Project: Construction, Completion & Remedying Defects of Balance work of Proposed 17 Storied

Building (including 2 no Basements) for Pre-Clinical Department, Faculty of Medicine, University of

Colombo

Consultant: State Engineering Corporation of Sri Lanka (Consultancy Group)

Contractor: Sanken Construction (Pvt) Ltd.

Meeting No: PRM 141

Date: 24th August 2023

Venue: Site meeting room

Name Designation Organization

Prof. Pujitha Wickramasinghe Chairperson/MFBC University of Colombo

Mr. H.M.W.G.P.R.A. Bandara (DR/ FOM) University of Colombo

Mr. S.H.J.A. Jameel Facility Engineer (FE/FOM) University of Colombo

Mr. Damith Perera Project Manager (PM/SEC) State Engineering Corporation

Ms. N.J. Jayakody Chief Engineer State Engineering Corporation

Ms. R.M.S.B.Rajapaksha Project Architect (PA/SEC) State Engineering Corporation

Ms. W.M.C.K.Jayasekara Project Architect (PA/SEC) State Engineering Corporation

Ms. Chathuri De Alwis Electrical Superintendent (ES/SEC) State Engineering Corporation

Mr. W.L. Upali Project Manager (PM/Sanken) Sanken Construction (Pvt) Ltd

Mr. Gayan Mallawa Site Engineer Sanken Construction (Pvt) Ltd

Excused

Ms.G.R,Senadeera Senior Architect (SA/SEC) State Engineering Corporation

141.2. MATTERS ARISING FROM THE MINUTES

141.2.1 Handing over of the services
1. Observation lift
(a) PM/Sanken informed that balance two glass panels would be received by 25th
August 2023.
(b) PA/SEC reminded to submit warranties for the glass façade of the observation
lift.
(c) PM/Sanken informed that the officer of “FG glass” visited the site from India
agreed to send the relevant warranty.
(d) CE(D)/SEC informed that M/s Ajax should submit a letter mentioning the reason
for breakage of glass.
(e) Chairperson/MFBC instructed to inform the allowable limit for break of glass.
(f) FE/FOM noted that the observation lift was not handed over to the Client.

1
 2. Lightning protection system
(a) PM/Sanken informed that the Faraday cage system will complete on 28th August 2023.
(b) Chairperson/MFBC instructed to provide proper supervision to avoid damaging the interlock
paving.
(c) SM/Sanken agreed to hand over the lightning protection system on 28th August 2023 to the
Client.

2) Emergency lights
a) In PRM 139, PM/Sanken agreed to submit numbers of missing emergency lights in a chart
with dates.

3) Generator
a) PM/Sanken informed that the generator is already jacked up and dismantling of wiring work
would be started soon.
b) PM/SEC instructed to call the inspections soon.

141.2.2 Mezzanine floor Garden tap

PM/Sanken proposed to fix water Tec taps for all over the void to avoid water leakage and agreed by
the Client.

141.2.3 COC approval for the building

PM/Sanken agreed to correct the drawing in blue print.

141.2.4 Fire services department approval

Chairperson/MFBC instructed to arrange a meeting with fire services department to convince
comments given by fire department.

PM/Sanken informed that Sanken would not chair the meeting, the Client, and the Consultant to be
participated for the meeting with the fire services department.

(1) Instructions were given to Sanken to proceed the following work as per the fire department
visit on 08-02-2023.
(i) Place a 25 ltr dry powder fire extinguisher in the diesel tank at lower basement. –
PM/Sanken informed that the available capacity of dry powder fire extinguisher is 100L at
the market. Chairperson/MFBC instructed to check market availability of 25 ltr dry
powder fire extinguisher.

(2) As per PRM 135, Items to attended after receiving fire departments’ written comments by the
Client
(i) Shift the landing valves in to the fire lobbies
(ii) All the car parking slots needs to cover by sprinklers
(iii) “Exit” sign boards should have battery backup

(3) Fire lobby Partition work

The areas need modifications are as follows.
(i) 03 numbers of fire lobbies

2
 a. Mezzanine floor near the lecture hall
b. 3rd floor near the void
c. Ground floor near the steel stair case , change the direction of fire
door
(ii) Separating the diesel tank from the pump in lower basement

(4) Recommendations made by the fire department on the inspection on 11-05-2023.

(A) Main auditorium:
1. The ground floor level wooden doors (2 in number) should be designed to push outwards instead
of being pulled inwards. – PM/Sanken noted that cost proposal has already submitted for the
approval of the Consultant.
2. All exit signs and fire exit direction signs in the main auditorium should have battery backup. –
Chairperson/MFBC agreed to discuss with fire department.
4. Two sets of water and CO2 fire extinguishers should be placed near the stage in easily accessible
and visible locations.
5. The existing sprinkler arrangement does not provide coverage for the last row of ODC seats.
Additional sprinklers need to be installed to address this. - Chairperson/MFBC agreed to discuss with
fire department.

(A) Fire pump room and generator cabin:

1. The fire pump room has inadequate ventilation, resulting in stagnant smoke during the
operation of the engine-driven pump. – FE/FOM proposed to fix an exhaust fan and PM/Sanken
requested a size of the relevant exhaust fan.

