EMERGENCY PREPAREDNESS PLAN

2022-2023

REVIEWED ON – 30TH April, 2023

ARSH FASHIONS IMPEX PVT. LTD

Plot – 194, ‘C’ Type, Phase II, G.I.D.C. Vapi – 396195

Tel: +91-260-6550530

Email: admin@arshfashions.com
 NO. OF NO. OF
DOCUMENT NO SUBJECT
ISSUES PAGES

Page 1
 AFPL - EPP - A Table of Contents 1 1
AFPL - EPP - B Authorization 1 1
AFPL - EPP - C Distribution List 1 1
AFPL - EPP - D Scope 1 1
AFPL - EPP - E List of abbreviations 1 1
AFPL - EPP - 1 Important Telephone Numbers 1 1
AFPL - EPP - 2 Definitions of Important Terms used 1 1
AFPL - EPP - 3 Safety Organisation Chart 1 1
AFPL - EPP - 4 Incidence Command Structure 1 1
AFPL - EPP - 5 Risk Assessment 1 3
AFPL - EPP - 6 Objectives of Emergency Preparedness 1 1
AFPL - EPP - 7 List of probable emergencies & safety measures 1 2
AFPL - EPP - 8 Emergency Management 1 1
AFPL - EPP - 9 Duties & Responsibilities 1 1
AFPL - EPP - 10 Other details of Emergency Control 1 1
AFPL - EPP - 11 General Guidelines 1 1
AFPL - EPP - 12 List of Trained Fire-fighters & First-aid Professionals 1 2
a. Table of contents:

B. Authorization
This on-site Emergency Management Plan Manual Addresses the Emergency Preparedness Requirements
applicable for the activities related to Arsh Fashions Pvt. Ltd. Vapi. These requirements shall be met by all
personnel working at this company while performing their functions

This manual applies to various sections of Arsh Fashions Pvt. Ltd. Vapi, which are directly & indirectly related to
emergency preparedness activities.

Date: Uttam Sadh

Place: Vapi, Gujarat Director

Page 2
 C. DISTRIBUTION LIST
Controlled copies of this manual shall be distributes as per the following list:

Sr.
Designation
No.
1 Director
2 General Manager
3 Security
D. SCOPE
This on-site Emergency Preparedness Plan Program (EPP) related to all aspects of activities within the factory
premises which cover manufacturing of readymade garments & accessories.

e. List of Abbreviations
ABBREVIATIO ABBREVIATIO
DESCRIPTION DESCRIPTION
N N
ADDL Additional Kg Kilogram
AP Assembly Point KL Kilolitre
Bldg. Building MAX Maximum
Dir. Director Mbl Mobile
Dept. Department MECH Mechanical
Gujarat Industrial Development
ELECT Electrical GIDC
Corporation
ETP Effluent Treatment Plant MR Management Representative
FO Furnace Oil MT Metric Ton
GOVT. Government MWH Mega Watt Hour
HC Head Count NO Number
HOD Head of Department O Office
Hr. Hour Pt. Point
HR Human Resource QC Quality Control
LDO Light Diesel Oil R Residence
LPG Liquefied Petroleum Gas REV Revision
IT Information Technology RMG Ready Made Garment

Page 3
 1. LIST OF IMPORTANT CONTACT NUMBERS (INTERNAL):
EXTENSION DEPARTMENT CONTACT INFO
105 GENERAL MANAGER 9327901533
133 PRODUCTION MANAGER 9810763385
106 HR DEPARTMENT 7817884163
109 TRIMS / ACCESSORIES STORE 8401822088
131 NEEDLE CONTROLLER 9724712719
120/102 RECEPTION 7405079363
110/141 SECURITY CABIN

LIST OF IMPORTANT CONTACT NUMBERS (EXTERNAL):

