Page 1 of 6

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

 HSE MEASUREMENT AND MONITORING
PROCEDURE
T&D Cleaners Limited

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

T&D-HSE-PRC-0011 001 25th/04/2022 25th/04/2023

REVISION LOG
Revised Section Section Title Short Description

Rev: 0 / Dated 25.04.2022 Page 2 of 6

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

 HSE MEASUREMENT AND MONITORING
PROCEDURE
T&D Cleaners Limited

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

T&D-HSE-PRC-0011 001 25th/04/2022 25th/04/2023

1 Objective
The objective of the procedure is to continuously measure and monitor the effectiveness of the
Health, Safety, and Environmental management system, using proactive and reactive measuring
techniques.

2 Procedure

Leading Monitoring and Measuring

Proactive Description Responsible Frequency

HSE Risk To identify HSE risks/impacts HSE Department Every three years
Assessments and to control risks/impacts and and/or when
by means of Operations changes in
 Eliminate; activities,
 Reduce or; machinery,
 Control products, services,
or processes take
Assessments should include place.
clients, contractors, and
visitors.
All mitigating actions will be
monitored by inspections and
site visits.

HSE risks/impacts will be Quarterly

reported to and discussed on
HSE committees.
HSE Internal HSE System will be reviewed Independent Annually
Audits and audited. Audit findings Auditor OR
will be used to improve the On request from
HSE System. the HSE committee
HSE Legal The HSE system shall be Independent 2 Yearly
Compliance audited against applicable External Auditor
Audits legislation in order to
improve the HSE
Management system.
Site and Visit and inspection of Operations and Monthly
Customer / customers/contractors and HSE Department
Contractor sites to ensure compliance
Visits and with system specifications
Inspections and procedures. Continuously
All major/significant
deviations will be logged and
managed through the NCR
Process. The performance
of the customers/contractors
working on sites will be
measured against set

Rev: 0 / Dated 25.04.2022 Page 3 of 6

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

 HSE MEASUREMENT AND MONITORING
PROCEDURE
T&D Cleaners Limited

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

T&D-HSE-PRC-0011 001 25th/04/2022 25th/04/2023

standards.

Proactive Description Responsible Frequency

Non All major/significant Operations, As and when
Conformance deviations identified during All employees required
Requests audits and inspections are and
logged as an NCR to ensure HSE Department
that corrective and
preventative actions are
taken timorously.
HSE Meeting HSE Meetings are held at Chairman of the Quarterly
Minutes least once every 3 months HSE Committee
to ensure that deviation
reports by HSE
Representatives are
discussed; minutes and
preventative actions are
implemented. All incidents
are reported to the
committee for
recommendations and
actions.
Customers / To communicate any HSE Department Quarterly
Contractors changes or new policies and
Forums procedures to
customers/contractors, to
discuss incidents and
proactive measures. To
ensure that all
customers/contractors
comply with T&D Cleaners
Limited standards and
specifications and to monitor
the implementation of
specific actions.
Environmental To ensure adherence to Operations and Continuously
Operational identified aspects by T&D HSE Department
Control Cleaners Limited staff,
Procedures customers, and contractors.
All major/significant
deviations will be logged and
managed through the NCR
System.
HSE Objectives To define HSE System OHSE Manager Annually
and Targets Objectives and Targets for and
continuous improvement of Executive
the HSE Management Management
System.
Training Training needs will be HSE Department, After every

Rev: 0 / Dated 25.04.2022 Page 4 of 6

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

 HSE MEASUREMENT AND MONITORING
PROCEDURE
T&D Cleaners Limited

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

T&D-HSE-PRC-0011 001 25th/04/2022 25th/04/2023

identified to ensure the Line significant Health

competency of management Management and Safety &
and employees. HR Environmental
The competencies of staff in Incident or change
relation to specific tasks and in the risk profile of
incidents are measured the company.
against training criteria.

Changes in To ensure compliance with HSE Department As and when

Legislation new or amended legislation required
that is applicable to T&D
Cleaners Limited.

Executive To report on incidents, OHSE Manager Quarterly

Committee progress, and
Report system/compliance status.
To measure and report on
performance against
objectives and targets.

Lagging Monitoring and Measuring

Reactive Description Responsible Frequency
HSE Incident To prevent the recurrence HSE Committee As required
reporting and of the same incidents. HR, HSE Reps
investigations and
Incidents will be reviewed HSE Department
on a one-on-one basis to
evaluate mitigation and
identify possible new
training needs.
Ongoing
The effectiveness of the
mitigation actions will be
monitored.
DIFR Disabling Incident HSE Department Monthly
Frequency Rate (DIFR) will
be calculated on a national
average of <1.
HSE To monitor and measure HSE Department Monthly
Management HSE performance on a
Program regular basis to ensure that
the various delegated
responsibilities have been
undertaken.

Rev: 0 / Dated 25.04.2022 Page 5 of 6

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

 HSE MEASUREMENT AND MONITORING
PROCEDURE
T&D Cleaners Limited

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

T&D-HSE-PRC-0011 001 25th/04/2022 25th/04/2023

All new initiatives to

improve the HSE System
will be indicated in the HSE
Management Program.

3 HSE Records

HSE records shall be kept in accordance with the requirements of the HSE-LST-0001 Records
List.

4 Applicable / Referenced Documents

 T&D Cleaners Limited’s Health Safety and Environmental Policy

 OHSAS18001:2007 Standard
 Ugandan Occupational Safety & Health Act, 2006.
 ISO14001:2004 Standard
 Ugandan Workman’s Compensation, CAP 225.

Written & Reviewed by: Approved by:

QHSE Manager Managing Director

Rev: 0 / Dated 25.04.2022 Page 6 of 6

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited