Project: Construction, Completion & Remedying Defects of Balance work of Proposed 17 Storied

Building (including 2 no Basements) for Pre-Clinical Department, Faculty of Medicine, University of

Colombo

Consultant: State Engineering Corporation of Sri Lanka (Consultancy Group)

Contractor: Sanken Construction (Pvt) Ltd.

Meeting No: PRM 144

Date: 11th January 2023

Venue: Site meeting room

Name Designation Organization

Prof. Pujitha Wickramasinghe Chairperson/MFBC University of Colombo
Mr. H.M.W.G.P.R.A. Bandara DR/ UOC University of Colombo

Mr. S.H.J.A. Jameel Facility Engineer (FE/FOM) University of Colombo

Mr. P.M.K.Subaweera SAR/Capital Works University of Colombo

Mr. H.A.V.Hettiarachchi AR/ UOC University of Colombo

Mr. M.G.D.N. Siriwardane TO/ Capital Works University of Colombo

Mr. Damith Perera Project Manager (PM/SEC) State Engineering Corporation

Ms. N.J. Jayakody Chief Engineer State Engineering Corporation

Ms. A.W.D. Priyani Engineer State Engineering Corporation

Ms. G.R. Senadeera Senior Architect (SA/SEC) State Engineering Corporation

Ms. Sanja Saputhanthri Architect (PA/SEC) State Engineering Corporation

Ms. W.M.C.K.Jayasekara Project Architect (PA/SEC) State Engineering Corporation

Ms. Chathuri De Alwis Electrical Superintendent (ES/SEC) State Engineering Corporation

Ms. Suwani Lasheesha Civil Superintendent (CS/SEC) State Engineering Corporation

Mr. W.L. Upali Project Manager (PM/Sanken) Sanken Construction (Pvt) Ltd

Mr. M.P.G.S.G. Mallawa Sanken Construction (Pvt) Ltd

144.1 MATTERS ARISING FROM THE MINUTES

144.1.1 Handing over of the services
1. Observation lift
(a) PA/SEC reminded to submit warranties for the glass façade of the observation
lift.

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 (b) PM/Sanken informed that warranty soft copies were already received and the
hard copies would be submitted as soon as possible.
(c) Chairperson/MFBC informed to obtain third party opinion for glass breakage and
check whether the said glasses are accordance with the relevant technical
specifications. Further requested to forward exact time frame of replacement of
broken glasses.
SEC informed that broken quantity of tempered, low-e glasses are within the
safe margin. However, quantity of broken tempered, heat soak tested glasses
are under survey.

2) Emergency lights
a) In PRM 139, PM/Sanken agreed to check the quantity of missing emergency lights.
Chairperson /MFBC informed to forward the missing quantity in a report format.
3) Generator
a) Painting method statement requested by CE (D).
b) CE (D)/ SEC instructed Sanken to submit cleaning method for the approval.
c) DR/FOM complained that the door could not close at the generator and corrosion visible at
bottom of the generator.
d) PM/Sanken informed that a meeting to discuss the issues related to painting method
statement with the participation of Sanken, SEC and painting sub-contractor is scheduled at
SEC head office on January 12, 2024.

144.2 COC approval for the building

PM/ SEC informed that all the balance drawings have been submitted to the Client. FE/FOM stated
that the balance drawings submitted by SEC have already been handed over to college house for
processing.

144.3 Fire services department approval

PA /SEC stated that fire department consent regarding COC was received and preparation of
relevant documents are in progress. Snr.A/SEC further explained that according to the letter dated
07th of December 2023 issued by fire chief, department of fire services following requirements to be
fulfilled at site;

(A)Fire lobby Partition work

The areas need modifications are as follows;

(i) 03 numbers of fire lobbies;
a. Mezzanine floor near the lecture hall
b. 3rd floor near the void
c. Ground floor near the steel stair case , change the direction of fire
door
(B) Main auditorium:
1. The ground floor level wooden doors (2 in number) should be designed to push
outwards instead of being pulled inwards. – PM/Sanken noted that cost proposal has
already submitted for the approval of the Consultant.

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 2. Exit signs and fire exit direction signs in the main auditorium should have battery
backup.
3. Extension of sprinkler system at auditorium rear plat form and upper balcony

144.3.1. SEC proposal regarding fire service department requirement

Chairperson/MFBC instructed SEC to submit a detailed report mentioning the fire services
departments’ requirements.

144.4 Car park sprinkler system

FE/FOM stated that some of the sprinklers are covered due to structural floor beams. PM/Sanken
agreed to check with the sub-contractor.

