Nk-Wur-Pep-Mep-003 Material Excution Plan

PROJECT CONTROL PLAN
ISSUED BY : Project Control Superintendet Rev. 0

DOC NO. : NK-WUR-PEP-MEP-003 MATERIAL EXECUTION PLAN Page 2 of 38
Area / Dept : PHR All Area - OU
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LEMBAR REVISON
DOKUMEN REF : NK-WUR-PEP-MEP-003
REV DATE DESCRIPTION REVISED BY
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DAFTAR ISI
1. INTRODUCTION ................................................................................................................................................... 5
2. MATERIAL TEAM ORGANIZATION CHART ........................................................................................................... 6
3. CLIENT MATERIAL PREPARATION PROCESS......................................................................................................... 7
4. MATERIAL EXECUTION PROCESS ....................................................................................................................... 14
4.1. Client Provided Material Request Process ..................................................................................................... 14
4.2. Client Provided Material Request Process for Maintenance Work ................................................................ 18
4.3. Material Withdraw Process........................................................................................................................... 22
4.4. Material Utilization Reporting Process .......................................................................................................... 27
5. PARTIAL / FINAL MATERIAL INVENTORY ........................................................................................................... 31
1. INTRODUCTION
This Material Execution Plan is provided as a guidance for material planning and controlling within CS WUR
EW – General Paket 3 contract.
1.1. The Key Roles of Material Team

• High quality material planning and controlling
• Support Construction team by assuring all materials ready at field as scheduled
• Manage and Control materials movement and storage warehouse efficiently and effectively.
• Assuring all materials with optimized inventory levels to eliminate deviation between requested
versus used and waste material that’s provided by client.
• High quality material report and documentation.
1.2. Abbreviation / Definition

AFC : Approved For Construction
BOM : Bill of Material
CLIENT : PT. Pertamina Hulu Rokan (PHR)
CONTRACTOR SUPERVISION : - Jasa Pengawas Konstruksi Utara (PT. TPE)
- Jasa Pengawas Konstruksi Selatan (PT. PBP)
CONTRACTOR : PT. Nindya karya
CS-WUR EW : Construction Services – Work Unit Rate Earthwork
KPI : Key Performance Indicator
MCR : Material Completion Report
NK : PT. Nindya Karya
PMT : Project Management Team
RFI : Request For Information
SPK : Surat Perintah Kerja
SPV : Supervisor
WAP : Work Assignment Proposal
2. Material Team Organization Chart
Project Manager
Construction Project Control

Manager Superintendent
Deputy PC Supt
Material Supv
Material Admin
Material team will work directly under Deputy Project control superintendent and Construction
Manager will have indirect command (dotted) line with material team which involve in system
management & implementation and personnel performance evaluation.
2.1. Roles and Responsibilities Material Supervisor

The key roles and responsibilities of Material supervisor are:
• Together with construction engineer to prepare material schedule
• Supervise material handling
• Monitor and control
• Conduct daily meeting within his or her team.
• Review and approve Material Completion Report
2.2. Roles and Responsibilities Material Admin

The key roles and responsibilities of Material Admin are:
• Prepare and routing approval material request based on material schedule
• Material handling from warehouse to field
• Conduct joint survey for actual material used at field
• Waste material handling from field to junk yard
• Prepare and routing approval Material Completion Report/Material Inventory Sheet
3. Client Material Preparation Process

Process Scope
The scope of this process is to prepare client’s material utilization plan. After receiving bill of material
(BoM), construction engineer shall compare Material Requirement with Approve For Construction
(AFC) drawing to identify the actual required material. After that, material team shall check the
availability of the material that provided by the client. If the availability is less than 90%, client shall be
notified and SPK is proposed to be returned.
If the material withdraw need to be schedule (depend on client’s requirement), construction engineer
shall provide material schedule that will be used as guideline for all team.
Executor
Construction Engineer, responsible to evaluate the actual material requirement to execute the work
request.
Document Control, responsible to file and distribute the BoM
Construction Supv, responsible to prepare material request to Material team
Material Team, responsible to prepare material request to client and check the material availability
at CPI Warehouse
SPK Owner, responsible to provide bill of material (BoM) and ensure the availability of material on
time
Forms
• Bill of material template

