FM Config - Ravindra

PAC Functional Upgrade
P3074
Funds Management Configuration Document
Record of Release
Version Modified By Reviewed By Authorized By Release Date Modifications Done

No.
<Ver.> Bala Reddy Shivani Shetty <Full Name> <Release Date>
Configuration Document FM/P3074
Table of Contents
1. Introduction to Funds Management…………………………………………………………………………………………...2

2. Configuration Details……………………………………………………………………………………………………………3
3. Availability Control Settings…………………………………………………………………………………………………..26
4. Run Programs………………………………………………………………………………………………………………….36
5. Funds Management-Specific postings……………………………………………………………………………………..39
6. Actual and commitment update/Integration…………………………………………………………………......................45
7. Activate/Deactivate Funds Management…………………………………………………………………………………...50
8. Closing operations…………………………………………………………………………………………………………....51
9. Payment request………………………………………………………………………………………..................................55
1.1 Configuration Details
Funds Management
Purpose
The functions in this component support you in creating budgets. The tasks of Funds
Management are to budget all revenues and expenditures for individual responsibility
areas, monitor future funds movements in light of the budget available, and prevent budget
overruns. You can adapt the budget to changes in conditions by entering releases,
supplements, returns, and transfers.
This configuration Document will provide detailed configuration settings on Funds
Management Module
1.2 IMG Configuration Description
Financial Management Area:
The financial management area is an organizational unit within accounting. This structures
the business organization from the perspective of Cash Budget Management and Funds
Management.
Create Financial Management Area
Transaction Code SPRO

IMG Menu Enterprise Structure ® Definition ® Financial
Accounting ® Maintain
FM Area
Assign company code to financial management area

The above Financial Management area is assigned to the Company Code LT01 which is
already created and assigned to the controlling area. While posting the financial
transactions the FM area is taken from the company code when you assign a company
code to an FM area. More than one company code can be assigned to an FM area.
Transaction Code OF18

IMG Menu Enterprise Structure ® Assignment ® Financial
Accounting ® Assign company code to financial
management area
Activate Global Funds Management Functions (PSM-FM)
In this step we can activate/deactivate specific functions in the system for the component
Funds Management (PSM-FM).

IMG Menu Public Sector Management ® Funds Management
Government ® Basic Settings ® Activate Global Funds
Management Functions (PSM-FM)
Activate Global Functions for Budget Control System (BCS)

In this configuration setting we can activate the Budget Control System (BCS). We can
activate the Budget Control System (BCS) as an operative budgeting tool of the component
in Funds Management Government. And from fiscal year defined for the FM area

Government ® Basic Settings ® Activate Global
Functions for Budget Control System(BCS)
Assign Fiscal Year Variant to FM Area
For LT01 Company, the Fiscal year variant is (V3) already created in the Financial
accounting area settings. The Financial Management area is assigned to the fiscal year
variant “V3”.

Government ® Basic Settings ® Fiscal Year Variant ®
Assign Fiscal Year Variant to FM Area
Screen shot for assignment of FM area to Fiscal Year Variant
Activate Account Assignment Elements

Here the Account Assignment Elements are activated for Budget Control System

IMG Menu Public Sector Management ® General settings for
Public sector management ® Basic Settings: account
assignment Element ® Activate Account Assignment
Elements
The below given screen shot we have not activated any account assignment elements
activated
Allow BLANK as Value for Account Assignment Elements
In this step we leave Blank as value for the account assignment elements like Grant and
Funded program which are not used in the present Budget Control System

IMG Menu Public Sector Management ® General settings for
Public sector management ®Basic Settings: account
assignment Element ® Allow BLANK as Value for
Account Assignment Elements
Activate Account Assignment Elements in Budget Control System
In this setting we set status for the account assignment elements which are used and not
used. Here the Fund is taken as an Optional and Fund center and Commitment Item are
taken as Mandatory fields.

