SP 1194

CHEMICAL MANAGEMENT
Setting Clear Requirements
Petroleum Development Oman L.L.C.
Chemical HSE Management
Document ID SP-1194
Document Type Specification
Security Restricted
Discipline Production Chemistry
Document Owner UIK
Month and Year of Issue Jan 2014
Version 2.0
Keywords Chemical Management
Copyright: This document is the property of Petroleum Development Oman, LLC. Neither the whole
nor any part of this document may be disclosed to others or reproduced, stored in a retrieval system,
or transmitted in any form by any means (electronic, mechanical, reprographic recording or
otherwise) without prior written consent of the owner.
SP-1194 REVISION 2.2012 Page II

CHEMICAL MANAGEMENT
Document Authorisation
Document Owner Document Custodian Document Author
Name in full: Musallam Mandhari Name in full: Musallam Mandhari Name in full: Mohammed Riyami
Title: Production Chemistry CFDH Title: Production Chemistry CFDH Title: Head of Process Chemistry
Date: 12/07/2016 Date: 12/07/2016 Date: 12/07/2016
Revision History
The following is a brief summary of the four most recent revisions to this document.
Details of all revisions prior to these are held on file by the Document Custodian.
Version No. Month & Author’s Name and Scope / Remarks

Year Title
1.0 Jan 2014 David Oliphant. Update Procedure to bring it into line with
Head of Process FIM Incident Management tool, and with
Chemistry PDO re-organisation
2.0 Jun 2016 Mohammed Riyami. Complete review of procedures
Head of Surface
Production Chemistry
User Notes:
1. The requirements of this document are mandatory. Non-compliance shall only be authorised by
UIK/MSE through STEP-OUT approval as described in this document.
2. A controlled copy of the current version of this document is on PDO's live link. Before making
reference to this document, it is the user's responsibility to ensure that any hard copy, or electronic
copy, is current. For assistance, contact the Document Custodian.
3. Users are encouraged to participate in the ongoing improvement of this document by providing
constructive feedback.

CHEMICAL MANAGEMENT
Contents
DOCUMENT AUTHORISATION ...................................................................................................... II
REVISION HISTORY .......................................................................................................................... II
GLOSSARY............................................................................................................................................. 1
1.0 INTRODUCTION....................................................................................................................... 2
1.1 REGULATORY REQUIREMENTS .................................................................................................. 2
1.2 PURPOSE .................................................................................................................................... 2
1.3 DEFINITION ................................................................................................................................ 2
1.4 SCOPE ........................................................................................................................................ 2
1.5 DELIVERABLES .......................................................................................................................... 3
1.6 ROLES AND RESPONSIBILITIES ................................................................................................... 3
1.7 PERFORMANCE MONITORING .................................................................................................... 5
1.8 DISTRIBUTION AND TARGET AUDIENCE .................................................................................... 5
1.9 REVIEW AND IMPROVEMENT ..................................................................................................... 6
2.0 SELECTION AND PURCHASE OF CHEMICALS ............................................................. 7
2.1 NEED AND SELECTION OF CHEMICALS. ...................................................................................... 7
2.2 CHEMICAL APPROVAL PROCEDURE ........................................................................................... 7
2.3 CHEMICAL CUSTODIAN REGISTER ............................................................................................. 8
2.4 PURCHASE OF CHEMICALS ......................................................................................................... 8
2.5 PACKAGING AND PACKING OF CHEMICALS .............................................................................. 9
2.6 LABELLING OF CHEMICALS ..................................................................................................... 10
2.7 CHEMICAL EMERGENCY PLANS ............................................................................................... 10
2.8 PERSONNEL TRAINING AND AWARENESS ............................................................................... 12
2.9 INSPECTION OF CHEMICAL FACILITIES AND STORAGE AREAS ................................................ 13
3.0 TRANSPORT OF CHEMICALS ............................................................................................ 13
3.1 DOCUMENTTION AND PERMITS ................................................................................................ 13
3.2 TRANSPORTTION ...................................................................................................................... 13
3.3 TRANSPORT RESPONSIBILITES ................................................................................................. 14
4.0 STORAGE OF CHEMICALS ................................................................................................. 16
4.1 STORAGE LOCATIONS .............................................................................................................. 16
5.0 USE AND DISPOSAL OF CHEMICALS .............................................................................. 18
5.1 OPERATING PROCEDURES ........................................................................................................ 18
5.2 DISPOSAL OF CHEMICALS ........................................................................................................ 18
APPENDIX A: SHOC CARD WORKFLOW .............................................................................. 21

APPENDIX B: CHEMICAL CUSTODIANS' REGISTER ........................................................ 22
APPENDIX C: CONTAINER STORAGE AND PACKING GUIDE ........................................ 23
APPENDIX D: HAZARD SYMBOLS ........................................................................................... 24
APPENDIX E: SHOC CARD PROCESS TO REQUEST NEW SHOC CARD ....................... 25

CHEMICAL MANAGEMENT
Glossary
CDAF Chemical Disposal Advice Form

CTU Cargo Transport Unit
FIFO First In First Out
MSDS Material Safety Data Sheet
PSN Proper Shipping Name
ROP Royal Omani Police
SHOC Cards Safe Handling of Chemicals Cards
SCRF SHOC Card Request Form
TREM Card Transport Emergency Card
TU Transport Unit
SP-1194 REVISION 2.0 Page 1

CHEMICAL MANAGEMENT
1.0 Introduction
1.1 Regulatory Requirements
Regulations related to this Specification are as follows:

1. Royal Decree No. 46/95: Issuing the Procedures for Handling and Use of
Chemicals.
2. Ministerial Decree 248/97: Issuing the Regulations for the Registration and
Licensing of Chemical Materials
3. Ministerial Decision number 317/2001: Issuing the regulations for the