MR1.1 – Client Material Preparation Process
SPK Owner Material Team Construction Engineer Construction PIC
Start
PC1.2
Send request to
Provide BoM No BoM available?
SR owner
MR1.1.1
MR1.1.3 MR1.1.2
Yes
Compare BOM to
the drawing
MR1.1.4
.
PC2.3 Need
Yes
additional?
MR1.1.5
Inform material Check material Send material list

No
availability status availability status to material team
MR1.1.8 MR1.1.7 MR1.1.6
Availability Need withdraw MR2.1

Yes No
>90%? schedule?
MR1.1.9 MR1.1.10
No Yes
Start
B
A
MR1.1 – Client Material Preparation Process (cont d)
Construction Engineer Document Control Project Control Construction PIC Material Team
Prepare material File and distribute

schedule to project team
MR1.1.11 MR1.1.12
Use material Use material

Integrate with
SPK Archive schedule as schedule as
work schedule
reference reference
MR1.1.13 MR1.1.14 MR1.1.15
MR2.1 MR2.1
End
Send SPK return

notification to SPK
owner
MR1.1.16
End
Process No. Output

Process Title Process Description
Executor Performance Measure
MR1.1.1 After receiving work request package, construction engineer shall check the
availability of bill of material.
BoM available?
• If BoM available, go to MR1.1.4
• If BoM is not available, go to MR1.1.2
Construction
Engineer
Process No. Output

MR1.1.2 Request for BoM is submitted to SPK owner
Send request to SPK • Send request for bill of material to SPK owner for the specific work
owner request
Construction
Engineer
MR1.1.3 Provide Bill of Material (BoM)
Provide BoM • Provide bill of material for the specific work request
SPK Owner
MR1.1.4 Compare bill of material (BoM) with construction drawing
Compare BoM to the • Construction drawing shall be the main reference to identify the material
drawing requirement
• Check the bill of material and compare it to construction drawing
• Separate material that shall be provided by contractor and work request
owner
• Identify any additional material that is not captured in the original bill of
material
• For work unit rate type of work request, construction engineer shall
match the material requirement with the available work unit rate and
inform project control if there is un-match condition.
Construction
Engineer
MR1.1.5 • If there is additional material to be provided by the owner, continue with

change of scope process (PC2.3)
Need additional?
• If there is no additional material, go to MR1.1.6
Construction
Engineer
Process No. Output

MR1.1.6 Material list is sent to material team
Send material list to • Send required material list to material team

material team
Construction
Engineer
MR1.1.7 Material availability is checked
Check material • Material team check the availability of material that provided by the
availability status client (warehouse and the system)
Material Team
MR1.1.8 Material availability status is informed
Inform material • Inform the availability percentage status of the required material
availability status
SPK Owner
MR1.1.9 • If material availability is more than 90%, continue to MR1.1.10

• If not, continue to MR1.1.16
Availability >90%?
Material Team
MR1.1.10 • If client required material schedule withdraw, continue to MR1.1.11

• If not, construction team can prepare material request (MR2.1)
Need withdraw
schedule?
Construction
Engineer
Process No. Output

MR1.1.11 Material Schedule is prepared
Prepare material Material cutting plan is prepared

schedule
• Refer to work request schedule, construction engineer shall develop
material schedule that will help construction and material team to plan
material request and delivery timeline.
• Align with material schedule, construction engineer shall also develop
material cutting plan
Construction
Engineer
MR1.1.12 File material schedule and material cutting plan
File and distribute to Distribute material schedule and material cutting plan to project team
project team
• File material schedule and material cutting plan as archive
• Distribute material schedule and material cutting plan to respective
project team
Document Control
MR1.1.13 Material schedule is integrated with work request schedule
Integrate with work • Integrate material schedule with work request schedule
request schedule • Monitor material availability progress
Project Control
MR1.1.14 Material schedule used as reference
Use material • Construction Supv and the team will use material schedule as reference to
schedule as reference plan material requirement and request.
Construction Supv
Process No. Output

