LINE-000-AC-4-0014 Field Materials Control Procedure - Rev.0

Company Name
PROCEDURE
Project Name :
LINE Project
Site Location :
Cilegon, Indonesia
Document Title :
FIELD MATERIALS CONTROL

PROCEDURE
Document No. :
LINE-000-AC-4-0014
Client’s Contract No. : Later

LEC’s Job No. : 15005
0 03-Jun-2022 Issued For Construction H.J.JUNG M.C.PARK E.S. LEE

Rev Date Description Prepared Reviewed Approved
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
PROCEDURE Page : 2 of 60
LIST OF REVISION DESCRIPTION
Rev.
Rev. Date. Revised Page Description Remarks
No.
0 03-Jun-2022 Issued for Construction

Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
TABLE OF CONTENTS
1. General Scope and Purpose ................................................. 4
2. Reference documents ........................................................... 4
3. Abbreviation and Definition .................................................. 4
4. Material Control Process at Construction field ................... 6

4.1 Organization and Responsibility .............................................. 7
4.2 Material Sorting...................................................................... 11
4.3 Preview for Material Control................................................... 12
4.4 Field Material Control Tasks................................................... 13
4.5 Project Material Control Work Sequence ............................... 15
4.5.1 Material Delivery Control........................................................ 15
4.5.2 Custom Clearance and Inland Transportation........................ 17
4.5.3 Material Receiving Control ..................................................... 18
4.5.4 Material Traceability and Identification Marking / Color coding24
4.5.5 Operation of Quarantine Area ................................................ 25
4.5.6 Insurance Claim ..................................................................... 25
4.5.7 Material Storing and Inventory Control .................................. 26
4.5.8 Revamping Materials Control................................................. 33
4.5.9 Preservation Control .............................................................. 33
4.5.10 Hazardous and Toxic Materials handling (Chemicals & Catalysts)
............................................................................................... 46
4.5.11 Radio-active Nuclear Instrument Materials ............................ 49
4.5.12 Issuing Control ....................................................................... 49
4.5.13 Return Control ....................................................................... 53
4.5.14 Material Tracking System (Barcode System) ......................... 54
4.5.15 Material Control Workflow ...................................................... 56
4.6 Project Materials Settlement .................................................. 56
4.6.1 Spare Parts and Special Tools Handover to OWNER ............ 56
4.6.2 Surplus Materials Control....................................................... 57
4.6.3 Scrap Control ......................................................................... 57
4.6.4 Wastes Control ...................................................................... 57
4.6.5 Borrowing Control .................................................................. 57
4.6.6 Settlement with the Construction Partners ............................. 57
4.6.7 Material Close-out Report ...................................................... 58
4.7 Construction Partner’s materials site arrival / exit .................. 58
5. Formats and reference documents (Attchment) ............... 59
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
1. General Scope and Purpose
1.1. General Scope

The Field Material Control Procedure is intending to define the principle guide of
the Warehouse and laydown yard operation and management at construction
field for the materials and equipment in which to be supplied by OWNER and
CONTRACTOR for the LINE project execution in Cilegon city of Indonesia. This
procedure is demonstrated the means and methods of materials and equipment
receiving, storing, issuing, preservation and responsibility for terms and
personnel.
The Field Material Control Procedure shall strictly follow and conform to all
Indonesian laws and regulation of all local governmental authorities.
1.2. Purpose
The purpose of this procedure is to supply high quality materials and equipment
to the construction execution parties under the best material management at
construction field, and to assist the construction sub-contractors for completion
of the plant in top quality and within the project timetable.
2. Reference documents
 ITB document for proposal or Contract document

 LPIS-SP-LFMS-1383-SOP / Field Material System (Standard Operation
Procedure)
 LPIS-SP-LPTS-1386-SOP Pipe Spool Tracking System (Standard Operation
Procedure)
 LPIS-SP-1385-SOP Steel Tracking System (Standard Operation Procedure)
3. Abbreviation and Definition
3.1. Abbreviation
 2SP : 2 years operation Spare Parts
 B/M : Bill of Material
 CBE : Commercial Bid Evaluation
 CM : Construction Manager
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 CSP : Construction Spare Parts

 CPSP : CaPital Spare Parts
 CSSP : Commissioning & Start-up Spare Parts
 DWG : Drawing
 EPC : Engineering, Procurement, Construction
 F/E : Field Engineer
 FCN : Field Change Notice
 FMC : Field Material Controller
 FMCM : Field Material Control Manager
 FQM : Field Quality Manager
 FQI : Field Quality Inspector
 HSE : Health, Safety, Environment
 ISO-DWG : Isometric Drawing
 LFMS : LOTTE Field Material System
 LMMS : LOTTE Material Management System
 LPMS : LOTTE Procurement Management System
 LPTS : LOTTE Pipe Spool Tracking System
 LSTS : LOTTE Steel Structure Tracking System
 MDRR : Material Daily Receiving Report
 MEP : Material Exit Pass
 MTC : Mill Test Certificate
 MRS : Material Requisition Slip
 MRR : Material Receiving Report
 NCR : Non Conformance Report
 ODC : Over Dimensional Cargoes
 OSID : Overage, Shortage, Incorrectness, Damage
 P&ID : Piping & Instrumentation Diagram
 PM : Project Manager
 PMEI : Piping, Mechanical, Electrical, Instrumentation
 PMI : Positive Material Identification
 P/O : Purchase Order
 PRM : Procurement Manager
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 PSR : Procurement Status Register

 S/A : System Administrator
 SAT : Site Acceptance Test
 SM : Site Manager
 SRD : Site Required Date
 STL : Special TooL
 TBE : Technical Bid Evaluation
 V/P : Vendor Print
 W/H : WareHouse
3.2. Definition
The definition of the wording used in this procedure shall be as below and any
wording not defined here shall be followed a definition of the conventional usage
in EPC plant field.
3.2.1 OWNER means “PT. Lotte Chemical Indonesia”.
3.2.2 CONTRACTOR means LOTTE Engineering and Construction Co., Ltd.
3.2.3 Construction Partner

A Construction Partner is the same meaning as a construction sub-contractor in
which LEC shall have a sub-contract with a local/foreign construction company
to perform the construction work physically at the job site.
3.2.4 OWNER Supply Materials

Means the OWNER shall purchase the materials / equipment and supply to the
CONTRACTOR.
3.2.5 CONTRACTOR Supply Materials

Means the LOTTE E&C shall purchase and supply the materials / equipment in
accordance with the contract supply scope, and it will be installed at the project
site permanently.
3.2.6 Construction Partner Supply Materials

Means the Construction sub-contractor shall purchase/supply the materials /
equipment in accordance with the sub-contract supply scope, and it will be
installed at the project site permanently.
4. Material Control Process at Construction field

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4.1 Organization and Responsibility

4.1.1 Organization
The Material Team in charge shall develop the Organization chart for Field
Material Control prior to construction commencement, and the operation scheme
of the organization shall be in efficient and be in prompt response against site
circumstances.
The below Organization chart shows preliminary scheme of each Work packages.
Group B (WP2&3), Group C (WP4,5&7) and WP6 shall be divided.
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4.1.2 Responsibility
Each team manager’s (Head) responsibility are defined as below.
1) Site Manager (SM)

He is responsible to overall management for the Project (PMEI materials) and
Civil /Architecture materials.
2) Construction Manager (CM)

 Proving a material requirement plan for area/unit-wise.
 Material request and supply plan for each Construction Partners.
 Material receiving, preservation and identification supervision for
Construction Partners.
 Supervision of materials quality
3) Field Quality Manager (FQM)

 Supervision of Materials receiving inspection.
 Supervision of Material receiving, preservation and identification.
 Supervision of material quality status.
 Issuance of a Non Conformance Report (NCR), if required.
4) Field Quality Inspector (FQI)
 Conducting of Materials receiving inspection.

 Conducting of Material receiving, preservation and identification.
 Providing of material quality status.
 Providing of a Non Conformance Report (NCR), if required.
 Inspection of returned materials from a Construction Partner and
permission for reusability of it.
5) Field Engineer (F/E) and Construction Superintendent

 Receiving inspection as per a vendor print drawing for the particular
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materials
 Inspection of material quality status.
 Providing a Field Material Requisition for additional purchasing of
materials.
 Review and approval of a material requisition by a Construction Partner.
6) Field Material Control Manager (FMCM)

 Overall project materials control and management.
 Providing a field material organization, operation plan and control
procedure.
 Review and work out the project materials and proving a management
procedure for site arrived materials.
 Reviewing the vendor print for a specific equipment and then announce
a precaution when issuing/receiving/assembly to Material and
Construction Team in charge.
 Discussion and compromise with OWNER and Project Team for material
issues.
 Inspection of returned materials from a Construction Partner and make a
decision for reusability of them.
 Meeting with Project / Procurement Team to follow-up the OSID issues in
weekly basis.
7) Field Material Controller (FMC)

 Perform field material control physically.
 Check and analyze a field material control processing.
 Coordination work with a Field Engineer and a Construction Partner.
 Inspection of returned materials from a Construction Partner.
8) Data Controller (System Operator)

 Operation of LFMS
 Input material data (receiving and issuing) into system and work out the
material status.
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 Provide a material status report.
9) System Administrator (S/A)

 Technical support for IT equipment.
 Technical support for system operation and maintenance.
 Maintenance and control for IT Hardware.
 Maintenance and control for IT programs.
 Maintenance of Program Debugging.
 User training for system operation.
10) Warehouse Supervisor (WS)

 Provide an in/out-door storing plan.
 Providing a material receiving, issuing and storing location plan.
 Inspection work for newly arrived materials.
 Status work out and supervision of stocked materials.
 Inspection work for returned materials by a Construction Partner.
 Assist PMI test work by QC team for specific materials.
11) Warehouse Keepers (WK)

 Inspection work for newly arrived materials.
 Material storing and preservation work.
 Materials issuing work.
 Perform a periodical inventory and preservation work.
 Inspection of returned materials from a Construction Partner.
4.2 Material Sorting
4.2.1 Bulk, Tagged and Package Items

4.2.1.1 Bulk Items
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Bulk items means, the materials are to be controlled in project site without Tag
No. and/or Equipment no., for example, steel structures, piping lines, electrical &
instrument cables and trays etc.
 Piping (Pipes, Fittings, Valves, Bolts/Nuts etc.)

