T&D-HSE-POL-0006 Emergency Response Plan

T&D Cleaners Limited
EMERGENCY RESPONSE AND REPAREDNESS PLAN
Asset: Document No.: Revision No.: Approval Date: Revision Date:

09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
EMERGENCY RESPONSE
AND PREPAREDNESS PLAN
Rev: 0 / Dated 09.01.2022 Page 1 of 32
PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited
Rev: 0 / Dated 09.01.2022 Page 1 of 32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
Namutosi Damalie Eng. Daniel Tayebwa

Responsible Accountable
HSE Officer Managing Director
Author: Owner:
Required Review
Effective Date: 09th/01/2022 09th/01/2023
Date:
Rev: 0 / Dated 09.01.2022 Page 2 of 32
Rev: 0 / Dated 09.01.2022 Page 2 of 32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
Table of Contents
1.0 Introduction................................................................................................................................................. 3
1.1 Objective..................................................................................................................................................... 3
1.2 Scope.......................................................................................................................................................... 3
1.3 The Risks to Cope with............................................................................................................................... 3
1.4 Emergency Preparedness & Response...................................................................................................... 4
1.5.1 Definition.............................................................................................................................................. 5
1.5.2 Abbreviation......................................................................................................................................... 5
1.6 RESPONSIBILITIES............................................................................................................................. 5
1.6.1 Managing Director:............................................................................................................................... 5
1.6.2 Operations/Project Manager................................................................................................................ 5
1.6.3 Support Services Manager................................................................................................................... 5
1.6.4 HSE Manager....................................................................................................................................... 6
2.0 Specific Plan............................................................................................................................................... 6
2.1 Emergency Incident Notification and Emergency Response Activation:.....................................................6
2.3 Personnel and Visitors Accountability Procedure........................................................................................7
2.4 Emergency Accountability of Personnel...................................................................................................... 7