3. Fire lift:
The firefighter switch glass is deemed unsafe for users and should be replaced with safe glass. -
PM/Sanken informed that the minimum glass thickness available at the market is 2mm.
Chairperson/MFBC instructed to fix a suitable tool hang to break the glass with a sharp end in one
side.

(5) MOU 2 – In PRM 138, Chairperson/MFBC instructed SEC to submit new MOU for the fire services
departments’ requirements.

141.2.5 List of maintenance issues by Facility Engineer/FOM

1. Cyclorama screen protection – FE/FOM noted that a quotation received and the Client will
do procurement.

2. Handing over of timber doors in auditorium – In PRM 140, PM/Sanken stated that
modification work of 4 numbers of doors is in progress.

3. Door handle modification

(a) CE(D)/SEC informed that it was noted the powder coating damages in door
handles.
(b) FE/FOM noted that door handles have a small play. PM/Sanken proposed to
proceed joint inspection with the Client, the Consultant, the Contractor and
Ajax.

3
 4. Hydrotherapy area in 11th floor
PM/Sanken requested the instruction to proceed work.
CE(D)/SEC informed that design office already forwarded instruction for the quarry raised by
the Sanken.
PM/SEC stated that PE(M&E)/SEC agreed to visit site on 25th August 2023 to check the
Hydrotherapy area
Chairperson/MFBC informed that the geezer from 5th floor could use for the 11th floor.

5. CCTV isolators
In PRM 139, DR/FOM agreed to procure the 14 numbers of plastic lockable enclosures for
CCTV isolators and requested from Sanken to install them.

141.2.6 Buildup of ice on the 5th floor mortuary freezer door

FE/FOM complained that the ice buildup issue raised again.
Chairperson/MFBC instructed to observe the issue of mortuary freezer continuously.
FE/FOM informed that the service letters were still not received to the Client.

141.2.7 External cladding

CE(D)/SEC stressed to replace the cracked cladding sheets with approved type of cladding panels
under supervision of SEC. Further, CE(D)/SEC instructed that to avoid penetration of water through
the cladding.
PM/Sanken noted that order has already placed to cladding for the replacement for cracked cladding
sheets.

141.2.8 Key tags and label of the key tag

In PRM 140, FE/FOM instructed Sanken to hand over the balance key tags including approved key
tag numbers floor by floor.

141.2.9 Master key

PA/SEC noted that the submitted master key proposal from Sanken approved with comments.
Chairperson/MFBC informed that an additional key for timber doors, Al partition doors, doors in
curtain walls, roller shutters and glass doors, which has not included to the master key proposal,
should be kept with the master key.

141.2.10 Breakage of glass at external envelope of the building

1. The locations of balance broken glasses to replace are as follows;
(a) 6th floor CW1 glass
2. In PRM 138, PM/SEC instructed Sanken to inform SEC prior to replace the broken glasses.

141.2.11 Delamination of glass

PM/SEC instructed Sanken to replace the delaminated glasses in the building.

141.2.12 Curtain wall 01 – Rainwater spilling through louvers

PM/Sanken requested 50% of the advance payment for monsoon blind work from the Client since
the contract signed between the Contractor and the Client.

4
141.2.13 Balance keys to hand over to the Client
FE/FOM stated that the keys of AHU room are still not handed over to the client.

141.2.14 Service agreements

PM/SEC informed that service agreements are still being in scrutinizing.
FE/FOM requested a meeting to discuss the service agreements with SEC.

141.2.15 Software license

In PRM 140, PM/Sanken informed that the software licenses of signage boxes have been expired.

141.2.16 Pipe burst at 2nd floor

CE(D)/SEC informed that the Contractor is bounded to repair defects with in the Defects Liability
Period.
PM/Sanken noted that Sanken is liable to rectify the defects raised by the Contractor’s fault. Further,
PM/Sanken noted that there is a mishandling of valve on 14th floor by the Client during the pipe
burst issue. Chairperson/MFBC agreed there was a fault done by the mechanical person and
instructed to take actions not to repeat the fault again.

141.2.17 Defects in FCUs – In PRM 140, FE/FOM tabled a list of defects in FCU s to attend.

141.2.18 Balance As-Built drawings and handing over documents

PA/SEC noted that the list of balance As-Built drawings and handing over documents which should
be submitted by the Contractor has already informed to the Contractor through an Email.

141.2.19 Ventilation issue in 6th floor laboratory

Chairperson/MFBC instructed to fix exhaust fans as per the instruction already given by the AC
consultant.
PM/Sanken noted that AC consultant instructed to fix lover panel for the entire entrance door.
Further, PM/Sanken informed that the exhaust fan has already ordered.

141.2.20 Cracks at granite

PM/Sanken noted that Sanken would submit a report regarding cracks of granite.

Next progress review meeting will be informed in due course.

Prepared by, R.M.S.B.Rajapaksha – PA/SEC

Checked by,

………………………..
Eng. Damith Perera

Project Manager
State Engineering Corporation