MR1.1.15 Material schedule used as reference
Use material • Material team use material schedule as reference to plan material
schedule as reference delivery after actual request from construction team
Material Team
MR1.1.16 SPK return notification is sent to SPK Owner
Send SPK return • If material availability is less than 90%, work request cannot be executed
notification to SPK • Send notification to SPK owner about the condition and propose to return
Owner the SPK
Project Control
4. Material Execution Process

4.1. Client Provided Material Request Process
Process Scope
Material preparation that has been developed in MR1.1 will be used as baseline for material request
process that initiated by construction team. If the requested material exceeds the plan, approval from
NK construction engineer is required. If the requested material is additional item, then a material
change proposal shall be obtained first. After that, material team will forward the material request to
the SPK owner or representative for approval process.
Executor
Construction Supv, responsible to review the material schedule and submit material request
Material Team, responsible to verify all material requests based on the agreed material schedule
Construction Engineer, responsible to review approval for material request that exceed the schedule.
SPK Owner, responsible to review and give approval for requested materials that are provided by the
client.
Forms
• Material request form

MR2.1 – Client Provided Material Request Process

Construction
Construction Supv SPK Owner Material Team
Engineer
Start
MR1.1
No
Review material
Schedule OK?
schedule
MR2.1.2
MR2.1.1
Yes
Prepare material
request No
(hardcopy)
MR2.1.3
Verifiy request
Submit material
with BOM and
request
material schedule
MR2.1.4 MR2.1.5
Approved
Additional MR1.1.4
Yes change No
item?
available?
MR2.1.6 MR2.1.7
Yes
Request
No Yes Approve?
exceed plan?
MR2.1.8 MR2.1.9
No
Material
Submit material
Request Yes
request
Approval
MR2.1.10
MR2.2
End
Process No. Output

MR2.1.1 Material request form (hardcopy) is prepared
Prepare material • List down all material that will be requested

request (hardcopy) • Fill the material request form with the list of material to be requested
Construction Supv
MR2.1.2 Material request is submitted to material team
Submit material • Submit the request to material team

request
Construction Supv
MR2.1.3 Material request is verified based on BOM and material schedule
Verify request with • Compare the material request base on bill of material and material
BOM and material schedule
schedule
Material Team
MR2.1.4 • If there is additional item in the request, material team shall ensure the
availability of approved material change proposal (MR2.1.5)
Additional item?
• If all items are listed in the original BoM, continue to MR2.1.6
Material Team
MR2.1.5 • If the approved material change proposal is available for the related
items, continue to MR2.1.6
Approved change • If there is no approved material change proposal, inform the construction
available? engineer to continue the process (MR1.1.4)
Material Team
Process No. Output

MR2.1.6 • If the requested quantity or material item exceeds the plan, continue to
MR2.1.7
Request exceed plan?
Material Team
MR2.1.7 • If the request excess is authorized to be requested, construction engineer

shall approve and the process continue to MR2.1.8
Approve?
• If the request excess is not authorized, construction engineer shall inform
the Construction Supv to revise the request (MR2.1.1)
Construction Engineer
MR2.1.8 Material request is submitted to SPK owner
Submit material • Submit material request complete with supporting document such as
request o Material schedule
o Copy of approved material change proposal (if required)
• After approval process from SPK owner or the representative, the
Material Team process is continued to MR2.2
4.2. Client Provided Material Request Process for Maintenance Work

Process Scope
For several projects type, the client might assign SPK for facility maintenance or emergency condition
which is not planned yet. This type of work has no bill of material and therefore the project team shall
conduct site visit process to identify the scope of work include required material to execute the
request (MR2.4)
Based on the site visit result, construction team will submit material request through material team.
Executor
Construction Supv, responsible to review the maintenance SPK and submit material request
Material Team, responsible to verify all material requests
SPK Owner, responsible to review and give approval for requested materials that are provided by
the client.
Forms
• Material request form
References
MR2.2 – Client Provided Material Request Process for Maintenance Work
Construction Supv Material Team SPK Owner
Start
Receive PC1.4
Maintenance Site visit
Order
MR2.2.1
Prepare material Identify required

request Material to
(hardcopy) execute the work
MR2.2.3 MR2.2.2
Submit material
Verifiy request
request
MR2.2.4 MR2.2.5
Material
Submit material
Request
request
Approval
MR2.2.6
MR2.3
End
Process No. Output