 Electrical and Instrument (Cables, Cable trays, Tube & Tube Fittings & etc.)
 Steel Structures, Anchor Bolts/Nuts etc.
4.2.1.2 Tagged Items

Tagged items means, the materials & equipment are to be controlled in project
site with given Tag no. or Equipment no. by the OWNER as per numbering rules,
and CONTRACTOR shall attach the tag number nameplates on the materials.
OWNER shall use the tag number for the controlling of equipment during
operation of the plant.
 Piping (Strainers, Steam traps, Sight glasses etc.)

 Static Equipment (Vessels, Columns, Towers, Heat exchangers etc.)
 Rotating Equipment (Pumps, Compressors etc.)
 Electrical/Instrument (Control Valves, MCC, Lighting Panels, UPS etc.)
4.2.1.3 Package Items

For example, Furnace, Boiler, Compressor, Waste Water Treatment, Pneumatic
Conveying System, Extruder system and Automation Warehouse, a vendor shall
supply all disciplines materials (Anchor bolts, Templates, Steel Structures, Piping,
Mechanical, Electrical, & Instrumentation) for construction.
4.2.2 Temporary materials

The temporary materials means that the materials are to be used temporarily for
construction purpose, for example, temporary support, temporary spool pieces
for hydrostatic test, temporary lighting facility, scaffolding materials, tools & etc.
4.3 Preview for Material Control

4.3.1 Engineering Bill of Materials
The Engineering Teams shall provide the construction drawings including ISO-
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DWG in accordance with the project specification and P&ID, and the Bill of
Materials could be adopted from the said drawings. The Material Team in charge
shall perform materials issuing/settlement to a Construction Partner as per the
bill of materials quantity provided by each Engineering Team.
4.3.2 Purchasing Quantity

Purchasing quantity means, the materials are being purchased by the
Procurement Team as per the Material Requisition (MR) provided by the
Engineering Team throughout the materials purchasing process such as
TBE/CBE and a mutual agreement between the CONTRACTOR and a Vendor.
For the bulk materials case, Engineering Team shall add some construction spare
quantity for purchasing on the basis of the project rules and circumstances.
4.3.3 Material Delivery Schedule

The PRM / FMCM shall provide and inform the material delivery plan and stocked
status to the Schedule and Construction Team as a basic data for re-evaluate the
realistic construction planning periodically.
4.4 Field Material Control Tasks

4.4.1 LOTTE Field Material System (LFMS) Set-up and Operation.
4.4.1.1 System Concept
1) BM (LMMS) and PO (LPMS) data shall be shall be transferred to LFMS.
2) The data workflow/system concept shall be as shown in below.
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4.4.1.2 System Set-up and Operation.

1) Installation of LOTTE Field Material System (LFMS) at the Material Office
by IT team.
2) Registering the user IDs and setting system menu for accessible authority.
3) Training for the operation of system for the users.
4) Please refer to operation procedure LPIS-SP-LFMS-1383-SOP
4.4.2 Reviewing the basic information for material control

1) Check and review the material specification and drawing
2) Display the Master Schedule
3) Review and analyze the construction schedule and material ETA site.
4.4.3 Settlement of Warehouse and Laydown Yard Operation

1) Decision for material storage place (warehouse building and laydown yard)
at site.
2) Establish the material receiving, inspection and stock control procedure.
3) Establish the material storing plan including location for Indoor and Outdoor.
4) Establish the resource mobilization plan (manpower, lifting equipment and
transportation)
5) Construction of a warehouse building and a laydown yard including security
facility.
6) Providing tools for the warehouse and laydown yard operation. (Refer to
the attachment 5.10 Tools list)
4.4.4 Field Material Requirement Control and Supply

1) Establish and settle down the Spare quantity issuing procedure.
2) Establish and settle down the Damaged, Stolen and Loss control procedure.
4.4.5 Field Material Control and Management

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1) Establish and settle down a procedure for a periodical inventory check.

2) Obtain the material supply plan and information, and establish the Site
Required Date (SRD) change procedure.
3) Establish and settle down the Insurance claim procedure for the damaged
and stolen materials.
4) Providing a material storing and preservation manual and supervise the
real storing status.
5) Establish and settle down the surplus materials control and proceeding
procedure.
6) Supervise the material data transfer from LMMS (B/M) & LPMS (P/O) to
LFMS (Material) in daily basis.
7) Supervision of material control and management at a Construction
Partner’s storing area.
8) Review and record for any issues and improvement of warehouse & system
operation.
9) Training of system operation for a Construction Partner crew/staff.
4.4.6 Transportation Process

1) Check and confirm the transportation route from the port/vendor to site.
2) Well known of the contract scope of work with a transportation company.
3) Check and review the Container and Break-Bulk materials transportation
methods.
4) Pre-discussion with the Construction Team in charge for transportation and
unloading of the materials where be directly delivered to site.
5) Pre-discussion with the Construction Team in charge for heavy and/or over
dimension cargoes transportation and site access route.
4.5 Project Material Control Work Sequence

4.5.1 Material Delivery Control
4.5.1.1 Purpose
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The purpose of material delivery control is to supply the materials to the job site
within the delivery plan date to meet the construction schedule under the close
coordination work between the Project (Procurement) and Material Team. The
Project Team in charge shall expedite the material delivery with the vendors by
using a telephone, e-mail and visiting methods. Once release the materials from
the vendor, the Logistic and Material Team in charge shall check and monitor the
shipping cycle process (transportation / custom clearance / site transportation) to
foresee any issues and to eliminate the further issues in advance. Accordingly,
this kind of proactive work could expect the immediate actions for resolving under
the close coordination with each team’s in charge when issues occurred.
The master delivery plan shall be provided and be managed as per the delivery
dates written in the purchase orders. In case, the construction schedule is
revised due to site circumstances or construction work sequences for a specific
material, then the Construction Team shall review any affection to construction
progress, if any slippage is predicted, the Construction Team shall coordinate with
the Project Team for revision of material delivery date to meet the revised
construction plan.
4.5.1.2 Review the Cause of Delivery Delay

The Project Team in charge shall review the cause of delay for material delivery
in advance and should try to clear the issues at the earliest under the close
coordination with a vendor and other related parties.
 Lack of minimum procurement lead-time.

 Delay of issuance the vendor prints.
 Delay of the vendor prints circulation/approval.
 Inadequate expediting work processing.
 Occur poor material during fabrication.
 Delay of raw materials supply purchased by the Vendor.
 Delay caused by shipping liner.
 Occur natural disaster and/or strike.
4.5.1.3 Concerned Reports

 PSR (Procurement Status Report)
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Form of the procurement status report will be used for two different stages
that the one is Procurement Status Report-A (PSR-A) and the other is
Procurement Status Report-B (PSR-B)
 PSR-A shall state all information from Material Requisition to PO
placement stages.
 PSR-B shall state all information from PO placement to Delivery at
job site stages.
 Shipping Status Report (SSR)

The Logistics in charge shall provide the Shipping Status Report (SSR) for
the on & off- shore materials, and shall share the SSR with the project
stakeholders.
 Material Status Report (MSR)

The field Material Team in charge shall provide the Material Status Report
(MSR) which are showing receiving status at site on the basis of the PSR.
4.5.2 Custom Clearance and Inland Transportation

4.5.2.1 Custom Clearance
In case, the project materials are to be supplied from the abroad, all materials
(goods) should be cleared in on-shore national customs for importation formality.
Sometimes, in very rare case, the materials may be applied the exportation
formality when a specific material return to a vendor. The Logistic Coordinator
shall check / review the logistics process as described below in order to smooth
clearance in local custom upon the materials arrival at the local port.
 Well aware of contract scope of work with a local Forwarding Agent.

 Preview the custom clearance documents.
 Review and check the custom clearance process.
4.5.2.2 In-land Transportation

Generally, CONTRACTOR shall make a contract with a competent freight
forwarder as lump-sum or unit rate basis for the customs clearance performing
in the importation country and inland transportation up to the project site.
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The Logistic Coordinator will do the best collaboration work with the freight
forwarder and site Material Team for planning and executing inland transportation
and offloading at the project site without any trouble.
4.5.3 Material Receiving Control

The materials, are required for the project construction which are to be unloaded
at construction site as per the planning made under the close collaboration by the
relevant team’s in charges where to be reviewed in advance for customs
clearance and in-land transportation process. The site relevant teams in charges
shall carry out the materials receiving inspection conforming to P/O specifications
at the earliest so that the materials can be released to the construction site in time.
4.5.3.1 Receiving Process

1) Preparation of materials receiving
The Material Team in charge shall review and check the materials receiving
and unloading work process prior to materials arrival at site as described
below.
 Check the weather forecast.