CATEGORY DESCRIPTION CONTACT INFO
HOSPITAL HARIA HOSPITAL, VAPI (+91-260) 663 8888
FIRE BRIGADE FIRE / DISASTER RELATED EMERGENCIES 101 , 2430101, 2431546
100 , (+91-260) 2461080,
POLICE STATION GIDC POLICE
2461100
POLICE STATION VAPI POLICE 2461100
AMBULANCE MEDICAL EMERGENCIES 108 , 2430206, 2400053
DOCTOR ON CALL FACTORY DOCTOR 9825164280
GEB ELECTRICITY BOARD 2431544
2401838 , 6453000, +91-
GSPC GAS
260-2410077

2. Definitions of important terms used

2.1 Emergency Control Centre – A designated place from where operation of tackling emergencies is
monitored. E.g. Security Cabin
It is equipped with – a) A list of intercom telephone nos. along with residence telephone nos. of key
personnel. & b) PPE – Personal Protective Equipment
2.2 Assembly Points (AP) – Two places defined within plant premises as under for assembling of personnel
from affected areas after safe evacuation (after its declaration from the emergency team leader) e.g. –
a) Assembly Point 1: Opposite Admin Office & Assembly Point 2: Opposite Utility

Location of emergency to be taken into account while selecting assembly points after evacuation is declared.

2.3 Head Count (HC) – Counting of personnel of affected site at assembly point & cross checking with actual
strength of employees present. HR Department & Security Officer is responsible for taking head count. The
purpose is to know whether anyone is either missing or trapped.

Page 4
 3. Safety organization chart

General Manager

Fire-fighting Maintenance
Security First Aid Team Electrician
Team Incharge

4. Incident command structure

In case of Emergency

110 (Security) 101 (Fire Station)

information to key personnel security + fire squad to affected site & work
under smr (h&S)

extinguishments of fire. all clear after site inspection

Page 5
 5. Risk assessment
5.1 Introduction
It is the policy of Arsh Fashions Pvt. Ltd. – Vapi, Gujarat, to carry out the production & associated
activities of manufacturing of casual men’s shirt, cargo shorts & pants, ladies’ tops / blouses, tunics,
dresses, skirts, bench wear, shorts, capris & pants, girls & boys’ woven tops & bottoms, ladies
accessories like scarves, sarongs, hats, headband, bandana & shawls, nightwear, sleepwear, boxer shorts
with the safety & health of our employees and protects environment.

However, it is possible that unforeseen circumstances may lead to a major onsite or offsite emergency in
the plant & surroundings. In order to control such situations effectively, this onsite emergency
management plan has been prepared.

This manual continues the course of action taken by various people during emergencies.

5.2Definition
Any emergency is a situation created by an occurrence that may cause serious injuries, loss of life or
extensive damage to plant, property and environment. To tackle such major situations effectively, all the
internal resources and manpower will be required to be utilized and outside agencies may also be
required to be called. Emergencies may result due to natural or unnatural causes such as –

Natural: Storms, Cyclones, Flooding due to heavy rain or Earthquakes, etc.

Manmade: Malfunctioning of plant due to deviation from operating procedures or conditions, electrical
failures, auto ignition during peak summer, spillage / leakage of flammable / corrosive chemicals, crashed
aircraft or deliberate act of arson / sabotage, or an act of war, etc.

Serious illness: Snake bite, Electrocution, Heart attack, etc.

5.3Types of Emergencies
Depending on the extent of exposures or the extent of the efforts required to contain the danger, the
situation can be classified as on-site emergency or off-site emergency.

On-site Emergency: An on-site emergency is an emergency, which is contained within plant boundary
limits. An on-site emergency may require help from local fire brigade (GIDC) depending upon its extent &
speed, but the effects of such emergency are felt on site only.

Off-site emergency: It is an emergency situation in which, effects may not be contained within the plant
but spread outside the plant. In such a case, the district disaster control plan is required to be put in
action & the authorities designated by the district disaster control plan have to take action like
evacuating the neighboring areas.

5.4 Process, Raw materials, Fuel, Other chemicals & Products

This factory is producing readymade garments & made ups. Main raw material for the same is cotton
fabrics. The plant also uses some chemicals i.e. White petrol, Diesel, Textile stain for cleaning purposes in
very small quantity.