MR2.2.1 Maintenance or emergency SPK is received
Receive maintenance • Receive maintenance or emergency SPK from the client

order • Conduct site visit through PC1.4
Construction Supv
MR2.2.2 Material requirement is identified
Identify required • List down all required material to execute the work based on site visit
material to execute the process (PC1.4)
work
Construction Team
MR2.2.3 Material request form is prepared (hardcopy)
Prepare material • Fill in the form and prepare material request

request (hardcopy)
Construction Team
MR2.2.4 Material request is submitted
Submit material • Submit material request c/w site visit result

request
Construction Team
MR2.2.5 Material request is verified
Verify request • Check and verify material request that is submitted by the
construction
Material Team
Process No. Output

MR2.2.6 Material request is submitted
Submit material • Submit material request to the SPK owner or representative

request
Note:
Material Team After approval from SPK owner, the process is continued to MR2.3
4.3. Material Withdraw Process

Process Scope
After the material request is approved, material team withdraws the material, delivers into
contractor’s warehouse and informs the availability to construction team so that construction team
can pick the material and deliver to work site. The in and out material activities must be completed
with the supporting document.
Executor
Material Team, responsible to withdraw material from client’s warehouse, delivers to contractor’s
warehouse and informs the construction team
Construction Supv, responsible to pick the available requested material and delivers to work site
Forms
• Client’s material withdraw form

• Material receive form
• Material issue form
• Material Tag
• Stock card
References
• Material Request Data

MR2.3 – Material Withdraw Process
Material Team Construction Supv
Start
MR2.1 Withdraw material

MR2.2 from client's
warehouse
MR2.3.1
Record And
update material
receive
MR2.3.2
Inform material
Prepare material
Material availability to the
issue form
Database construction team
MR2.3.3 MR2.3.4
Ensure material
issue match the
request
MR2.3.5
Update material Deliver to work

Issue material
stock card and site and update
from warehouse
database const. mat l data
MR2.3.7 MR2.3.6 MR2.3.8
End
Process No. Output

MR2.3.1 Material is withdraw from the client’s warehouse
Withdraw material • Compare the material request with the available list to be withdrawn.
from client’s • Put note to be followed up later for item that is not available yet.
warehouse • Ensure materials are in good condition
• Fill in the client’s withdraw material form
• Withdraw material and delivers to contractor’s warehouse
Material Team
MR2.3.2 All received material is recorded and updated to the database
Record and update • Fill in material receive form

material receive • Tag the material for identification
o Request No.
o SPK No
o Material identify
o Other identification
• Store or lay the material down at the designated area
• Update material receive database
Material Team
MR2.3.3 Construction Supv is informed about the material availability
Inform material • Inform construction whenever the requested material is available at

availability to the contractor’s warehouse.
Construction Supv
Material Team
Process No. Output

MR2.3.4 Material Issue Form is prepared
Prepare material issue • Check and ensure the materials are in good condition
form • Prepare and fill in material issue form with clear information about
o Material Request No
o SPK No
o Other identification
o List of material
Construction Supv
MR2.3.5 Material stock card is updated
Update material stock • Update material stock card for the related materials that were issued
card from warehouse.
• Update daily material transaction (in – out)
Note:
Regular inventory shall be conducted to ensure number of stock in the

card match the actual quantity.
Material Team
MR2.3.6 Materials are delivered to work site
Deliver to work site Material data in construction is updated

and update const.
• Deliver material to work site
mat’l data
• Update material receive from warehouse in internal construction
data.
Construction Supv
Process No. Output