Packing, Packaging and Labeling of Hazardous Chemicals
4. Ministerial Decision number25/2009: Issuing the organising regulations for

handling and use of chemical substances.
Without prejudice to the provisions of Article (13) of the Law on Handling and Use of
Chemicals, and in accordance with the provisions stated in Article (4) therein; any
violating activity concerning chemicals, or any violation the provisions of these
Regulations shall cause the offending person to cease to be allowed to practice his
activity.
NB. Ministerial Decision No 249/97, Regulations for the Control and Management of
Radioactive Materials is not included in the scope of this specification.
1.2 Purpose
In order to safeguard personnel, facilities and the environment, and to maintain
compliance with Omani law and PDO’s objectives, the use of chemicals must be
controlled and managed effectively.
This specification outlines the requirements to be followed by PDO staff and

contractors in relation to all stages of the Chemical Life cycle namely the Need,
Selection, Purchase, Transport, Storage, use and Disposal of chemicals.
1.3 Definition
In this specification chemicals are defined as all liquid, gaseous and solid substances,
which are purchased in containers, drums, packages or tankers.
Gaseous chemicals are covered in detail in SP-1005 Emissions to Air (V.4 -2009)
1.4 Scope
This Specification includes hazardous materials, which are those chemicals classified
as being dangerous to humans and/or the environment.
The specification details the processes used to identify and manage the hazards
associated with hazardous chemicals in line with Omani legislation.
It is important to understand which chemical categories are to be included within the
scope of the chemicals management system.
For the sake of clarity, chemical categories that are out with the scope of approval
are:

CHEMICAL MANAGEMENT
 Radioactive substances or preparations. (refer to SP 1170-2010)

 Explosives
 Foodstuffs
 Cosmetics
 Medicines and Controlled Drugs.
 Laboratory Chemicals. NB for laboratory chemicals an up to date MSDS must be available
for all chemicals in use.
1.5 Deliverables
1.5.1 Records
Records shall be maintained to document the implementation of this Specification as
outlined in section 1.7.
1.5.2 Reports
The quantities of chemical waste generated, by type and disposal route must be
reported to MSE/2/21 on a quarterly basis as required by SP-1009 Waste
Management.
PDO Staff: Any non-compliance with this Specification shall be notified, investigated
and reported per the ‘Non Compliance Report Form’ in CP-122 HSE Management
System Manual V5-2011.
Contractors: Any non-compliance with this Specification shall be reported to the

Contract Holder.
1.6 Roles and Responsibilities

Location Head – assumes single point accountability for all chemicals on his location
 Ensures that any chemical used at his location is on the approved chemical list and is
used solely for the intended purpose.
 Ensures that any legislative requirements for chemical use are met and reported as
necessary.
 Ensures reporting of any permit non-compliances to the regulatory body and that these
are recorded in any corporate Health Safety or Environmental tracking system.
 Ensures that all incidents involving chemicals are reported in PIM
 Ensures that chemicals are stored in a safe and secure manner.
 Ensures chemical stock and depletion of stock are monitored and reported as required.
 Ensures tasks involving chemicals that are deemed hazardous are risk assessed and that
recommendations arising from the risk assessment are followed.
 Ensure all PPE is provided and worn as appropriate
 Ensures personnel working with hazardous substances receive adequate information
instruction and training.
 Ensures that procedures and work instructions are in place for all tasks involving the use
of hazardous chemicals.
 Ensures all substances to be used on his location are correctly packaged and labelled.
 Ensures spills are dealt with promptly in accordance with instructions on the Shoc card,
MSDS and /or substance container.
 Ensures waste materials are disposed of in accordance with the instructions on the MSDS
and the waste disposal procedures.

CHEMICAL MANAGEMENT
The Location Head can delegate this authority to a Chemical Custodian(s) but the
Location Head must ensure that an up to date register of all chemicals in his asset is
maintained and each chemical is assigned to a chemical custodian.
Chemical Custodians
Chemical Custodians are appointed by the Location Head and are responsible for
ensuring compliance with the requirements for the storage, use, transport (internal)
and disposal of chemicals assigned to them at a location by the Location Head.
The Chemical Custodian shall be identified, by Reference Indicator, against the
chemicals for which they are responsible, in a Chemical Custodians’ Register (see
Section 2.4 and Appendix B.
Chemical Selectors / Selector Delegates

Chemical Selectors nominated by the discipline are responsible for obtaining approval
for a given category of chemical (See table 1) using the SHOC process. Specifically
they are responsible for ensuring the chemical is technically and commercially
acceptable for the required application and for ensuring appropriate technical TA2
authorisation for the use of the chemical. They must also provide all the necessary
information to the technical authorities in the areas of Occupational Health and
Environment to allow approval of the chemical by the technical authorities for their
area of expertise. Once approval is obtained by all the necessary TA’s and the
Location Head or delegate, the chemical is deemed to be approved and can
be introduced for purchase, transportation, storage, use and disposal in PDO. The
Chemical Selector also may appoint selector delegates to carry out selector
responsibilities where appropriate. After approval responsibility for the chemical
transfers to the Location Head or his appointed chemical custodian.
Table: 1 Technical Approval Discipline List for Chemical Categories
Suggested
Category Discipline giving Category Description Examples
technical
approval
Production Production Used to facilitate the Scale Inhibitor,
Chemicals Chemistry production process Demulsifer, H2S
Scavenger
Well Operations Production Well operations chemicals Brine, oil based
chemicals Chemistry are drilling fluids, mud, stimulation
cementing chemicals, BOP chemicals
fluids and all chemicals
used by well operations
during servicing of a well.
Engineering Engineering & Chemical used by E/M Transformer oils
Maintenance (E/M) Maintenance electrical to carry out work
Electrical
E/M rotating Engineering & Chemical used by E/M Lubricating oils,
equipment/cranes Maintenance rotating equipment/cranes greases
to carry out work
E/M corrosion Engineering & Chemical used by E/M Paints, coatings
Maintenance corrosion to carry out work
E/M Pipelines Engineering & Chemical used by E/M Hydro test
Maintenance pipelines to carry work Chemicals

CHEMICAL MANAGEMENT
E/M mechanical Engineering & Chemical used by E/M Sealants

(static) Maintenance mechanical to carry work
E/M Civil and Engineering & Chemical used by E/M civil Bitumen
Structural Maintenance & structural to carry work
Housekeeping and Facilities Chemicals used to clean Furniture polish,
Office Chemicals Management offices floor cleaners etc
Hygiene and Facilities Chemical used in Toilet cleaner,
laundry chemicals Management accommodation modules detergents
Office Maintenance Facilities Chemicals used in Carpet tile
Management maintenance of office sites adhesive, domestic
paints
Power generation Logistics Chemicals used as fuels Diesel fuel, heli-
chemicals fuel
Product Health, Safety Chemicals produced and Crude oil,
Stewardship and Environment sold on by the company condensate
Contract Holders
Contract Holders are responsible for communicating this Specification to Contractors,
and for ensuring that the requirements of this Specification are adhered to within the
scope of their contracts.
Contractors
Contractors are responsible for ensuring that activities undertaken within the scope of
their contracts are managed in accordance with the requirements of this
Specification.
Industrial Hygienist
The industrial hygienist will initially approve the chemical in relation to health
considerations and will identify any health monitoring requirements for specific
chemicals through the HRA (Health Risk Assessments) and will support the chemical
custodian in acquiring and interpretation of health monitoring data as necessary.
Corporate Environmental Advisor.

