ENVIRONMENTAL, HEALTH AND Date Effective: Page 1 of 8

March 15, 2015

SAFETY MANAGEMENT SYSTEM
MANUAL Approval:
Don Ysmael A. Solijon

1.0 Purpose

This document defines the structure of the Environmental, Health and Safety Management
System of Treasure Island Industrial Corporation. This is designed to align for future
requirements of ISO 14001 and OHSAS 18001.

2.0 Scope:

This is applicable to Treasure Island Industrial Corporation Chemical and Paints Division
only.

3.0 Reference

Treasure Island Industrial EH&S Policy Attachment I

TIIC Chemical and Paints Business Unit Organizational Chart Attachment II
Environmental, Health and Safety Planning EHS-0003
Environmental, Health and Safety Compliance Audit EHS-0004
Environmental, Health and Safety Committee EHS-0005
Fire Emergency Operation Plan EHS-0002
Emergency Response Team
Operational Procedure for Handling Chemicals
Electrical Safety and Hazardous Energy Tag-out and Lock-out Procedure
Machine Safeguarding Program
Personal Protective Equipment
EHS Metrics

4.0 Definition of Terms

N/A

5.0 ENVIRONMENTAL, HEALTH, AND SAFETY MANAGEMENT SYSTEM

5.1 Environmental, Health and Safety Policy

5.1.1 Treasure Island Industrial Corporation expresses its overall EHS
objectives and commitment to improving EHS performance through the
EHS Policy (Please see Attachment I).
5.1.2 This policy shall be documented, implemented, and maintained.
5.1.3 The EHS Policy shall be communicated to all employees including
persons working on behalf of the organization, and shall be made available
to interested parties.
5.1.4 This shall be reviewed periodically to ensure appropriateness to the
organization.

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5.2 Planning
4.2.1 There shall be a procedure for identifying environmental, health, and
safety aspects/risks and for the implementation of necessary control
measures and/or management programs. The procedure is specified in
EHS-0003.
5.3 Legal and Other Requirements
5.3.1 Identification of relevant legal and other requirements shall be conducted
during the environmental aspects and safety risks. A guide provided in
EHS-0003 Environmental, Health, Safety Planning.
5.3.2 Updates and copies of relevant legal and other requirements shall be
obtained from either of the following sources:
5.3.2.1 Pollution Control Association of the Philippines Inc. Region 7
5.3.2.2 http://www.emb.gov.ph
5.3.2.3 http://www.doh.gov.ph
5.3.2.4 http://www.oshc.dole.gov.ph
5.3.2.5 http://dole.gov.ph
5.3.2.6 Customers
5.3.3 For new requirements, the relevant items shall be communicated to
employees whose tasks have bearing on the compliance of the
requirement.

5.4 Implementation and Operation

5.4.1 Key personnel responsible for maintaining the Environmental, Health, and
Safety Management System are shown on the Attachment II.
5.4.1.1 The President and/or the Business Unit Head shall provide
resources essential to the implementation of the EHS Management
system.
5.4.1.2 It is the responsibility of the EHS Manager to ensure that EHS
requirements are established, implemented and maintained.
5.4.1.3 It shall be the responsibility of the EHS Manager to ensure the
performance of the EHS management system is reported to top
management for review and as a basis for improvement of the EHS
management system.
5.4.1.4 The EHS Manager is authorized by the President and/or Business
Unit Head to implement the management system.
5.4.1.4.1 The EHS Committee Chairperson shall act on behalf of
the EHS Manager in his/her absence.

Production/Quality Assurance Department:

5.4.1.5 Production/QA supervisors to ensure proper labeling of tanks and

spent chemical containers according to the Chemical Labeling
procedure.

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5.4.1.6 Production supervisors to ensure availability of storage areas for

chemicals in the production floor.
5.4.1.7 Compliance to personal protective equipment (PPE) requirements
according to EHS-0002 by operators.
5.4.1.8 Production/QA supervisors to ensure that PPE requirements are
indicated in work stations.
5.4.1.9 Housekeeping by operators.
5.4.1.10 Waste segregation by operators.
5.4.1.11 Production supervisors to ensure that operators are trained on
EHS training specified.
5.4.1.12 Document Control Personnel to control EHS Management System
Manual and other related documents.
5.4.1.13 The Production/QA Managers shall provide the necessary
resources for operators and supervisors to fulfill their EHS duties
and responsibilities.
HR Department:

5.4.1.14 Training Officer in charge to implement EHS training

requirements.
5.4.1.15 Community relations officer to coordinate EHS related
community projects with EHS Committee.
5.4.1.16 The Human Resource Manager to implement the Awards &
Recognition Program.

EHS Department:

5.4.1.17 The Pollution Control Officer to ensure availability of the permits

to operate the pollution control devices and pollution source
equipment.
5.4.1.18 Pollution Control Officer to ensure compliance to Environmental
Compliance Certificate (ECC) requirements for new structures.
5.4.1.19 Pollution Control Officer to monitor the quality of effluents
according to TIIC Environmental Metrics.
5.4.1.20 Pollution Control Officer to monitor the quality of air emissions
according to TIIC Environmental Metrics.
5.4.1.21 Safety Officer to ensure the availability of resources for
emergency response.
5.4.1.22 The EHS Manager shall drive the EHS Committee in ensuring
consistent implementation of the EHS Management System as per
EHS-0005.

5.4.2 Training, Awareness and Competence. Personnel performing tasks which

may impact the environment and health & safety in the workplace, shall
be competent on the basis of appropriate education and/or experience.

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5.4.2.1 EHS Training Needs Analysis shall be conducted.