Rev: 0 / Dated 09.01.2022 Page 3 of 32
Rev: 0 / Dated 09.01.2022 Page 3 of 32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
2.5 Types Of Emergencies................................................................................................................................ 8
2.5.1 Fire....................................................................................................................................................... 8
2.5.2 Bomb Threat........................................................................................................................................ 9
2.5.3 Serious Personal Injury / Fatality.......................................................................................................... 9
2.5.4 Structural Collapse............................................................................................................................... 9
2.5.5 Mobile Equipment / Vehicle Accident (e.g. Rollover or Serious Damage)..........................................10
2.5.6 Head Office Emergency – General..................................................................................................... 10
2.5.7 Post Emergency Management........................................................................................................... 10
2.5.8 Post Emergency Responsibilities....................................................................................................... 11
3.0 Stop Work Procedures.............................................................................................................................. 12
3.1 Work Restart:............................................................................................................................................ 13
4.0 Response Phases..................................................................................................................................... 15
5.0 MEASUREMENTS.................................................................................................................................... 16
5.1 RECORDS:............................................................................................................................................... 16
1.0 Introduction
Rev: 0 / Dated 09.01.2022 Page 4 of 32
Rev: 0 / Dated 09.01.2022 Page 4 of 32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
1.1 Objective
The objective of this Emergency Response Plan (ERP) is to describe the organization,
responsibilities, and actions in response to the emergency situation. The ERP enhances emergency
management and protects people, the environment, and company properties reducing the losses and
negative impacts caused by unexpected events.
1.2 Scope
This ERP applies to all activities of T&D Cleaners Limited. All operation staff and visitors shall follow.
1.3 The Risks to Cope with
Safety and health hazards and dangerous conditions that can result in injuries and fatalities for
workers
a) The first category: is Nature disasters including but not limited to the following: earthquakes,
flooding, windstorm, etc.
b) The second category: safety incidents including but not limited to the following: fire and explosion,
other incidents, aircraft incidents, traffic incidents, oil spills, Falls, Trip, Confined Spaces, and
Rev: 0 / Dated 09.01.2022 Page 5 of 32
Rev: 0 / Dated 09.01.2022 Page 5 of 32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
Chemical Exposures, Noise, High Temperature, High Pressure, Struck-By/ Caught-In/ Caught-
Between, Cut, Electric short, Excessive radiation, explosive, electric shock, etc.
c) The third category: public hygiene incident including but not limited to the following: major
infectious diseases, food and occupational poisoning incidents, group unexplained disease, heat, and
other serious events that affect public health.
d) The fourth category: social security incidents including but not limited to the following: threatening
calls, unauthorized entry, as well as other major social factors which interfere with normal business
activities, etc.
e) The fifth category: environmental incidents including but not limited to the following: oil spill,
contamination of water body, soil and air quality due to chemical leakage or release, untreated
effluent, hazardous liquid or solid wastes, etc…
1.4 Emergency Preparedness & Response
Elaborate emergency preparedness and response plan shall be maintained at all T&D CLEANERS
LIMITED sites. Adequate emergency response items for example fire extinguishers, first aid kits, and
spill kits among others shall be kept at the worksite. At least four pieces of fire extinguishers will be
Rev: 0 / Dated 09.01.2022 Page 6 of 32
Rev: 0 / Dated 09.01.2022 Page 6 of 32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
placed on-site for any fire outbreak that may occur.
T&D CLEANERS LIMITED shall ensure that employees are familiar with the location of these items
and the location of the emergency assembly points, and with the emergency procedures to be
followed in the event that an emergency situation occurs.
T&D CLEANERS LIMITED shall ensure that regular checks are conducted in their area of
responsibility on the premises to ensure that escape routes are clear of any obstacles. All employees
will actively participate in planned drills to test the effectiveness of the emergency preparedness and
response procedures.
All employees deployed at the Client’s premises shall ensure that they follow all the Clients
Stipulated emergency procedures. Site specific emergency preparedness and response Plans
shall be developed and maintained in order to streamline T&D CLEANERS LIMITED procedures
with those of the Client. T&D CLEANERS LIMITED shall avail First aid to its workers and this shall
be provided by our HSE representative. Night transportation is not allowed.
In the event of any emergency arising during the execution of work, T&D Cleaners Limited’s ERP that
shall be in line with Company’s Emergency Response Plan (ERP) shall be followed. T&D Cleaners
Rev: 0 / Dated 09.01.2022 Page 7 of 32
Rev: 0 / Dated 09.01.2022 Page 7 of 32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
Limited’s emergency contacts:
1.5 Definition and Abbreviations
1.5.1 Definition
a. Emergency can be summarized as any unexpected or abnormal situation which potentially
cause harm to people, damage to property, and destruction of the environment. An emergency will
mainly require a tactical response however some regional issues will require a strategic response.
b. No. A Names
Sr. Crisis can be summarized Company
as any situation resulting or potentiallyContact
resulting in significant
harm1 to a group of people, a local community, and the environment that directly impacts a company’s
reputation,
2 business continuity operability, profitability, or legal liability.
c. 3 Bomb-Threat is a threat, usually verbal or written, to detonate an explosive or incendiary
4
device to cause property damage, death, or injuries, whether or not such a device actually exists.
5
d. 6 Riot is a tumultuous disturbance of the public peace by three or more persons who assemble
for some private purpose and execute it to the terror of the people.
e. Oil Spill is the release of a liquid petroleum hydrocarbon and industrial oil into the environment due
to human activity and is a form of pollution either leaked or discharged from a ship, overflow of the
tank, lorry, truck, pipeline, a blowout from drill rig. etc
1.5.2 Abbreviation
CMT = Crisis Management Team
Rev: 0 / Dated 09.01.2022 Page 8 of 32
Rev: 0 / Dated 09.01.2022 Page 8 of 32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
ERT = Emergency Response Team

EMT = Emergency Management Team
OSC = On Scene Commander
1.6 RESPONSIBILITIES
1.6.1 Managing Director:

 Ensure the process for emergency management is effectively implemented and consistent across
all projects and levels within T&D Cleaners Limited.
 Encourage and support the processes related to emergency management. Ensure a process for
periodic review is scheduled.
 Ensure a process for periodic review is scheduled.
1.6.2 Operations/Project Manager