The corporate environmental advisor will approve the chemical for use in relation to
environmental considerations and will advise on any reporting requirements
necessary for chemicals in use.
1.7 Performance Monitoring

Compliance with this Specification shall be monitored through workplace supervision,
site inspections and audits. KPI’s should be set and monitored in relation to key
aspects of this specification.
1.8 Distribution and Target Audience

This Specification is intended to be used by PDO staff and contractors involved in the
management and use of chemicals.
Distribution of this Specification is controlled by CSM (refer to CP-122 HSE

Management System Manual – Part 2, Chapter 3).

CHEMICAL MANAGEMENT
1.9 Review and Improvement

Any user of this document who encounters a mistake or confusing entry is requested
to immediately notify the Document Custodian using the form provided in CP-122
HSE Management System Manual – Part 2, Chapter 3.
Review of Chemical management will be carried out by a Steering group supported

by a Working group.
Steering Group.
Members: UIK (Chairman), MCOH, MSE2, MSE5, UWCL/1, UIK42, UIK1
Steering group will be accountable for assuring an effective chemicals management

process.
1. Review of agreed KPI’s and identification of any changes required to the KPI’s or
actions to be taken to meet the set KPI,s
2. Review and input to the Rolling Improvement Plan.
3. Provide necessary working group resources.
4. Review and endorse the annual report provided by the working group.
The steering group, as a minimum, shall meet six monthly.
Working Group.
Members: UIK42, UIK44, MCOH1, MSE25, UIC4, UIK45, UWL132, UIK24,

UIK11, UIK12, UIK13
1. The working group will monitor and report to the steering group on the
effectiveness of chemical management process with reference to SP1194 and
agreed KPI’s.
2. The working group will execute a rolling continuous improvement plan. Main
elements of the plan address :
a. Identified gaps in PDO documentation related to government chemical
management legislation.
b. Identified non conformances between what is required to be done to
meet government legislation as detailed in SP1194 versus what is
actually being done. Non conformances will be identified by internal
review of areas of the chemicals management process.
c. In addition every 4 years a Chemicals Management Audit according to
the Approved Integrated Audit and Review Plan will be executed. Actions
will be registered and managed in PIM.
3. The working group will provide an annual report on the effectiveness of the
Chemical management System for review and endorsement by the Steering
group
The working group, as a minimum, shall meet six monthly.
This Specification shall be reviewed as necessary by the Document Custodian, but no less
frequently than every four years. Triggers for full or partial review of this Specification are
listed in CP 122 HSE Management System Manual – Part 2, Chapter 8.

CHEMICAL MANAGEMENT
2.0 Selection and Purchase of Chemicals
2.1 Need and Selection of Chemicals

Before a chemical can be selected for a specific application in PDO, a clearly defined
technical and commercial justification for the chemical requirement must be made by
a Chemical Selector / Selector delegate.
Also as a minimum the Chemical Selector should check to ensure that the chemical
does not contain components on the List of toxic chemicals that shall not be used in
PDO. This list can be obtained by contacting MSE25
2.2 Chemical Approval Procedure.

A chemical once selected must then be approved before it is acceptable for any other
stage of the chemical lifecycle. I.e. Purchase, Transport, Storage, Use and Disposal.
All chemicals, even those for trial purposes, must be approved and require a SHOC
Card and MSDS to be available for use as necessary at each stage of the chemical
lifecycle.
The approval procedure in SHOC is attached as appendix A (SHOC Card Work Flow)
The Chemical Selector is responsible for obtaining approval and must provide the
required information for approval, including test results of the chemical’s technical
economical and HSE justification as necessary and a plan to monitor its effectiveness
during use.
The SHOC Card generation process is a fully automated Web based system.
https://shoc.pdo.co.om/chemicalcard/MasterSettings/DashBoard.aspx
SHOC card processes to request new SHOC card are illustrated in Appendix E.
Final approval is given by the Location Head or his appointed representative the
chemical custodian.
NB. For an emergency supply of non approved chemicals, a Waiver on the approval
process can be issued by the Location Head.

CHEMICAL MANAGEMENT
2.3 Chemical Custodians’ Register
Details of the chemicals, assigned to each Chemical Custodian shall be entered into
the Chemical Custodians Register (see Appendix B).
Small-scale laboratory chemicals, used by qualified personnel and stored in

laboratories, are excluded from this requirement.
2.4 Purchase of Chemicals

A variety of methods are available for purchasing chemicals to be used on the PDO
concession area. Whatever system is used for purchase the over-riding limitation is
"no purchase in the absence of a pre-existing SHOC Card."
The SHOC Card proves that the chemical has passed all screening criteria, and is fit
for purpose for the designated application.
The packaging and packing requirements shall form part of 'Terms & Conditions' of
purchase.
Laboratory reagent chemicals used by qualified personnel and stored in laboratories

are excluded from this requirement.
Reference, PDO’s Supply Procurement Manual.
2.4.1 Third Party Chemicals

In some cases, chemicals are purchased by Third Party (contractors) for use in PDO.
For contracts between PDO and the Contractor must include a clause that all
chemicals used in PDO must have a SHOC Card.
2.4.2 Projects
The implementation of a Civil Engineering or Engineering project may require the
purchase and use of chemicals. In these cases, the SCRF will be raised by the
Contract Holder (PDO Project Engineer) at the same time as preparing the HSE
Specification for the Contract as per PR 1171 Contract HSE Management, Part II.
2.4.3 Surplus/Redundant Chemicals

