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Undertaking Letter – Commitment to Leave Dates

Employee:
Emmanuel Okrah
As per the Company policy, I ……………………………………………………………….., holding passport
Ghana G2911102
country/number …………………………………………/…………………………………… hereby confirm my annual
17th Dec, 2023 to …………………………………….
leave is from ……………………………………… 31st Dec, 2023 I understand that failure to inform
of any delay in returning to work will lead to a disciplinary action which could result in immediate
termination of my employment contract under Article 44 of the UAE labour regulations.

Company Policy:
In cases of extreme emergency only and in the event you need to extend your leave, you must submit
a leave extension request. This must be done via the ESP app on your phone or tablet, or via the
hotline number (+971509007930) and be at least 3 working days in advance of your due return date.
You will be expected to provide supporting documentation e.g. medical certificates. You may only
extend your leave for extreme emergencies and with written advance approval from Transguard.
Failure to follow company procedure is likely to lead to immediate termination of employment on
your return from the unauthorized leave.

Employee Name:
Emmanuel Okrah
TG ID Number:
316433
Overseas Contact Number:
+233 248034365
Signature:

Date:
22/10/2023

Note to HR: Two copies to be taken. One copy to be submitted to Group HR Shared Services for
employee file and one copy to be given to the employee with their passport.

This is controlled document within the scope of the Transguard Group Quality Management System. All requests to amend this document must be submitted to the Quality Assurance
for document control in accordance with the company’s Quality Assurance Procedure, SOP-QA-006.

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