 Ensure that all projects have the necessary equipment and procedures to establish an effective
emergency response program. This may include funding as an essential resource.
 Has overall responsibility to ensure this procedure is implemented across all projects.
1.6.3 Support Services Manager

 Liaise with operational personnel to ensure they understand the process of emergency
management.
Rev: 0 / Dated 09.01.2022 Page 9 of 32
Rev: 0 / Dated 09.01.2022 Page 9 of 32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
 Ensure that emergency management at a project level is in accordance with this procedure.
1.6.4 HSE Manager

 Ensure effective monitoring of emergency management processes at all levels and that project
mechanisms are adequate to meet required outcomes.
 Provide support and assistance to project sites in meeting the requirements of this procedure.
 Liaise with Site Safety Advisors and Project Managers to ensure emergency management
processes on-site are adequate for the scope of works being undertaken.
2.0 Specific Plan
Each T&D Cleaners’ site Project shall have a specific Emergency Evacuation plan that will adapt itself
and tie into the Company Site Specific Emergency Response Plan (ERP) which is addressed in the
Procedure.
The plans shall cover the following but are not limited to:
• Planned Routes out of the working area or to Company Site Emergency Evacuation Points
• Fire prevention and protection and Response
• Medical Injury Response and Medical evacuation
• Bomb/suspicious item evacuation
Rev: 0 / Dated 09.01.2022 Page 10 of
32
Rev: 0 / Dated 09.01.2022 Page 10 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
• Environmental or other evacuation

• Emergency Information posted, indicating:
• Evacuation plan -specific to their personnel, scope, and areas of work
• Evacuation Points – Drawing as to their location
• Evacuation Alarm procedures - (the use of air horns is one method to alarm personnel to
evacuate an office, building, or work area)
• Fire alarm location /air horns, Fire extinguisher locations (Personnel can fight very small fires
if safe to do so, if the fire is large, withdraw to evacuation point if safe to do, and wait for the
Company or T&D Cleaners’ Fire Team)
• First Aid Providers – List of providers and First Aid Kit Locations
2.1 Emergency Incident Notification and Emergency Response Activation:

• In an Emergency situation, Emergency Response Personnel must be called immediately
(Medical, Fire, or Rescue Emergencies) Emergency Numbers will be posted in strategic locations for
quick reference.
• All Project supervision (Client, T&D Cleaners Limited) will familiarize themselves as to whom
they report to in an Emergency situation (All Incidents, such as Injuries, Illnesses, Fires, Property
Damage, Security breaches, high potential events) and obtain the numbers in order to facilitate
communication (Verbal, Cellular Telephone, Office Phone, Home Phone)
• Client, T&D Cleaners Limited Site Manager, and sub-T&D Cleaners Limited must develop and
distribute their telephone numbers list to facilitate communication and notification in Emergency
Scenarios.
Rev: 0 / Dated 09.01.2022 Page 11 of 32
Rev: 0 / Dated 09.01.2022 Page 11 of 32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
2.3 Personnel and Visitors Accountability Procedure

 All Project personnel and visitors will apply the same procedure that ensures that the individual is
captured on the site and the project Registers for personnel access control and accountability
purposes:
 All client, project and T&D Cleaners Limited personnel will be accounted for under normal and
emergency circumstances:
 Personnel reporting to join the project will initially follow the same process as a visitor; will be
processed to receive permanent Inductions.
 In an Emergency Situation the Host (the person the visitor is visiting) shall direct the visitor to the
required evacuation point or other places as the circumstance permits or as the situation evolves.
 At the assembly point the host will inform the supervisor in charge during the accountability
process of personnel, that the visitor is present and accounted for, if the host has left the
visitor with a competent guide, the host will confirm the status of the visitor and arrange for
evacuation.
2.4 Emergency Accountability of Personnel
Emergency accountability shall be managed as follows:

• At the start of the workday all personnel will be accounted for, by their immediate supervisor,
any personnel not reporting to work, will be reported to the site manager for documentation and
follow-up
Rev: 0 / Dated 09.01.2022 Page 12 of
32
Rev: 0 / Dated 09.01.2022 Page 12 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
• All personnel are required to report to their immediate supervisor at the start of the work shift,
(unless other arrangements have been made (Business Trips, visiting off-site locations, etc.) This can
be accomplished through direct verbal reporting, morning safety meetings, and inter dept. meetings,
STA Meetings, direct verbal reporting, or telephone communication.
• All personnel must advise their immediate Supervisor of their whereabouts if leaving their
assigned office area or their normal work area (work areas in the field or off-site points)
• In an Emergency Evacuation, Supervisors / Superintendents will account for their personnel
and report any abnormalities to their SHE Representative, who will inform the Company Manager or
the person in charge, of the status of their personnel. SHE Personnel will assist and advise the
Company Manager, in accounting for and locating personnel.
• All personnel will be accounted for under the following classifications:
• Present and/or accounted for (can be at another location, off-site, at a different Evacuation
Assembly Point)
• Absent – believed to be elsewhere.
• Known injured or medically evacuated
• Missing – unaccounted for, unknown whereabouts
• The contract Site manager or designated accountable person at a worksite is responsible to
assist T&D Cleaners Limited Project Management to locate absent persons via the Register. If the
absent person is not located within 6 hrs. or by the end of a normal working day, external support will
be sought or the case handed over to the local authorities.
Rev: 0 / Dated 09.01.2022 Page 13 of

32
Rev: 0 / Dated 09.01.2022 Page 13 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
2.5 Types of Emergencies

There are several types of potential emergency situations that may be encountered during
the scope of our work. They include fire, bomb threat, serious personal injury or fatality,
natural disaster (cyclone), structural collapse or mobile equipment/vehicle accident.
2.5.1 Fire
In the event of a fire on any Project site, carry out the following:
 Notify personnel around you and request assistance and additional fire extinguishers.
 Attempt to extinguish the fire (if trained to do so – or seek assistance).
 If the fire is uncontrollable, initiate site emergency procedures.
 Provide assistance to emergency services (as required).
 Notify Site Safety Advisor and Project Manager immediately.
 Follow all site specific emergency procedures.
In the event of a fire in the Head Office, carry out the following:
 Attempt to extinguish the fire (if trained to do so – or seek assistance).

 Notify personnel around you, and request assistance and additional fire extinguishers.
 Notify Area Supervisor
Rev: 0 / Dated 09.01.2022 Page 14 of
32
Rev: 0 / Dated 09.01.2022 Page 14 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
 If the fire cannot be extinguished, attempt to isolate the area by closing any doors.
 Proceed to the nearest muster point and follow instructions given by your Area
Supervisor
 If an evacuation is ordered, proceed with your Area Warden to your Assembly Area.
In the event of a fire on a Vehicle / Machine, carry out the following:
 Stop the vehicle/machine and park it safely. Alight from the cabin and obtain the fire
extinguisher (if this is in the cab, ensure it is taken prior to Leaving the
vehicle/machine).
 Attempt to extinguish the fire (if trained to do so – or seek assistance if it is available),
If fire is uncontrollable, initiate site emergency procedures.
 Note to utilize a fire extinguisher, carry out the following:
 Take the extinguisher out of the bracket or off the wall bracket.
 Pull out the pin in the handle.
 Hold the handle with one hand and the end of the hose with the other.
 Point the hose at the base of the fire and using a sweeping motion, expel all the
contents of the extinguisher on the fire.
 If other extinguishers are available and the fire is still burning, utilize them.
 Contact the emergency services on-site or 000 in metropolitan areas.
Rev: 0 / Dated 09.01.2022 Page 15 of
32
Rev: 0 / Dated 09.01.2022 Page 15 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
Note:
Ensure the extinguisher is the correct type for the application i.e. do not use water or foam
extinguisher on electrical equipment. The best extinguisher to be used on electrical
equipment is Carbon Dioxide (CO2), which is a red extinguisher with a black band, or Dry
Chemical Powder (DCP), which is a red extinguisher with a white band.
2.5.2 Bomb Threat

In the event of a Bomb Threat at any work location, carry out the following:

Remain calm and endeavor to obtain as much information as possible using the Bomb
Threat
Checklist.
 DO NOT HANG UP the phone after the caller has finished.
 Notify your Manager immediately and explain the nature and details of the Bomb
Threat
 Following directions from your Manager, initiate emergency procedures, without
causing panic among other personnel
 Retain your completed Bomb Threat Checklist for the Police.
Rev: 0 / Dated 09.01.2022 Page 16 of