MR2.3.7 Material stock card is updated

• Update material stock card for the related materials that were issued
Update material stock
from warehouse.
card
• Update daily material transaction (in – out)
Note:
Regular inventory shall be conducted to ensure number of stock in the

card match the actual quantity.
Material Team
MR2.3.8 Materials are delivered to work site
Deliver to work site Material data in construction is updated

and update const.
• Deliver material to work site
mat’l data
• Update material receive from warehouse in internal construction
data.
Construction Supv
4.4. Material Utilization Reporting Process

Process Scope
Construction team shall report all material that has been installed / utilized for the SPK. This process
is to ensure that the requested/withdrawn materials are installed or used for the right SPK and to ease
the closing report at the end of work execution.
It is not allowed to transfer or use materials that are not belong or registered for the SPK without
proper approval from authorized person both in contractor and SPK owner.
Executor
Material Team, responsible to monitor material utilization and update material database
Construction Supv, responsible to monitor and record material utilization.
Forms
• Material utilization form
References

• Material Withdrawn Data
MR2.4 – Material Utilization Reporting Process
Construction Supv Material Team
Start
MR2.3
Record and
Utilize material update material Material
utilization Database
MR2.4.1 MR2.4.2
Check material
stock and
schedule
MR2.4.3
Yes
MR2.1
Stock Check and update
No MR2.2
available? material database
MR2.4.4
MR2.4.5
End
Process No. Output

MR2.4.1 Materials are utilized
Utilize material • Utilize material according to work plan and material request.
• There is two categories for material that has been utilized:
o Fabrication phase (stringing, cutting, fitting, double joint, etc)
o Installation phase (install at work site)
Construction Supv
MR2.4.2 Material utilization is updated
Record and update • Record all utilization of material separately between fabrication or
material utilization already installed complete with information
o Material Request No
o SPK number
Construction Supv o Other Identification
o Location
• Update utilization status into material database
MR2.4.3 Material database is checked and updated
Check and update • Regularly check material database to monitor update for material
material database utilization by Construction Supv
• Remind Construction Supv for updating the database
• If there is discrepancy between material installed, BoM and request,
immediately inform construction engineer to check the possibilities
of:
o Unauthorized material transfer (SPKong install, utilize other
SPK’s material stock)
o Requirement for material change of scope (installed > BoM)
o Material surplus (installed < BoM)
Material Team
Process No. Output

MR2.4.4 • If material stock is available , continue the utilization process

(PC2.9.1) for fabrication and installation
Stock available?
• If stock is not available, execute material request process
(PC2.6/PC2.7)
Construction Supv
MR2.4.5 Material database is checked and updated
Check and update • Regularly check material database to monitor update for material
material database utilization by Construction Supv
• Remind Construction Supv for updating the database
• If there is discrepancy between material installed, BoM and request,
immediately inform construction engineer to check the possibilities
of:
o Unauthorized material transfer (wrong install, utilize other
SPK’s material stock)
o Requirement for material change of scope (installed > BoM)
o Material surplus (installed < BoM)
Material Team
5. Partial / Final Material Inventory

Process Scope
All materials that have been utilized shall be inventoried after the work or part of the work has
completed. This process is to ensure the balancing between withdrawn material, install and excess
material. And all excess material shall be returned to client’s warehouse (it is not allowed to utilize
excess material to other work without proper approval).
For several SPKs that have large scope of work, it is advised to conduct partial material inventory based
on completed work.
After material inventory completed, contractor shall obtain Material Completion Report/Material
Inventory Sheet that will be used as attachment to SPK close out documentation.
Executor
Material Team, responsible to monitor material utilization and update material database
Construction Supv, responsible to monitor and record material utilization.
SPK Owner/representative, responsible to review material inventory result and issue material
completion report
Forms
• Material Completion Report Form
References

• Material Withdrawn Data
• Material Install Data
• Material transfer Data
MR3.1 – Partial/Final Material Inventory
Construction Supv Material Team SPK Owner
Start
Material data
Material change of scope
Material transfer
Drawing/BOM
Execute Surat QS Data
Perintah Kerja
MR3.1.1
No
Partial/ Inform material