 Reviewing the detail packing lists.
 Check the status of lifting equipment, tools and work force.
 Planning of unloading places and designation of storing area.
 Check and confirm the access road clearance up to the unloading place.
 Check the interference with other activities in unloading place.
2) Material Daily Receiving Report (MDRR)

Upon materials arrival at site, the W/H supervisor shall provide a Materials
Daily Receiving Report (MDRR) which is showing the brief information of
arrived materials and shall distribute the MDRR to all related parties (OWNER,
Project, Procurement and Construction Team) in order to providing the
construction planning and the related work sequences.
3) Taking Photos
The W/H supervisor shall take some photos, at least six points (front, rear,
both sides, top and bottom views) upon materials arrival at site before
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unloading the materials from the truck/trailer especially for bare type vessels,
tanks and towers. The bare type equipment cases, it is very important to
having some photos during unloading activities for the further references in
later stage.
4) Related format / Report

Material Daily Receiving Report (MDRR) : Attachment 5.1
4.5.3.2 Material Receiving Inspection

1) Definition and Purpose
Receiving inspection is to confirm the materials upon arrival at site for the
checking conformance of applied technology, standards and terms &
conditions specified in the P/O and further to complete the high quality Plant
by using the right materials for construction.
2) Receiving Inspection Check List

The checklist of receiving inspection shall be as below.
 Reviewing the quality documents and records. (Inspection Release

Certificate)
 Inspection of raw materials.
 Inspection of exterior.
 Inspection of dimension and size.
 Inspection of welding parts.
 Inspection of performance test records.
 Check the closing of NCR and pending issues.
 Check the color-coding as per engineering color-coding procedure.
 Etc. (Quantity, painting, packing, water soaking…)
The relevant parties (OWNER, Field Engineer, Construction Supervisor,

Quality Control and Material Control in charges) shall carry out inspection work
as per the inspection procedure, the details described in Open Box Inspection
(OBI) instruction as below.
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3) Open Box Inspection (OBI)

CONTRACTOR Material and QC team in charges shall perform Open Box
Inspection (OBI) to verify compliance with P/O requirements and the final
vendor print.
 Open Box Inspection Schedule

Open box inspection notice for the respective materials and equipment
shall be announced to OWNER, Vendor representative (site resident),
Construction Team, Quality Control, Field Engineer and Material Team
through the e-mail at least one (1) working day in advance.
Close coordination is required between all parties for the inspection

scheduling and the related activities.
 Preparation of Open Box Inspection

The following shall be provided prior to Open Box Inspection.
 Provide necessary documents (Packing lists & Field inspection
notice).
 Approved documents shall be transmitted to site QC team for
inspection.
 Securing as a necessary area for the OBI,
 Preparing all necessary manpower, lifting equipment, tools etc., for
un-packing and re-packing of the materials and equipment,
 Determining the place for the storing of the Materials after OBI.
In principle, if possible, the Material Team in charge shall carry out Open Box
Inspection upon the materials arrival at site. But some special cases, the
Material Team is not able to perform immediate inspection due to following
reasons, in this case, the delivery notes and records shall be endorsed as
received “HOLD Not-Inspected”, and he shall attach the HOLD TAG to prevent
using at site without inspection.
[Special Cases]
 Opening the box is required at the time of installation at construction site
due to preservation requirement.
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 Due to interference of inspection space and resources.
4) Open Box Inspection (OBI) Activity

All OBI shall be carried out with the extremely care, to ensure that no damage
occurs to the materials and equipment. The checklist for inspection is
referred to the clause 4.5.3.2 2) Receiving Inspection Checklist and with
respect to item are briefly described as follows.
 For Piping, Electrical & Instrument materials (Bulks & Tags)

Verification of Tag Numbers/Item codes, Heat numbers, Specification,
Sizes & Dimension, ID Markings (nameplates), Color Codes, Test
reports & Mill test Certificates.
 For Equipment
Verification of Tag Numbers, ID Markings (name plates), Nozzles
orientation and size, bolts hole size & distance for foundation size,
components, sliding plates and spare parts, test reports & mill test
certificates.
 For Electrical & Instrument Control Panels (DCS, SIS, SG, MCC & etc.)
Visual verification of packing material such as vapor-proof in heat-seal
aluminum foil for panel package unit.
In case, PMI test requirement for the specific items during receiving inspection
in the contract, the QC inspector shall perform the PMI test under the close
coordination with the Material Team in charge.
5) Required documents
 P/O copy
 Material Delivery Notice
 Mill Test Certificate or Test Report
 Packing List and Invoice
 Approved Vendor Print
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4.5.3.3 Material Receiving Report (MRR)

Upon completion of Open Box Inspection, a Material Receiving Report (MRR)
shall be prepared and be distributed to OWNER and Project / Construction Team
as per the results of the Material Receiving Inspection Report (MRIR)
In case, partial delivery is required for a single P/O shipment from the port, a MRR
could be made after completion of delivery for said shipment.
[Records]
 MRR No.
 Vendor name
 P/O No.
 Received & Report Date
 Description
 Quantity
 OSID No. (if occurred )
4.5.3.4 OSID Report

In case, any Overage, Shortage, Incorrectness & Damage (OSID) is observed
during materials receiving or OBI stage, then the W/H supervisor shall prepare an
OSID report as per the OSID reporting workflow as attached to paragraph 5.4.
The OSID report shall be distributed to OWNER and CONTRACTOR’s concerned

parties as per the document distribution table for sharing of status and counter
measures. In principle, an OSID report shall be prepared within a week upon
receipt of the materials at site. The Material Team shall record SRD (Site Required
Date) on the OSID Report under coordination with the Construction Team (or F/E)
in charge.
[Records]
 OSID No.
 Report Date
 Site Required Date (SRD)
 P/O No.
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 Invoice No.
 MRR No.
 Vendor Name
 B/L No.
 Details of OSID
[Attachment]
 Packing list
 Receiving Inspection Report
 Photos / Sketch
 Catalogue & Vendor Drawing
1) Disposition of OSID materials
① Overage Item
The Project Team in charge shall inform the overage items to the vendor
and shall discuss for disposition of the overage items for further action.
② Shortage Item
The Project Team in charge shall inform to the vendor for resupply of the
shortage items at the earliest.
③ Damaged and/or Incorrectness Item

The Project Team in charge shall inform to the vendor for the OSID
matters in a timely manner and request a countermeasure proposal for
rectification and/or replacement. Vendor’s proposal for resolving the
matter shall be subject to review and be agreed by the OWNER &
CONTRACTOR.
2) OSID clearance meeting

The FMCM shall initiate OSID clearance meeting between Site and Project
Home office in weekly basis through the network by video or telephone
conference, and shall discuss the site requirement for resolution.
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Rev. No. : C
4.5.3.5 Formats / Reports

 Material Receiving Inspection Report (MRIR) : Attachment 5.2
 Material Receiving Report (MRR) : Attachment 5.3
 OSID Report : Attachment 5.4
 HOLD TAG : Attachment 5.11
4.5.4 Material Traceability and Identification Marking / Color coding

4.5.4.1 Traceability
The Material traceability is assuring by correct identification. All materials should
be clearly marked/tagged by the vendor, CONTRACTOR and/or a Construction
Partner, ensuring the legibility of the code and its repetition on each piece.
In particular, all materials shall bear a written/label of identification, indicating:

 Type of materials;
 Markings (Heat number, Material specification & Grade and Color codes)
 Project TAG number
 Purchase order number
 MRR number (shall be hand written by W/H supervisor to the materials
for further traceability.)
The Warehouse Supervisor shall maintain the exact storage location of all
materials for which requires total traceability, and the location system with a map
will be developed as per the site temporary storage facilities plan.
4.5.4.2 Identification Marking

 The equipment numbers (tag numbers) and/or item codes shall identify
equipment and materials. These numbers are assigned at the starting of
project and are to be used consistently throughout execution of the project.
 Steel structures are identifying by the member numbers and hard stamping
on the main body and attaching the tag plate to the body.
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Rev. No. : C
 The spool numbers that consist of ISO drawing number and a spool piece
serial number shall identify prefabricated pipe spools.
 Specification codes and sizes shall be marked on the body of bulk materials.
The CONTRACTOR shall ensure that all equipment and materials identification
markings throughout storage life are maintained and all-necessary markings
are retaining after release until installation and permanent recording within as
built records.
4.5.4.3 Color-coding Identification

The color-codes marking for piping materials, Pipes, Flanges, Fittings, Bolts &
Nuts, and Gaskets will be applied in accordance with OWNER and/or
CONTRACTOR engineering standard at the vendor shop. Field Material Team
and a Construction Partner will maintain the same on the materials at the job site.
4.5.5 Operation of Quarantine Area

 If the CONTRACTOR found incorrectness, damaged or non-conforming
materials to purchase order requirements during receiving inspection stage,
these items should be stored in the designated quarantine area along with a
copy of OSID report to easy discern of the problems and attaching the “do NOT
use” tag until correction is made in a proper manner and procedure.
 In addition, the CONTRACTOR fails to retain material identification markings,
those materials shall be stored in quarantine area and attaching a “do NOT
use” signboard to the materials. The CONTRACTOR shall not utilize the
unidentified materials unless otherwise laboratory tests completed.
 If, the Construction Partners want to utilize the items after repair /rectification
/tested activity, QCM and FMCM shall confirm it in advance.
4.5.6 Insurance Claim

The insurance claim for material damage and/or missing etc. during
transportation, receiving, storage and construction stage could be raised in
accordance with the Insurance policy (Erection-All-Risks & marine cargo) for the
project by CONTRACTOR.
The coordination work to the Insurance claims for the damaged/stolen/missing
materials shall be proceeded by the FMCM. All evidence documents such as
the reports, photographs, etc. have to be provided and be attached to the claim.
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
 Boxing status photos and records.