32
Rev: 0 / Dated 09.01.2022 Page 16 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
2.5.3 Serious Personal Injury / Fatality

In the event of a serious injury or fatality at any work location, the following process shall be
carried out:
 Cease work in that area immediately and ensure it is isolated

 Contact Ambulance (or site emergency services) for immediate medical assistance
 At the discretion of the Site Project Manager or most senior person, initiate site
emergency
 Evacuation to ensure all non-essential personnel is removed from the work area and
accounted for at the Muster Point.
 The Site Project Manager is to notify the T&D CLEANERS LIMITED Senior
Managers and Client Representative as soon as possible following the event.
2.5.4 Structural Collapse

In the event of a collapse or partial collapse of any building or structure, the following process
shall be carried out:
 Initiate site Emergency Evacuation Procedures.

 Contact Emergency Services.
Rev: 0 / Dated 09.01.2022 Page 17 of

32
Rev: 0 / Dated 09.01.2022 Page 17 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
 Site Project Manager or most senior person to contact T&D Cleaners Limited MD,
Operations Manager, and QHSE Manager.
 Client Representative (where applicable) is to be contacted immediately also.
2.5.5 Mobile Equipment / Vehicle Accident (e.g. Rollover or Serious Damage)

In the event of a serious mobile equipment/vehicle incident at any location, the following
process shall be followed:
 Contact Emergency Services

 Apply First Aid (if trained to do so).
 Provide assistance to Emergency Services Personnel (as directed).
 Site Project Manager or most senior person to contact T&D Cleaners Limited MD,
Operations Manager and
 HSE Manager. The client Representative (where applicable) is to be contacted
immediately also.
A trial evacuation shall be conducted at each work location at least bi-annually (or as directed
by a Client organization) and the results shall be recorded on an Emergency Evacuation
Summary Sheet and maintained on-site along with sign-off records for personnel attending
the muster point and any other applicable information.
Rev: 0 / Dated 09.01.2022 Page 18 of

32
Rev: 0 / Dated 09.01.2022 Page 18 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
Site Project Managers are to ensure that the T&D Cleaners Limited MD, Support Services
Manager and QHSE Manager are notified immediately, in the event of any emergency on-
site.
Immediate notification to the Client is to also be coordinated by the Site Project Manager.
2.5.6 Head Office Emergency – General

The T&D Cleaners Limited Head Office has an established “Fire and Emergency Evacuation
Procedure which must be followed in the event of an emergency. The T&D Cleaners Limited site
has nominated and trained Wardens who control and evacuate in the event of an emergency.
All personnel working at the T&D Cleaners Limited Office are inducted and the induction includes
an orientation of the building, the location of muster points, and the nominated Wardens for the
area.
The nominated Chief Warden maintains all correspondence in regard to the emergency
management information at the T&D Cleaners Limited Office. This includes Warden training
records, a summary of evacuation trials, a list of site evacuation maps and details and names of
floor wardens.
A trial evacuation drill is carried out every six months and details are recorded and maintained by
the Supervisor
Rev: 0 / Dated 09.01.2022 Page 19 of

32
Rev: 0 / Dated 09.01.2022 Page 19 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
2.5.7 Post Emergency Management

In the event of any emergency on-site, the following priorities must be followed:
 Contact Emergency Services.

 Initiate Site Emergency Evacuation Procedures.
 Account for every person on-site at the muster point.
 Keep all non-essential personnel well away from the scene of the emergency, ensure an
exclusion zone is established.
 Contact T&D Cleaners Limited MD, Support Services Manager, and QHSE Manager.
 It is expected that the senior management representatives make their way to the site as soon
as possible to assist with the management of the emergency situation.
2.5.8 Post Emergency Responsibilities

The following responsibilities are to be followed post-emergency: Site Safety Advisor, Site
Supervisors, and Site Administration.
 Assist the Site Project Manager to account for personnel at the muster point.
 Assist the Site Project Manager to ensure all personnel not directly involved with the
emergency are controlled and managed.
Rev: 0 / Dated 09.01.2022 Page 20 of

