Wedding Plan

Project Management

Salim Sadman ID: 20-41910-1

Mim Akter Senthiya ID: 21-45398-3
Tanvir Rahman Rifat ID: 22-47157-1
Mysha Tabassum Niha ID: 22-46176-1
Samin Yasar Rafi 21-45459-3

NOVEMBER 20, 2023

Table of Contents
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1. Project Charter
Project Title: Wedding Project

Date: November 19, 2023

Project Sponsor: Arong

Start Date: December 20, 2023 Finish Date: December 26, 2023

Budget Total budget 4 lakhs BDT

Information:

Project Objectives:

1. Choose a good location for the ceremony and reception of the wedding.
2. Make and oversee the guest list, sending out invites and tracking RSVPs.
3. Choose a caterer and organize the dish.
4. Create and carry out the ceremony and celebration décor.
5. Plan the event's entertainment, such as music, a DJ, etc.
6.Organize the wedding's lodging, transportation, and other practical details.
7.Create and oversee the overall wedding project budget.
Business justification:

1.Building Stronger Relationships: The wedding is a chance for communities and

families to join together, strengthening bonds and making enduring memories.
2. Cultural and Social Significance: The wedding will honor and preserve the couple's
cultural background by incorporating customs and traditions.
3.Memory Creation :The couple, their family, and friends will all take away priceless
memories from the occasion, which will provide the groundwork for a lifetime of
shared experiences.
4.Joy and Happiness: The couple and their families will experience joy and happiness
from the wedding, which will improve their emotional health.
5.Community Building: The wedding will fortify social ties and foster a feeling of
community by uniting friends and relatives.
6.Cultural Preservation: Including customs from other cultures will honor diversity
and help to keep cultural heritage intact.
Project Deliverables:

1. Venue Booking and Setup.

2. Invitations and RSVPs.
3. Guest List Management.
4. Catering Services.
5. Decorations.
6. Entertainment Arrangements.
7. Logistics Coordination.
8. Budget Management.
9. Photography and Videography has context menu
Exclusion/Scope of project:

1. Honeymoon Planning.
2. Legal Documentation.
3. Bachelor Parties.
4. Post-Wedding Financial Transactions.
5. Guest Travel Arrangements.

Project Milestone:

1.Project Kickoff and Planning: December 20, 2023

2.Critical Vendor Selection : December 21, 2023
3.Guest List Invitations : December 22, 2023
4.Logistics and Decorations : December 24, 2023
5.Final Preparations : December 25, 2023
6. Wedding Day : December 26, 2023

Approach (How the project will be completed/who will be involved/provide support):

1.Project Kickoff and Planning Take 1 day

2.Critical Vendor Selection take 1 day
3.Guest List Invitations take 1 day
4.Logistics and Decorations take 2 days
5.Final Preparations take 1 day
6.Wedding Day take 1 day

Constraints:

1. Budgetary Restrictions: A wedding project's size and breadth may be limited by a lack of
funding.
2. Time Restrictions: The amount of time available for preparation and execution may be
restricted by a strict timetable or a set wedding date.
3. Vendor Availability: Preferred vendors are not always readily available, particularly during the
busiest wedding seasons.
4. Venue Availability: Popular locations cannot always be available, especially during the busiest
times of year for weddings.
5. Guests Availability: Arranging for important guests to be available, particularly if they must
travel.
Project success Criteria:

1. Guest Satisfaction.
2. Smooth Execution.
3. Adherence to Budget.
4. Timely Completion.t
5. Memorable Experience.
6. Vendor Satisfaction.
7. Accurate Guest List Management.
8. Effective Communication.
Sign Off/ Roles and Responsibilities:

Role Name Position Sign-off/ Date

Project Sponsor Arong Chairman Tanvir Rahman Rifat
Operational Mim Akter Senthiya
director
Mysha Tabassum Niha
Investigate officer
Project Manager Salim Sadman Coordinator, Marketing Samin Yasar Rafi
department, Head office

Project stakeholders

1.Couple Getting Married. 2. Immediate Families. 3. Extended Families. 4. Friends of the Couple.
5. Wedding Party. 6. Vendors and Service Providers. 7. Officiant. 8. Guests. 9. Venue
Management. 10. Legal Authorities. 11. Community.
 B) Answer:

Stakeholder analysis

High Interest and Influence

High Influence and LOW
- More engaged
Interest –Keep Satisfied
Couple getting married
Officients
Venue Management
Community.
Legal Authorities
Influence

Low Interest and Influence High Interest and Low Influence

-Monitor (Min. Effort) Keep Informed
Wedding Party. Immediate Families.
Guests Extended Families.
Friends of the Couple.

Interest

In stakeholder analysis we can see that, in high influence and low interest the officials and community are the
stakeholders that we have to keep satisfied. Those stakeholders who have high interest and influence are the
couple getting married, venue management and legal authorities. In low interest and influence the avoiding party
and guests are the stakeholders. In high interest and low influence those we have to keep informed are
immediate families, extended families and friends of the couple. O, this is how we evaluate and analyse
stakeholders for this project.

C) Answer:
Work breakdown structure about the project is given below:
 D
e
p

Planning- Day 1
a
r
t
m
e
n
t
1
Depa Design- Day 2
rtme
nt 2

Depa Arranging Instrument- Day 3 & 4

rtme
nt 3

Depa Execution ( Implimenting) Day 5,6 & 7

rtme
nt 4

Ending Day 7
Finis
h
D) Answer: Network Diagram with the critical path is given below:

1 1 2 2 3 4 5 7
Start Dept. 1 Dept. 2 Dept. 3 Dept. 4
(3) End
(1) (1) (2)
1 (0) 1 2 (0) 2 3 (0) 4 5 (0) 7

The Critical path for this project is 1 and that is : DEP 1 > DEP 2 > DEP 3 > DEP 4 = 7 days

E) Answer: Gantt Chart is given below:

Duration
( Days) Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7
Planning
Design
Arranging
Impliment

F) Answer: Rough Budget Estimation

Budget Estimation for a Wedding Venue:
Estimated Cost: 100,000 – 120,000tk.
Catering: Estimated Cost: 140 - 150tk/per person. [500 people] Total = 90,000 - 95,000tk.
Photography/Videography: Estimated Cost: 20,000 - 25,000tk.
Decorations and Flowers: Estimated Cost: 28,000 - 30,000tk.
Attire: Estimated Cost:30,000 - 35,000tk.
Entertainment: Estimated Cost:20,000 - 28,000tk
Invitations and Stationery: Estimated Cost: 10000 - 12000tk.
Wedding Planner: Estimated Cost: 20,000 - 25,000tk.
Miscellaneous: Estimated Cost:10,000 - 30,000tk.
Sponsorship: Primary Sponsors: • Aarong Total Budget 400,000tk.

G) Answer:

Risk Analysis
1. Logistical Issues: Action Plan: Build in extra time buffers in the schedule, have a backup indoor venue
for outdoor weddings, and perform thorough equipment checks before the ceremony.
2. Vendor Problems: Action Plan: Research and hire reputable vendors, have clear contracts in place, and
maintain open communication with vendors leading up to the wedding.
3. Health and Well-being: Action Plan: Prioritize self-care in the days leading up to the wedding, have a
first aid kit on hand, and consider contingency plans if key participants are unwell.
4. Financial Concerns: Action Plan: Setting a realistic budget, tracking expenses closely, and allocate
 funds for unexpected costs.
5. Legal or Documentation Issues: Action Plan: Ensure all required documents are in order well before
the wedding, double-check legal requirements, and have a backup plan for any unforeseen legal
issues.