 Damage parts photos and records.
4.5.7 Material Storing and Inventory Control

4.5.7.1 Purpose and Application materials
1) Purpose
Upon arrival at site, the materials may be stored either in the warehouse or
at open yard with prevention of lost and damage, so that the Material Team
could control and manage the materials status against site requirement.
2) Materials Application
This procedure is being applied for the materials purchased by
CONTRACTOR or OWNER as well for site construction.
4.5.7.2 Warehouse and Laydown Yard
1) Preparation of Warehouse and Laydown yard

The size of warehouse and laydown yard shall be decided under the
discussion with PM, CM & FMCM on the basis of the estimated Bill of Quantity
and availability of the site temporary yard.
CONTRACTOR shall provide a master plan to ensure that access to the
laydown yard and warehouse is controlling during normal working hours for
the authorized personnel only.
2) Requirement for Construction
① Warehouse
 All warehouses are to be located and be constructed in well-drained
area, which are not affected by flood. Floors shall be concrete paved
or finished.
 W/H floor shall be paved by concrete and at least 300mm higher than
ground level.
 Firefighting facilities shall be provided as per the local rules and
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Rev. No. : C
regulations.
 Lighting facility shall be installed inside of the warehouse for night
work.
 The steel racks shall be installed in the warehouse for storage of many
kinds of bulk and tag materials.
 The ventilators and exhaust fans shall be installed on the warehouse
roof and walls for air ventilation control.
 Air-conditioned room shall be provided for the storage of weather
sensitive materials.
 Rack to rack space shall be 1.5meters to access forklift (3tons).
 Two (2) numbers of W/H doors shall be installed for easy access
during receiving and issuing activities. However, it will depend on a
warehouse size.
② Laydown Yard
 If possible, the location of the main laydown yard to be selected at
higher ground level from site temporary facility area for prevention of
water flooding during rainy season.
 The temporary access roads of inside laydown yard shall be
constructed and reinforced to standing during rainy days/seasons.
(very important issue)
 The drainage system is required in laydown yard to prevent flooding.
 The fences shall be installed surround the laydown yard to prevent
unauthorized entry (or trespassing) and be installed a security office
at the entrance gate of yard for managing security control.
 The lighting poles are to be installed for security control and potable
lighting towers to be provided for night work.
 It is recommending that two (2) numbers of gates to be installed for
smooth access laydown yard. However, it will depend on the laydown
yard scale.
③ Security plan
 CONTRACTOR shall provide a security control plan for warehouses,
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Rev. No. : C
open storage yards to prevent losses from theft, pilferage, trespassing

and any damages including laydown yards gate pass control system.
 CONTRACTOR also have a plan to operate the CCTV (Closed Circuit
Television) system to reinforce and maximizing efficiency of the
security control for wide range of storage spaces.
3) Sketch Drawings for Warehouse and Laydown Yard
The CONTRACTOR shall submit the detail-drawings showing

CONTRACTOR proposals for the material and equipment warehouse include
climate controlled storage facility and laydown yard for OWNER review in
accordance with clause 7.4.6.3 of PART II of ITB.
4.5.7.3 Storage Location Plan

1) Basic requirement
Materials storage location plan should be provided prior to arriving the
materials at site considering materials type, size and volumes, and this plan
is one of important factor for issuing of materials and inventory control under
the consideration as the bellows.
 Discipline-wise control
 Type and size control
 Construction work sequence control
 Delivery date-wise control
 Provide a location plan
 The materials, like laptop computers or high value components, shall
be stored in a safe place (cabinet with lock) to prevent lost/theft.
2) Control Method
The storing data as per the location plan shall be registered in the LFMS for
further reference and fast tracking of the materials.
3) Storage Method
In principle, the Material Team shall follow the vendor’s storage instruction for
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Rev. No. : C
the materials storage methods.

The below classification is the basic storage method considering the materials
type and size.
① Storing in Warehouse
 Low durability, high value and long lead items
 Electrical components and instrument materials
 Small size and plenty of materials (screw and nuts)
 Manufacture requirement
 Fittings (3 Inch & Under) for Pipe & Tubing
 Valves (2 Inch & Under)
 Fluid Filters & Air Filters
 Steam Traps & Air Traps
 Gaskets & Packing materials
 Conduit Fittings
 Electrical Connectors
 Special Cables (example : fiber optic cable)
 Batteries
 Motor Control Center
 Switchgears
 General Instrument
 Precision Machine Parts
 Equipment Gaskets, O-Rings
 Thermal Insulation
 Capillary Tube for Instrument
 Refractory Materials (refer to the paragraph 4.5.9.2 5)Insulation and
Refractory)
 Distribution Panels & Control Panels
 Lighting Fixtures
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
 MCC Panels, Switch gear Panels for Indoor operation

 Spare Parts & Special Tools
 Manufacturer’s requirement items
② Storing in Lay-Down Yard

The large volume and/or heavy weight materials, like Vessels, Tanks,
Towers, Piping bulk materials shall be stored in open storage area.
 Tower & Tanks
 Heat Exchangers
 Pumps, Compressors, etc.
 Vessels
 Process Piping 2 Inch & Larger
 Electric Tray & Conduit, Cables
 Steel Structure
 Anchor Bolts and templates
 Reinforcing steel bar
 Concrete Block
 Sewer Pipes
 Spring Hanger & Support
 Cable Tray & Fitting
 Manufacture’s requirement items
③ Storing under the shelter

The materials are to be deformed, if it is stored under the direct sun light
for a long period, shall be stored under the shelter storage area.
 Chemicals, Catalysts & High Pressure Gases
 Plastic Pipes and Manifolds
 Manufacture’s requirement items
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
④ Storing in Special Storage Room (Air-Conditioned Room)

Special storage condition may be required for specific materials or
equipment. Procurement specifications and manufacturer's data or guides
shall be respectively reviewed to determine if there is special or additional
requirement for storage.
The below items shall be stored in air-conditioned storage area. It should
be, however, extended to items recommended by the manufacturer, if any.
 Special Instrument/Electrical Components (DCS, Computer, etc.)
 Temperature Sensitive Chemicals (Concrete additives)
4) Location control
The location system should be created to find the materials immediately for
indoor and outdoor storage area.
① For Indoor (Warehouse)
 Numbering of warehouse for example
 W1 : Warehouse # 1
 W2 : Warehouse # 2
 Indoor area numbering

Shall be nominated by using three (3) digit of alphabet and numeric.
 Rack Numbering
Shall be nominated in serial by using one (3) digits alphabet and
numeric.
- Numbering rule of bin numbers shall be just same as a house-
numbering rule for apartment.
[Example, RACK front]

A41 A42 A43 A44 A45
A31 A32 A33 A34 A35
A21 A22 A23 A24 A25
A11 A12 A13 A14 A15
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
Location : W1 – A – 3 2
Bin number
Floor number
Rack number
Warehouse number
② Out-door storage area (Laydown yard)

Shall be divided as checkerboard style and dimension of each numbering
unit shall be around 30~50meters.
4.5.7.4 Inventory Control

1) Purpose
In principle, W/H Supervisor along with W/H Keepers shall perform material
stock inventory periodically in every four (4) months, but inventory interval
could be revised by discretion of FMCM in order to manage accurate stock
control at all time.
Specially, inventory control for the specific items of piping bulk materials
could be performed frequently, because problems occur all the times as
practical and empirical point of view.
2) Check point
The quantity checking is the most important act, and at the same time
material ordering, preservation & safety issues are being checkpoints and
corrective action to be carried if any issues found.
3) Performing Method
①. Inventory work shall not be interfered to materials control activities,
receiving and issuing of materials.
 Inventory work could be carried out on holiday and nighttime.
 Inventory work could be carried out for the priority given to the
special items in which very less B/M quantity (& spare quantity)
items.
②. In case, inventory quantity is not matching against system data quantity,
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Rev. No. : C
the Material in charge shall investigate the reason in accordance with the
quantity tracking results including clarification with the Construction
Partners and report the result to FMCM.
4) Action to be taken
In case, any materials turned out lost/theft after completion of discrepancy
investigation process then FMCM shall report to the Site Management
immediately and make a decision for replacement (repurchasing) during
management meeting considering the below statement.
 Check site required date
 Check availability in local market
 Repurchasing lead time
 Availability of surplus and substitution materials
4.5.8 Revamping Materials Control

The materials, are required for revamping work, maintenance of the existing plant
and/or tie-in connection of between the existing and the new plant, shall specially
be controlled due to complete the tie-in work within the shutdown period.
Therefore, the B/M and stock control for the revamping activity shall be thoroughly
managed to support completion of revamping work as scheduled.
The checklist shall be prepared as per the below.