32
Rev: 0 / Dated 09.01.2022 Page 20 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
 Assist the Site Project Manager to set up an exclusion zone near the area to keep out all non-
essential personnel.
 Assist the Site Project Manager to provide assistance to the Emergency Services Personnel.
 Ensure the emergency scene is not disturbed.
 Site Administration to control and record all incoming phone calls and distribute accordingly.
 Any calls from media personnel or Government Departments are to be referred to the MD or
Operations Manager.
Site Project Manager
 Ensure all site personnel has been accounted for at muster point.
 Inform Client Representative and T&D Cleaners Limited Senior Management immediately (i.e.
MD, Support Services Manager, and QHSE Manager.
 Where external reporting requirements must be made, the HSE Manager shall liaise with the
Client HSE Representative to ensure all information is provided. Responsibility for formal
submission will be discussed during their consultation.
 Set up an exclusion zone near the area to keep out all non-essential personnel.
 Nominate a safe area to keep non-essential personnel (this is particularly important for remote
area resources projects).
Rev: 0 / Dated 09.01.2022 Page 21 of

32
Rev: 0 / Dated 09.01.2022 Page 21 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
Liaise with Emergency Services Personnel and co-ordinate assistance and resources as required
control all internal and external communication until either the Support Services Manager or MD
arrives on the project site to assist. Following their arrival maintain only internal communication.
Support Services Manager
 Make necessary arrangements to attend the site (as soon as possible)

 Maintain contact with the site (until arrival on-site) to provide assistance where required.
 Work with the Site Project Manager and assist with non-essential items and some elements of
the Site Project Managers’ responsibility.
 Undertake the responsibility of controlling all external communication, while the Site Project.
 Manager continues to manage internal communication on site.
 In conjunction with the Site Project Manager, maintain ongoing consultation with the Client
Representative/s.
Managing Director
 Make necessary arrangements to attend the site (as soon as possible).

 Organize a debrief meeting with other Senior T&D Cleaners Limited Management personnel
and
 Management (immediately following notification of the emergency).
Rev: 0 / Dated 09.01.2022 Page 22 of

32
Rev: 0 / Dated 09.01.2022 Page 22 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
 Provide assistance and guidance to Support Services Manager and Site Project Manager.
 Deal with and media inquiries be involved with all external correspondence.
 Senior Managers and Executives (should the information be required at this level).
HSE Manager
 Make necessary arrangements to attend the site (as soon as possible).

 Provide technical assistance to the Site Project Manager, Support Services Manager, and MD.
 Conduct internal investigation in conjunction with Site HSE Advisors, Site Supervisors, and Site
Project Manager.
3.0 Stop Work Procedures

Work shall stop under the following circumstances:
• When a serious injury has occurred

• When a high potential near miss has occurred
• When imminent danger is observed
• When instructed by:
 Client
 Governmental inspector so authorized.
Rev: 0 / Dated 09.01.2022 Page 23 of
32
Rev: 0 / Dated 09.01.2022 Page 23 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
 The T&D Cleaners Limited Construction Manager, Superintendent,

 Supervisor or Foreman
 The T&D Cleaners Limited HSSSE Supervisor / Manager
When hearing the emergency evacuation alarms/signals at the worksite.
NOTE: Stop Work can be initiated by any person for any task where imminent danger is observed.
Work will be stopped, supervision will be informed and the task will not start again until all potential
risks have been mitigated.
3.1 Work Restart:
Work shall not recommence until;

 In the event of a serious injury, until the area is Released/Cleared back to work by the
competent authority, and all necessary, corrections and risk elimination, safety re-induction or
retraining is complete.
 In the event of a high potential Incidents, until the necessary corrections and risk mitigation
have been performed, safety re-induction or retraining is complete and a start work order has
been given by the Senior Safety Officer
 In the event of an instruction from a governmental inspector, the inspector/inspectorate issues
a clearance to restart work, or the self-rectification as instructed by the inspector has been
Rev: 0 / Dated 09.01.2022 Page 24 of