Government ® Budget Control System (BCS) ®
Budgeting ® Basic Settings ® Use of Master Data ®
Activate Account Assignment Elements in Budget
Control System
® Edit ® New Entries
Deactivate Account Assignment Elements in Controlling
Here the Account Assignment Elements like Functional Area and Grant are deactivated for
controlling area.
Government ® Budget Control System (BCS) ® BCS
Budgeting ® Basic Settings ® Use of Master Data ®
Deactivate Account Assignment Elements in Controlling
Create/Change Hierarchy Variant

In this step we create new hierarchy variants. These are then used to define a funds
center hierarchy in master data maintenance.
Create a 4 digit alphanumeric key and name for the hierarchy variant. But 4 digit variant is
not accepted for BW reports, it will take only 3 digits, so here we are defining the 3 digit
variant.
Transaction Code FMSF

Government ® Master Data ® Funds Center ®
Hierarchy Variant ® Create/Change Hierarchy Variant
Assign Hierarchy Variant to FM Area

Here we assign the Hierarchy variant to the FM area and fiscal year as the current valid
funds center hierarchy.
Transaction Code FMSG

Government ® Master Data ® Funds Center ®
Hierarchy Variant ® Assign Hierarchy Variant to FM
Area
Create FM fund type
Fund type can be used for creating the Fund. By using fund type Funds can be grouped
according to the fund type. The reports can be generated based on the Fund type.

Government ® Master Data ® Account Assignment
Elements ® Fund ® Create FM fund type
Create Fund
Define Account Assignment Derivation
The purpose of this activity is to define account assignment derivation.

Account assignment derivation can be used to automatically determine the values of FM
account assignments from other account assignments, as long as there is a logical
dependency between them.
Transaction Code FMDERIVE

IMG Menu Public Sector Management ® Funds Management Government ®
Master Data ® Allocations to Account Assignments from Other
Components ® Define Account Assignment Derivation
Assign Derivation Strategy to Company Code
Here the Derivation strategy is assigned to the Company code, so that the postings which
are made to the FI account assignments are flow in to the Funds Management.
Create Budget Structure
In this step we can create the key of budget structure. This key of a budget structure can be
used for several fiscal years. Generally the different budget keys are used for several fiscal
years.

Government ® Master Data ® Use of account
Assignment Elements) ® Budget Structure (BCS)
Create Budget Structure
Define Settings for the Budget Structure
Here the budget structure the can be linked to the Financial Management area and Fiscal
year.

Government ® Master Data ® Use of account
Assignment Elements) ® Budget Structure (BCS) ®
Define Settings for the Budget Structure
Define Budget Category

The budget category is used to distinguish among the different ledgers, such as Payment
Budget, Commitment Budget, and Financial Budget. The Budget data can store in these
ledgers basing on the option which is given while entering the Budget. (Budget Category –
payment budget “9F’, commitment budget “9G” and financial budget “9J”. Currently we are
using the only

Budget Control System (BCS) ® Budgeting ® Basic Settings ®
Definition of Budget Data ® Define Budget Category
Define Budget Types:

The budget type is a customer-defined budget specification in the Budget Control System
(BCS). The combination of budget type and budgeting process represents a customer-
specific definition of budget values.

Budgeting ® Basic Settings ® Definition of Budget
Data ® Budget Types ® Define Budget Types
Assign Budget Types to processes

Budgeting ® Basic Settings ® Definition of Budget Data
® Budget Types ® Assign Budget Types to Processes
Define Budget Type Groups
The purpose of this activity is to bundle together different budget types in a budget type
group. Budget type groups enable to define multiple budget types to be used for
consumption.

® Budget Types ® Define Budget Type for Consumable
Budget ® Define Budget Type Groups
Assign Budget Types to the Budget Groups

The budget types CF, HM, H1, H2 and IB are assigned to the Budget Group “CY”
The budget type “CF’ is assigned to the Budget Group “PY”
Define Budget Type for Consumption per Fund
By assigning the budget to the fund we can get the detailed list of origin for the amounts
involved. At the same time this activity is to define whether the budget values entered for
budget types represent consumable budget or not.
® Budget Types ® Define Budget Type for Consumable
Budget ® Define Budget Type for Consumption per
Fund
Edit Version

® Edit Versions
Create the Frozen Version for copying the budget; budgeting can not be done for this
frozen version, when ever we supplement the budget again that should be copied, it will
replace the original budget.
Controlling Area Settings

Define Document Types
The Document type is customer-specific feature of budget entry documents in the budget
control system. By using the Document type the Budget entry is made. At present we are
using the document type “CY” for budget entry, and “CF” for carry forward documents at
the year ending.