1) Obtain revamping construction schedule.
2) Obtain B/M list for all disciplines.
3) Check stock status for all disciplines and delivery plan.
4) Stock control separately for all disciplines materials, provide the “for
Revamping Work” lamination tags. Attachment 5.11 Revamping tag format
4.5.9 Preservation Control

4.5.9.1 General
The Material Team in charge shall conduct the preservation activity as specified
below for the prevention of the corrosion and degradation of the materials during
storing in a warehouse or a laydown yard. The preservation activities are to be
provided under consideration of the weather records for past five (5) years in
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Rev. No. : C
Cilegon city as stated below table.
WEATHER RECORDS FOR CILEGON AREA, INDONESIA

Temprature Rainfall Humidity
Rainy days
YEAR (High score) (mm/monthly (Monthly
per Year
Celsius average) average)
2017 33.4 202 150 82%
2016 32.9 242 151 84%
2015 33.1 147 95 80%
2014 32.4 177 126.5 82%
2013 33.5 206 100 83%
Average 33.06 194.8 124.5 82%
Data Source : BPS Kota Cilegon/BPS-Satistics of Cilegon Municipality
 Shall follow the vendor’s preservation procedure.

 Shall coordinate with the related teams to reflect the vendor’s
requirement.
 Shall provide a preservation plan under the collaboration with
Construction and QC Team in charges for practical preservation method
with respect to each material. (Equipment Preservation & Maintenance
Procedure to be submitted to the OWNER on later stage.)
 The general preservation activity, for example, covering protection the
materials shall be conducted under supervision by the W/H Supervisor.
In addition, the technical preservation activity, like N2 gas injection into
the vessels, motor shaft rotating and electric supply for high voltage
motor, shall be conducted by the technician from Construction and QC
Team personnel under supporting the resources by the Material Team.
 The long-term storage items, which are foreseen corrosion, deformation
or damage, shall be stored in repacking and reapplying anticorrosion oil
or grease.
 The out-door storage items shall be preserved to protect from weather
condition, salts and gases.
 All materials should be stored and isolated from the ground by using the
pallets, timbers, sleepers and/or stools.
 Spare Parts & Special Tools shall be stored in a separate place with the
information tags.
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
4.5.9.2 Preservation / Storing Methods for materials-wise

1) Piping materials
[Common application]
Stainless steel materials should be stored separately to isolate against any
carbon steel materials by using the isolation objects.
①. Pipes
 Shall be color coded by a vendor as per the color coding procedure
provided by the Engineering Team.
 Pipe ends shall be covered by using the Plastic cover (end caps) to
protect the bevel, thread ends and pollution by any object flow inside
of pipes.
 Pipes shall be stored by specification and sizes.
 Pipes shall be stored on the minimum 4”x4” wooden sleepers and be
laid on three (3) rows of wooden sleepers for a 12 meter length pipe.
Pipes stacking height shall be no exceed two(2) meters.
 Pipes shall be stored in pyramid shapes for bulk quantity and wedges
and C-clamps should be fixed to the end of pipes for prevention of
collapse.
 PVC, Lead and Non Ferrous Pipes shall be stored in-doors and be
kept on the exclusive racks or covered by a tarpaulin sheet and stored
at open yard.
②. Fittings
 Shall be color coded by a vendor as per the color coding procedure
 Fittings ends (T/E, B/E, P/E) shall be protected by using the plastic
covers, end caps and be stored in specification and sizes.
 All fittings shall be stored on the racks, pallets, sleepers and wooden
boxes.
③. Flanges
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Rev. No. : C
 Flange face serration is very important point to prevent leaking after

construction welding, so protection objects, the plastic and/or wood
cover should be used for protection of the faces
 If multi-layers storage case, the flange faces and bevel ends should
be protected by using plywood.
 Shall be color coded by the vendor as per the color coding procedure
④. Bolts & Nuts

 Shall be stored in-door storage racks in accordance with specification
and sizes and simultaneously anti corrosion work to be conducted.
 Bulk quantity of Bolts & Nuts shall be stored in wooden boxes and
covering the waterproofing sheets and the desiccants to be kept inside
boxes to prevent humidity.
⑤. Gaskets
 Non Metallic Sheet Gasket shall be stored in specification, rating, type,
size and be stored multi-layers.
 Metallic Sheet & Ring Joint Gaskets shall be stored in specification,
rating and size and be covered by plastic sheets to protection against
scratches.
 Often, the large size of spiral wound gaskets is uncoiled of the spirals
due to mishandling. In order to prevent the damage to gaskets, the
spiral wound gasket should be wrapped by vinyl sheets on spiral
wound part and lay them on the flat racks.
⑥. Valves
 Valve flange face serration is very important point to prevent leaking
after construction bolting connection, so protection objects, the plastic
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
and/or wooden cover should be used for protection of the faces

 Small bore size valves, 2 Inch & below, shall be stored indoor racks
and large volume of the valves shall be stored in wooden boxes at yard.
 All valves shall be stored on the pallets or similar objects to isolate
from the ground.
 Be care of Tag plates always attached to the valves for easy
identification.
 Valves shall be classified in type, materials, specification and size to
facilitate materials issuing and inventory control.
 All valves shall be protected against the dust storm, sands by using
canvas and/or vinyl sheets.
 For the Butterfly valves, normally, the vendor shall supply connection
bolts for companion flanges, so connection bolts should be packed in
bag (box) with valve tag number and be kept with the valves.
⑦. Flexible & Rubber Hoses

 Shall be stored on the racks horizontally to prevent damage to Hoses
and be stored in round circle shape for small bore.
 Rubber hoses shall be stored under the shed and/or indoor to prevent
degradation damage if storing in outdoor under the direct sunlight.
 Connection points (flange and/or threaded) shall be protected by using
plastic cover and/or any objects.
 Tag sheets should be attached to the hoses and care for detaching
from the hoses.
⑧. Steam Traps
 Shall be stored indoor by size-wise and be kept on the pallet for large
bore size.
⑨. Spring Hangers & Supports

 Hangers & Supports materials shall consist of many part, these parts
should be stored in same place to prevent confusion and lost in later
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Rev. No. : C
stage.
 Anti-corrosion oil to be applied for thread rods if non galvanized
⑩. Valve Locking System Devices

 Valve Locking System Devices shall consist of many parts for with
respect to each valve type, these parts should be stored in bag/box by
each valve type to prevent confusion.
⑪. Strainers
 Normally, a spare filter element (mesh) shall be equipped in main body
of Strainer for temporary purpose (for flushing during pre-
commissioning), and a main filter element (mesh) for commissioning /
plant operation shall be supplied separately, therefore, this item should
be stored indoor with material information tag for further easy
identification.
 The above information could be available from the Vendor Print,
though physical inspection for the equipped filter element is required
to further clarification.
 In case, the damaged filter element is returned from the pre-
commissioning team, and then it should be stored and be repaired in
local workshop for spare purpose.
⑫. Spool Pieces
 If a spool fabricator uses LPTS, then spool pieces shall be controlled
by using the barcode tracking system, if not, steel tag plate to be used.
 Pipe spools shall be stored on the timber supports to prevent any
bending / twisting / flooding during raining day, and be stored easy
view orientation of spool number.
 Spool piece ends should be covered by using any objects, plastic caps,
vinyl sheets and/or plywood, to prevent penetrate the foreign
substance (dust, water & etc.) into spool piece.
 Spool pieces should be stored in planned storage yard where
designated area with location number and location information shall
be managed in system.
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
⑬. Welding Rods
 Welding rods supplied by CONTRACTOR shall be managed and
controlled in accordance with the Welding rods control procedure LEC-
PD-QCPD-014.
 In case, welding rods supplied by a Construction Partner shall be
managed and controlled by the partner, and QC team in charge shall
inspect storage environment and status.
2) Static Equipment
 Towers, Vessels Tanks, Heat Exchangers, and Drums shall be stored in
site where to the installation area if possible.
 Material Team in charge shall provide at least 20 pieces of stools for
Heavy and ODC equipment for temporary storage in open yard. The
number of stool fabrication quantities could be finalized after discussion
with the Heavy Lifting in charge. The stools shall be made by using an
empty steel drum (200liters) and filled with concrete and 3-inch pipe to
be inserted for lifting purpose.
 Support plates, Sliding plates, Anchor bolts shall be stored in original
wooden box supplied by the vendor for easy issuance to the
Construction Partner.
 Spare Parts (Bolts & Nuts, Gaskets) shall be classified by item no. and
identification tag sheet to be attached.
 Spare gaskets, often, spiral is uncoiled due to mishandling. In order to
prevent the damage to gaskets, the spiral wound gasket should be
wrapped by vinyl sheets on spiral wound part and lay them on the flat
racks.
 N2 gas charging pressure gauge shall be checked periodically for
vessels to prevent corrosion. In case low pressure, then refilling action
shall be carried out under coordination with preservation in charge
immediately
 All nozzles for Tower, Vessel, Drum, Heat Exchanger, should be
covered by temporary plates to prevent penetrate any foreign
substances.
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
3) Rotating Equipment
 All rotating equipment, Pumps, Compressors & etc. shall be stored in
original packing box supplied by the vendors after completion of
receiving inspection and be covered by using waterproof tarpaulins.
 In case, any corrosion occurred to the surface of machinery, then the
touch-up painting repair work to be carried out in accordance with the
vendor repair procedure.
 Bearing, Coupling Surface & Nozzle parts shall be kept with anti-
corrosion objects to prevent any rust and covering/packing be well
maintained.
 Rotating equipment consists of many accessories, so, it is
recommending to keep them in the original packing boxes, and/or on
the racks with the tag information.
 For Motors, it is recommending to turn the shaft periodically on the basis
of the shaft rotating direction.
 Spare Parts & Special Tools shall be stored indoor racks with attaching
the tag sheet including P/O Number, Description, Part No. Tag No. and
Quantity.
 For Compressor or the specific equipment case, the vendor supervisor
requires site receiving inspection (witness), therefore, the Material Team
in charge should be aware of the P/O terms, conditions, and vendor’s
requirement.
4) Package Equipment
 Package equipment items shall consist of all disciplines items, Anchor
bolts and Templates, Steel Structure, Piping, Static/Rotating equipment,
Electrical & Instrument, though all items should be managed/separated
by each discipline-wise.
 For piping materials, if the vendor supply loose pieces, it is
recommending to keep separately against normal piping materials.
 Buffed type pipes and fittings for the Extruder package shall be covered
by using plastic caps or other objects to prevent contamination.
 Also, keep electrical Cables, Cable trays separately against project bulk
materials.
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
 Control Panel shall be stored indoor with desiccants into the panels.
 The Laptop computer for program loader shall be stored in safe place
with locking device.
 Spare Parts & Special Tools shall be stored indoor with identification
tags.
5) Insulation & Refractory