32
Rev: 0 / Dated 09.01.2022 Page 24 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
complied with.
 In the event of an Emergency Evacuation of the worksite: until the roll call is complete at the
Assembly Point and the all-clear to return to work has been given by the Site Representative.
Emergency Medical Support and Medical Evacuation Considerations The

following will be considered:
 The T&D Cleaners Limited will make prior arrangements with the nearest local hospital in
case of emergency medical evacuation for support by Road ambulance which will entail a
minimum of 2.5 Hr. lead-time to transport the patient.
 The telephone lines or radio communication frequencies for the nearest hospital shall be
displayed on all the emergency display boards.
 The Contract Project Manager shall ensure a standby vehicle on-site at all times for
emergency evacuations.
 Arrangement with T&D Cleaners Limited standby driver will be necessary for the arrangement
of emergency transportation of the patient to the nearest medical facility
Rev: 0 / Dated 09.01.2022 Page 25 of

32
Rev: 0 / Dated 09.01.2022 Page 25 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
Rev: 0 / Dated 09.01.2022 Page 26 of

32
Rev: 0 / Dated 09.01.2022 Page 26 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
Emergency Response Reporting Procedure
Rev: 0 / Dated 09.01.2022 Page 27 of

32
Rev: 0 / Dated 09.01.2022 Page 27 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
Witness/
First Aider
HSE Supervisor
HSE Manager
Project Manager HSE Representative
Kampala/ Head Office Response team

Rev: 0 / Dated 09.01.2022 Page 28 of
32
Rev: 0 / Dated 09.01.2022 Page 28 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
4.0 Response Phases
Step One: Emergency Response
First Priority; Safely Respond to the Incident
Site Emergency Response Team Emergency Management Team
Rev: 0 / Dated 09.01.2022 Page 29 of

32
Rev: 0 / Dated 09.01.2022 Page 29 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
• Assess situation • Gather facts, information

• Protect personnel, property, and • Coordinate resources
environment. • Support on-scene personnel
Objectives
• Respond to a situation rapidly and • Make notifications
decisively
• Make notifications.
• Initial incident assessment • Gather information
• Account for personnel • Ensure adequacy of initial response activities
• First-aid where required • Support on-scene operations
Activities
• Identify/isolate/control the source
• Activate/deploy response resources
• Provide regular situation status reports
Step Two: According to the Site-Specific ERP develop an activity plan
First Priority: Moving from A Reactive to A Proactive Mode of Operations

Objectives • Protect personnel, property, and •
Support on-scene activities.
environment •
Prepare a plan of action.
• Continue to respond to the situation in •
Organize on-scene operations.
a decisive manner. •
Provide a resource for anticipated response.
• Provide information to EMT. •
Focus on media response, chose the media
• Request resources. handling strategy.
• Focus on community response, adopt
Rev: 0 / Dated 09.01.2022 Page 30 of
32
Rev: 0 / Dated 09.01.2022 Page 30 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
appropriate interaction.
Step Three: Plan Implementation
First Priority: Maintaining A Proactive Response Mode

• Protect personnel, property, and • Focus on the situation on-scene.
environment. • Support operation on-scene.
• Request resources. • Develop plans of action to meet objectives.
• Implement a Plan of Action. • Define daily strategic objectives for the next
Objectives
• Maintain a proactive mode of operational period.
operation. • Provide necessary support to implement the plan.
• Provide EMT with regular situation • Quickly transmit plans to on-scene personnel.
status reports.
Step Four: Response Termination and Site Restoration
First Priority: Terminate the response as safely and quickly as possible, implement site restoration

Objectives • Continues monitoring the incident • Provide guidance on on-site restoration.
area. • Make careful analysis to determine which
• Protect facilities, prevent a second resources have the best benefit/cost ratio.
Rev: 0 / Dated 09.01.2022 Page 31 of

32
Rev: 0 / Dated 09.01.2022 Page 31 of

32


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001


09th/01/2022 09th/01/2023
TD-HSE-POL 0006 001
incident. • Carry out root cause analysis.