As a general principle, the generation of surplus / waste chemicals should be avoided
by applying careful and robust chemical inventory management. However, such
efforts cannot always be guaranteed to be successful. In the event there is excess
inventory at the end of the chemicals life cycle disposal shall be via the Hazardous
Waste Management contract.
2.4.4 Shelf Life

To ensure that chemicals do not exceed their shelf life, and thus become a potential
waste disposal problem, good management practices, such as applying
minimum/maximum stock controls and First in First out (FIFO), shall be followed.
2.5 Packaging and Packing of Chemicals

The packaging and packing requirements outlined in this Specification have been set
to:

CHEMICAL MANAGEMENT
 Ensure safe handling, transportation and storage of packaged (and potentially)

dangerous chemicals.
 Comply with ROP requirements.
 Align with SP2000.
 Comply with International Regulations as stipulated by the UN Recommendations
(Orange Book) and/or a current issue of ADR Agreement (European Agreement
for the International Carriage of Dangerous Goods by Road).
People physically engaged in the 'packing' of dangerous goods shall be properly

trained and instructed.
2.5.1 Packaging of Chemicals

It is important that any potential dangerous substances and articles are easily
recognised; hence every chemical shall contain the following information:
 Proper Shipping Name (PSN) and the UN Number. PSN may be the chemical name
of the substance (e.g. ACETONE UN 1090) or the chemical group name, or may
be the type of preparation with certain common characteristics (e.g. ADHESIVES
containing flammable liquid UN 1133). However, trade names are not acceptable
as descriptions for dangerous goods.
 The ‘hazard diamond’ label for the primary hazard and the ‘class number’ shown
at the base.
2.5.2 Packing of Chemicals

Chemicals must be packed so that they are stored and/or transported safely.
Segregation of Incompatible Chemicals

Two chemical substances are considered mutually incompatible when their stowage
together may result in undue hazards in case of leakage or spillage, or any other
accident. Such chemicals need to be segregated during transport, storage, use and
disposal.
Segregation is obtained by maintaining certain distances between incompatible

dangerous goods. Intervening spaces between such dangerous goods may be filled
with other cargo, so long as it is compatible with the dangerous substances in
question.
No segregation need be applied between dangerous goods of different classes which

comprise the same substance, but vary only in their water content, e.g. Sodium
Sulphide in classes 4.2 and 8.
Substances of the same class may be stowed together without regard for segregation
required by secondary hazards, provided the substances are compatible.
Whenever dangerous goods are stowed together, whether or not in the cargo
transport unit, the segregation of such dangerous goods must always be in
accordance with the 'Container Packing and Storage Guide' (see Appendix C)
Packers Responsibilities
Packers must ensure that:
 Hazardous goods packages are in a satisfactory condition.
 Cargo Transport Unit (CTU) is in a satisfactory condition for the loading of the
packages. It must also be clean, dry and in good structural condition with securely
closing doors.

CHEMICAL MANAGEMENT
 If dangerous goods form only part of the load, they should be placed near the
doors or in an easily accessible position with the hazard labels visible.
 Packages are properly secured and effectively braced inside the CTU.
2.6 Labelling of Chemicals

Any person whatsoever, who imports, exports, transports, stores, handles, uses or
discharges any hazardous chemical, shall adhere to the following terms and conditions:
Firstly - Concerning containers:

a) Containers shall be strong, vibration proof, and resistant to damage, whether this
may be caused either by the external environment or the contained substance.
b) Containers shall be previously unused and shall be leak proof and non-reactive
c) Containers shall be firmly sealed so as to prevent any leakage.
Secondly - Concerning labelling:

Labels shall be firmly fixed to the containers and shall clearly include not less than the
following details:
a) Both the scientific and commercial names of the contents plus the quantity.
b) The chemical and physical properties of the contained substance.
c) The degree of risk of the contained substance plus its international hazard
classification in both the Arabic and English Languages.
d) Chemical safety guidelines for handling or dealing with chemicals, especially during
any incident or emergency.
e) The purpose of use of the contents and the date of expiry.
f) The full name and address of the manufacturer or producer.
g) Storage instructions relating to temperature, pressure, light, and so forth.
h) All labels shall be clearly written, easily readable, and firmly fixed to the container.
i) Labels and tags shall be damage resistant, non-flammable, and shall not be readily
removed.
For the transport (within and external to PDO), storage and use of chemicals, all
chemicals delivered, stored or used must be clearly and permanently labelled, in
accordance with PDO and international transport regulations, including:
 Chemical name
 Purpose / Use
 CAS and/or UN number
 Hazard identification
 Quantity
 Manufacturer
These labelling requirements apply to both the outside packaging, and individual
units.
2.7 Chemical Emergency Plans

A contingency plan shall be in place for responding to emergencies involving
accidental spills of chemicals, in accordance with PR 1065 Emergency Response Part
II and Emergency Response Documents Part III. The effectiveness of these plans
shall be tested regularly, through emergency drills and exercises.
All spills and leaks of any chemical must be reported immediately to the PDO
Supervisor responsible for the transportation of the chemicals as indicated in SP 1007
Accidental Releases to Land and Water.

CHEMICAL MANAGEMENT
Prevention of Spills
When the chemical itself is still found to be in a satisfactory condition, but the
condition of the packaging has deteriorated, or has been damaged to such an extent
that it might not withstand the period until the next inspection, then the chemical
must be re-bagged or re-drummed in new containers.
Personnel Protective Equipment

In general, chemical contact must be avoided. Refer to SHOC Card, Section 15, for
the required protective equipment to be worn for each individual chemical. More
detailed information can be found in SP 1234 Personal Protective Equipment.