 In principle, insulation and refractory materials shall be stored under the
shelter and/or dry containers to prevent penetration of water and
humidity.
 Insulation boards and refractory materials are easy to damage, so, they
are should be handle with care when receiving and issuing.
6) Steel Structures
 If a steel structure fabricator uses LSTS, then the barcode tracking
system shall be used for controlling of structure members.
 Location control plan should be set up prior to arrival steel structures at
site and location information shall be controlled in LSTS.
 Be careful that Tags for steel structure members should not be detached
from the body.
 The steel structure members shall be stored on the timbers and/or
sleepers to isolate from the ground.
 Connection bolts & nuts shall be stored by size-wise and be kept the
boxes.
7) Electrical and Instrument Materials

①. Cables & Wires
 Heavy and large volume Cable Drums shall be stored near from the
access road to facilitate unloading/loading activities during receiving
and issuing process.
 Cable Drums shall be stored on the well drainage area to prevent
flooding while raining.
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
 In case, Cable is required partially from the cable drum, cutting point
should be end capped by using rubber cap or electrical tapes to
prevent penetration of water through cable end, and shall be toward
ground direction for storage.
 Fiber optic cables, lighting wires and bare copper grounding wires
shall be stored indoor to avoid direct sunlight.
②. Motors, Transformers & Disconnection Switches,

 For outdoor operation, items are to be stored at laydown yard with
covering by using tarpaulins and indoor items to be stored under the
shelter.
 Terminal boxes for power cable connection shall be wrapped by using
the vinyl sheets to prevent penetration of water or dust.
 In case, the space heater is equipped for the high voltage motor
(37kW & above), then temporary electric supply should be connect
to the space heater in accordance with Section 3.11 of LINE-SP-EL-
319. Material team in charge shall refer to P/O specification for
requirement of a space heater and consult with the Electrical
Engineer.
③. Lighting Panels
 Shall be stored indoor or a shelter with some quantity of desiccants
inside of panels to prevent humidity.
④. Control Panels, Cabinets, System Equipment (DCS) & Engineering

Station
 Electrical and Instrument panels are very sensitive items against
temperature and humidity, though the best way is they shall be
carefully stored indoor building where direct installation area to
prevent deterioration or malfunction during SAT or operation. If the
building is not ready, then they shall be stored in the temporary
storage facility with air-conditioning and humidity control.
 Desiccants shall be used for the panels inside to prevent humidity
and shall be provided by the vendor.
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
⑤. Pressure & Temperature Gauges (PG & TG)

 The air pocket vinyl shall be used for protection of PG & TG.
 Connection thread for PG & TG shall be capped.
⑥. Control Valves / Motor Operated Valves / On-off Valves

 Shall be classified by type and with respect to Tag No. and be stored
in the original wooden boxes supplied by the vendors, and canvas
covering is required.
 Terminal boxes for power cable connection shall be wrapped by using
the vinyl sheets to prevent penetration of water or dust.
 Spare Parts shall be stored on the racks with a related valve tag
number.
 Connection flange and thread shall be protected and be applied for
anti-corrosion oils.
 Vinyl sheets shall be used for protection of the Actuators and
Positioners to prevent penetration of water.
⑦. Pressure Safety Relief Valves

 Pressure Safety Relief Valves shall be stored in the original wooden
box and be stand upright position to prevent change of the spring
setting amount.
⑧. Orifice Flanges
 Shall be stored in set and tag-wise, not be separated the Companion
Flange.
 Bolts and Nuts should be connected with the flanges.
⑨. Level Gauges & Sight Glasses

 Shall be utmost care for prevention of damage to glasses during
storing.
 Shall be stored on the racks or pallets for horizontally laying.
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
 In case outdoor storage, they shall be wrapped by using waterproof

canvas and be used desiccants for anti-corrosion.
⑩. Conduit & Conduit Fittings

 Conduits shall be stored size-wise in outdoor with thread protection.
 Conduit fittings shall be stored item and size-wise in indoor or outdoor.
⑪. Lighting Fixtures
 Lighting fixtures are classified in fragile items though it will be stored
indoor/shelter or dry steel containers.
 Accessories will be packed with main items to prevent mixing with
other type of lighting fixtures parts..
 Bulbs shall be stored in original packing boxes and be utmost care
against damage.
 The lighting fixtures including ballasts shall be well-ventilated indoor
area.
 Lighting Poles shall be stored in outdoor.
⑫. Cable Trays & Fittings

 Shall be stored on the timbers or pallets and be careful to prevent
bending / twist damage.
 All parts and accessories, (connection plates, bolts & nuts, etc.) shall
be stored item-wise in indoor or outdoor considering easy issuing and
inventory work.
⑬. Weather Sensitive Materials

 The Laptop computer for program load shall be stored in safe place
with securing locking device.
 Desktop computers shall be stored in an air-conditioned room.
 Other weather sensitive materials shall be stored in an air-
conditioned room.
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
8) Spare parts and Special tools
① Construction and Commissioning Spare parts

 Shall be identified by attaching the information tags.
 Abbreviation codes are “CSP” for construction and “CSSP” for
commissioning & start-up spares.
② Two (2) years operation & Capital Spare Parts

 CONTRACTOR should be handover these spars to OWNER at the
time of completion of the project. Accordingly, these items shall be
carefully stored indoor in designated place with information tags for
easy identification.
 In case, CONTRACTOR require to use one of Two (2) years
operation Spare Parts or Capital spare materials during construction
stage, then CONTRACTOR should have approval from OWNER
prior to release to site. CONTRACTOR shall take immediate action
for repurchasing of used items and take a note and evidence for
reason of repurchasing to clarify the payment firm.
 CONTRACTOR shall provide the lamination tag sheets and attach to
the each items prior to handover to OWNER for facilitation of
inspection.
 Abbreviation codes are “2SP” for two (2) years operation and “CPSP”
for capital spares.
 Refer to attachment 5.11 TAG_2YEAR SP_CAPITAL SP_SPECIAL
TOOL_ REVAMPING_HOLD TAG
③ Special tools
 Special tools are supplied by the specific vendors, and shall be
issued to the Construction Partners under the supervision of the
Construction Supervisors for the installation of the specific materials
and equipment. Whenever completion of installation, the
Construction Partners should return the tools to the CONTRACTOR
Material Team and the same shall be cleaned and be tied up with the
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
lamination tag for handover to the OWNER at the time of project

completion. (Please refer to attachment format 5.11 )
 Abbreviation code is “STL”.
4.5.9.3 Preservation check list

CONTRACTOR shall use the preservation checklists for the periodical
preservation supervision activity in each disciplines (Static & Rotating equipment
and Electrical & Instrument).
The Material and QC Team in charge shall closely cooperate for checking
activities of the said list.
Please refer to the attachment 5.12 Preservation Check List
4.5.10 Hazardous and Toxic Materials handling (Chemicals & Catalysts)

4.5.10.1 Hazardous Communication Standard (HCS)
In order to ensure chemical safety in the workplace, the correct information must
be available about the identities and hazards of the chemicals. Hazard
Communication Standard (HCS) requires the development and dissemination of
such information:
● Chemical manufacturers and importers are required to evaluate the

hazards of the chemicals they produce or import, and
● Prepare labels and material safety data sheets (MSDS) to convey the
hazard information to their downstream customers.
● All employers with hazardous chemicals in their workplaces must have

labels and MSDS for their exposed workers, and train them to handle the
chemicals appropriately.
4.5.10.2 Hazardous Communication Plan

CONTRACTOR shall establish a Hazard Communication Plan in compliance with
the site HSE plan and procedure, local laws and regulations.
The site HSE team shall mainly prepare this plan and procedure and shall include
“Training, Labels & MSDS” categories as stated below.
1) Training
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
The site HSE team shall perform the training class for site personnel
involved in preparing hazardous material for loading, unloading and
processing under the coordination with the Material Team. The training
shall address the following as a minimum but not limited to;
● Proper use, fit and maintenance of respirators.

