Issuance of Certified Photocopy of Tax Declaration

Provincial Assessor’s Office provides Certified Photocopy of Tax Declaration upon request of
the owner or his authorized representative, any government agency or private entities;
numerous reasons are for property transfer-related transactions, as a requirement of BIR,
DENR, Register of Deeds, for mortgage/loan/financial institutions, to sell the property, courts
and many other legal purposes.

Office or Division: Provincial Assessor’s Office/ Assessment Records Management

Division

Classification: Frontline/ Complex

Type of Transaction: External; Income Generating

Who may avail: General Public

CHECKLIST OF REQUIREMENTS WHERE TO

SECURE

Duly accomplished request form containing the following: Land

owner/Requestor
- Tax Declaration number
- Property Owner
Municipal Assessor
- Location Property

PROCESSING PERSON
FEES TO RESPONSIBLE
CLIENT STEPS AGENCY ACTIONS TIME/
BE PAID
DURATION

1. Submits request 1. Receives and 5 minutes

for certified Records Jasmin Opido
Xerox copies of request
Admin. Aide III
tax declarations

2. Pays 2.1 Receives Official Verification 1 minute

corresponding Receipt for Fee Vemalyn Joy Romen
fees to the verification fee
P50.00 (for Juliet Ilano
Provincial
tax
Treasurer’s
declaration Jasmin Opido
Office
number or
Admin. Aide III
realty tax
receipt)

2.2 Assigns Request 2 minutes Jasmin Opido

to Verifier
Admin. Aide III

2.3 Verify and For simple: 3 Vemalyn Joy Romen

Prepare Certified minutes/RPU
NONE Juliet Ilano
Copy

123
 For complex: 10 Jasmin Opido
minutes/RPU
Admin. Aide III

3. Pays 3.1 Receives Official P100.00 1 minute Vemalyn Joy Romen

corresponding Receipt for Certified
(Certified Juliet Ilano
fees to the copy
xerox copy
Provincial Jasmin Opido
of tax
Treasurer’s
declarations Admin. Aide III
Office

3.2 Prepared the 4 minutes/ RPU Vemalyn Joy Romen

certified copy
Juliet Ilano
Jasmin Opido
Admin. Aide III

3.3 Approve Certified 3 minutes/ RPU Melencia A. Avilla

Copy
LAOO-III
Nenita A. Alonzo,REA

LAOO-IV

3.4 Record and 1 minute/ Vemalyn Joy Romen

Release Request
RPU Juliet Ilano
Jasmin Opido
Admin. Aide III

TOTAL 20
minutes/RPU
(simple)

27
minutes/RPU
(complex)

124
Issuance of Certification of Real Properties and Aggregate
Landholding and other Simple Certifications

Provincial Assessor’s Office issues Certification of Real Properties and Aggregate

Landholding and other Simple Certifications upon request of the owner or his authorized
representatives, any government agency or private entities. This service allows the taxpayer
to obtain a listing of his/her property holdings as reference for payment of taxes,
BIR/DAR/DENR requirements and for other legal purposes it may serve.

Office or Division: Provincial Assessor’s Office/ Assessment Records Management

Division

Classification: Frontline/ Complex

Type of Transaction: External; Income Generating

Who may avail: General Public

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

For Certification for BIR: Provincial/Municipal

Assessor
● Duly accomplished request form

● Death Certificate PSA

● Tax Declaration/s

For DAR/ REFERENCE/ SIMPLE CERTIFICATION

● Duly accomplished request form

● Tax Declaration/s

FEES PROCESSING PERSON RESPONSIBLE

AGENCY
CLIENT STEPS TO BE TIME/
ACTIONS
PAID DURATION

1. Submit request 1.1 Receives 7 minutes For landholdings:

with the Record
Maria Analyn de Villa
requirements and
Examine Michelle Silan
Request
Arlene Tolentino
Analyn Bawar
Admin. Aide III

