Construction

Equipment Page 1 of 10
ISSUED BY : HES Dept management Plan
DOC NO : HSE-CEM-PHR-01.00 REV. 0
Area/Dept : Pematang Substation No.Contract : SPHR00534A
DATE. 15 DES 2023

Maintenance Plan for Operational

Equipment and Construction Equipment

0 15 DEC 2023 HDG A SYL ARG

REV DATE BY STATUS CHECK APPROVED
STATUS CODE : A = Issued For Review – B = Issued for Information – C = Approved

TOTAL OR PARTIAL REPRODUCTION AND/OR UTILIZATION OF THIS DOCUMENT ARE FORBIDDEN

WITHOUT PRIOR WRITEN AUTHORIZATION OF THE OWNER

I. PRELIMINARY

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 Construction
Equipment Page 2 of 10
ISSUED BY : HES Dept management Plan
DOC NO : HSE-CEM-PHR-01.00 REV. 0
Area/Dept : Pematang Substation No.Contract : SPHR00534A
DATE. 15 DES 2023
Management's ability to empower construction equipment is affect the performance
of the Contractor to execute the work, to achieve quality, appropriate cost, meet schedules
and work safely.

Selection of types and sizes of the tools is affect the performance of

implementation. Construction Superintendent and Construction Equipment Superintendent
work together to choose the construction tool to be used. They should be familiar with
the various construction tools

1. Purpose

The basic aim is to optimize the financial benefits/project financing investment

and protect the investment interests of stakeholders.

The purpose of maintenance plan are:

• Maintain vehicles and heavy equipment in conditions of Safe Operation. To ensure

heavy equipment and vehicles operated optimally. And improving the life time of the
vehicle/heavy equipment.
• Decrease the number of faulty operation in the field.
• Decrease the number of limited access due to failure of the vehicle.
• Meet the requirements of the manufacture. Including the treatment inside and the
outside of heavy equipment and vehicles.
• Implement a system of maintenance history recording of heavy equipment and
vehicles.
• Implement the insurance programs and warranty.

Contractors adopt a philosophy of Continuous Improvement, including the

management of heavy equipment and vehicles. Therefore the Contractor will review,
update and improve the procedures. The maintenance aims to ensure the vehicle or
construction equipment is in good condition and can be used. Therefore, maintenance of
vehicle and construction

Equipment covers physical examination inspection and permit, examination and

processing of legal documents ( permits-licenses such as STNK, KEUR, SILO )

CEM Superintendent is responsible in implementation of maintaining of

operational vehicle and construction equipment. Based the purpose of maintenance,
maintenance is grouped in 2 (two) categories, are:

• Preventive Maintenance
• Corrective Maintenance

2. Scope Of Work

The following explanations include criteria for Construction Equipment

management, maintenance of construction equipment procedures, maintenance of

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 Construction
Equipment Page 3 of 10
ISSUED BY : HES Dept management Plan
DOC NO : HSE-CEM-PHR-01.00 REV. 0
Area/Dept : Pematang Substation No.Contract : SPHR00534A
DATE. 15 DES 2023
construction tools and operational vehicle plan, and Plan for procurement and financing of
vehicle and heavy equipment

By following the procedures and plan so the contractor can working with safely
and effective.

3. Definition and Abbreviation The following words and phrases shall have the meanings
hereby assigned to them, except where the context otherwise requires;

COMPANY : PT. Pertamina Hulu Rokan

CONTRACTOR : PT. Indokomas Buana Perkasa

Project : PHR-Pematang Substation System Upgrade SPHR00534A

CEM team : Constraction management team

II. ORGANIZATION
a. Organization chart

Please see attactement 1. Organization chart.

b. Roles and Responsibility

The main responsibility of construction equipment management ( CEM ) team in this

project is giving the full support to activities in the project through the management of
equipment such as provide the equipment, equipment maintenance, equipment
distribution, equipment operation, and preparation of documents related with the
equipment. CEM also responsible to prepare work plan related distribution,
maintenance, inspection and certification of equipment, including to prepare the
operational manuals of equipment.

➢ Construction Equipment Superintendent

• Leading CEM Department of PT. BASO SEJATI PUTRI LESTARI
• Assist Project Manager and Construction Team to planning the tools
• Assist project manager and project control to allocate the equipment and to
anticipate the changes of amount of resources and the number of needs.
• Responsible to make sure the equipment and the vehicle in a good condition for
use.
• Dividing the tasks of supervision, maintenance, inspection, and operation, and
handling the document of equipment.
• Provide weekly reports to the Project Manager and the other team as directed
Project Manager
• Lead the work related to the organization safely and Operational Excellence.
• Coordinate with the leaders of HES in the preparation of the manual operation of
equipment.
• Coordinate with the Procurement Team to prepare the Procurement Plan and must
be approved by Project Manager.