Page 6
 5.5Process flow

1. Receipt of 6. Thread 11. Kaccha 16. Final Buyer

21. Loading
Fabrics Cutting Checking Inspection

2. 100% Fabric
Checking 7. Kaj Button 12. Washing 17. Internal AQL 22. Dispatch
(Visual)

8. Inline
3. Cutting 13. Trimming 18. Packing
Checking

4. Ticketing & 14. Final 19. Optic

9. Stitching
Bundling Checking Checking

5. Random
10. Embroidery /
Panel
Hand Work / 15. Pressing 20. Tagging
Inspection of
Printing
Bundles

5.6 Storage of material

All the materials and finished products and waste materials are stored in the godown, warehouses & waste yards
of suitable design and well protected from fire & spillage by bund walls. Necessary fire prevention & protection
measures like earthing, bonding, proper lighting & ventilation system are provided.

5.7 Details of Flammable / Combustible / Corrosive material storage

MODE OF NATURE OF
S/N MATERIAL MAX. STORAGE RESPONSIBILITY
STORAGE HAZARD
1 WHITE PETROL 200 L BARREL FIRE MAINTENANCE INCHARGE
2 DIESEL 200 L BARREL FIRE MAINTENANCE INCHARGE
TEXTILE STAIN
3 200 L BARREL FIRE MAINTENANCE INCHARGE
REMOVER

Page 7
 5.8 Possible Emergency Situations in Arsh fashions Pvt. Ltd.
a) Fire
b) Serious Illness
c) Natural Calamities
d) Chemical Hazards (Exposure / Spillage)
e) Occupational Hazards (Machine Injuries, Electrocution, etc.)
f) Violent Mob
g) Hazards from neighboring disasters
h) Ongoing construction related hazards

6. Objectives of Emergency Preparedness

6.1 Objective of Emergency Preparedness is to define, to the extent possible, role of key personnel of
different services during emergencies to maximize effective utilization of resources available to:
a) Safeguard lives of both in site and in the neighborhood.
b) Contain the incident and bring it under control.
c) Minimize the damage to property & neighboring environment.
d) Rescue & treat casualties.
e) Identify persons affected, notify relatives, extend necessary assistance.
f) Evacuate people to safe areas.
g) Collect & log information, regarding latest status, actions, etc.
h) Provide relevant information to police, district authorities, & news media.

This is not necessarily a complete list &n also not as per the priority, which may change from incident
to incident, depending on many factors.

6.2 Measures that need to be taken during emergencies may require co-ordination of activities of many
departments / services and may also require outside resources.

Measures that need to be taken during such an emergency include:

a) Passing of information to relevant persons / agencies.
b) Warning & advising the persons who are likely to be affected.
c) Mobilizing & gearing up of inside resources.
d) Calling up of outside agencies
e) Initiating & organizing evacuation from affected or likely to be affected areas.
f) Collecting latest status & other information requirement
g) Co-ordination between various agencies
h) Logging the actions, decision taken during emergency control.

Page 8
 7. List of probable emergencies & safety measures
7.1 Fire
7.1.1 Fire prevention, fire protection & safety measures provided in above areas:
7.1.1.1 Fire Preventive Measures:
I. Entire plant area to be defined as a no smoking zone.
II. Entries for unauthorized personnel are restricted in DG Area where diesel is used.
III. Electrical Distribution System is not overloaded.
IV. Only ISI marked electrical material is used & changed periodically.
V. No material is kept below electric panel.
VI. All main power supplies are switched off at night by security.
7.1.1.2 Fire Protection Measures:

Plant is provided with first aid & firefighting equipment.

Fire & Safety training is regularly imparted to employees. Fire squad emergency team members are also available
for tracking emergency. For list of trained firefighters & first aiders, please refer List of Employees trained in First
Aid from DADDY & Fire Trained Employees list from Pratibha Fire Services.