For Simple Certification

125
 Analyn Bawar
Admin. Aide-III

1.2 Process the For landholdings:

Request
Maria Analyn de Villa
For BIR:
For BIR: Michelle Silan
● Verify records of 53 minutes/ Arlene Tolentino
property holding deceased
Analyn Bawar
based on the
year of death Admin. Aide III
For
For DAR:
DAR/REFEREN
CE:
● Verify records of
current 53
agricultural minutes/certific
property ation
holdings

Other
For Reference: Certification:
10
● Verify current minutes/RPU
property
holdings

For Simple/Other
Certifications:

● Verify tax
declaration and
FAAS
For Simple Certification
Analyn Bawar
Admin. Aide-III

1.3 Prepare For BIR: For landholdings:

Certification
20 Maria Analyn de Villa
mins./deceased
Michelle Silan
Arlene Tolentino
For DAR/
Analyn Bawar

126
 REFERENCE: Admin. Aide III
20 minutes/
certification
For Simple Certification
Analyn Bawar
Other
Admin. Aide-III
Certification:
20
minutes/RPU

1.4 Review 5 mins./ Melencia A. Avilla

Certification certification
LAOO-III

Nenita A. Alonzo,REA
LAOO-IV

1.5 Approve 5mins./ Melencia A. Avilla

Certification certification
LAOO-III

Nenita A. Alonzo,REA
LAOO-IV

1.6 Release 2 minutes / For landholdings:

Certification certification
Maria Analyn de Villa
Michelle Silan
Arlene Tolentino
Analyn Bawar
Admin. Aide III

For Simple Certification

Analyn Bawar
Admin. Aide-III

TOTAL BIR: 90
minutes/
deceased

DAR/

127
 Reference: 90
minutes/
Certification

Other Simple
Certification:
47 minutes/
Certification

128
Annotation/Cancellation of Encumbrances on Tax Declaration and
Field Appraisal and Assessment Sheets (FAAS)

Other Functions of Local Assessors is annotate/cancel in the Field Appraisal and Assessment
Sheets (FAAS) and in the Tax Declaration any encumbrance or adverse claim over the subject
property for legal purposes and to avoid inadvertent transfer of ownership with encumbrance/s in
the Tax Declaration.

Office or Division: Provincial Assessor’s Office/ Assessment Records Management

Division

Classification: Frontline/ Complex

Type of Transaction: External; Income Generating

Who may avail: General Public

CHECKLIST OF REQUIREMENTS WHERE TO

SECURE

- Original copy of Real Estate Mortgage Mortgagee

- Original Copy of Cancellation & Discharge of Mortgage
- Special Power of Attorney duly registered in the Office of the Registry of Deeds
Registered of Deeds, Cavite (as case may be)

CLIENT STEPS AGENCY ACTIONS FEES TO BE PROCESSING PERSON

PAID TIME/ RESPONSIBLE
DURATION

1. Request for 1. Receive 7 minutes

mortgage Request and
NONE Jovita Dinglasan
annotations/ Examine
cancellations Documents Tax Mapper I
adverse claim
annotations/
cancellation Melencia Avilla
LAOO III

2. Pays 2.1 Receives Official For 1 minute Jovita Dinglasan

correspondin Receipt for Annotation:
Tax Mapper I
g fees to the Verification fee 1/8 of 1% of
Provincial the amount
Treasurer’s of mortgage
Office per bond Melencia Avilla
LAOO III

For
Cancellation:
P50.00 –
verification

129
 fee
P50. 00 –
Cancelation
fee

2.2 Trace Back of Tax 30 mins./ RPU Jovita Dinglasan

Declaration (for
NONE Tax Mapper I
Cancellation only)
Melencia Avilla
LAOO III

2.3 Annotate / Cancel For Jovita Dinglasan

Annotation/s Cancellation –
Tax Mapper I
13 minutes

Melencia Avilla
For Annotation
NONE – LAOO III
17 minutes

2.4 Approve 3 minutes Nenita Alonzo,REA

Annotation
LAOO IV

Jovita Dinglasan
3. Receives 3.1 Release 2 minutes Tax Mapper I
Annotated Documents and
Documents Official Receipt
Melencia Avilla
LAOO III