● Identification and recognition of hazardous materials
● Identification and avoidance of hazardous situations.
● Medical warning signs, symptoms and necessary first-aid
instruction.
● Explanation of Material Safety Data Sheets (MSDS).
2) Labeling
The labeling of hazardous and toxic materials (chemicals & catalysts)
containers shall show the following information.
● Identity of hazardous chemicals and catalysts.
● Appropriate hazard warning with pictogram
● Name and address of manufacturer or importer.
● Labels and other forms of warning shall be written legibly in English
and local language and shall be prominently displayed on containers.
[LABEL Example for OXI252 disodiumflammy]

Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
Source : OSHA Hazard Communication Standard Labels and

Pictograms
3) Material Safety Data Sheets (MSDS)

The vendor should transmit the MSDS along with shipment of Materials.
The Material Team shall obtain MSDS copies prior to hazardous material
arrival at job site and shall disseminate them to related site personnel for
the understanding of chemicals.
[MSDS Formats]
Refer to the attached 5.8 Material Safety Data Sheet (MSDS)
Source : OSHA Hazard Communication Standard (HCS), USA
4) Pictograms
Must be contained a red outer square, a white background, and a black
hazard symbol and be brief in English and local language. OSHA has
designated nine (9) pictograms under this standard. The each hazards
shall show one or more pictograms as shown the illustrative pictures
hereunder.
[TYPE of PICTOGRAM]
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
Source : OSHA HCS QUICKCARD PICTOGRAMS
5) Storage
The chemicals and catalysts shall be stored in accordance with the
manufacturer’s storage instruction.
4.5.11 Radio-active Nuclear Instrument Materials

Radio-active Nuclear Instrument Materials (Level indicators, Flowmeters & etc.)
should be stored and managed in a quarantine area as per the local regulation
and the vendor’s storage instruction.
 Storage facility shall be prepared as per the Vendor’s recommendation
and the local regulation.
 Storage facility locks shall be provided two (2) nos., the HSE team in
charge shall keep first lock’s key, and second lock’s key for Material
Team. Thus, the HSE team in charge shall witness when issuing the
items to the Construction Partner.
 The HSE and Material Team shall use the radioactive meter to
measuring of assuring of radioactive safety level prior to entering the
storage facility.
 The radioactive pictogram shall be attached at the entrance of the
storage facility.
[Radioactive Warning Pictogram]
4.5.12 Issuing Control

4.5.12.1 Purpose
The purpose of issuing control is to check materials issuing status of each
disciplines and to know the real stock quantity in CONTRACTOR warehouse. All
issuing information, drawing numbers, partners name, material slip numbers and
issued quantity shall be recorded and updated in LFMS upon completion of
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
issuance.
4.5.12.2 Material Issuing

For the efficient of issuing activity, the materials are classified in Bulk and Tagged
items and issuing activity shall be separated in classification as stated hereunder.
1) Bulk Items
①. Piping materials
 The CONTRACTOR Construction Supervisor and/or the Field Engineer
shall approve the Material Requisition Slip provided by the Construction
Partners.
 The Construction Partners shall request the pipe bulk materials for
spool fabrication on the basis of ISO-DWG or SPOOL-DWG wise in
order to summarize the same classification and materials-wise, and
they shall request the materials at least three(3) working days in
advance to gathering the materials by the Material Team
 In principle, the material issuing work process shall be performed
through LOTTE Field Material System (LFMS). Some emergency case,
a manually provided Material requisition slip also could be proceeded.
 Material issuance formality shall be followed the internal procedure that
W/H supervisor shall instruct the W/H keepers for issuing the materials
after physically check with a Construction Partner in charge.
 The high valued and/or special specification pipe (ex. Duplex, Titanium
steel & etc.) shall be issued to the Construction Partners in actual
requested quantity due to long delivery for additional order in case any
shortage. (Cut the pipe and issue it or issue whole length pipe and return
the residual quantity by the Construction Partner)
 In case any shortage and/or different quantity found between system
and stock quantity, the W/H supervisor shall report the FMCM and
discuss for further action.
 Confirm the right material requested by the Construction Partner.
 Confirm the latest drawing’s B/M in system.
 Planning and preparing the resources to avoid any delay for material
issuing.
 The materials receiver should sign on the Summarized Material Issue
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
Slip upon loading the materials on the truck/trailer and not received
items should be marked on paper in red color.
 The field erection materials (Gaskets, Bolts&Nuts, Valves, Strainers,
Steam traps, manifold pipes, & etc.) shall be issued to the Construction
Partners at the time of pipe spools arrival at site.
 Normally, the pipes shall be issued to the Construction Partners more
than requested quantity in full length, this means it is the mostly over
issued circumstances always, so it is recommending that the over
issued quantity shall be distributed to the unissued ISO/SPOOL
drawings B/M quantity for reconcile scheme. Thus, a Material Return
slip and a Material Issue slip should be provided simultaneously for
paper work purpose without physically movement of materials. The
Construction Partners shall sign on the both slips at once.
②. Electrical / Instrument Materials

 Cables shall be controlled by cable drum numbers as per the cable drum
schedule that is provided by the Engineering Team.
 Cable trays shall be issued to the Construction Partner as per the B/M
of area/unit on the basis of approval by the Construction Supervisor
and/or the F/E.
 Material in charges shall refer to the vendor print to understand all of
cable tray accessories names and shapes for right material issuance to
the Construction Partners
 Air piping materials shall be issued as per the hook-up drawings.
 All bulk items, Cable glands, Multi Cable Transits, Conduits, Tubes &
etc. shall be issued to the Construction Partners as per the Material
Request Slips in which approved by the Construction Supervisor and/or
the F/E.
③. Steel Structure materials

 Steel structure materials shall be controlled by using the member
numbers, so the Material Team in charge shall check the member
number of steel structure when issuing to the Construction Partners.
 The connection plates shall be controlled by each plate size due to no
member number available.
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
 The connection Bolts & Nuts shall be controlled by size. The material
in charge should measure the bolt length when issuing to the
Construction Partners because the bolt length is 5mm gap (ex: Dia 3/4”
x 35mm, 40mm, 45mm……), which is difficult to distinguish 5mm
difference by a naked eyes.
 In case, project utilize the Barcode Tracking System, the paragraph
4.5.14.1 to be referred.
2) Equipment and Tagged Item

 The Construction Partners shall request the equipment tagged items
and accessories on the basis of providing the Material Request Slip
with a copy of packing list where marked on the packing list for required
items to avoid typing error if writing.
 The Material Team in charge shall not issue any accessories or spare
parts to the Construction Partners unless otherwise approved by the
CONTRACTOR supervisor or F/E.
 In case, Equipment is directly delivered to the erection area at site, the
Material Team in charge is responsible to collect the any accessories
and/or spare parts and keep them in the designated area in W/H
 In case, materials parts, accessories are complicated, then the material
in charge should refer to the copy of vendor print for further clarification
and then issue the right materials to the Construction Partners.
3) Package Equipment
 Package equipment materials are consist of many disciplines items,
Civil, Building, Steel Structure, Static & Rotating equipment, Piping,
Electrical and Instrumentation, and some items may be supplied in
consolidation box which are to be separated for each disciplines when
issuing the items to the construction contractor.
 Specially, Equipment and accessories are being released by packing
box-wise, then the material in charge should check the box inside where
maybe kept the other items during packing in the vendor shop. In other
word, often, the packing list for each box is not exactly tally with the
actual packed items.
 If the vendor supply the piping materials in loose pieces, these pieces
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
should be stored in designated area where to be separated against the

normal piping materials.
 The Construction Partners shall request the package equipment and
accessories on the basis of providing the Material Request Slip with a
copy of packing list where marked on the packing list for required items
to avoid typing error if writing.
4) Material Requisition Slip (MRS)

 The Material Team in charge should close the Material Requisition slips
as early as possible, so that issuing data shall be updated in system
immediately for realistic stock control and reference. (Sometimes, the
pending MRS affected to the actual stock quantity in which stock
counting discrepancy.)
 The W/H supervisor shall review the material requisition slip closing
status in weekly basis and shall notice to the Construction Partners for
closing of the pending slips, if required.
5) Format
Please refer to the attachment 5.5 Material Requisition Slip (MRS)
4.5.13 Return Control
1) General note
The Material Team in charge shall surveil and review the stock materials in the
Construction Partners warehouse that are not using for construction in the future
due to some reasons described as below. He shall take action for returning those
materials to CONTRACTOR warehouse where may be used for the other
partners.
2) Reasons of returning the materials

 B/M quantity deducted as per FCN.
 Specification change
 Over Issued
 Damaged during construction work
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
 Any other reasons
3) Inspection of the returned materials

The Material Team in charge and QC inspector shall inspect all returned
materials that checking of specification, quality and quantity to judge reusable
and/or unidentifiable items. The inspection results shall be noted to the
Construction Partners, and reusable items are to be stored in warehouse racks
as a stock and unidentifiable items to be segregated in the quarantine area.
4) Storing and preservation of returned materials.