7.1.1.3 Safety Measures:

I. Personal Protective Equipment e.g. Needle Guards, Safe Guards, Motor Guards, Pulley Guards,
Rubber Mats below Electric Panels & for pressmen, Helmets, Rubber Hand Gloves, Mask, Goggles,
Ear plug, Face shield etc. are made available for employees for handling various plant operations for
prevention of injury.
II. Emergency management plan & evacuation should be strictly followed.
III. Material Safety Data Sheets for all the chemicals handled is prepared & displayed at respective
locations.
7.2Serious Illness
FOR CHRONICALLY ILL PATIENTS, INTERRUPTIONS IN MEDICATION REGIMENS AND NEEDED MEDICAL
TECHNOLOGIES CAN EXACERBATE UNDERLYING CONDITIONS AND INCREASE THE RISK OF MORBIDITY OR
MORTALITY.

7.2.1.1 Safety from serious illness Preventive Measures & Protection are as per the table:

Page 9
 SUMMARY OF DISASTER PREPAREDNESS RECOMMENDATIONS FOR MAJOR CHRONIC ILLNESSES
STAKE- CANCER
HOLDER
PATIENTS • Talk with health care
provider about what to do
and how to communicate in
disaster situation
• Make a plan with family,
friends, and neighbours
• Know exact diagnosis,
cancer stage, medications
• Ensure health care
provider’s contact
information
• Carry insurance card
• Prepare emergency kit
• Keep logs of medication
• Avoid clean-up in the
disaster area if patients have
received systemic therapy
• Consider stopping
anticancer therapy if
patients have lost access to
cancer specialists
• Leave the disaster area if
patients are receiving
intravenous systemic
therapy
• Drink plenty of fluids
HEALTH Health education
CARE • Educate patients regarding
PROVIDERS the names of their diseases,
AND the intent of treatment
POLICYMAK (curative or palliative), the
ERS treatment regimen, previous
surgery, pathology reports,
and health insurance
information
Communication
• Provide a list of frequently
asked questions and
available hospitals
Information
• Utilize surveillance
system to estimate the
number of cases
Coordination
• Create partnerships to
provide comprehensive
cancer control throughout a
wider area
7.3 Natural Calamities
CARDIOVASCULA DIABETES CHRONIC CHRONIC KIDNEY
R DISEASES RESPIRATORY DISEASES
DISEASES
• Ensure that blood • Obtain self- • Keep medications • Make a preparedness
pressure medications management skills and at hand plan for emergency
are available during a stress management • Be educated about situations that include:
disaster • Be up-to-date with all their disease and ◦ How to react during
• Use medications that immunizations, treatment disasters when on dialysis
were prescribed prior to including tetanus • Arrange for spare ◦ What to do if dialysis
the disaster • Keep waterproof and oxygen cylinders in is postponed
• Restrict salt intake insulated disaster kit case of electricity ◦ Where to go if the
• Keep adequate ready; keep extra insulin blackouts haemodialysis unit is
behavioural circadian and injection kits in • Make a plan for destroyed
rhythm with high- multiple places evacuation to a • Verify the location,
quality sleep • Learn the carbohydrate health care facility capacity, and willingness
counting approach to manage the extra patient
• Evacuate early load of a potential back-up
dialysis centre
• For peritoneal dialysis
patients, ensure a place to
change bags and an
uninterrupted supply of
peritoneal dialysis fluids
Patient management Health education Patient management Patient management
• Control blood • Include diabetes • Use simple patient • Consider changing the
pressure level (systolic educators on primary assessment tools for routine treatment schedule
blood pressure <140 care teams to help with efficient patient for management of surge
mmHg and diastolic insulin adjustment and management capacity
blood pressure <90 general diabetes through early Coordination
mmHg) education detection and • Prepare management
• Monitor blood • (Critical step) treatment of plan for surge capacity
pressure and reconsider disseminate information symptoms
the dose of on how diabetes patients • Evacuate older
antihypertensive could obtain insulin patients from
medication every 2 injections disaster areas
weeks Patient management quickly
• Use a long-acting • Try to prevent acute Information
calcium channel complications, rather • Develop
blocker for patients than to aggressively emergency
with newly developed control blood glucose operation measures,
hypertension or whose levels including a real-
drug history has been • For type 2 diabetes time patient
lost using insulin, provide locating system
• Consider using individualized care, • Develop a storage
melatonin or mild including mental health system that contains
sedatives for patients care regional
with disaster-related • For type 2 diabetes prescription and
hypertension using oral personal medication
experiencing sleep hypoglycaemic drugs, data
disturbance or disrupted continue typical • Make a
circadian rhythm treatment regimens community-based
Coordination • Provide individualized plan for patients
• Develop Web-based recommendations if the receiving home
patient monitoring patients have difficulties oxygen therapy
system with access to
medication and/or food
Page 10
 A program for enhancing the factory’s preparedness capabilities should include:

7.3.1 Assessment of needs & capabilities

7.4 Chemical Hazards

7.5Occupational Hazards
8. Emergency Management
8.1 Raising Alarm:
Anyone noticing a fire or any other kind of emergency must:
a) Raise alarm to attract attention of other persons.
b) Dial 110 on intercom & report to security in charge.
8.2 Details to be given on intercom are as follows:
a) Give your name, exact location of incident & nature of incident (tell the security of the location of
the incident referring some prominent equipment nearby e.g. Firefighting equipment)
b) Do not disconnect the phone immediately. Wait for the security to repeat your message, confirm
it after hearing & then disengage the phone.
c) Arrange & inform immediate supervisor or shift-in-charge, area in charge, factory manager, etc.
d) For Medical emergencies, dial (0260) 2430206 or 108 & give information about the nature of
emergency.
8.3 Fire alarm / signals / codes
1. Fluctuating siren for 3 minute. Up / down will indicate the emergency in the factory premises which
goes beyond control & there is threat to personnel, plant adjacent units & environment.
2. If the situation continues, manager administration after assessing the severity of emergency, will
order the concerned HOD / all personnel will be shifted to safer locations after the head count.
3. During an emergency in a particular area, all our action plans are involved in combating the
situation & before all clear siren is given (i.e. If disaster emergency is not over), if there is an
emergency in another area, the affected plant personnel should –
3.1 Inform about the emergency to General Manager or intercom on 105 or call 9327901533.
3.2 Inform security on intercom 110.
8.4 All clear signal – siren for 1 minute continuous.
8.5 Upon Hearing alarm –
1. All key personnel will find out location / type of emergency by contacting security main gate no
110 or telephone operator on 120 / 102.
2. All key personnel will report to their locations & perform the duties as per Emergency
Preparedness Plan.
3. All visitors must leave site & gather at the emergency assembly point.
8.6 Incidents & actions:
8.6.1 Fire – Attempt to isolate / extinguish fire with available men & equipment on site. Assist
further emergency control activities.
8.6.2 Serious Illness / Injury – On noticing a serious injury to any person or people, arrange to
give first aid to the injured. Inform health center on 108, 2430206 for ambulance.
8.6.3 Other emergencies – Release of flammable / corrosive vapors or leakage of chemicals etc.
Assess the situation & make efforts to isolate the incident. On arriving of concerned persons,
brief those about the action taken & possible hazards involved controlling the situation.
Assist further activities of emergency control.

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8.7 Control Posts:
Emergency control center will be set up at security room from where manager administration will
control the incident.
The security officer will set up his control post at a safe distance from affected site where major fire or
emergency has occurred and direct the operations of controlling the emergency from there.
Messengers & fire squad members not engaged in any emergency action will remain at the control
post to extend any assistance.