CHEMICAL MANAGEMENT
Emergency Equipment
Eye wash units and Safety Showers must be available in all areas where chemicals
are stored and handled. The units shall be of the foot-plate actuated type, located in
close proximity to where the chemicals are stored. The units must be fed with clean
water and protected from direct sunlight to maintain an ambient temperature.
Dangerously hot water shall not be used to feed emergency equipment. The units
must be tested routinely.
Portable eye-wash units are also acceptable, as long as they are well maintained and
stored in a cooled environment. The integrity of the units must be checked
frequently and the water replaced periodically.
Chemical Information
SHOC Cards must be available for all chemicals being stored at a particular location.
The SHOC Cards can also be consulted when dealing with emergencies.
However, it is also recommended that a simpler sheet be displayed at the point where
the chemical is stored. Such signs shall be large (minimum A4), simple to understand,
even by an illiterate person and shall contain the following:
 chemical name
 Use / Purpose
 SHOC number
 relevant hazard symbols
 relevant PPE requirements, and
 First aid measures.
Symbols that can be used for such signs are shown in Appendix D.
2.8 Personnel Training and Awareness

All personnel working in chemical use, storage, transportation and handling must have
sufficient understanding of all HSE aspects of the chemicals to enable them to carry
out their work safely, in an environmentally acceptable manner without endangering
their health or the health of others and the health of the environment.
In addition, drivers of vehicles transporting dangerous goods shall be fully trained and
deemed capable of extrapolating information from the TREM card, and competent to
use the provided safety equipment (i.e. fire extinguishers, first aid equipment,
protective clothing etc) effectively. Preference shall be given to drivers who have
literacy in either English or Arabic.
Reference should be made to SP 1157 HSE Training Specification. Advice can be

obtained from HLDSH.
For storage areas, all staff handling chemicals in operational areas must have
sufficient knowledge to enable them to understand the HSE hazards of chemicals.
Suppliers shall be encouraged to provide this training as part of the chemical supply
contracts.

CHEMICAL MANAGEMENT
2.9 Inspection of Chemical Facilities and Storage Areas

Inspections of Chemical Facilities shall be carried out by the Chemical Custodian, as
per the Unit HSE Plan.
Inspections of Chemical Storage Areas shall be carried out by the Responsible

Supervisor, according to the Unit's HSE plans.
3.0 Transport of Chemicals

This section stipulates the transport requirements particular to chemicals including:
documentation and permits, placarding and labelling of vehicles, transport operators
(haulier) responsibilities, driver responsibilities and the cleaning and purging of
vapours from mobile tanks used to transport chemicals.
Chemicals that are defined as Hazardous Materials and vehicles used to transport
them will require a Royal Oman Police (ROP) Hazardous Materials Permit.
3.1 Documentation and Permits

All shipments of chemicals by road shall be accompanied by individual MSDS, along
with the corresponding Transport Emergency (TREM) Cards (see below) suitably
placed in the cab of the transporting vehicle away from other non-related documents.
TREM Cards
The TREM (Transport Emergency) Card system aims to minimise the impact of any
accident or emergency that may arise during the carriage of dangerous goods. TREM
Cards contain clear instructions for the carrier of dangerous goods on what is to be
done in case of an emergency, such as spillage or fire.
Each TREM Card has been developed to cater for a group of generic (hazardous)
products constituting generic hazards. It is important, therefore, to consult individual
MSDS for specific details on hazardous goods aboard the transport unit.
A total of fourteen (14) TREM cards have been developed, which represent all hazard
classes with the exception of explosives (ADR class 1) and radioactive materials (ADR
class 7). Refer to SP 2000 Road Transport for the TREM cards.
3.2 Transportation
3.2.1 Safety Equipment

Adequate safety equipment shall be provided to deal with the specific dangers of the
substances being carried, and the driver shall be trained to use it effectively. Such
equipment might include fire extinguishers, first aid equipment, personal protective
clothing, spill kits etc.
3.2.2 Loading and Load Restraint

Hazardous substances must be contained, segregated and properly secured in a fit
for purpose four sided boundary so as to avoid movement of the packages during
transportation (Refer to SP-2001).
Prior to loading of a chemical a task based risk assessment should be carried out
using the MSDS / TREM cards to determine the handling risk and appropriate
precautions to be taken.

CHEMICAL MANAGEMENT
3.2.3 Vehicle Placards

Once the transport unit (TU) has been properly packed with dangerous goods in
packages or in bulk, the TU then needs to be placarded (as per the ROP - 'Directorate
General of Civil Defence' regulations) to indicate that it contains dangerous goods.
For tank containers with tank capacity of over 3000 litres, the tank must be placarded
with the appropriate hazard warning placards (rectangular orange plate/panel); one
on each side of the tank (as far to the front as possible), and one on the back of the
unit.
The hazard warning placards must display the following information:

 Relevant hazard symbols
 The hazard identification number.
 The substance identification number (name and the UN number).
 Telephone contact number where specialist advice can be obtained when the
goods are in transit and during emergencies.
On a multiple compartment tank containing two or more hazardous materials, hazard

warning placards shall be placed along each side of the tank at the positions of each
relevant compartment. The hazard warning placards shall display the same
information as above.
For any other cargo transport unit carrying over 500 kg of regulated hazardous
materials, the hazard warning placards shall be placed at least on both sides and the
back of the unit. The hazard warning placards shall display the same information as
above.
3.3 Transport Responsibilities
3.3.1 Operator's (Haulier) Responsibility

Haulier must ensure that:
 The vehicle carrying hazardous materials is suitable for the operation.
 The driver is provided with adequate information in writing about the hazardous
materials on board so that the nature of the hazards and the action to be taken in
an emergency are known.
 The driver is properly trained and fully competent in the transportation of
hazardous materials.
 Loading, unloading, stowage and segregation of hazardous materials are done
properly by suitably trained personnel.
 All necessary precautions against contamination, fire and explosion are taken.
3.3.2 Driver's Responsibility

Driver must ensure that:
 Placards and labels have been applied to the vehicle, and are clean and not
obscured.
 Ensure goods are properly packed and segregated (e.g. toxic goods and food are
not carried in the vehicle, unless food is adequately separated and protected
against contamination).
 All necessary documentation, including emergency instructions, are in place and
in good order.
 All safety equipment is available, well maintained and ready for use.
 The vehicle is never parked unattended unless it is in the designated area.
 Precautions to prevent fire, explosion or any other incident are taken throughout
the carriage.