Jovita Dinglasan
3.2 Encode Date in 8 minutes Tax Mapper I
RPTS

Melencia Avilla
LAOO III

TOTAL Annotation:
37 minutes/
request

130
 Cancellation:
60 minutes/
request

Released to
client:

Annotation:
29 minutes/
request

Cancellation:
52 minutes
until updated
annotation to
RPTS

131
Issuance of Faithful Reproduction Copy of Documents

Provincial Assessor’s Office issues Faithful Reproduction Copy of Documents upon request of
the owner or his authorized representatives to retrieve the instrument used and for any legal
purposes.

Office or Division: Provincial Assessor’s Office/ Assessment Records Management

Division

Classification: Frontline/Complex

Type of Transaction: External; Income Generating

Who may avail: General Public

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

- Duly accomplished Request slip Requestor

- Letter Request
- ID of owner or representative with authorization

PROCESSIN PERSON
AGENCY FEES TO RESPONSIBLE
CLIENT STEPS G TIME/
ACTIONS BE PAID
DURATION

1. Request 1.1 Receive None 5 minutes/ Juliet Ilano

faithful request request
Manuel Nostratis
reproduction
copy of Admin.Aide III
documents

1.2 Approval of None 5 minutes/ Melencia C. Avilla

Request request
LAOO – III
Nenita A. Alonzo,REA
LAOO – IV
Elsa R. Ferrer,REA
Thelma D.G. de
Leon,REA
APA
Raymundo D.
Salazar,REA
Provincial Assessor

2. Pays 2.1 Record request P50.00 1 minute Juliet Ilano

corresponding & receive official verification
fees to the receipt for

132
Provincial verification fee fee Manuel Nostratis
Treasurer’s
P50.00/ Admin.Aide III
Office:
page of
reproductio
n copy

2.2 Process the None 10 minutes/ Juliet Ilano

request, verify the document
Manuel Nostratis
document
Admin.Aide III

2.3 Receive Official None 1 minute Juliet Ilano

Receipt for Faithful
Manuel Nostratis
Reproduction Copy
Admin.Aide III

2.4 Prepare Faithful None 5 minutes/ Juliet Ilano

Reproduction, document
Manuel Nostratis
photocopy the
documents Admin.Aide III

2.5 Approve None 3minutes/ Melencia C. Avilla

Faithful document
LAOO – III
Reproduction Copy
of Documents

Nenita A. Alonzo,REA
LAOO – IV

2.6 Record and None 1 minute/ Juliet Ilano

Release document
Manuel Nostratis
Documents
Admin.Aide III

TOTAL 31 minutes/
requested
document

133
Issuance of Tax Declaration – Transfer of Ownership

“Section 208. Notification of Transfer of Real Property Ownership. - Any person who shall transfer
real property ownership to another shall notify the provincial, city or municipal assessor concerned
within sixty (60) days from the date of such transfer. The notification shall include the mode of
transfer, the description of the property alienated, the name and address of the transferee.” To
conform, current copy of Tax Declaration is issued for taxation purposes, upon transfer of ownership
of a particular real property from previous owner to a new owner, based on Land Title and other
Legal documents submitted, justifying ownership over a property. Transfer of ownership may result
to subdivision or consolidation of a property, based correspondingly on legal documents submitted.