9. Duties & responsibilities of Different Teams:

9.1 Duties & responsibilities of manager Administration
I. Set up emergency control center at ‘Security Control Room’.
II. Arrange to record all actions and decisions taken at emergency control center.
III. Keep in constant touch with incident controller.
IV. Arrange to call outside help as per requirement.
V. Monitor actions have all the teams / key personnel.
VI. Arrange to relay messages on telephone or through messengers as necessary.
VII. Instruct for evacuation of affected areas if necessary.
VIII. Instruct to shut down and evacuate the plant if necessary.
IX. If the emergency is likely to affect areas outside the factory premises, to declare the offsite
emergency and arrange to provide all the available facilities & personnel to help emergency
control.
9.2 Duties & responsibilities of Security Officer
I. Judge the extent & nature of the emergency & sets up control post at nearest safe place.
II. Decide on calling GIDC, Fire brigade, & other outside help after assessing the situation & inform
emergency team leader accordingly.
III. Takes decision about evacuation if necessary & inform manager administration.
IV. Coordinates systematic withdrawal of personnel from the affected area.
V. Arranges to take head count & send in search & rescue personnel if required.
VI. Arrange to transfer casualties to medical center.
VII. Maintain liaison with safety personnel engaged in controlling the incident.
VIII. Arrange to call additional help from other departments.
9.3 Duties & responsibilities of Security Department
I. On receiving & acknowledging the emergency call shift security officer or SMR (H&S) & security
guards shall inform to telephone operator & rush to affected area.
II. On declaration of disaster fire siren shall be operated for 3 minutes.
III. Restrict allowance of visitors or unwanted personnel.
IV. Allow only key personnel of plant, external emergency agencies e.g. ambulance, firefighting
personnel & vehicles if called seeking for help.
V. Guide external agencies up to scene of fire / emergency.
VI. Inform key personnel about emergency.
VII. Arrange for resources & manpower of GIDC fire station if asked for.
VIII. Control crowd at emergency site & ensure free & unobstructed access to firefighting vehicles /
personnel for effectively carrying out firefighting / rescue & evacuation activities.
IX. Display one security guard at the security cabin for receiving other emergency call (if any) and
convey accordingly at scene of fire.

Page 12
X. Keep ready the list of visitors in case of emergency during normal working hours.
XI. Arrange for medical help.
XII. Liaison with police / fire brigade (GIDC).
9.4 Duties & responsibilities of electrical department
1. Arrange for switching off electric supply of affected area.
2. Arrange for electrical lighting for smoothly carrying out firefighting rescue & search operation.
9.5 Duties of Telephone Operator
1. On receiving information of fire, ascertain exact location & notify to important telephone nos.
2. Call GIDC, Fire brigade if instructed by chief controller.
3. Keep vigilance.
4. Keep board clear for emergency communication.
5. Attend telephones.
9.6 Duties & responsibilities of HR Head
1. Arrange for head count at assembly point by deputing one person accordingly to each
assembly point.
2. Arrange for details of actual strength recorded & cross check with head count done for missing
employees (if any) & inform manager administration.
3. Arrange for information of injured to their family members.
4. Arrange for any outside assistance & facility needed as per instruction of manager
administration.
5. Arrange for transport of injured employees.
6. Arrange for photographs of affected site in consultation with insurance surveyor for insurance
claim.
7. Guide for preserving evidence if required.
9.7 Duties of Employees
1. Do not panic.
2. Raise Alarm.
3. Open Windows.
4. Alert Security on 110, Telephone Operator on 120 / 102, Fire Squad Member
5. Switch off electric connections
6. Proceed to a place of safety.
7. Use emergency exit route when available.
8. Do not hide in toilets, cupboards, and confined places. Attract attention to facilitate
evacuation.
9. Crawl low if stuck in a smoke logged room. Be on sides.
10. Do not return to scene of fire.

10.Other details about emergency control

a. Procedure outside general shift & on holidays
1. On receiving message about disaster, security will sound emergency siren.
2. General Manager will arrange to ring up Directors staying at Mumbai to inform the about
the emergency. She may also arrange to inform the police station / GIDC fire station
depending on the nature & extent of the emergency.
b. Reporting of incident - Irrespective of the fact whether 110 has been dialed up or alarm
sounded or not, all the cases of fire should be reported to the security for replacement of the
used firefighting equipment.