144.5 List of maintenance issues by Facility Engineer/FOM

1. Cyclorama screen protection – FE/FOM noted that a quotation received and the Client will
do the procurement.
PM /Sanken agreed to install the timber skirting in front of the Cyclorama screen after
receiving material from Client.
2. Handing over of seven number of timber doors in auditorium – In PRM 140,
PM/Sanken stated that advance paid to sub-contractors and work will be started soon.
3. Door handle modification
Chairperson/MFBC informed SEC to write a letter to parent company regarding defective
door lock, defective door handle and powder coating damages on door handle.
PM/Sanken informed that defective door locks and handles will be replaced with a brand
specify in Contract Document and compatible to Safa system.
4. Hydrotherapy area in 11th floor
PM/Sanken stated in PRM 143 that they would proceed the work.
5. CCTV isolators
In PRM143, FE/FOM informed that a sample has been done at 3rd floor.

144.6 External cladding

FE/FOM requested Action plan for the cladding rectification. SEC /PE stated that rectification to be
done with approved material.
CE (D)/SEC stressed to replace the cracked cladding sheets with approved type of cladding panels
under supervision of SEC. Further, CE (D)/SEC instructed to avoid penetration of water through the
cladding system and requested to forward the reason for the development of cracks in cladding
sheet.

144.7 Key tags and label of the key tag

PM/Sanken informed balance work being in progress.

144.8 Master key

FE/FOM inquired the master key for partition doors instead of fire doors. PM/Sanken stated that fire
doors to be kept openable and master key can be provided for partition doors with an extra cost.
Chairperson/UCFM informed to provide at least an additional key for partition door considering the
current situation of the project.

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144.9 Breakage of glass at external envelope of the building
1. The locations of balance broken glasses to replace are as follows;
(a) 6th floor CW3 glass(external)-not replaced
(b) 13th floor – (window internal)-3A void-nutrition research unit-
completed.
(c) 12th floor-( door internal)-3A ,education and training group
discussion-completed
(d) 12th floor- (window –external)-3B lobby-completed
(e) 11th floor- (Window-external)-hydrotherapy-completed
(f) 11th floor- (Curtain wall 1) external – not replaced
(g) 11th floor- (Curtain wall 2) external – replaced
(h) 2nd floor- (CW1-external)- not replaced
(i) 2nd floor- (door internal)- library entrance- replaced; still not
called for inspection
(j) 7th floor- (window external) ST 01- replaced; still not called for
inspection
(k) Ground floor- (FGD1-External)- replaced

2. In PRM 138, PM/SEC instructed Sanken to inform SEC prior to

replace the broken glasses.
3. Chairperson /MFBC inquired the allowable percentage of broken
glass panels as per given details. SEC agreed to forward the relevant
document.
4. CED/SEC instructed Sanken to submit corrected warranty for glass
and cladding as commented on transmittals and Handing over
Documents.
5. PA/SEC noted that corrected Handing over Documents still not
received for review.

144.10 Delamination of glass

Sanken stated that material received and replacement work is being in progress.

144.11 Curtain wall 01 – Rainwater spilling through louvers

PM/Sanken requested 50% of the advance payment for monsoon blind work from the Client since
the contract signed between the Contractor and the Client.
PE /SEC requested method statement for performing during aggressive wind condition to the total
system of Monsoon blind. Chairperson /UCFM informed to expedite the decision making process of
Monsoon blind. As a fundamental solution, it was agreed to proceed monsoon blind with additional
improvements to overcome the rain water inflowing.

144.12 Software license

Chairperson/UCFM informed that the software licenses of signage boxes are under procurement
process.

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144.13 Pipe burst at 2nd floor
PM/Sanken stated that the test report has been submitted. CE/SEC informed that comments for the
test report has been issued. Chairperson/UCFM stated that the final decision would be taken by the
higher authorities.

144.14 Defects in FCUs – In PRM 140, FE/FOM tabled a list of defects in FCU s to attend. Sanken
stated that rectification work is under processing.

144.15 Balance As-Built drawings and handing over documents

PA/SEC noted that handing over process of As-Built Drawings and Handing over Documents are still
in progress. SEC further requested to complete Handing over process of As built Drawings and
Handing over Documents before the end of defect liability period.

144.16 Ventilation issue in 6th floor laboratory

Sanken informed in PRM 143, that phenol box is being fabricated and Aluminium contractor was
informed to replace the louvers.

144.17 Cracks at granite

PM/Sanken informed that replacement of defective granite is being in progress.

144.18 Tile damage at 14th and 15th floors

DR/FOM complained that there are damaged floor tiles at 14th and 15th floors. Sanken informed that
they would look after the matter.

144.19 Defect rectification

Chairperson /MFBC stated that defect rectification work would be completed before 5th of March
2024.

Next progress review meeting will be held on 01st of February 2024.

Checked by,

………………………..

Eng. Damith Perera

Project Manager
State Engineering Corporation