Office or Division: Provincial Assessor’s Office/ Assessment Standard and Examination

Division

Classification: Frontline/Complex

Type of Transaction: External; Income Generating

Who may avail: General Public

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

- Documents (mode of transfer) Property Owner

- TCT (if titled property)
- Approved Plan Register of Deeds
- CAR
- Realty Tax Receipt Provincial/Municipal
Assessor
- Transfer Tax Receipt
- Processing Fee, etc.
Provincial/Municipal
- Partition Agreement
Treasurer
- Technical Description
- Approved Plan/Sketch
BIR
- Affidavits
- SPA (if not the owner transacts)
DENR/ Private
- Cert. of Award (if NHA) Surveyor

- Accomplished and numbered Tax Declaration, FAAS and Notice of

Assessment
NHA

CLIENT STEPS AGENCY ACTIONS FEES PROCESSING PERSON

TO BE TIME/ RESPONSIBLE
PAID DURATION

1. Request for 1.1 Receives & Records NONE Receive: Julita Gaan
transfer of

135
 ownership Documents 3 minutes Assessment Clerk II
Wilma Rodil
Record: Assessment Clerk I
3 minutes Thelma A Ferma
Admin Aide II

1.2 Assign Documents NONE 5 minutes Millinette S. Sayat,

REA
Local Assessment
Operations Officer IV
Emerlinda M. Comia
Tax Mapper III

2. If the 2.1 Examine Simple/ P50.00 12 minutes Marinel L. Uy

requirements Titled Documents /
Admin. Aide IV
are complete:
RPU
Pays Nanette C. Saranglao
Corresponding
fee TO THE Angelina C. Mariano
Provincial Merrie Jill L. Esguerra
Treasurer’s
Office Admin Aide VI
Apple-Vi C. Talatala
Melvi C. del Rosario
Local Assessment
Operation Officer II
Emerlinda M. Comia
Tax Mapper III

2.2 Examine Untitled NONE 25 minutes Marinel L. Uy

Documents
Admin. Aide IV
Nanette C. Saranglao
Angelina C. Mariano
Merrie Jill L. Esguerra
Admin Aide VI
Apple-Vi C. Talatala
Melvi C. del Rosario

136
 Local Assessment
Operation Officer II
Emerlinda M. Comia
Tax Mapper III

2.3 Examine Complex NONE 25 minutes Marinel L. Uy

Titled Document
Admin. Aide IV
Nanette C. Saranglao
NOTE: If the property
Angelina C. Mariano
needs an ocular
inspection, please see Merrie Jill L. Esguerra
Tax Mapping Operations
Division Process Flow Admin Aide VI
Apple-Vi C. Talatala
Melvi C. del Rosario
Local Assessment
Operation Officer II
Emerlinda M. Comia
Tax Mapper III

2.4 Prepare FAAS, Tax NONE Target Times:

Declaration and Notice
of Assessment ● Simple
Untitled: 11
Marinel L. Uy
minutes/RPU
NOTE: Encode FAAS in Admin. Aide IV
the RPTS of not yet ● Simple Title:
encoded; 10 minutes/ Nanette C. Saranglao
5
RPU to be encoded by
minutes/RPU Angelina C. Mariano
the two Admin Aide III
Merrie Jill L. Esguerra
● Complex
Untitled: 11 Admin Aide VI
minutes/RPU
Apple-Vi C. Talatala
● Complex Melvi C. del Rosario
Titled: 11 Local Assessment
minutes/ Operation Officer II
RPU
Emerlinda M. Comia
Tax Mapper III

2.5 Review Prepared NONE Simple Title: 8 Apple-Vi C. Talatala

FAAS, Tax Declaration

137
and Notice of minutes/ RPU Local Assessment
Assessment Operation Officer II

Complex
Untitled: 10 Emerlinda C. Comia
minutes/ RPU
Tax Mapper III
Millienentte S.
Sayat,REA
Local Assessment
Operations Officer IV

Elsa R. Ferrer,REA
Thelma De Guia De
Leon, REA
Asst. Provincial
Assessor

2.6 Assign Property NONE 3 minutes/ Ma. Odeth D. Salazar

Identification Number RPU
Admin Aide III
(PIN)
Jan Ray B. Anacay
Admin. Aide II
Lorina G. Marguez
Tax Mapping Aide
Anna Lee C. Cubilla
Assmt. Clerk I