Page 13
 c. Familiarization - It is essential that all HODS appraise the contents of the Emergency
Preparedness Program to their employees from time to time by holding meetings in small
groups to ensure that the procedure laid down in the plan followed systematically in the
event of emergency.
d. Revision - At regular intervals and following a major change in personnel, the Emergency
Preparedness Program should be reassessed & altered or updated once in two year or as may
be necessary by the safety department. All personnel involved should be made aware of the
revision & appropriately revised instructions / plans made available.

After each rehearsal or practice, the plan should be reviewed to take account of any shortcomings highlighted by
the exercise. In addition, the effectiveness of the plan should be reviewed following each & every occasion the
plan has been actuated to deal with real emergency.

e. Role expected of employees - The plan assumes certain discipline at site during
emergencies as detailed below:
1. Keep cool.
2. Are attentive to instructions.
3. Understand the instructions correctly & follow them.
4. Remain at your workplace unless directly affected or call for help.
5. Keep communication channels i.e. Telephones / public address systems, etc. free for
emergency.
6. Avoid unnecessary movement.
7. Keep enquiries with control center & security minimum & short to keep communication line
free.
8. Take visitors, if any, safely out of the factory.
9. If asked to evacuate, proceed in an orderly manner to the assembly points.
f. GIDC Fire station - In the event of any major emergency, necessitating additional external
assistance by way of fire engine, fire equipment & trained manpower, the factory manager
will contact for help from GIDC fire station. The telephone numbers are 101, 2431101.
g. Fire Squad Training - To cover extensive participation of employees from various
departments, fire & safety training will be conducted at a frequent interval. For the
information of all concerned, the deputation of employees from various sections will be
intimated to all the departments periodically. Theory part will be conducted & then
firefighting demonstration will be conducted at open.
11.General Guidelines
a. Bomb Threat
In any case any person receives a call of bomb threat or sees a foreign object in his area; he
should adhere to following guidelines.
The removal / disarming of bomb must be left to police authorities.
1) In case of a call of bomb threat, listen carefully, request caller to repeat the message,
record / write down every spoken work, if possible, giving attention to the background
noises, etc.
2) Inform security department who will inform the police.
3) Search the area for any foreign or suspicious looking object.
4) Do not cause any disturbance or panic in the environment till search is over.
5) If any foreign / suspicious object is located, do not move, disturb or touch it.
6) Place sandbags / mattresses around the object and do not cover it.

Page 14
 7) Cordon off danger area at least 800 feet all around including area below and above.
8) Keep all doors & windows in open position.
9) Evacuate the area quietly when advised.
b. Community during emergencies
In case of fire at Arsh Fashions Pvt. Ltd. – Vapi, Gujarat or on road:
 Remain calm
 Avoid rumors
 Put off flame
 Free animals
 Switch off lights

If outside

 Away from accident site to shelter

 Walk, don’t run.
 Cover your mouth & nose with wet cloth.
 Take care of aged / handicapped / sick / infants

If indoor

 Stay indoors, shut all doors & windows.

 Close any gap with a towel / bed sheet.
 Proceed to a place of safety
 Use emergency exit route when available
 Do not hide in toilets, cupboards or any confined places. Attract attention to
facilitate evacuation.
 Crawl low if stuck in a smoke logged room. Be on sides.
 Always go down as fire goes up.
 Do not return to the scene of fire.

Page 15
OTHER DETAILS ABOUT EMERGENCY CONTROL:

10. A) Procedure outside general shift on holidays:

1. On receiving message about disaster, security will sound siren.

2. General Manager will arrange to ring up Directors staying at Mumbai to inform them about the emergency.
She may also arrange to inform the police station/ GIDC Fire station depending upon the nature & extent of
emergency.

10. B) Reporting of incident:

Irrespective of the fact whether 110 has been dialed up or alarm sounded off, all cases of fire should be reported
to the security for replacement of used firefighting equipment.

10. C) Familiarization:

It is essential that all HODs appraise the contents of the emergency preparedness program to their employees
time to time, by holding meetings in small groups to ensure the procedure laid down in the plan is followed
systematically in any event of emergency.