CHEMICAL MANAGEMENT
All drivers of vehicles used for transport of chemicals must have attended the
Chemical Hazard Awareness training course (refer to SP 1157 HSE Training
Specification).
3.3.3 Planning
The responsible PDO or Contractor Supervisor shall establish whether any of the
chemicals being handled or transported are of a hazardous nature. This can be
assessed by consulting the MSDS and the European Agreement for the International
Carriage of Dangerous Goods by Road. Note that some cargoes are not hazardous in
small quantities, but are hazardous in larger quantities (e.g. industrial cleaners).
If the chemicals are deemed to be "Hazardous" then the packaging and containers
must meet international minimum safety standards. This will include the clear
labelling of the chemical containers and vehicles, as specified in the European
Agreement for the International Carriage of Dangerous Goods by Road.
Incompatible chemicals (see SHOC Card, Section 8 for details) shall not be
transported together on the same vehicle.
In case of transportation of chemicals by air, the "Dangerous Goods Regulations"

[IATA] and "Technical Instructions for the Transport of Dangerous Goods by Air"
[ICAO] shall be consulted.
In case of transportation of chemicals by sea, the "International Maritime Dangerous

Goods Code" [IMO] shall be consulted.
3.3.4 Transport from Supplier/Contractor to PDO

Chemicals supplied to PDO by a Supplier/Contractor remain the responsibility of the
Supplier/Contractor, until the signing of the delivery ticket. All transportation, up to
the stage of signing of the delivery ticket, is also the responsibility of the
Supplier/Contractor.
Receiving PDO personnel shall ensure that chemicals delivered to PDO are supplied in
accordance with the requirements specified in the order.
Packaging (drums, bags, pallets, boxes, shrink wrapping, etc.) shall be inspected
carefully by the receiving PDO representative. If defects are found which are
considered to be not in line with minimal HSE requirements (e.g. damaged or leaking
containers) the material shall not be accepted and shall be sent back to the supplier
for corrective action, after making the damaged container safe.
Upon receipt of bulk delivery of chemicals, the delivery truck and the receiving
storage vessel shall be inspected for damage before off-loading takes place. Any
damage to the delivery truck or storage vessel shall be reported immediately by the
receiving PDO representative to the appropriate PDO and Contractor supervisors.
To prevent delivery into wrong storage vessels, competent personnel shall be

available during the off-loading.
As advised by industrial hygienist in the Shoc card any health monitoring

requirements will be carried out and reported as advised in the Shoc card.

CHEMICAL MANAGEMENT
3.3.5 Transport within PDO Operations

TREM cards are required for all chemicals to be transported within PDO. The TREM
Card shall be carried by the driver during transport. The TREM card details shall also
be included in the ‘Journey Management Plan’ (refer to Appendix III of SP 2000 Road
Transport), so that in the event of an emergency the Emergency Response Team
know how to deal with the situation.
License shall be obtained, from the Directorate General of Civil Defence -R.O.P., for
transporting or storing any hazardous chemical according to its Regulations issued in
this respect.
4.0 Storage of Chemicals
4.1 Storage Locations
4.1.1 Bulk Chemicals

Tanks containing chemical liquids shall be spaced and positioned such that they
present no danger to personnel and surrounding installations. They shall be clearly
identified, placed on an impermeable base, and surrounded by protective Bunding
that will contain any spillage and prevent leakage beyond the base, in accordance
with PDO-ERD-09-02.
To store the chemical substances in the specified locations away from industrial activities,
and to separate each type of them and make a 10m partition between any flammable
substances and any source of ignition and for these flammable substances to be at least 3m
away from any production facilities of other flammable substances.
To be stored in well organized and ordered way and to put clear marking on each substance
with its common name and chemical contents and degree of danger, and not to put the
containers on top of each other in a dumping way and to put a way the flammable material
at least 1 m from the gate of the store.
1- The roofs of the store should be designed in a way that it doesn’t allow smoke which
may result from any fire to gather.
2- The store should have at least two exits for emergency to be used in case of
emergency with proper marks leading to them.
3- the floor of the store should be covered with proper isolation material to avoid any
leaks and to work against any electrification or electrical short and not to be slippery
and for its walls and structures to be inflammable or fireproof
4- The store should have spare emergency exits and routes in case of rain water flood
5- The electrical connections should be closed and connected in parallel, and to be
maintained and ensured to be safe all the time.
6- The store should have sufficient and safe lights at all times and their switches should
be outside the store and near the main gate.
7- The store itself should be away from any source of heat or flammable material.
8- The store should have proper smoke and gases exhausting equipments
9- The store should be of good air circulating, sonic proof to get rid of any echo which
may result in falling or collision accidents
10- To equip the store with security and safety equipments approved by the relevant
authorities.
11- The store should have a proper guide boards and warning signs for all types of
hazards.
12- To have proper monitoring, supervisions and control on entrances of the store and in
safe and secure way and admission not to be allowed for unauthorized personnel.
13- To refer to the Chemical Safety Data Sheets- MSDS – when purring or leakage of
chemical substance or in any other unexpected incidents.

CHEMICAL MANAGEMENT
14- Not to build or expand or do changes in the store or do any disposal works without
prior approval of the Ministry and the Civil Defence Department at Royal Oman
Police.
The user of hazardous chemicals will comply with the following:
1. Take the necessary precautions to protect the working staff against health hazards and
work risks and provide them with complete personal protective kits.
2. They must be fully aware of and trained in the best possible means of handling and
confronting the risks of chemicals according to the regulations issued in this respect.
3. Prepare registers indicating the names of persons, chemicals, quantities, numbers, and
extent of hazard and methods of handling. These shall be submitted to the staff of the
Department whenever requested.
4.1.2 Packed Chemicals

All chemicals must have secure packages (drums, bags, sacks, etc.) to prevent
spoilage as a result of outside contamination or spillages. Chemicals in permanent
locations shall be stored on hard standing ground and provided with containment,
such that accidental spillage will not result in pollution of the soil. Chemicals stored in
temporary locations, such as drilling sites, are excluded from this requirement, but
shall have some form of containment in case of spillage.
Hazardous chemicals shall be protected from the elements (i.e. sun, rain, storm, etc.).
Storage temperature requirements must be met. These details can be obtained from
the storage requirements section of the MSDS and SHOC card.
Incompatible chemicals (see SHOC Card, Section 8 for details) shall not be stored
together such that potential dangerous reactions could take place, even if the storage
is temporary.
Redundant chemicals and/or chemicals awaiting disposal shall be stored in separate

storage areas. Such areas shall be clearly signposted, constructed and maintained in
the same way as the normal storage areas, as indicated above.
4.1.3 Storage Procedures