2.7 Review Boundary NONE 10 Lorina G. Marquez

Property Identification minutes/RPU
Tax Mapping Aide
Number (PIN)
Ferdinand H.
Mojica,REA
LAOO II
Catherine N.
Cudia,REA
LAOO II
Irma P. Dimapilis
LAOO II
Dennis D.
Ocampo,REA

138
 Tax Mapper IV

2.8 Assign Tax NONE 5 minutes/ Emelito Romen

Declaration Number RPU
Edward Cobbarubia
Manuel E. Nostratis
Admin Aide III
Ralph Anthony Gubio
Assessment Clerk I

2.9 Approved NONE 10 minutes/ Elsa R. Ferrer, REA

Transaction RPU
Thelma DG de Leon,
REA
Assistant Provincial
Assessor
Raymundo D.
Salazar, REA
Provincial Assessor

2.10 Print Approved Tax NONE 10 minutes Jerbyfer F. Polo

Declaration, FAAS &
Assessment Clerk I
NOA
Marinel L. Uy
Admin Aide IV

2.11 Post Approved Tax NONE 10 minutes/ Ma. Odeth D. Salazar

Declaration, FAAS & RPU
Admin. Aide III
NOA
Jan Ray B. Anacay
Admin. Aide II
Lorina G. Marquez
Tax Mapping Aide
Annalee C. Cubilla
Assmt. Clerk I

2.12 Affix initial and fill – NONE Simple titled: 5 Marinel L. Uy

up deed minutes/ RPU
Admin. Aide IV
Simple
Nanette C. Saranglao
Untitled,
Complex Titled Angelina C. Mariano
and Complex
Untitled: 10 Merrie Jill L. Esguerra
minutes/ RPU Admin Aide VI

139
 Apple-Vi C. Talatala
Melvi C. del Rosario
Local Assessment
Operation Officer II
Emerlinda M. Comia
Tax Mapper III

2.13 Carding NONE 3 minutes/ Vermalyn Romen

RPU
Admin. Aide III

2.14 Final Approval of NONE 5 minutes Elsa R. Ferrer,REA

Printed Tax Declaration
Thelma De Guia De
(SIGNATURE)
Leon,REA
Asst. Provincial
Assessor
Raymundo D.
Salazar,REA
Provincial Assessor

2.15 Release Approved NONE 5 minutes Thelma A. Ferma

Tax Declaration
Admin. Aide II
Julita M. Gaan
Assessment Clerk
Wilma A. Rodil
Jerbyfer F. Polo
Assessment Clerk I

TOTAL Simple Titled

1-2
resultants: 1
hour and 15
minutes

Simple
Untitled

140
 1 resultant: 2
hours and 30
minutes
1-3
resultants: 5
WD
4-10
resultants: 7
WD
Above 10
resultants:
15 WD

Complex
Titled

1 resultant: 2
hours and 30
minutes
1-3
resultants: 5
WD
4-10
resultants: 7
WD
Above 10
resultants:
15 WD

Complex
Untitled

1 resultant: 3
hours
1-3
resultants: 5
WD
4-10
resultants: 7
WD

141
 Above 10
resultants:
15 WD

Issuance of Tax Declaration for Newly Discovered Buildings and Machineries

and Reassessment of Land Buildings and Machineries through Ocular
Inspection
The provincial Assessor’s Office as well as the persons acquiring real property or erected
improvements thereon have the duty to make declaration of real property as provided by law. This
particular service is requested by declarant/owner for the issuance of new tax declaration for
his/her newly constructed building and/or newly installed machinery.
Reassessment/Reclassification on the other hand are services requested by a property owner for
purposes of declaring the predominant use of his/her property.