10. D) Revision:

At regular intervals, and following a major change in personnel, the Emergency Preparedness Program should be
reassessed and updated once in two years or as may be necessary by the safety department. All personnel
involved should be made aware of the revision & appropriately revised instructions/plans should be made
available.

ROLE EXPECTED OF EMPLOYEES:

1. Keep cool.
2. Are attentive to instructions.
3. Understand the instructions correctly.
4. Remain at your workplace unless directly affected or call for help.
5. Keep communication channels viz. Telephones, public address system etc. free for emergency.

Page 16
LIST OF FIREFIGHTERS (AS PER LIST OF Pratibha Fire Services):

Sr No Name Gala / Department

1 Pratap Sharma Teelaram
2 Imran Ali Teelaram
3 Vinod Kumar Balaji
4 Madan Balaji
5 Sagar Pandit Pooja
6 Ganesh Pooja
7 Ajaya Anand
8 Ajay Kumar Store
9 Aditya Chaudhary Store
10 Dharmendra Jha Security
11 Dipu Singh Security
12 Abulash Shaikh Security
13 Ravindra Singh Security
14 Anish Yadav Sifa
15 Chandrabhan Ishika
16 Azamat Khan Ishika
17 MD Mumtaz RK
18 Rahulkumar Thakur Ansh
19 Abdul Angel
20 Ramjeet Khushwaha Krishna
21 Gagan Kumar Pradhan KS
22 Rakesh Saket JT
23 Aamesh Yadav JT
24 Vivek Kumar Ujala
25 Suraj Kumar Ujala
26 Suresh Yukta
27 Ravi Yukta
28 Anil Washing
29 Rajnath Yadav Washing
30 Sandeep Gupta Harsh
31 Krishna Paswan Harsh
32 Raviranjan Tiwari Aradhna
33 Bachandev Mandal Aradhna
34 Vicky Shasikant Shetty Kumkum
35 Rajesh Kumar Kumkum
36 Umesh Prajapati Shiv Sampling
37 Gajesh Thakur Shiv Sampling
38 Shivam Thakur Kisan
39 Avinash Kumar Kisan
40 Arun Chaturvedi Security
41 Durgesh Om Fabric
42 Ramakant Balaji Impex
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43 Ravi Pooja
44 Rashid Rk
45 Rajkumar Shree Krishna F
46 Ajit Kumar Harshit
47 Raghu Rudra
48 Akshay Rudra
49 Premchand Ujala
50 Rajkumar Canteen
51 Abdul Krishna Entp.
52 Ramjit KS Fashion
53 Sarfraz Alam Jiya Fashion
54 Ravindra Ansh G
55 Pradip Kumar Ujala
56 Kalpesh Patil Admin
57 Rakesh Suryawanshi Admin
58 Shashadhar Prusty Admin

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LIST OF FIRST AIDERS (As per DADDY Industrial Safety & Health First Aid Training Centre):

Sr No. Name of Employee Designation

1 Shashadhar Prusty Compliance Executive
2 Sandeep Yadav IT
3 Navin Patel Helper
4 Arun Babusing Rathod Asst. Store
5 Mamta Tiwari Embroidery
6 Vinay Pratap Satishchand Master
7 Vijay Tandel Writer
8 Keshi Suman Padam Writer
9 Anil Kumar Tailor
10 Ravi Kumar Packer
11 Chandan Kumar Mandal Tailor
12 Nilesh Pandey Packer
13 Mohd. Rashid S Ahmed K Stitching
14 Amit Kumar Ghosle Tailor
15 Md. Sarfraj Alam Writer
16 Gaurav Prasad Stitching
17 Punit Kumar Checker
18 Chandan Kumar Tailor
19 Ajay Kumar Tailor
20 Ekta T/C
21 Santosh Writer
22 Brahmdev Tanti Operator
23 Sonu Kumar Tailor
24 Raju Prajapati Electrician
25 Narendra Operator
26 Anil Guard
27 Ravidra B Chaudhary Angadia
28 Avinash Kumar Writer

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