Budgeting ® Budget Entry ® Budget Entry Documents
® Document Definition ® Define Document Types
Maintain Number range interval for entry documents:
The purpose of this activity is to define the number range interval for budget entry
documents of an FM area for each fiscal year in Funds Management.
When budget values are posted in the budgeting workbench, the system generates
automatically numbered entry documents according to the number range interval defined
here.
Transaction Code FMEDNR
® Document Definition ® Maintain Number Range
Interval for Entry Documents
Maintain Number Range Interval for Budget Change Documents
The purpose of this activity is to define the number range interval of budget change
documents in an FM area for each fiscal year in Funds Management.
Change documents are always generated, when changes are made to the totals records
for existing budget values. Change documents provide a complete history of the changes
made to the budget values
Transaction Code FMLINR

® Document Definition ® Maintain Number Range
Interval for Budget Change Documents
Define Number Range Interval for Document Family
In this IMG activity, you define the number range interval to assign document family
numbers. Several budget entry documents are grouped together under one document
family which were created at the same time in a mass activity.
For example, for mass activities whereby a document family number is automatically
assigned to an entry document:
Transaction Code FMEDFAMNR

® Document Definition ® Define Number Range Interval
for Document Family
Define Layout for Budgeting Workbench

In the budgeting workbench, we can define whether a specific input field appears in the
header area of the budgeting workbench or in the BWB table area of the screen. The table
area contains the document lines of a budget entry document. Whether an input field is
placed in the header area or as a column of the table affects how the user makes entries

® Document Definition ® Define Layout for Budgeting
Workbench
Activate Period Control

In this IMG activity, you activate period control for budgeting per FM area and budget
version. You can also specify all versions by entering an asterisk (*) in the corresponding
column.
Note
If period control is not activated (no entry), all periods are open for budgeting by default.
Edit Status
In this customizing setting we define the phases of a budgeting process during a fiscal
year. For each phase you define a budget status here.

Budget Control System (BCS) ® BCS Budgeting ® Control
Budgeting Flow ® Edit Status
Now select the FM area status row
Double click on the Status control setting (Budget)
Update the following screen

Here we assign the Budget type and budget process to the Budget category (9F Payment)
Define Templates for Budget Texts/Budget Memos

In this setting, we create templates for budget memos to be used in the Budget Control
System for the following. Here we are just defining the template
Define Key Fields for Budget Texts
Here we define the key fields to be used when you create budget texts in your FM area. In
this way you can define the structure of texts to be displayed in the budgeting workbench or
in your budget structure.
We use the following key fields
Fund
Fund center
Commitment Item
Version
Fiscal Year
Budget type

Budgeting ® Control Budgeting Flow ® Budget Texts ®
Define Key Fields for Budget Texts
Activate Processing Mode for Budget Texts
In this setting we can activate an editing mode for budget text in BCS transactions.

Budgeting ® Control Budgeting Flow ® Budget Texts ®
Activate Processing Mode for Budget Texts
For FM area LT01 we are selecting the option “Budget texts edited in other transactions”
Assign Status to a Version
Transaction Code FMBOSTAT

SAP Menu Accounting ® Public Sector Management ® Funds Management ®
Budgeting ® Budget Control System (BCS) ® Version ® Assign
Status to a Version
Here we are assigning fund to the status
Availability Control Setting

Check Standard Customizing for Availability Control:
In this customizing setting we check whether the standard Customizing delivered by SAP
required for activating availability control exists in the current client.
The missing setting can be transferred from client 000 if required.
Transaction Code FMAVCCUSTDEF

IMG Menu Public Sector Management --> Funds Management
Government --> Budget Control System (BCS) -->
Availability Control --> Check Standard Customizing of
Availability Control
Edit Activity Group
In this step we create new activity group for payment request for availability control in the
budget control system

Availability Control ® Edit activity group
Edit Derivation Strategy for Activity Groups

Here we can adjust the strategy for the activity groups derivation delivered by SAP. The
activity groups are derived from different parameters; these parameters depend on the
application in which we are working,
For example: whether it is CO Activity or Value Types.