Check installed Prepare document
Final work Yes team to conduct
material on site for join inventory
completed? inventory
MR3.1.2
MR3.1.3 MR3.1.5 MR3.1.6
No
Material
Invite for join
utilization Yes Accept invitation
inventory
report OK?
MR3.1.4
MR3.1.7 MR3.1.8
Conduct inventory Witness inventory
MR3.1.9 MR3.1.10
Track material Install >

Yes
source withdrawn
MR3.1.11
MR3.1.12
No
Material Check excess

Install <
transfer material Yes
withdrawn
availability
MR3.1.13
MR3.1.14
No
Review and
Prepare material
approve material
completion report
completion report
MR3.1.15 MR3.1.16
Update material
database
MR3.1.17
End
Process No. Output

MR3.1.1 SPK is executed
Execute SPK • Execute SPK according to approved scope of work

• Report material utilization base on MR2.4
• Ensure that all material that is utilized is properly approved by
authorize person from client’s representative.
Construction
MR3.1.2 Construction Supv shall check when part of work or the whole work has
been completed in field
Partial/Final Work
completed? • If part or whole work is completed, go to MR3.1.3
• If work is still on progress, continue to execute the work (MR3.1.1)
Construction
MR3.1.3 Material team is informed to conduct inventory
Inform material team • Ensure scope of work that ready to be inventoried

to conduct inventory • Inform material team to conduct inventory
Construction Supv
MR3.1.4 • If material utilization report complete (MR2.4), no need to conduct

internal inventory, continue to MR3.1.7
Material utilization
• If not, conduct internal inventory (MR3.1.5)
report OK?
Material Team
Process No. Output

MR3.1.5 Check installed material on site
Check installed • Conduct internal inventory to check installed material on site

material on site • Take documentation of installed material
Material Team
MR3.1.6 Document for join inventory is prepared
Prepare document for • Prepare required documents for join material inventory:
join inventory o Bill of material
o Approved material change of scope (if required)
o List of withdrawn material
o List of installed material
o List of excess material
o Material transfer form (transfer in and out)
o Sketch drawing from actual work
o Quantity survey data
Material Team
MR3.1.7 Invite client to conduct/witness material inventory
Invite for join inventory • Send invitation to SPK owner or representative to conduct/witness
material inventory on site
Material team
Process No. Output

MR3.1.8 Invitation is reviewed and accepted
Accept invitation • SPK Owner or representative will review the invitation and inform the
schedule to conduct join material inventory on site
SPK Owner
MR3.1.9 Join material inventory is conducted
Conduct inventory • Prepare all required permit to conduct join material inventory on site
• Conduct material inventory on site
Material Team
MR3.1.10 Witness join material inventory
Witness inventory • Witness join material inventory to verify installed material on site
SPK Owner
MR3.1.11 Submit Material Transaction Summary
Submit Material • Material team submits summary of material transactions to be

Transaction Summary reviewed by SPK Owner or representative
Material Team
MR3.1.12 Verify Material Transaction
Verify Material • After SPK owner or representative received material transaction

Transaction summary they should review and verified the summary.
SPK
Owner/Representative
Process No. Output

MR3.1.13 • If material installed is less than listed in withdrawn material list, go to

MR3.1.14
Material Discrepancy?
Material Team
MR3.1.14 Issue Material Discrepancy
Issue Material • SPK owner or representative send material discrepancy list to CS

Discrepancy material team to be review and verified.
SPK
owner/representative
MR3.1.15 Any material discrepancies are verified and justified with supporting
documents
Verify discrepancy
material with • Material team receive and verify material discrepancy list
supporting documents • Prepare and submit justification to SPK owner or representative
complete with supporting documents such as : Inter Go-down
transfers, emails, drawings, etc.
Material Team
MR3.1.16 Supporting documents of Material Discrepancy is verified and validate
Verify and validate • Check supporting documents, verify and validate to respective user
supporting documents
SPK Owner
Process No. Output

