ESTABLISHMENT OF KENYA ADVANCED INSTITUTE

OF SCIENCE AND TECHNOLOGY -CONTRACT NO.

KAIST-KEN 4-001-2019-2020

WEEKLY HSE STATUS REPORT

22.01.2024 - 26.01.2024

Report prepared by: Approved and Issued for Action by: Received and understood:

Name: Abraham Kiragu Kabere Name: Arch. Kiseong Song Name: _________________________
ENGINEER’S REPRESENTATIVE ENGINEER’S REPRESENTATIVE CONTRACTOR’S REPRESENTATIVE
Designation: HSE Officer Designation: Team Leader Designation: _____________________
Date: _______________________ Date: _________________________ Date:___________________________

COPIES;
Contractor Consultant KoTDA Employer

1|Page
 WEEKLY STATUS REPORT: ENVIRONMENT HEALTH AND SAFETY

Table 1: Key Performance Indicators

JANUARY 2024 REMARKS

KPI
22nd 23rd 24th 25th 26th
Number of workers

Main contractor 375 377 376 374 375

Hours Worked

Average daily hour

MC 11 11 11 11 11 including overtime

Inspections and Trainings

Joint EHS Inspections

(CLIENT HSE/MC(BOMI)- 1 1 1 1 1
HSE)

Toolbox Talks 1 1 1 1 1

Safety Committee Meeting 0 1 0 0 0

Safety Induction

Orientations
(New/Returning workers)

Other Trainings

Incidents

Near Miss 0 0 0 0 0
Accidents 0 0 0 0 0

First Aid Work related total of 9

Medical Treatments/ Injury 0 0 0 0 0

Fatality 0 0 0 0 0

Page 2 of 18
 Table 3: Risk Rating Matrix
LIKELIHOOD Risk Level Range Grade/Code
RISK LEVEL Unlikely Remote Quite Possible Likely Very Likely Negligible/Low 1-5
1 2 3 4 5 Considerable 6-9
Negligible 1 1 2 3 4 5 Unwelcoming 10-15
SERVERITY

Slight 2 2 4 6 8 10 Unacceptable 16-25

Moderate 3 3 6 9 12 15
Critical 4 4 8 12 16 20
Catastrophic 5 5 10 15 20 25

Table 4: Risk Rating Matrix

S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

1. Outer 3 Education B. Ensure timely 22/01/2024 25/01/2024

Scaffolding Incompelete scaffolding construction of outer
. completed. scaffoding befor
work commence on
3 top floors to counter,
Risk of;
 Falling from
Height
 Unguarded
Openings
 Poor Edge
Protection

Page 3 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

2. Work at 3 Education B corective action done 22/001/2024 22/01/2024

height immediately
Construction of a
3 scaffolding without the
use of body harness safety.
Hazard of fall from height.
Worker instructed to wear
body harness safety on all
work at height.
(work at height start at
1.8m and above. Osha
regulation requirement in
use of guard rails and or
body harness)

Page 4 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

3. Work at 3 SH 1 Corective action 22/01/2024 22/01/2024

height- A worker resting on a taken emmediately
safety Contracter HSE
window opening on the
harness &
third floor. Risk of Fall instructed to increase
overhead
protection from height. Worker was awearness during tool
instructed to rest in a safe box talk on work at
16 height.
place and avoid the action
in future.

4. Outer 16 Education A Instruction given for 22/01/2024 Pending

Scaffolding Unlocked plank board removal of all
suspended on scaffolding unlocked plank
16 structure. boards from the
Risk of falling objects. scaffolding structure.
Instruction given for
removal of all unlocked
plank boards from the
scaffolding structure.

Page 5 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

5. FIRE 12 FH 2 Osha 2007 81. (1) In 22/01/2024 Pending

SAFETY A defective fire every workplace or
extinguisher which was workroom there shall
12 be—— (a) provided
used and not serviced or
and maintained, and
replaced after use. conspicuously
Risk. Spread of fire due to displayed and free
lack of firefighting from any obstruction
equipment. so as to be readily
accessible, means for
extinguishing fire,
which shall be
adequate and suitable
having regard to the
circumstances of
each case.

Page 6 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

6. Excavation 12 Education A Ensure all excavated 22/01/2024 26/01/2024

work areas are barricaded
Unsecured trenches. with barricading tape
12 Risk/hazard of falling and a warning
causing injuries. signage of deep
Instruction given for the excavation hazard or
section to be secured with
use of temporally
barricade/warning tapes.
physical barrier.

Page 7 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

7. PPE 3 FH 2 main contracto to 23/01/2024 pending

A worker working on make sure all
12 interior board fixing lack a workers all provided
proper PPE (Safety Boots), with required PPE,s
instruction given to as well as ensuring
ensure all required PPE the sub-contractors
are in good condition
adhere to the same.
before commencing of
work. wears the necessary
PPE. Hazard; piercing by
sharp objects causing
injuries.

8. Man hole 16 SH 1 Pavement Regular inspection to 23/01/2024 23/01/2024

protection make sure all
Open manhole without manholes are
16 cover covered.
Risk/Hazard of;
falls/slips,
Unguarded Openings
entrapment by free
flowing solid.

Instruction given to cover

the manhole tightly.

Page 8 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

9. Work at 16 Education B Osha Sec 77 (3) 23/01/2024 Pending

height There shall, so far as
(safe lack of safe access. Ladder is practicable, be
access) for worker.
provided and
• Risk of work at
16 height, this can cause fall maintained safe
from height. means of access to
• risk of slipping every place at which
and tripping, this can lead any person, has at
to injuries. any time, to work.