All storage of chemicals shall be organised such that the "first in/first out" (FIFO)
principle (i.e. older stock to be consumed first) is adhered to. This requires good
housekeeping of the storage area and accessibility of the material to be taken first.
Regular inspections of the chemicals being stored (packaging as well as product) must
take place to ensure that:
 no leakage of the chemical will occur in the period until the next inspection and;
 The chemical is still fit for purpose over the period until the next inspection.
If the chemical has been in storage for a long period of time and no off-take has
taken place over the past year(s), further storage of the chemical should be
questioned. The following steps shall then be taken:
 The Chemical Custodian or designated deputy shall establish whether the

chemical could be used at another location in PDO.
If yes, the chemical must be consumed at this alternative location to prevent

deterioration. If it has a different use, then it shall be screened prior to being used at
the new location.
If not, proceed according to the Specifications for reuse, recycle and/or disposal as
outlined in SP 1009 Waste Management.

CHEMICAL MANAGEMENT
4.1.4 Segregation of Incompatible Chemicals

Segregation of dangerous goods while in storage shall be in accordance with section
2.6.2 above.
Every dangerous substance or article whilst in storage must be accompanied by a

SHOC Card. SHOC card must be clearly displayed for each chemical at its storage
location.
5.0 Use and Disposal of Chemicals

The use of chemicals in an operations environment requires special handling
techniques and equipment, specific training and knowledge to ensure that all HSE
precautions are taken. As outlined in Section 1.6 the Chemical Custodian is
responsible for all activities concerning the use of chemicals.
Prior to use / handling (including transport) of a chemical a task based risk
assessment should be carried out using the MSDS / SHOC card to determine the
handling risk and appropriate precautions to be taken. When advised in the SHOC
card monitoring requirements during use related to health must also be carried out
and reported as advised in the SHOC card.
5.1 Operating Procedures

All production and drilling locations, and any other location where chemicals are used,
shall include details of chemical handling in their operating procedures.
5.2 Disposal of Chemicals

If, despite the application of best chemical management practices described above,
damaged, unwanted or surplus chemicals are still generated then the following is the
priority in relation to managing surplus chemical:
Priority1. Includes return to Supplier

Reuse
Priority2. Return to the process
Recycle
Priority3. Chemical Waste residues must be disposed
Dispose of with minimum impact
5.2.1 Reuse of Surplus or Damaged Chemicals
Surplus Chemicals
An approved alternative use of the chemical shall be sought in the first instance,
preferably with the same application. If the use is different from that specified on the
SHOC Card, then a revised SHOC Card is required before the chemical can be used
(refer to Section 2.3).
Another alternative is to return the chemical to the Supplier, according to the standard
requirement in contracts between PDO and Suppliers. In cases where this is not
practicable (e.g. overseas Supplier) or the Supplier will not accept them, then the
waste will have to be disposed of according to Section 5.2.
Damaged Chemicals
If chemicals are damaged on PDO premises and are not surplus, then they shall be
cleaned (and any damaged components removed) and repackaged to requirements
agreed to with the Chemical Custodian, so that they can be used in the process for
which they were obtained.

CHEMICAL MANAGEMENT
If chemicals are damaged before or during delivery by the Supplier, then they shall
not be accepted.
If the damaged chemicals are surplus to requirements, then the chemical shall be
repackaged as per Section 2.6.
5.2.2 Recycling of Chemicals

The scope for recycling of chemicals is limited as most chemicals, once they have
been used, end up in a product or waste stream and cannot be extracted.
An exception is chemicals used in formulating drilling mud’s, when the mud is

recycled for the next well. Another example is the recycling of waste lubricating oil.
The Chemical Custodian shall consult with an HSE Advisor to seek opportunities to
recycle chemical waste or its packaging.
5.2.3 Recycling of Chemical Containers

Non-hazardous and hazardous chemical containers (including plastic and metal
drums) shall be emptied, cleaned and punctured by the user/waste generator and
transported with the SHOC card of the chemical to a waste facility capable of
accepting hazardous and/or non hazardous waste (refer to SP 1009 Waste
Management).
Metal drums can either be recycled for their metal content, or reused by the Supplier
for refilling with the same product. Likewise plastic containers can also be recycled.
All containers not being recycled or reused by the Supplier shall be punctured by the
User. This is to prevent the containers being put to an incorrect use, such as storage
of potable water.
5.2.4 Disposal of Chemical Waste Residues

Only those chemicals which cannot be reused or recycled shall be considered for
waste disposal and are called Chemical Waste Residues for the purpose of this
Specification.
The Chemical Waste Residues shall be contained in leak-proof, secure containers,

which are labelled and accompanied by a:
 completed Chemical Disposal Advice Form (refer to SP 1009 Waste Management)
 TREM Card
The Transporters of Chemical Waste Residues shall be licensed to carry hazardous

waste and the disposal site must be licensed to receive such waste.
The chemical Waste Residues shall be disposed of according to SP 1009 Waste

Management. The table below provides an overview of the steps that shall be taken
to ensure that the Chemical Waste Residues are disposed of in the most appropriate
manner.
Waste Crude oil Water Disposal method

stream compatible? compatible?
Halons & CFC’s - - Store until disposal method is
available
Liquid yes no Discharge to crude oil product
chemical stream if no compatibility issues are
wastes identified

CHEMICAL MANAGEMENT
Liquid no yes Discharge to production water

chemical stream to reservoir or non-potable
wastes aquifer if no compatibility issues are
identified.
Liquid no no Discharge at Liquid Waste Chemical
chemical Disposal Pit if no compatibility
wastes issues are identified.
Solid chemical - - Dispose of in lined solid chemical
wastes waste disposal pit
Write-off of Redundant Chemicals

The Chemical Custodian, together with the Chemical Initiator, are responsible for
ensuring that all redundant chemicals are properly written-off.
The CAP working group shall be informed if the chemical is to be withdrawn so that
the SHOC Card can also be withdrawn.