• Housekeeping and site restoration. • Capture lessons learned.
• Demobilize as quickly as possible. • Establish protocols for post-response activities,
• Implement incident investigation. such as claims and media contact.
5.0 MEASUREMENTS
The effectiveness of this procedure shall be measured by: -
 No. of Site HSSE plans
 Number of HSE mock drills
 Post Incident evaluation reports
5.1 RECORDS:
 Site HSSE Plan

 Mock drill reports
 Emergency response review reports
Rev: 0 / Dated 09.01.2022 Page 32 of

32
Rev: 0 / Dated 09.01.2022 Page 32 of

32

T&amp;D-HSE-POL-0006 Emergency Response Plan

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

T&amp;D-HSE-POL-0006 Emergency Response Plan

Uploaded by

Copyright:

Available Formats

T&D Cleaners Limited

EMERGENCY RESPONSE AND REPAREDNESS PLAN

Asset: Document No.: Revision No.: Approval Date: Revision Date:

T&D Cleaners Limited

Asset: Document No.: Revision No.: Approval Date: Revision Date:

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

Rev: 0 / Dated 09.01.2022 Page 1 of 32

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

Asset: Document No.: Revision No.: Approval Date: Revision Date:

T&D Cleaners Limited

Asset: Document No.: Revision No.: Approval Date: Revision Date:

Namutosi Damalie Eng. Daniel Tayebwa

Rev: 0 / Dated 09.01.2022 Page 2 of 32

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

Rev: 0 / Dated 09.01.2022 Page 2 of 32

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

Asset: Document No.: Revision No.: Approval Date: Revision Date:

T&D Cleaners Limited

Asset: Document No.: Revision No.: Approval Date: Revision Date:

1.3 The Risks to Cope with............................................................................................................................... 3

1.4 Emergency Preparedness & Response...................................................................................................... 4

1.6.1 Managing Director:............................................................................................................................... 5

1.6.2 Operations/Project Manager................................................................................................................ 5

1.6.3 Support Services Manager................................................................................................................... 5

1.6.4 HSE Manager....................................................................................................................................... 6

2.0 Specific Plan............................................................................................................................................... 6

2.1 Emergency Incident Notification and Emergency Response Activation:.....................................................6

2.3 Personnel and Visitors Accountability Procedure........................................................................................7

2.4 Emergency Accountability of Personnel...................................................................................................... 7

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

Rev: 0 / Dated 09.01.2022 Page 3 of 32

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

Asset: Document No.: Revision No.: Approval Date: Revision Date:

T&D Cleaners Limited

Asset: Document No.: Revision No.: Approval Date: Revision Date:

2.5 Types Of Emergencies................................................................................................................................ 8

2.5.2 Bomb Threat........................................................................................................................................ 9

2.5.3 Serious Personal Injury / Fatality.......................................................................................................... 9

2.5.4 Structural Collapse............................................................................................................................... 9

2.5.5 Mobile Equipment / Vehicle Accident (e.g. Rollover or Serious Damage)..........................................10

2.5.6 Head Office Emergency – General..................................................................................................... 10

2.5.7 Post Emergency Management........................................................................................................... 10

2.5.8 Post Emergency Responsibilities....................................................................................................... 11

3.0 Stop Work Procedures.............................................................................................................................. 12

3.1 Work Restart:............................................................................................................................................ 13

4.0 Response Phases..................................................................................................................................... 15

Rev: 0 / Dated 09.01.2022 Page 4 of 32

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

Rev: 0 / Dated 09.01.2022 Page 4 of 32

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

Asset: Document No.: Revision No.: Approval Date: Revision Date:

T&D Cleaners Limited

Asset: Document No.: Revision No.: Approval Date: Revision Date:

1.3 The Risks to Cope with

Rev: 0 / Dated 09.01.2022 Page 5 of 32

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

Rev: 0 / Dated 09.01.2022 Page 5 of 32

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

Asset: Document No.: Revision No.: Approval Date: Revision Date:

T&D Cleaners Limited

Asset: Document No.: Revision No.: Approval Date: Revision Date:

1.4 Emergency Preparedness & Response

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited

Rev: 0 / Dated 09.01.2022 Page 6 of 32

T&D-HSE-POL-0006 Emergency Response Plan

T&D-HSE-POL-0006 Emergency Response Plan