Date Effective:

ACCIDENT AND INCIDENT February 28, 2020 Page 1 of 5

INVESTIGATION POLICY Approval:
Rustom. Requina

1.0 Purpose:
This policy is written to set out the steps that need to be taken and ensure that true cause of
all accidents/incidents are established, and corrective measures will be implemented to
effectively prevent or eliminate recurrence.
To identify potential company’s benefit claims for the affected TIIC employees.

2.0 Scope:

This policy shall cover all TIIC Offices, Production plants and warehouses. The policy shall
apply to all company-related incidents and accidents involving; injuries, property damages,
emergency situations, near misses and environmental concerns, which may lead to fatality or
catastrophe or that may affect to company’s operations and reputation.

3.0 Reference

4.0 Definition of Terms

 Near-Miss Incident – an undesired event that almost resulted to an injury and/or property
damage.
 Accident – an undesired event that results in company financial loss usually manifested
by an operation failure of a company employee, structure or equipment that results in
work injury, property damage or both. May either be serious or minor.

Serious Accident Minor Accident Near Miss Incident

Personal Injury Death or serious injury
the cause of which can
be reasonably connected
with his authorized
work assignment
Property Damage Accidental damage to
any company property
costing Php50,000.00
Examples: Accident resulting to
amputation of limb,
bone fracture or death.
Fire, gas explosion,
Large chemical spill
Lost time Accidents
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Incidents resulting to Incident almost but
injury which are not not result to
immediately hazardous personal injury
to life or health.
Usually, non-lost time
accidents where in the
employee can report to
work on the following
day.
Any accidental damage Incident almost but
to any company not result to
property costing below property damage.
Php 50,000.00
First Aid cases Almost hit by
falling object.
Almost slipping or
slipping without
personal injury.
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 Unsafe Acts – human action that departs from standard job procedures and non-
compliance of the safety systems being implemented in the work.

The following are the unsafe acts:

 Not following safety procedures
 Ignoring safety instructions
 Taking shortcuts
 Removal of Safety Systems (includes bypassing safety systems installed)
 Not reporting of removed emergency or safety systems (guards, signages,
firefighting equipment)
 Not reporting and continued usage of unsafe equipment
 Not wearing of PPEs issued
 Unauthorized use of equipment
 Misuse of Machines, tools, safety equipment, PPEs
 Working under the influence of alcohol and drugs.
 Improper lifting and carrying resulted to injuries.

 Unsafe Conditions – are conditions that have the potential to cause injury or death to an
employee due to the hazards posed in an area or environment.

Unsafe conditions:
 Wet slippery floors
 Unstable stacking of materials
 Equipment without machine guarding
 Defective tools and equipment
 Poor housekeeping

5.0 Responsibility
 It shall be the responsibility of every employee to notify his superior or EHS department
when involved or has witnessed an accident even how minor it is.

 It shall be the responsibility of the supervisor to conduct an immediate investigation

right after the accident regardless of the severity of the case within 24 hours.

 It shall be the responsibility of the Safety Officer in coordination with the members of
the health and safety team to conduct an in-depth investigation and render a report.
Safety officer shall monitor the progress of the corrective measures instituted to prevent
accident recurrence.

 It shall be responsibility of the nurse on duty to administer first aid and facilitate
transport to the hospital if necessary.

 It shall be the duty of the HR vehicle management to arrange a vehicle for transport if
necessary.

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 It shall be the responsibility of the EHS Committee to organize an investigative

committee on disabling accidents and render a report immediately.

 The Safety officer shall see to it that this procedure is consistently implemented.
 Once corrective actions are given, it shall be the responsibility of the supervisor of the
affected area to comply with the recommendations or requirements.

6.0 Guidelines and Procedures

6.1 General Guidelines

6.1.1 TIIC must determine a work instruction for reporting and investigation, and that all
of our employees, contractors, and visitors are aware of the importance of and
requirements for reporting and investigating accidents, dangerous occurrences and
other incidents. Investigations of accidents and incidents provide a learning and
improvement opportunity to help prevent someone from being injured and prevent it
from occurring again.
An investigation is held to prevent recurrence, not to fix blame.

6.2 Reporting of accidents by employees’ who are on official business trip

6.2.1 Immediately inform any of the following personnel using the most convenient
communication available:
 Immediate superiors
 Human Resource department
 EHS medical services
 Security department
6.3 Suggesting improvement to Safety in the workplace
 Employees can make suggestions to improve environmental, health and
safety condition in the facility by accomplishing the Environment, health
and safety (EHS) communication card.
 Employee fills out the suggestion form
 Employee forwards the safety related suggestions to the EHS office for
response
 EHS issues and concerns will be communicated to the area supervisors for
corrective actions.
 Tracking of safety related suggestions and closure is done by Safety Officer
of the EHS department.

6.4 Conduct of investigation on serious disabling accidents and dangerous occurrences

 An EHS committee shall immediately organize an investigation team to

investigate the case.
 The team shall consist of the immediate superior, safety officer, nurse and a
co-worker (part of the EHS committee).

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 The area supervisor shall render a report of their investigation to management

during the health and safety committee meeting.
 Tracking of the action items shall be done by the EHSS Department.

6.5 Addressing Unsafe Acts resulting to incidents

 Non-compliance/and or deviation of an employee to safety requirements in

the design of work and/or implemented is subjected to a Disciplinary Action
as per Code of Conduct.
 Non- existence of a safety system in the design of work resulting to accidents
 will not warrant a Disciplinary Action to the employee.

6.6 Compensation of work-related accidents to employees.

 All accidents inside company premises can avail SSS compensation

depending on the employee’s contribution.
 Accidents inside plant premises resulting from non-existence of a safety
program/system is subjected to company compensation.
 Accidents resulting from unsafe acts/non-compliance and/or deviation to any
safety requirements in the design of work will not warrant any compensation.

6.7 Accidents resulting in Property Damage

 Witness or involved employee will notify the Immediate Supervisor of the

incident immediately.
 Immediate supervisor will accomplish incident report within 24 hours and
endorse to EHS department.
 EHS department shall investigate and will refer to HR for possible
disciplinary actions.

This procedure should be reviewed at least annually or when revision is required to:

 Confirm if action required was implemented.

 Determine if implementation was effective in prevention of recurrence
 Determine areas for improvement.

7.0 Attachment:

N/A

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Revision History

Date Revision Change Initiator-

No.
Change Summary Department
Effective Function
Arnel
February
00 Initial creation of the policy Villacarlos – EHS
28, 2020
EHS Officer

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