5.4.2.1.1 The EHS Committee shall facilitate the conduct of an
EHS Training Needs Analysis using guide questions in
5.4.2.1.2 The EHS Training Needs Assessment shall be review
on an annual basis to ensure that it is current.
5.4.2.2 AN EHS Training curriculum shall be established on the results of
the TNA. This shall be incorporated into the HR Training program.
5.4.2.3 All employees shall undergo the training on the Environmental
Management and Occupational Health and Safety Management
Systems of TIIC, which includes:
5.4.2.3.1 The importance of conformance with the EHS Policy
and procedures and with the requirements of the EHS
Management System.
5.4.2.3.2 The significant environmental impacts and health &
safety consequences, actual or potential, of their work
activities and the benefits of improved personal
performance.
5.4.2.3.3 Roles and responsibilities in achieving conformance
with the EHS policy and procedures and with the
requirements of the Environmental, Health and Safety
Management System, including emergency
preparedness and response requirements.
5.4.2.3.4 Potential consequences of non-compliance from
specified operating procedures.
5.4.2.4 Contractor workers shall also undergo training on the TIIC Safety
Guidelines which covers the following topics:
5.4.2.4.1 EHS Policy
5.4.2.4.2 Chemical Safety
5.4.2.4.3 Tools/Equipment Safety
5.4.2.4.4 Emergency Preparedness
5.4.2.4.5 Penalty for Violation of EHS requirements

5.4.3 Communication
5.4.3.1 EHS information shall be regularly disseminated employing a
variety of mechanisms and media.
5.4.3.2 Upper management shall regularly receive and discuss EHS topics.
5.4.3.3 Managers and supervisors shall discuss periodic communications
meetings with employees.
5.4.3.4 Contractors shall undergo orientation on EHS requirements prior
start of work onside and periodically thereafter.\
5.4.3.5 Hazard Communication Program defines various means of
communicating physical and chemical hazards related to job duties
of employees at TIIC.

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5.4.4 Emergency Preparedness and Response

5.4.4.1 Potential accidents and emergency situations are identified from:
5.4.4.1.1 Environmental Aspects/Impact Identifications
5.4.4.1.2 Hazard Identification and Risk Assessment
5.4.4.1.3 History of Previous Occurrence
5.4.4.1.4 Reports of Near Miss Cases
5.4.4.1.5 Inspection by the Safety Officer
5.4.4.2 The Safety Officer shall verify whether response procedures
already exist for the identified potential accident/emergency. If the
response procedure does not exist yet, the Safety Officer draft the
response procedure then take this up to the EHS Committee for
review and approval.
5.4.4.3 Procedures of the Emergency Response Team Manual shall
include the following type of emergencies:
5.4.4.3.1 Fire Emergency
5.4.4.3.2 Chemical Spill Emergency
5.4.4.3.3 Major Accidents
5.4.4.3.4 Natural Calamities
5.4.4.4 Treasure Island Industrial Corporation has an Emergency
Response Team to take care of accident and emergency situations
that may occur in the plant.
5.4.4.5 To check the preparedness of the organization in case of any
emergency, drills are conducted and schedule as specified in
Emergency Evacuation Drill Manual.

5.5 Checking and Corrective Action

5.5.1 Monitoring and Measurement
5.5.1.1 Monitoring TIIC’s EHS Metrics is in place to monitor:
5.5.1.1.1 Certain parameters of processes and activities that may
have significant impact on environment, health, and
safety. These parameters help us track our performance
whether in conformance with our environmental
objectives and targets, as well as relevant EHS
requirements.
5.5.1.1.2 Qualitative and quantitative parameters for measuring
occupational health and safety performance.
5.5.2 Evaluation of Compliance
5.5.2.1 Evaluation of compliance with applicable legal requirements shall
be conducted by the Pollution Control Officer and/or Safety
Officer upon receipt of a new regulatory requirement.
5.5.2.2 Results of documented evaluation shall be kept.
5.5.3 Corrective and Preventive Action for Non-conformance, Accidents and
Incidents.

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5.5.3.1 Non-conformances are identified during monitoring activities by

the Pollution Control Officer and/or Safety Officer and/or EHS
Committee member.
5.5.3.1.1 Handling of non-conformance identified during
monitoring shall be reported.
5.5.3.2 Accidents and incidents involving life, limb and property shall be
reported and investigated according to the procedure specified in
the Accident Reporting and Investigation Procedure.
5.5.3.2.1 The Safety Engineer shall conduct a Hazard
Identification and Risk Assessment for proposed
corrective actions, prior to implementation.

5.5.4 Records.
5.5.4.1 Environmental and safety records are retained in the office of the
EHS Manager.
5.5.4.2 Monitoring records are maintained by the EHS Manager.
5.5.4.3 Training records are maintained by the Training officer in charge
of the Human Resource Department.

5.5.5 Environmental, Health, and Safety Management System Audit

5.5.5.1 Internal audits shall be conducted to check compliance with the
EHS Management System, EHS laws, regulations and company
standards.
5.5.5.2 The audit results shall be communicated to management and
appropriate/timely corrective action must be given.
5.5.5.3 EHS Management Systems Audit shall be conducted periodically
to the procedure defined in EHS-0004 Environmental, Health and
Safety Compliance Audit.
5.5.5.4 EHS Compliance audits shall be conducted periodically to the
procedure defined in EHS-0004 Environmental, Health and Safety
Compliance Audit.

5.6 Management Review.

5.6.1 To ensure continual improvement, the effectiveness of the EHS

Management System shall be periodically addressed by the appropriate
level of management.

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6.0 Attachment

Treasure Island Industrial Corporation EHS Policy Statement

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Revision History

Revisio Change Initiator-

Date Effective Change Summary Department
n No. Function

March 15, 2015 00 Origination D. Solijon-EHS Mngr Corporate

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