Availability Control ® Edit Derivation Strategy for activity
group
Screenshot
Edit Tolerance Profiles

In this step we define Tolerance profile for checking of availability control in budget control
system. At present we are working only with usage rates. (%)
In a tolerance profile we group together the tolerance limits for the different activity groups
which we seen above. It possible to define one or more tolerance limits for each activity
group by specifying different usage rates.
The message types like Information and warning messages are used when exceeding the
budget.
At 50% the information should come while posting the budget related transaction.
(Here we get the information in box, and then we need to press the Enter for posting the
document)
After 75% the warning message should come
(Here we get the warning message in the status bar, and then we need to press enter for
saving the document)
Budget Control System (BCS) ® Availability Control ® Edit
Tolerance Profiles
Screenshot
Assign Usage Rates to Tolerance profile
Define Derivation Strategy for Control objects
The purpose of this activity is to define strategies for deriving Funds Management account
assignments (FM account assignments) for availability control.
Each FM account assignment in which budget is created or to which budget consumption is
posted is assigned an account assignment in the availability control ledger. In this IMG
activity, the logic on how the account assignments of the availability control ledger
(availability control object) should derive the budget and posting addresses of Funds
Management can be defined.
Availability Control ® Settings for Availability Control
Ledger ® Define Derivation Strategy for Control Objects
Screenshot, no changes made just viewed the standard
Assign Tolerance Profiles and Strategy for Control Objects
In this step we define the derivation of availability control objects and we assign tolerance
profile for each availability control ledger.

Availability Control ® Settings for Availability Control
Ledger ® Assign Tolerance Profiles and Strategy for
Control Objects
Give FM area
Press Enter
Select Checking Horizon for Availability Control

In this setting we define how the checking horizon is selected for availability checks in a
specified control ledger. For this, you can select one of the following values for the field
Selection of Checking Horizon:
For Fund
The checking horizon is entirely depend on the fund what we have created
For Annual values

The default value Annual Period is used for checks in this control ledger, which means that
availability control will normally aggregate data over all periods of a fiscal year and thus
perform checks on annual values
For Overall values

The default value Overall Period is used for checks in the selected control ledger, which
means that availability control will normally aggregate data over all periods of all fiscal
years and therefore perform checks on overall values.
But here we are using the annual values for control ledger

Budget Control System (BCS) ® Availability Control ® Settings for
Availability Control Ledger ® Specify checking horizon ® Select
checking horizon for availability control
Screenshot
Give FM area
Press enter
Define Activation of Availability Control.
The purpose of this activity is to activate availability control by assigning an activity status
for each ledger and fiscal year (from year).

Budget Control System (BCS) ® BCS Availability Control ® Define
Activation of Availability Control
Screenshot
Give the FM area

Press enter
Update the following
Note:
Check the Derivation Strategy for Tolerance Profiles-Request is not generated-please

check carefully in all clients
Select the row and click on details button

Again select the row and click on details
And click on display-change button
Now we get the change mode, in the constant field remove the SAP standard tolerance
profile and give the tolerance profile which is created as per the requirement
Give LT01 tolerance profile which is created
Run Programs
Run program FMGL_CHANGE_APPL_IN_LEDGER
After activation of public sector functionalities, some field in table of FI need to be

converted. If this program does not run, the ledger 0L is not visible.
Screenshot
Run program RGZZGLUX

This program is used to activate tables of totals
Screenshot
Run transaction GLPLINSTALL