10. Electrical 12 Education B Electricity present 23/01/2024 23/16/2024

work poor insulation of numerous shock and
safety electrical cable electrocution hazards.
Improper use of
12 extension and
flexible cords: Using
extension and
flexible cords outside
of what is
recommended can
increase a worker’s
chance of contacting
electrical current.

Page 9 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

11. Welfare 12 Education B Provide suitable and 23/01/2024 Pending

facilities-
Sanitation Non water carriage toilet
facility, means a toilet
waste
facility not connected to a
disposal.
sewer.
12 Disposal of waste by
worker poses health
hazard of infectious
diseases.
Alternative disposal
method was suggested
which will entail collection
of the waste at the
ground floor via one pipe
to a large container that
will be emptied by
exhausters handlers.
adequate washing
facilities (bathrooms)
as directed by
OSHA-2007 Sec 92
Waste disposal.
1910.141(a)(4)(ii) All
sweepings, solid or
liquid wastes, refuse,
and garbage shall be
removed in such a
manner as to avoid
as necessary or
appropriate to
creating a menace to
health and as often
maintain the place of
employment in a
sanitary condition.

Page 10 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

12. Scaffolding. 16 Education B Scaffolding 24/01/2024 24/01/2024

installation team to
16 Work at height always ensure they
Unstable platform, the use planks that lock
steel plank is used on booth end for a
without fixing the lock stable platform when
hooks to prevent slip.
working at outer
The worker is part of the
scaffolding.
scaffolding installation
team.
Risk/Hazard of;
falls/slips,
Instruction was given to
stop work and stabilize
the platform.

Page 11 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

13. House 16 Education B 24/01/2024 On-going

keeping house keeping taking
place at a section that had
16 scattered plank of timber
with sharp nails.
(Nail Hazard in
Construction Work.)
Planks of timber with
protruding nails
The most common
concern is an injury, such
as a cut (laceration,
puncture).
All projecting nails in
boards, planks, and
timbers should be
carefully removed,
hammered in, or bent
over in a safe way/ points
of the nails projecting
downward.
Osha sec 47. (1)
Every workplace shall
be kept in a clean
state, and free from
effluvia arising from
any drain, sanitary
convenience or
nuisance, and,
without prejudice to
the generality of
subsection (1)—
(a) accumulations of
dirt and refuse shall
be removed
daily by a suitable
method from the
floors and benches of
workrooms, and
from the stair cases
and passages;

Page 12 of 18
S/N EHS Issue Risk Picture Location &Description
Level
14. Edge 12 Education B
protection Edge Protection
12 Risk; fall from height
Stairs should be in safe
condition and be of
suitable design and
dimensions for their use,
•are well lit;
•have handrails at an
appropriate height that
contrasts with the
surroundings;
•have good slip resistance
properties, particularly at
the leading edge;
•have clearly marked
edges;
•are free from trip
hazards or obstacles.
Page 13 of 18
Recommendations Date Closing
Raised Date
Stairs should be in 24/01/2024 pending
safe condition and be
of suitable design
and dimensions for
their use,
•are well lit;
•have handrails at an
appropriate height
that contrasts with
the surroundings;
•have good slip
resistance
properties,
particularly at the
leading edge;
•have clearly marked
edges;
•are free from trip
hazards or obstacles.
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

15. 12 Bending yard  - Conduct Fire 24/01/2024 pending

Statutory Safety Audit in
audits-Fire A defective fire compliance to
Safety & extinguisher which was (Sec 36 of FRRR
OSH audits used and not serviced or 2007)
replaced after use at the
 Ensure safety and
12 metal bending yard.
health audit is
Risk. Spread of fire due to
lack of firefighting done to comply
equipment. with OSHA
2007, Sec 11
Osha 81. (1) In every
workplace or
workroom there shall
be (a) provided and
maintained, and
conspicuously
displayed and free
from any obstruction
so as to be readily
accessible, means for
extinguishing fire,
which shall be
adequate and
suitable having
regard to the

Page 14 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

circumstances of
each case.
16. Work at 12 Education B Emphasize on work 24/01/2024 24/01/2024
height at height Training at
Work at Height tool box talk
12 A worker working without
fastening his body harness
and, lack of edge
protection on the
platform.
Risk of Fall from height.
Worker was instructed to
get a body harness and
resume work.
17. Outer 12 SH 1 Instruction was given 25/01/2024 pending
scalfolding Unstable scaffolding to reinforce with
lacking enough support. extra support at
12 Risk/Hazard of;
every floor and with
falls/slips,
Instruction was given to adjacent scaffolding
reinforce with extra structure.
support at every floor and
with adjacent scaffolding
structure.

Page 15 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

18. House 12 SH 1 Mount a safety 25/01/2024 pendind

keeping. Planks of wood with sharp warning sign to
Sharp objects scattered at SH 1 caution workers of
objects
the hazards present at
that section. Ensure
12
timely house keeping

19. External 3 Management/utility Inspection of all 26/01/2024 26/06/2021

access way building externall and internal
External access way that access way to make
3 was condemmed due to it sure they are up to
state of being unsafe to safe standards
use was rectified to safe
condition

Page 16 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

20. Excavation 3 Education B Always ensure all 26/01/2024 26/01/2024

work excavation work or
Use of barricading tape to excavated areas are
3 secure a section that well secured and
excavation is taking place warning signage
and was not secured. erected to warn
worker of deep
excavations.

Page 17 of 18
S/N EHS Issue Risk Picture Location &Description Recommendations Date Closing
Level Raised Date

21. Structural 25 Education B The Contractor 26/01/2024 ongoing

defects Securing a section of the should cooperate to
building that was condone off the area
25 condoned off as a result of and make sure no
(CRACKS TO work proceeds in
EDUCATION B 1ST condoned section
FLOOR BEAMS AND until all parties
SLABS) involved have
resolved the issue.

Page 18 of 18