MR3.1.17 • After verifying and validating material discrepancy supporting

documents SPK owner will check, If material installed is still less than
Material Discrepancy? listed in withdrawn material list, SPK owner should send material
discrepancy list to CS Material team and go to MR3.1.18
SPK
MR3.1.18 Any material discrepancies are verified and justified with supporting
documents
Verify material
discrepancy with • Material team receive and verify material discrepancy list
supporting documents • Prepare and submit justification to SPK owner or representative
complete with supporting documents
Material Team
MR3.1.19 Final Material Discrepancy justification complete with supporting

documents to be verified and validated
Verify and validate
supporting documents SPK owner or representative should verify supporting documents and
of final discrepancy validate to respective user.
SPK
MR3.1.20 Prepare Back charge document
Prepare Back charge If, after verifying the final material discrepancy justification, there’s still
material discrepancy SPK owner will prepare and inform CS Material
Team Material Back Charge documents to be approved by CS and SPK
SPK owner.
Process No. Output

MR3.1.21 Material completion report is prepared
Prepare Material • Prepare material completion report after there is balance between
Completion Report withdrawn, installed and excess material, attached with all required
documents (material transfer in/out, ex-used material report,
material lost charge, etc)
Material Team
MR3.1.22 Material completion report is reviewed and approved
Review and approve • Review material completion report

MCR • Approved material completion report
SPK
MR3.1.23 Material database is updated
Update material • Update material database both in contractor and client’s system base
database on the result of material completion report
• Send the original material completion report to document control for
SPK close out process
Material Team

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PROJECT CONTROL PLAN

ISSUED BY : Project Control Superintendet Rev. 0

REV DATE DESCRIPTION REVISED BY

1.1. The Key Roles of Material Team

1.2. Abbreviation / Definition

2. Material Team Organization Chart

Construction Project Control

2.1. Roles and Responsibilities Material Supervisor

2.2. Roles and Responsibilities Material Admin

3. Client Material Preparation Process

Document Control, responsible to file and distribute the BoM

Construction Supv, responsible to prepare material request to Material team

• Bill of material template

MR1.1 – Client Material Preparation Process

SPK Owner Material Team Construction Engineer Construction PIC

Inform material Check material Send material list

MR1.1.8 MR1.1.7 MR1.1.6

Availability Need withdraw MR2.1

MR1.1 – Client Material Preparation Process (cont d)

Prepare material File and distribute

Use material Use material

MR1.1.13 MR1.1.14 MR1.1.15

Send SPK return

Process No. Output

Process No. Output

MR1.1.2 Request for BoM is submitted to SPK owner

MR1.1.3 Provide Bill of Material (BoM)

MR1.1.4 Compare bill of material (BoM) with construction drawing

MR1.1.5 • If there is additional material to be provided by the owner, continue with

Process No. Output

MR1.1.6 Material list is sent to material team

Send material list to • Send required material list to material team

MR1.1.7 Material availability is checked

MR1.1.8 Material availability status is informed

MR1.1.9 • If material availability is more than 90%, continue to MR1.1.10

MR1.1.10 • If client required material schedule withdraw, continue to MR1.1.11

Process No. Output

MR1.1.11 Material Schedule is prepared

Prepare material Material cutting plan is prepared

MR1.1.12 File material schedule and material cutting plan

MR1.1.13 Material schedule is integrated with work request schedule

MR1.1.14 Material schedule used as reference

Process No. Output

MR1.1.15 Material schedule used as reference

MR1.1.16 SPK return notification is sent to SPK Owner

4. Material Execution Process

• Material request form

MR2.1 – Client Provided Material Request Process

Process No. Output

MR2.1.1 Material request form (hardcopy) is prepared

Prepare material • List down all material that will be requested

MR2.1.2 Material request is submitted to material team

Submit material • Submit the request to material team

MR2.1.3 Material request is verified based on BOM and material schedule

Process No. Output

MR2.1.7 • If the request excess is authorized to be requested, construction engineer

MR2.1.8 Material request is submitted to SPK owner

4.2. Client Provided Material Request Process for Maintenance Work

Material Team, responsible to verify all material requests

• Material request form

MR2.2 – Client Provided Material Request Process for Maintenance Work

Construction Supv Material Team SPK Owner

Prepare material Identify required