Tables for reporting dimension need to be reconstructed. This transaction calls a program
that does not need any parameter. It updates directly some tables that remains empty if this
transaction is not executed.
The result of the transaction is shown below:
Screenshot
Funds Management-Specific Postings

Define Document Number Ranges
In this step you create number ranges for the documents. A number interval, from which
document numbers are chosen internally.
Transaction Code OK60
Government ® Funds Management-Specific Postings ®
Earmarked Funds and Funds Transfers ® Define
Document Number Ranges
Screenshot
Define Field Status Variant.
In this step we can create and delete field status variants. Then we assign a field status
variant to each FM area. It is possible to enter field status variant to as many FM areas as
you want. By assigning a field status variant and field status group to a field selection
string, you can control the document entry for the various business transactions very
differently in your FM areas. The field selection string determines which fields are optional,
required or hidden when you enter documents.
Transaction Code Spro

Funds Management-Specific Postings ® Earmarked Funds and
Funds Transfers ® Field Control for Earmarked Funds and Funds
Transfers ® Define Field Status Variant
Screenshot
Assign Field Status Variant to company code;
In this step we assign a field status variant to your company codes. We can assign a field
status variant to as many company codes as we want.
Define Field Status Groups
In this step, you define field status groups. You must assign the field status groups, along
with a field status variant, to a field selection string, and enter them when defining
document types.
By defining the field selection string, you determine which fields are optional, required or
hidden when you enter documents. The document types classify the business transactions
(such as funds blocking and funds commitments) in Funds Management.
You can define separate field status groups for the various business transactions and
control document entry by defining the field selection and document type accordingly.
Path:
Transaction Code spro
Funds Transfers ® Field Control for Earmarked Funds and Funds
Transfers ® Define Field Status Groups
Define Field selection string
In this step, we can define the field selection strings - that is, we can specify which fields
are ready for entry, required or hidden during Earmarked funds and transfers. In another
step, you must assign a field status variant and field status group to the field selection
string.
Transaction Code spro

Earmarked Funds and Funds Transfers ® Field Control
for Earmarked Funds and Funds Transfers ® Define
Field Selection String
Not changed anything, just viewed

Just viewed not changed anything.
Define Document Types
In this IMG activity, you create the document types for the documents in Funds
Management. Document types are used to classify the documents. You can define
characteristics for each document type which control how the document is entered or they
may be recorded in the document itself. For each document type, you must specify:
Number range interval and field status group.
Transaction Code FMU1

Funds Transfers ® Define Document Types
Just viewed not changed the standard one

Define Rules for Account Assignment Transfer
In this step we define which account assignments are to be transferred from the earmarked
fund to the follow-on document when posting a document with reference to an Earmarked
fund. We can define different rules for particular activities (e.g. G/L account posting,
purchase orders, funds commitments).
We can group together several account assignments in a group. This has the effect that all
account assignments of a group are transferred into the follow-on document.

Earmarked Funds and Funds Transfers ® Account
Assignment Transfer ® Define Rules for Account
Assignment Transfer
Select the row General and double click on the Maintain Fields to be transferred
Define Rules for Account Assignment Transfer + assign
In this IMG activity, we assign the rules for the account assignment transfer from the
earmarked funds to individual activities (such as purchase order, G/L account posting).

Funds Transfers ® Account Assignment Transfer ® Assign Rules
Actual and Commitment Update/Integration
Assign Update Profile to FM Area
In this step you define your update profile per FM area. You make the following
specifications in the existing update profiles:
With which budget categories you want to work like Payment budget or Payment budget
and commitment budget.
Which document date (such as purchase order, invoice, payment) is to be used when
assigning commitment/actual data to a period in Funds Management, that is in which
period the actual data is displayed in he information system for the payment budget and/or
the commitment budget

Government ® Actual and Commitment
Update/integration ® General Settings ® Assign Update
Profile to FM Area
Override update profile
In this IMG activity, you can override the valid settings of an update profile in the standard
system.
We can individually specify for each update profile and value type, which document date
should be called for the period assignment of commitment and actual data in Funds
Management. This refers to the period in which the actual data in the Information system
should be displayed for the payment budget and/or the commitment budget.

