Date Effective: Page 1 of 5

CONTRACTOR PERMITTING November 15, 2017

POLICY Approval:
Rustum Requina Jr.

1.0 Purpose:

The primary concern of TIIC management is to ensure that appropriate protection is

accorded to personnel from hazards arising in the conduct of critical work activities.

This procedure is written to serve as a guideline in properly managing the Work

Permitting System in TIIC.

The system is established to help control certain types of potentially hazardous work and
to establish communication among the personnel involved in carrying out potentially
hazardous jobs inside TIIC facilities

2.0 Scope:

This procedure will be applicable to all service contractors doing work inside any TIIC
facility and will cover not only general work activities but also hazardous works such as
but not limited to hot works, confined space entry, excavation, working at heights and
energized work.

3.0 Reference

N/A

4.0 Definition of Terms

5.0 Responsibility

5.1 PERFORMING PERSONNEL – is the person or CONTRACTORS involved in

carrying out the task, these persons may be:
 WELDERS
 SCAFFOLDERS
 HEAVY EQUIPMENT OPERATORS
 TECHNICIANS
 CARPENTERS
 ENGINEERS
 MASONRY WORKERS
 AND OTHER CONTRACTOR SKILLED PERSONNELS

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 CONTRACTOR PERMITTING POLICY Page 2 of 5

These personnel shall ensure that the work is covered by a valid PTW procedure prior to
doing any work inside TIIC.

5.2 AREA MANAGERS/OWNERS – is the person(s) in charge of the work area and/or
project. He shall be authorized by the ISSUING AUTHORITY to supervise the
PERFORMING PERSONNEL to work safely in his area and must:
 Understand the hazards associated with the permitted work and must
review the PTW with the ISSUING AUTHORITY before allowing
contractors to start working.
 Not allow any unauthorized individual to perform or enter the permitted
work and area.
 Coordinate with the ISSUING AUTHORITY in conducting risk
assessments and help with identifying agreed controls.

5.3 ISSUING AUTHORITY (Safety Officer) – Shall be the responsible party for
ensuring that PTW system is implemented. He has the overall responsibility for
ensuring that the working area is rendered safe and the required controls are specified
and included in the PTW. The ISSUING AUTHORITY shall:
 Understand the potential hazards with the work covered by the PTW.
 Be competent in identifying the hazards and ensure that specific controls
are rendered.
 Have all PTW registered and constantly monitored (document filing,
formulate a PTW registry & on-site walkthrough inspections)

5.4 PTW HOLDER – is the person designated to be responsible in the application of

the PTW. He shall:

 Establish a working relationship with the ISSUING AUTHORITY with

regards to identification of conflicting/existing activities before applying
for a work permit.
 Maintain a PTW tracking consisting of filing and displaying issued
permits (active/suspended) at the working area.
 Engage/exert with the ISSUING AUTHORITY on the prescribed hazard
controls specified on the PTW procedures and ensure that risk rating is
brought to a minimum or ALARP.
 Maintains copies of filed PTWs during the duration of the project.
 Ensure that all workers are protected from the hazards and assert himself
as a safety advocate.

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6.0 Guidelines and Procedures

ACTIVITY DESCRIPTION RESPONSIBLE
AREA MANAGER(S)
All work activities done by contracted service
Proposed providers should have a valid Permit to Work (PTW). CONTRACTOR(S)
work activity
The following should be made available either as SAFETY OFFICER
information indicated in the PTW form or as
supporting documents for the PTW approval.

 Specific Task/ Job

 Job procedure & methodology
 Projected work duration
 No. of personnel involved
 Safety Data Sheets (SDS) if chemicals are used
 Other pertinent documentation as may be required
by the Safety Officer & Eng’g.

No work shall commence without a valid Work

Permit.

A PTW holder shall be designated who will facilitate the CONTRACTOR(S)

permit processing and be responsible for assessing and
Obtain & Fill-up ensuring appropriate EHSS controls are in place during
PTW form the whole duration of the work activity.

The designated PTW holder shall secure and fill up a PTW HOLDER
PTW form at the EHSS office or atlocations as
determined by EHSS.

PTW holder shall then forward the permit to the

following for assessment and approval
a. Affected Area Managers
b. Eng’g. Dept.
c. Issuing Authority (EHSS)

PTW processing should be done at least seven (7)

working days prior to commencement of work.

The ISSUING AUTHORITY shall review the PTW SAFETY OFFICER

Job Assessment & document(s) and may conduct physical inspection/
Site Inspection B assessment of the site as necessary prior to permit
approval.

If work involves the performance of hazardous

activities such as but not limited to the following
below, a Hazardous Work Permit is required.
A
a. Hot Works
b. Confined Space Entry
c. Elevated Work
d. Energized Work
e. Critical Lift

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Recommended EHSS-related controls that may come up after AREA MANAGER(S)

A
document review and site inspection shall be communicated
to the CONTRACTOR, AFFECTED AREA CONTRACTOR(S)
B MANAGERS AND WORK SUPERVISING DEPT. for
appropriate action.

The recommended controls should be implemented prior to

Pass No
PTW approval.

Yes Recommend &

Implement
Corrective actions

A General Contractor Orientation is conducted on all workers SAFETY OFFICER

scheduled every Friday of each week at 0930H.It has a
validity of one year and as such, contractor personnel are
required to go through the same every twelve (12) months
Completed
thereafter.
Contractor
Orientation? No Contractor personnel who did not undergo the required
orientation will not be allowed to work inside any TIIC
facility.
Conduct
Orientation Contractor personnel should attend the orientation at least
Yes two (2) working days prior to commencement of work to give
time for ID creation and issuance.

A Contractor Orientation Signoff Formis signed by each CONTRACTOR(S)

attendee and submitted to the Safety Officer after completion
of the contractor orientation.

Once approved, the PTW HOLDER shall hand over a copy CONTRACTOR(S)
of the PTW to the ff:
PTW approval & a. AREA Managers
Release
b. SECURITY (Main Entrance)
c. Safety Officer/ EHSS Dept.

During the project execution, the Safety Officer shall CONTRACTOR(S)

constantly check the work area if agreed safety arrangements
are maintained during the whole project duration. If any AREA MANAGER(S)
violations to permit provisions and agreed control measures
are found, the activity will be stopped until appropriate SAFETY OFFICER
C
corrective actions are implemented.

The Work Permit will be valid only to the a.) work activity, b.)
duration, c.) location, and d.) personnel specified on the
document. Another permit will be applied should there be
changes to the information supplied in the original permit
application.

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After finishing all of the work activities, the CONTRACTOR(S)

C CONTRACTOR shall turn over the project
ensuring that appropriate housekeeping is
conducted and that no unsafe conditions are
created after work completion.

The PTW HOLDER shall also endorse the

Work permit original PTW document to the SAFETY
Closure OFFICER for work closure.

SAFETY OFFICER
The jobsite is then inspected by the SAFETY
End OFFICER. Any concerns are immediately
brought to the attention of the CONTRACTOR
for immediate corrective action.

If no concerns are observed, the PTW is then

marked as closed and kept on file by EHSS for
at least 12 months.

Only after a PTW is closed can any barricade,

cordon or temporary board up be removed.

7.0 Attachment

N/A

Revision History

Date Revisio Change Initiator-

Change Summary Department
Effective n No. Function
Arnel Matthew C. EHSS
November 15, 00 First implementation of the Policy Villacarlos – EHSS
2017 Ofiicer

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