Office or Office of the Provincial Assessor/ Property Valuation Examination Division

Division:

Classification: Frontline/Complex

Type of External; Income Generating

Transaction:

Who may avail: General Public

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

Land: Provincial/Municipal Assessor’s

Office
● Letter request

● Photocopy of tax declaration Planning and Development Office

● Realty tax receipt

Municipal Engineering Office

● Zoning
Private Engineer
● Certification

● Affidavit of Non-Tenancy Applicant

● Approved Plan

Buildings:

● Tax Declaration of Land

142
 ● Building Plans, Building Permit

● Bill of Materials

● Certificate completion

● Certificate of Occupancy

Machineries

● Tax Declaration of Land and Building

● List of Machineries w/ Date of Installation

● Date of Operation

● Acquisition cost

● Invoice

PERSON
FEES TO PROCESSI RESPONSIBLE
CLIENT STEPS AGENCY ACTIONS
BE PAID NG TIME

1. Submit request 1.1 Receive and None 5 minutes Jerameel L. Mojica

for issuance of Record Requests
Eufrocina
Tax Declaration
Panganiban
for newly
appraised/ Assment Clerk I
reassessed
building/
machineries/
reclassification
of Land

1.2 Schedule the None 5 minutes Walter H. Herrera

Request for Ocular
LAOO III
Inspection

Hermie C.
Baybay,REA

143
 LAOO IV

1.3 Conduct Ocular None Within the Jann Zaide P. Silan

Inspection day as
Draftsman I
scheduled
Myrna May Cuadra
LAOO-II
Walter H. Herrera
LAOO-III
Florencio C. Avilla,
REA LAOOIII

Hermie C, Baybay,
REA LAOO-IV

1.4 Preparation of None 1 1/2 hours/ Jann Zaide P. Silan

Ocular Inspection report
Draftsman I
Myrna May Cuadra
LAOO-II
Walter H. Herrera
LAOO-III
Florencio C. Avilla,
REA LAOOIII

Hermie C, Baybay,
REA LAOO-IV

1.5 Review Ocular NONE 1 hour Walter H. Herrera

Inspection Report
LAOO-III
Hermie C. Baybay,
REA
LAOO-IV

1.6 Approval of NONE 5 minutes Raymundo D.

Ocular Inspection Salazar,REA
Report
Provincial Assessor

1.7 Sketch, compute If Re- 2 hours / Jann Zaide P. Silan

and preparation of classification RPU
Draftsman I
FAAS : P2.00/

144
 square Myrna May Cuadra
meters to be
LAOO-II
settled at the
Provincial Walter H. Herrera
Treasurer’s
Office LAOO-III
Florencio C. Avilla,
REA LAOOIII

Hermie C, Baybay,
REA, LAOO-IV

1.8 Prepare FAAS NONE 2 hours Jann Zaide P. Silan

and Tax
Draftsman I
Declaration
Myrna May Cuadra
LAOO-II
Walter H. Herrera
LAOO-III
Florencio C. Avilla,
REA, LAOOIII

Hermie C, Baybay,
REA LAOO-IV

1.9 Review NONE 25 minutes/ Walter H. Herrera

prepared RPU
LAOO-III
FAAS & Tax
Declaration Hermie C.
Baybay,REA
LAOO_IV

1.9 Print approved NONE 20 minutes/ Jerameel L. Mojica

FAAS and Tax RPU
Assessment Clerk I
Declaration

1.10 Affix Initial and NONE 3 minutes Jann Zaide P. Silan

Fill – up Deed
Draftsman I
(Appraiser)
Myrna May Cuadra
LAOO-II
Walter H. Herrera
LAOO-III
Florencio C. Avilla,
REA LAOOIII

145
 Hermie C, Baybay,
REA, LAOO-IV

1.11 Affix Initial None 2 minutes Walter H. Herrera

(Division Chief)
LAOO-III
Hermie C. Baybay,
REA
LAOO-IV

2. Receive 2.1 Release Approve None 5 minutes Euprocina C.

owner’s Tax Declaration Panganiban
copy of tax
Jerameel L. Mojica
declaration
Assessment Clerk

TOTAL 2 hours
and 50
minutes*

Note: *After completion of requirements and approval of ocular inspection report

146
Ocular Inspection of Real Properties of Tax-Mapped Municipalities and
Approved Ocular Inspection Report
“Tax maps are the single most important tool in the real property assessment process. It is not
possible to establish an adequate real property tax record and accounting system without tax
maps, for they are the basic foundation of the system. They establish a permanent link
between the real properties in the field and the property assessment and tax records in the
office. They are indispensable in the discovery of property and the identification of property
ownership. They simplify the task of property description and tie together all property
records, including field appraisal and assessment sheets and assessment and tax rolls.
They also provide the public with vital real property information.” Ocular Inspection on Tax-Mapped
Municipalities is conducted to validate and correct what was transpired during the Tax Mapping Field
Operation.