Update/integration ® General Settings ® Override
Update Profile
Update profile for purchase requisition 50
Update profile for Purchase orders 51

Make Other Settings
When you post business transactions to other components, such as Materials Management
and Financial Accounting components, the system passes on the data to Funds
Management (FM). The actual data is updated there and displayed in the information
system.
In this IMG activity, you can define:
When the goods receipt should be included in Funds Management

The process by which tax should be displayed
Whether the derivation of FM Account Assignments only occurs for real Controlling Objects
or also for statistical Controlling objects.
Which documents should be used for determining the Carry forward Level?
Which Currency Type is used for currency integration (see section “Define Currency Type
for Currency Integration")
Whether sales orders should be updated in FM
Update/integration ® General Settings ® Make Other
Settings
Define Number Ranges for Actual Transactions and Assign to FM Area
In this step, you define number ranges in each FM area for the actual data documents in
Funds Management.
For each number range, you specify the following:
Number range key: You must store the number range key in the FM area, to which it is to
apply. You do this in the step Assign number range to FM area below.
Number range from which the document numbers are to be selected while posting
transaction.
The numbers are always assigned internally for Funds Management.
OF33
Update/integration ® Basic Settings ® FM Line Items ®
Define Number Ranges for Actual Transactions
Public Sector Management ® Actual and Commitment
Update/integration ® Basic Settings ® FM Line Items ®
Assign Number Range to FM Area
In this step we assign the Number Range 01 to the Financial Management area
As soon as the number range is assigned to the FM area it will update the number range
field in the Global parameters of Funds Management.
Activate/Deactivate Funds Management
In this step, you activate the Funds Management (FM) account assignment derivation and
update of documents from the feeder components for FM to FM for specific company
codes. If you have combined a number of company codes under an FM area, you have the
option of activating specific company codes only or of leaving other company codes
deactivated.
If you only activate the account assignment derivation, the documents are given an FM
account assignment in accordance with the assignment in the account assignment
derivation during posting in the feeder components for FM. If you also activate the update,
the documents are also updated in FM.
You can implement Funds Management in two steps if you only activate account
assignment derivation. In the first step, you only activate account assignment derivation. If
you want to activate the update of documents at a later time, you can activate the update in
a second step and reconstruct the documents.
We can deactivate the Funds management if we do not want to carry out any updates in
the funds management

Actual and Commitment Update/integration ® Activate/Deactivate
Funds Management
Closing Operations
Enter Default Settings
In this IMG activity, you define per FM area, which closing operations can be carried out at
the fiscal year change:
1. Carrying forward commitments
2. Carrying forward budget for commitments
3. Carrying forward residual budget

Closing Operations ® Enter Default Settings
Create number range for fiscal year change document
In this step, you create a number range interval for fiscal year change documents for each
FM area.
Fiscal year change documents are created for Funds Management documents that are
carried forward to a new fiscal year using program Closing Operations: Carryforward of
Open Items, or whose carry forward was reset again using program Closing Operations:
Reset Carry forward of Open Items (RFFMCCFR).

Closing Operations ® Commitment Closing Operations ® Create
number range
Give FM area LT01

Then press on change intervals
Enter settings for commitment carry forward payment budget
In this step, you specify per FM area, fiscal year and value type (such as purchase orders
or invoices), whether carrying forward commitments for the payment budget to the new
fiscal year is basically allowed or not.
The settings made here override any default settings which already exist. Here we defined
carry forward allowed purchase orders

Government ® Closing Operations ® Commitment
Closing Operations ® Enter settings for commitment
carryforward payment budget
Activate budget carry forward for commitment
In this IMG activity, we define for which value type and budget category the carryforward of
budget for commitment should be activated or deactivated for each FM area/fiscal year. We
can define the settings for individual value types or for all value types that are used in the
field value type. Here all values types are used.