The reusable materials shall be stored and be preserved in accordance with the
storing / preservation procedure and stock quantity in LFMS shall be increased
accordingly.
5) Format
Please refer to attachment 5.6 Material Requisition Slip Return (MRSR)
4.5.14 Material Tracking System (Barcode System)

4.5.14.1 Steel Structure Barcode Tracking System
(System name : LSTS / LOTTE Steel Tracking System)
CONTRACTOR shall utilize the Steel Structure Barcode Tracking System
considering the huge volumes of steel structure quantities and project size in
order to promote and encourage site work efficiently. The operation procedure
shall be referred to LPIS-SP-1385-SOP.
The following illustrative diagram is to show / understand how the system work.
Features of this system are
● Easy to find the structures location by using PDA & GPS aiding.
● Accuracy of packing list preparation and receiving inspection.
● Easy of steel structure tracking and checking statement.
[Barcode system flow diagram]

Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
4.5.14.2 Piping Spools Barcode Tracking System

(System name : LPTS / LOTTE Piping Spool Tracking System)
CONTRACTOR shall utilize the LOTTE Piping Spool Tracking System considering
the huge volumes of piping spools quantities and project size in order to promote
and encourage site work efficiently. The operation procedure shall be referred to
LPTS-1386-SOP.
The following illustrative diagram is to show / understand how the system works.
Features of this system are
● Easy to find the piping spools location by using PDA & GPS aiding.
● Accuracy of packing list preparation and receiving inspection.
● Easy of piping spools tracking and checking statement.
[Barcode system flow diagram]

Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
4.5.15 Material Control Workflow

All the material control work process stated on the above could be drew through
the workflow charts of the each work categories as attached on clause 5.13.
1) Material Receiving Wokflow
2) Piping Material Request & Issue Workflow
3) CAS&MEI Material Request & Issue Workflow
4) Material Return Workflow
5) OSID Report Workflow
4.6 Project Materials Settlement

The Material Team in charge shall handover the project materials to OWNER as
per the contract such as two (2) years operation Spare parts, Capital spare parts,
Special tools and any other materials described in the contract at the time of
Project completion.
4.6.1 Spare Parts and Special Tools Handover to OWNER

The Material Team shall prepare the list of two (2)years operation, Capital spare
parts and special tools in accordance with the contract.
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
The hand over procedure shall be provided by the CONTRACTOR Material Team
on the basis of the consensus made between OWNER and CONTRACTOR, and
the handover activity shall be carried as per the agreed schedule in a timely
manner.
4.6.2 Surplus Materials Control

It is defined as OWNER’s property, CONTRACTOR shall prepare the surplus
materials handover procedure and handover them to OWNER accordingly.
The Material Team in charge shall provide a surplus materials list and
manage/classify the same in warehouse or laydown yard.
4.6.3 Scrap Control

Basically, scraps shall be treated same as Surplus Materials..
4.6.4 Wastes Control

In principle, all wastes, like empty wooden boxes & debris, empty oil/chemical
drums, trashes and etc., shall be treated / controlled as per the local laws and
regulations and the site HSE procedure.
4.6.5 Borrowing Control

In case, any item “borrowing” either from the other Work Package or existing
Plants of OWNER shall be done only after a review of any potential schedule
impact, and with the assurance that a replacement item is ordered and scheduled
to arrive ahead of the needed time. Any and all such item replacement costs
including expedited delivery costs shall be to the borrower CONTRACTOR’s
account unless otherwise agreed with the OWNER.
4.6.6 Settlement with the Construction Partners

4.6.6.1 Over Issued Materials
The Material Team in charge shall provide the Over Issued material list and the
same will be informed to CONTRACTOR Construction Team (or Field Engineer)
for returning the over issued materials by the Construction Partners. And then,
the Material Team shall provide the final over issued materials list after
confirmation by CONTRACTOR Construction Team (or Field Engineer) and the
same will be transferred to the Project Control Team for back charge formality.
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
4.6.6.2 Backcharge for the Construction Partner’s resposibility

In case, any materials are repurchased by CONTRACTOR on behalf of the
Construction Partner due to damaged/missed to materials causing by the
Construction Partner’s fault or any materials are reissued from the stocked
quantity, the material costs shall be backcharged to the Construction Partner thus
the Material Team shall provide the detail list with the evidence documents and
the same to be transferred to the Project Control Team for final settlement with
the Construction Partner.
4.6.7 Material Close-out Report
At the time of completion of the PROJECT, the CONTRACTOR shall prepare a

detailed physical inventory of all remaining material. This final report shall include
items pricing and supporting documents.
4.7 Construction Partner’s materials site arrival / exit

4.7.1 Materials site arrival control
The Construction Partners shall report (MRR) to CONTRACTOR Construction

and Material Team for the arrival of materials at the job site, this report shall be
referred for clarification of dispute the ownership when they need to be taken out
it from the job site.
4.7.2 Project and Contstruction partner’s materials site exit

1) Any materials and equipment are needed to be taken out from the job site
shall be controlled/managed by the Security Control in charge at the main gate
to prevent loss or theft, and it is required the following exit formality.
2) A Requester shall provide a Material Exit Pass and two (2) photos of the loaded
materials on the truck/trailer (one photo for truck/trailer front face include the
plate number and the other for loaded materials on the truck/trailer).
3) One of the authorized personnel from CONTRACTOR shall review the Material
Exit Pass with two photos and he will sign / stamp on the same.
[Authorized Personnel for Material Exit Pass]

Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
 Site Manager
 Construction Manager (included Each Team Manager)
 Project Control Manager
 Material Control Manager
[Format]
Refer to the attachment 5.7 Material Exit Pass
4) The requester shall provide the original and two (2) copy of the pass upon
approval formality completed.
 Original : Site security office at main gate.
 Copy : Requester & Material Team
5) Exit time
In principle, materials and equipment exit time shall be within the normal working
hour in weekdays.
5. Formats and reference documents (Attchment)

The below is the formats and reference documents where to be used at the
construction site and the formats could be revised as per the requirement of the
applied job site and circumstances.
5.1 Material Daily Receiving Report (MDRR)

5.2 Material Receiving Inspection Report (MRIR)
5.3 Material Receiving Report (MRR)
5.4 OSID (Overage, Shortage, Incorrectness & Damage) Report
5.5 Material Requisition Slip (MRS)
5.6 Material Requisition Slip Return (MRSR)
5.7 Material Exit Pass (MEP)
5.8 Material Safety Data Sheet (MSDS)
Doc. No. : LINE-000-AC-4-0014
Rev. No. : C
5.9 Deleted
5.10 Tools list
5.11 TAG_2-Years SPARE_Capital SPARE_Special TOOL_ Revamping
_HOLD TAG
5.12 Preservation Check List (for Static/Rotating/Electrical/Instrument)
5.13 Material Control Workflow
1) Material Receiving Wokflow
2) Piping Material Request & Issue Workflow
3) CAS&MEI Material Request & Issue Workflow
4) Material Return Workflow
5) OSID Report Workflow

LINE-000-AC-4-0014 Field Materials Control Procedure - Rev.0

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Company Name

FIELD MATERIALS CONTROL

Client’s Contract No. : Later

0 03-Jun-2022 Issued For Construction H.J.JUNG M.C.PARK E.S. LEE

LIST OF REVISION DESCRIPTION

0 03-Jun-2022 Issued for Construction

1. General Scope and Purpose ................................................. 4

2. Reference documents ........................................................... 4

3. Abbreviation and Definition .................................................. 4

4. Material Control Process at Construction field ................... 6

1. General Scope and Purpose

1.1. General Scope

 ITB document for proposal or Contract document

3. Abbreviation and Definition

 CSP : Construction Spare Parts

 PSR : Procurement Status Register

3.2.1 OWNER means “PT. Lotte Chemical Indonesia”.

3.2.2 CONTRACTOR means LOTTE Engineering and Construction Co., Ltd.

3.2.3 Construction Partner

3.2.4 OWNER Supply Materials

3.2.5 CONTRACTOR Supply Materials

3.2.6 Construction Partner Supply Materials

4. Material Control Process at Construction field

4.1 Organization and Responsibility

Each team manager’s (Head) responsibility are defined as below.

1) Site Manager (SM)

2) Construction Manager (CM)

3) Field Quality Manager (FQM)

4) Field Quality Inspector (FQI)

 Conducting of Materials receiving inspection.

5) Field Engineer (F/E) and Construction Superintendent

6) Field Material Control Manager (FMCM)

7) Field Material Controller (FMC)

8) Data Controller (System Operator)

 Provide a material status report.

9) System Administrator (S/A)

10) Warehouse Supervisor (WS)

11) Warehouse Keepers (WK)

4.2 Material Sorting

4.2.1 Bulk, Tagged and Package Items

 Piping (Pipes, Fittings, Valves, Bolts/Nuts etc.)

4.2.1.2 Tagged Items

 Piping (Strainers, Steam traps, Sight glasses etc.)

4.2.1.3 Package Items

4.2.2 Temporary materials

4.3 Preview for Material Control

4.3.2 Purchasing Quantity

4.3.3 Material Delivery Schedule

4.4 Field Material Control Tasks

4.4.1.2 System Set-up and Operation.

4.4.2 Reviewing the basic information for material control

4.4.3 Settlement of Warehouse and Laydown Yard Operation

4.4.4 Field Material Requirement Control and Supply

4.4.5 Field Material Control and Management

1) Establish and settle down a procedure for a periodical inventory check.

4.4.6 Transportation Process

4.5 Project Material Control Work Sequence

4.5.1.2 Review the Cause of Delivery Delay

 Lack of minimum procurement lead-time.

4.5.1.3 Concerned Reports

 Shipping Status Report (SSR)

 Material Status Report (MSR)

4.5.2 Custom Clearance and Inland Transportation