Office or Division: Office of the Provincial Assessor/ Tax Mapping Operation Division

Classification: Frontline/ Complex

Type of Transaction: External; Non-Income Generating

Who may avail: General Public

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Request letter containing the following information: Provincial/Municipal Assessor

▪ Purpose of Ocular Inspection

Requestor
▪ Contact number of the requesting party

2. Location of Property
3. Tax Declaration
4. Logbook
5. Base/tax map/s

FEE PERSON
AGENCY S TO PROCESSING RESPONSIBLE
CLIENT STEPS
ACTIONS BE TIME
PAID

1. Submit request. 1.1 Receive and None 3 minutes/ Catherine N. Cudia, REA
Record request
LAOO II
Request

1.2 Schedule None 3 Minutes / Catherine N. Cudia

the Request request
LAOO-II
for Ocular
Inspection Irma P. Dimapilis
LAOO-II

147
 Dennis D. Ocampo
Tax Mapper IV

1.3 Conduct None Within the day Jan Ray B. Anacay

Ocular (within the
Admin. Aide II
Inspection planned
schedule) Ferdinand Mojica,REA
LAOO II
Catherine N. Cudia,REA
LAOO-II
Irma P. Dimapilis
LAOO-II
Dennis D. Ocampo,REA
Tax Mapper IV

1.4 Preparation None 3 WD after Jan Ray B. Anacay

for Ocular ocular
Admin. Aide II
Inspection inspections
Report Ferdinand Mojica,REA
LAOO II
Catherine N. Cudia,REA
LAOO-II
Irma P. Dimapilis
LAOO II
Dennis D. Ocampo, REA
Tax Mapper IV

1.5 Review None 20 minutes / Catherine N. Cudia,REA

Ocular Ocular
LAOO-II
inspection Inspection
Report Report Irma P. Dimapilis
LAOO II
Dennis D. Ocampo, REA
Tax Mapper IV

1.6 Approval of None 10 minutes/ Raymundo D. Salazar,REA

Ocular Ocular
Provincial Assessor
Inspection Inspection
Report Report

1.7 Release None 5 minutes/ RPU Ferdinand Mojica,REA

148
Approved LAOO II
Ocular
Catherine N. Cudia,REA
Inspection
Report LAOO-II

TOTAL Ocular
Inspection
Report
maximum of 3
WD after
inspection and
after
completion of
requirements

149
Issuance of Faithful Reproduction Copy of Section Map

Section Map can be requested to identify particular location of a property based on the latest
Tax Mapping Record, stating the exact location of property base on records available, however,
the certification can only serve as reference, but not to be used as evidence for settling
boundary disputes and other legal matters.

Office or Division: Provincial Assessor’s Office/ Tax Mapping Operation Division

Classification: Frontline/Complex

Type of Transaction: External; Income Generating

Who may avail: General Public

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

Duly accomplished request form containing the ff.: Provincial/City/Municipal Assessors

● Tax Declaration Number

Requestor
● Property Identification Number

● Owner's Name

● Location of property

PERSON
AGENCY FEES TO PROCESSING RESPONSIBLE
CLIENT STEPS
ACTIONS BE PAID TIME

1. Submits 1.1 Received and None 3 minutes / Princess T. Hernandez

request for Record Request request
Leonardo Kent dela
faithful Forms
Pena
reproduction
copy of section Ma. Odeth D. Salazar
map
Admin. Aide III
Jan Ray B. Anacay
Admin. Aide II
Lorina G. Marquez
Tax Mpping Aide
Annalee C. Cubilla
Assessment Clerk I