CHEMICAL MANAGEMENT
Appendix A: SHOC Card Workflow
SHOC Card English version Creation Workflow – Responsibility Matrix

Holder/UIK
Desk Eng
Request
Contract
Raise new Initates for Arabic

SHOC card Initiates for review
Translation
request
Supplier
Fills up and Sends

back template
MCOH1
HSE& Hygiene
MSE2
Review &
record
comments
TA02
Review and
Agree
UIK41/43
Safety
Review and Final Approval
record comments

CHEMICAL MANAGEMENT
Appendix B: Chemical Custodians' Register
Business Unit:........... Area: ................................................................... Sheet: ..../of .....
Name of Chemical Designated Date SHOC Number Chemical Custodian

Use/Location

HSE – SPECIFICATION
Appendix C: Container Packing & Storage Guide
2.1 2.2 2.3 3 4.1 4.2 4.3 5.1 5.2 6.1 6.2 8
2.1
2.2
2.3
3
4.1
4.2
4.3
5.1
5.2
6.1
6.2
8
No segregation Separate by at least Separate by a complete

necessary 2m apart Separate bywith
compartment a a distance
greater than 2m apart
complete
2.1 - Flammable gases 4.3 - Substances dangerous when wet
2.2 - Non toxic, non flammable gases 5.1 - Oxidising substances
2.3 - Poisonous gases 5.2 - Organic paroxides
3 - Flammable liquids 6.1 - Poisons
4.1 - Flammable solids 6.2 - Infectious substances
4.2 - Spontaneously combustible substances 8 - corrosives
Document Ref. TOM/03/000.a2 - 1 (pack-gd.ppt) Issued: 03-09-97

Appendix D: HAZARD SYMBOLS

Appendix E: SHOC card process to request new SHOC card
A-Initiator what should do?
1- Go to PDO website. Clieck APPLICATIONS.
2- Under subsurface, click Safe Handling of Chemicals (SHOC):

3- Click SHOC Card Tab and from the drop box click SHOC Card Request.
4- In The SHOC card Creation Request Page, Click New SHOC Request:

5- From The Pop up Page of New Request, Fill All The Required Information, and Click
SAVE:
6- After SAVING a Pop up Message confirm your Request has been sent to Supplier,
Click OK:
B-Supplier What Should Do in SHOC.
1- After receiving email from the SHOC system, click the link:

2- Enter you e-mail address and password:
3- Click Enter Details

4- Fill all the boxes in the form and attach the documents (SDS), SAVE and then Submit.
C-Inititator What Should Do after the Supplier Submit the Form from SHOC card
system
1- After receiving email from the SHOC system, click the link.

2- In the notification, click SHOC card to initiate
3- Click initiate
4- Review and check the SHOC card form filled by supplier, click Reject if information
required to be changed by supplier, click Initiate to be sent to first level of approval
team.
5- Follow with approval team to check the SHOC card process.

SP 1194

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CHEMICAL MANAGEMENT

Setting Clear Requirements

Petroleum Development Oman L.L.C.

Chemical HSE Management

Document Type Specification

Discipline Production Chemistry

Document Owner UIK

Month and Year of Issue Jan 2014

Keywords Chemical Management

SP-1194 REVISION 2.2012 Page II

Document Owner Document Custodian Document Author

Version No. Month & Author’s Name and Scope / Remarks

SP-1194 REVISION 2.2012 Page II

APPENDIX A: SHOC CARD WORKFLOW .............................................................................. 21

SP-1194 REVISION 2.2012 Page II

CDAF Chemical Disposal Advice Form

SP-1194 REVISION 2.0 Page 1

1.1 Regulatory Requirements

Regulations related to this Specification are as follows:

3. Ministerial Decision number 317/2001: Issuing the regulations for the

4. Ministerial Decision number25/2009: Issuing the organising regulations for

This specification outlines the requirements to be followed by PDO staff and

SP-1194 REVISION 2.0 Page 2

 Radioactive substances or preparations. (refer to SP 1170-2010)

Contractors: Any non-compliance with this Specification shall be reported to the

1.6 Roles and Responsibilities

SP-1194 REVISION 2.0 Page 3

Chemical Selectors / Selector Delegates

Table: 1 Technical Approval Discipline List for Chemical Categories

SP-1194 REVISION 2.0 Page 4

E/M mechanical Engineering & Chemical used by E/M Sealants

Corporate Environmental Advisor.

1.7 Performance Monitoring

1.8 Distribution and Target Audience

Distribution of this Specification is controlled by CSM (refer to CP-122 HSE

SP-1194 REVISION 2.0 Page 5

1.9 Review and Improvement

Review of Chemical management will be carried out by a Steering group supported

Members: UIK (Chairman), MCOH, MSE2, MSE5, UWCL/1, UIK42, UIK1

Steering group will be accountable for assuring an effective chemicals management

The steering group, as a minimum, shall meet six monthly.

Members: UIK42, UIK44, MCOH1, MSE25, UIC4, UIK45, UWL132, UIK24,

The working group, as a minimum, shall meet six monthly.

SP-1194 REVISION 2.0 Page 6

2.0 Selection and Purchase of Chemicals

2.1 Need and Selection of Chemicals

2.2 Chemical Approval Procedure.

SP-1194 REVISION 2.0 Page 7

2.3 Chemical Custodians’ Register

Small-scale laboratory chemicals, used by qualified personnel and stored in

2.4 Purchase of Chemicals

Laboratory reagent chemicals used by qualified personnel and stored in laboratories

2.4.1 Third Party Chemicals

2.4.3 Surplus/Redundant Chemicals

2.4.4 Shelf Life

2.5 Packaging and Packing of Chemicals

SP-1194 REVISION 2.0 Page 8

 Ensure safe handling, transportation and storage of packaged (and potentially)

People physically engaged in the 'packing' of dangerous goods shall be properly

2.5.1 Packaging of Chemicals

2.5.2 Packing of Chemicals

Segregation of Incompatible Chemicals

Segregation is obtained by maintaining certain distances between incompatible