Government ® Closing Operations ® Closing
Operations for BCS ® Activate budget carry forward for
commitment
Define budget entry documents for commitment Carryforward
In this IMG activity, we define the standard settings for the budget entry documents to be
created for each FM area/fiscal year. You can define the following settings in for the
document header and for the sender and receiver line:
Government ® Closing Operations ® Closing
Operations for BCS ® Define budget entry documents
for commitment carryforward
Payment Request
The following customizing Settings will refer to the payment request scenario
Step: 1 Define Company Code Group
In the following work steps you undertake the required settings for using company code
group and fiscal year identification.

Requests ® Variants ® Define Company Code Group
In this step, you create a company code group for your company codes. In an additional
step, we must assign the company code group to required company codes.
Step: 2 Assign Company Code to a Company Code Group
In this step we assign company codes to a company code group. You have already created
at least one company code group.

Requests ® Variants ® Assign Company Code to a Company
Code Group
Step: 3 Define Fiscal Year Identification
In this step you define a fiscal year identification for several fiscal years. In a further step,
you have to assign the fiscal year identification to the individual fiscal years.
A fiscal year identification groups together several fiscal years under one identification. The
assignment of G/L account to FM account assignment then takes place for these fiscal
years, in a uniform way.

Requests ® Variants ® Define Fiscal Year Identification
Step: 4 Assign Fiscal Year to Fiscal Year Identification
In this step you assign individual fiscal years to a fiscal year identification which is created
in the above step

Requests ® Variants ® Assign Fiscal Year to a Fiscal Year
Identification
Step: 5 Create Number Ranges for Object Class
In the following work steps you define number ranges for object classes and subsequently
assign these number ranges to the desired object classes

Requests ® Variants ® Number Ranges for Object Classes
® Create Number Ranges for Object Class
Step: 6 Assign Object Class to Number Range Interval
This step is optional; this is used by German local authorities

Requests ® Variants ® Number Ranges for Object Classes
® Assign Object Class to Number Range Interval
Step: 7 Define Characteristics for Account Determination

In this step, you create characteristics for account determination. You can use these
characteristics to assign various identical combinations of fiscal year variant, company
code group, FM account assignment and request type to various G/L accounts.

Requests ® Account Determination ® Define Characteristics
for Account Determination
Step: 8 Define G/L Account Determination
In this IMG activity, we specify the assignment between the Funds Management account
assignment commitment Item and a corresponding G/L account with the combination of
Fiscal year ID, Company code group, account determination characteristic, commitment
item, request type and G/L account. These all combinations are defined in the above steps.

Requests ® Account Determination ® Define G/L Account
Determination
Screen shot for account determination

Step:9 Define Account Determination for Deferrals
In this step you define the G/L account per fiscal year identification and company code
group to which the deferral is to be posted.
As soon as the G/L account has been defined, this G/L account will be used in the deferral
request as well as in the corresponding inverse posting instead of the one defined in the
account determination table.
The special account for the deferral allows for a better overview of the postings that are
generated during a deferral. In doing so, these postings must therefore not be followed up
on in the integrated components (such as controlling or earmarked funds).

Requests ® Account Determination ® Define Account
Determination for Deferrals
Screenshot for the deferral g/l account, G/Laccount should be given by the user
Step: 10 Create Number Range Intervals for Requests
In this step, you create number ranges per company code for the request documents in
funds management.
The following are created for the each number range interval
Number range key: You must assign a number range key to the request type for which it
should be valid. You carry this out in the next step "Assign request type to number range
interval".
Number range interval from which the document number is to be chosen. The numbers are
always assigned internally for funds management.

Requests ® Number Ranges ® Create Number Range
Intervals for Requests
Give the company code and click on change intervals
Then click on the insert interval

Give the following range as the number range interval
Step: 11 Assign Request Type to Number Range Interval
In this step, we define for each request type a number range interval for the actual data
documents. Here we assign the number range interval what we created to the payment
request. (Request type 01)

Requests ® Number Ranges ® Assign Request Type to
Number Range Interval
Step: 12 Assign Request Category to FI Document Type
In this section, we assign a request type to an FI document type, We can choose those
combinations that are to be displayed as default values during entry. You can assign only
one request type per document type. However, several document types may exist for one
request type.
Requests ® Request Types ® Assign Request Category to FI
Document Type
Step: 13 Propose FI Document Type for Request Category

In this section we define FI document types for request categories. These document types
appear as a default value, when entering a request, which we can overwrite if so required.