1.2 Assign the None 2 minutes / Catherine N.

request form request

150
 Cudia,REA
LAOO II
Irma P. Dimapilis
LAOO II
Dennis D. Ocampo,
REA
Tax Mapper IV

1.3 Verify the NONE 10 minutes/ Princess T. Hernandez

Property property
Leonardo Kent dela
Pena
Ma. Odeth D. Salazar
Admin. Aide III
Jan Ray B. Anacay
Admin. Aide II
Lorina G. Marquez
Tax Mpping Aide
Annalee C. Cubilla
Assessment Clerk I

2. Pays 2.1 Receives P 50.00 / 1 minute Princess T. Hernandez

corresponding Official Receipt faithful
Leonardo Kent dela
fees TO THE for Verification reproduct
Pena
Provincial fee ion copy
Treasurer’s Ma. Odeth D. Salazar
Office
Admin. Aide III
Jan Ray B. Anacay
Admin. Aide II
Lorina G. Marquez
Tax Mpping Aide
Annalee C. Cubilla
Assessment Clerk I

None Princess T. Hernandez

Leonardo Kent dela
Pena
Ma. Odeth D. Salazar
2.2 Process the
request

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 (photocopy the 8 minutes/ Admin. Aide III
section map and section map
Jan Ray B. Anacay
annotate the OR
No. at the back of Admin. Aide II
the photocopied
section map) Lorina G. Marquez
Tax Mpping Aide
Annalee C. Cubilla
Assessment Clerk I

2.3 Review and None 3 minutes/ Catherine N. Cudia,

approved the section map REA LAOO II
annotation of OR
Irma P. Dimapilis
No. on
photocopied LAOO II
section map
Dennis D. Ocampo,
REA
Tax Mapper IV

2.4 Release the None Princess T. Hernandez

Faithful
Leonardo Kent dela
Reproduction
Pena
Copy of Section
Map Ma. Odeth D. Salazar
Admin. Aide III
Jan Ray B. Anacay
Admin. Aide II
Lorina G. Marquez
Tax Mpping Aide
Annalee C. Cubilla
Assessment Clerk I

TOTAL 29 minutes

COMMUNICATION PLAN

Amidst of this trying times of chaos, we shall continue to manage economic blowback
by ensuring an efficient and effective response to the pandemic, continuity of quality public
services, strengthening resilience , raise more responsive services, and enhancing
government’s plausibility and public trust. The sudden and ruthless interference by the
Corona Virus 2019 pandemic has catapulted the public services and public servants into a
turmoil. The solution is to drive us to online platforms to vividly communicate with our clients

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by posting our Citizen’s Charter to the official website of the Provincial Government of Cavite
through the Provincial Information and Communications Technology Office moreover, we
already displayed our Citizen’s Charter inside the Provincial Assessor’s Office premise for
the public viewers.

Since the quarantine is still in effective throughout the province, the office can
entertains all the clients’ queries through telephone call, we will also be posting the following
direct line telephone numbers to the concerned division: Transfer of Ownership- 419-3390
local 110; Certified Copy of Tax Declaration, Certification of Real Properties and Aggregate
Landholding and other Simple Certifications, Annotation/Cancellation of Encumbrances and
Faithful Reproduction Copy of Documents- 419-3390 local 113 and 115; Tax Declaration for
Newly Discovered Buildings and Machineries and Reassessment of Land Buildings and
Machineries- 419-3390 local 123; Ocular Inspection of Real Properties of Tax-Mapped
Municipalities and Faithful Reproduction Copy of Section Map- 419-3390 local 129.

CONTACT INFORMATION

OFFICE COMPLETE ADDRESS CONTACT INFORMATION

Provincial Assessor’s GF Provincial Finance Telephone: 419-1449

Office Building,
Telefax: 419-1449
Barangay Luciano,
Email Address:
Trece Martires City, cavite_provincial_assessor@yahoo.com
Cavite

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