Requests ® Request Types ® Propose FI Document Type for
Request Category
Step: 14 Control Processing of Request Categories
In this step, you can define the approval procedure for requests in accordance with the
company code group, processor, request type and document type, so that Completed
requests are automatically saved with the status approved and Approved requests are
automatically posted.

Requests ® Request Types ® Control Processing of Request
Categories
Then select the LT01 and double click on the set indicator
Now go to new entries and update the request type (01).
Then select the row 01 and double click on indicator for each document
Now go to the new entries and document type
Step: 15 Define Field Selection String
In this step, you define the field selection for the requests. To do so, you define field
selection strings. By defining different field selection strings you can individually control the
document entry for individual FI document types and in doing so also control individual
request types (for example, payment request).

Requests ® Field Control for Requests ® Define Field
Selection String
Now select the row LT01 and double click on the maintain field status for field selection
string. Just viewed the fields, all are in the display and optional mode
Step: 16 Assign Field Selection String
In this step, we assign a field selection string to a company code group and document type.
We can assign a field selection string to as many company code groups and document
types as we wish.

Requests ® Field Control for Requests ® Assign Field
Selection String
Upload the master data of commitment items and fund centers using the LSMW. At present
name field one is left as blank in address data tab of fund center, this should be updated as
per requirement of client. The name field two is updated with initiator mail ID and name field
is updated with common mail ID as per present requirement

FM Config - Ravindra

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PAC Functional Upgrade

Funds Management Configuration Document

Version Modified By Reviewed By Authorized By Release Date Modifications Done

1. Introduction to Funds Management…………………………………………………………………………………………...2

1.2 IMG Configuration Description

Financial Management Area:

Create Financial Management Area

Transaction Code SPRO

Assign company code to financial management area

Transaction Code OF18

Activate Global Funds Management Functions (PSM-FM)

Transaction Code SPRO

Activate Global Functions for Budget Control System (BCS)

Transaction Code SPRO

Assign Fiscal Year Variant to FM Area

Transaction Code OF32

Screen shot for assignment of FM area to Fiscal Year Variant

Activate Account Assignment Elements

Transaction Code SPRO

Allow BLANK as Value for Account Assignment Elements

Transaction Code SPRO

Activate Account Assignment Elements in Budget Control System

Transaction Code SPRO

Deactivate Account Assignment Elements in Controlling

Create/Change Hierarchy Variant

Transaction Code FMSF

Assign Hierarchy Variant to FM Area

Transaction Code FMSG

Create FM fund type

IMG Menu Public Sector Management ® Funds Management

Define Account Assignment Derivation

The purpose of this activity is to define account assignment derivation.

Transaction Code FMDERIVE

Assign Derivation Strategy to Company Code

Create Budget Structure

Transaction Code SPRO

Transaction Code SPRO

Define Budget Category

Transaction Code SPRO

Define Budget Types:

Transaction Code SPRO

Assign Budget Types to processes

Transaction Code SPRO

Define Budget Type Groups

Transaction Code SPRO

Assign Budget Types to the Budget Groups

The budget type “CF’ is assigned to the Budget Group “PY”

Define Budget Type for Consumption per Fund

Transaction Code SPRO

Controlling Area Settings

Define Document Types

Transaction Code SPRO

Maintain Number range interval for entry documents:

Maintain Number Range Interval for Budget Change Documents

Transaction Code FMLINR

Define Number Range Interval for Document Family

Transaction Code FMEDFAMNR

Define Layout for Budgeting Workbench

Transaction Code SPRO

Activate Period Control

Transaction Code SPRO

Now select the FM area status row

Double click on the Status control setting (Budget)