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Equipment Page 4 of 10
ISSUED BY : HES Dept management Plan
DOC NO : HSE-CEM-PHR-01.00 REV. 0
Area/Dept : Pematang Substation No.Contract : SPHR00534A
DATE. 15 DES 2023
• Update the work plan in line with the recent changes of the procedures
applicable in the company.
➢ Equipment Operation Supervisor Roles and responsibilities of equipment operation
supervisor
• To handle equipment & light vehicle hand over from CEM department to
construction team
• To supervise and manage equipment moving activities
• To supervise and manage lifting and piling activities
• To analyze equipment utilization and work load
• To monitor maintenance schedule
➢ Equipment Maintenance & Mobilization Supervisor Roles and responsibilities of
transport and mobilization supervisor :
• To manage equipment and light vehicle mobilization activities and
Documentation
• To manage equipment and light vehicle demobilization activities and
Documentation
• To manage transportation activities (bus and pool car) and documentation
• To monitor and manage maintenance activities
• To manage repair activities
➢ Equipment Moving Coordinator
❖ Roles and Responsibilities
• To coordinate and execute equipment moving request
• To coordinate and execute any escort request
➢ Lifting & Piling Coordinator
❖ Roles and Responsibilities
• To coordinate and execute lifting activities
• To coordinate and execute piling activities
• To manage lifting and piling documentation and report
➢ CEM Inspector
❖ Roles and Responsibilities
• To coordinate and execute equipment & light vehicle mobilization :
• Pre-inspection process, Inspection & Re-inspection process
• New and re-new permit process
• Demobilization process
• To coordinate and arrange transportation for project requirement (Bus & Pool
Car)
• To conduct periodic equipment/vehicle inspection
• To develop audit and inspection program
• To manage and conduct audit and inspection program
➢ Mechanic coordinator
❖ Roles and Responsibilities
• To compile and develop preventive maintenance master schedule

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Equipment Page 5 of 10
ISSUED BY : HES Dept management Plan
DOC NO : HSE-CEM-PHR-01.00 REV. 0
Area/Dept : Pematang Substation No.Contract : SPHR00534A
DATE. 15 DES 2023
•
To monitor preventive maintenance schedule and communicate it to
construction team
• To supervise maintenance activities
• To supervise repair activities
• To manage mechanic work assignment and activities
➢ Mechanic team
❖ Roles and Responsibilities
• To conduct and handle maintenance activities
• To conduct and handle repair activities
➢ CEM admin
❖ Roles and Responsibilities
• To administer all documentation activities within CEM department.

The contractor will assign the standard of qualified technicians to ensure the
maintenance in accordance with the specifications for each unit of equipment and
vehicles. For this case the Contractor will perform:

• Through the HRD recruit highly skilled and experienced

• Improving and updating the technical qualifications through training
❖ The responsibility of the driver:
• Only drivers who have a permit, active driving license , and decent work (fit
or duty) are allowed to use the vehicle, so the things that can damage the
vehicle does
• Vehicles must be inspected by the driver uses a form of Pre-Trip Inspection
(PTl) and verified by a team of HES. Each case of deficiency or anything that does
not meet the requirements should be immediately reported to the CEM team, to
do further action and maintenance.
• The driver must comply the safety riding procedures and comply the duration of
safety riding.
❖ The responsibility of a heavy equipment operator
• The only operator who has a license, certificate, and decent work (in good
conditions) is allowed to operate the equipment, so the factor of human error in
operations of equipment can be minimized.
• Heavy equipment operator is responsible for keep the equipment which
he/she used clean every day.
• Operator must ensure the equipment will be used is in good condition by the
following the procedures or manual user of the equipment.
• Heavy equipment should be checked by operator every day and each case of
deficiency or anything that does not meet the requirements should be
immediately reported to the CEM team, to do further action and maintenance

III. MAINTENANCE STRATEGY

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Equipment Page 6 of 10
ISSUED BY : HES Dept management Plan
DOC NO : HSE-CEM-PHR-01.00 REV. 0
Area/Dept : Pematang Substation No.Contract : SPHR00534A
DATE. 15 DES 2023
Heavy equipment and contractor vehicles will be operated and maintained in good
condition. Category of maintenance plans are grouped into 3 (three) categories as
follows :

• Regular Maintenance, should meet at least the manufacturer's manual

• Maintenance large (major), carried out according to the results of diagnosis
and evaluation of mechanic.
• Maintenance of emergency (emergency maintenance) conducted at work sites.

IV. MAINTENANCE PLAN

Regular / Major Maintenance Kontraktor Own

Maintenance Shop &
Spare Part Store 6
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Equipment Page 7 of 10
ISSUED BY : HES Dept management Plan
DOC NO : HSE-CEM-PHR-01.00 REV. 0
Area/Dept : Pematang Substation No.Contract : SPHR00534A
DATE. 15 DES 2023

At Field Work
Company’s Area

Emergency / Minor Reguler / Major Maintenance Vendor Source

Maintenance Maintenance Shop At duri

Emergency
Maintenace At
Safe Point at
Field

Figure x.x : Rencana Penempatan Maintenance

➢ Inspection and Maintenance Plan of Operational Vehicle :

Daily inspection by the driver

• Inspection and regular maintenance (e.g. every 2500KM) and multiplication is done by
a CEM team. minor treatmentssuch as replacement tires, carried out in the work area.
Major maintenance and/or routinely carried out in yard/workshop belonging to the
contractor.

➢ Examination of legal documents and license /certificate (STNK, KEUR) is carried out by a
CEM Team (admin) every week using a vehicle card or alert systems on the
spreadsheet.

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Equipment Page 8 of 10
ISSUED BY : HES Dept management Plan
DOC NO : HSE-CEM-PHR-01.00 REV. 0
Area/Dept : Pematang Substation No.Contract : SPHR00534A
DATE. 15 DES 2023
• Checking the validity period of the Company permit is carried out by the CEM team
(admin) and arrange permit from the Company together with a team of HES
Contractors.

• Checking of the age of the vehicle is carried out by the CEM team (admin). Age of
vehicles used by the Contractor must meet requirements of the Company.

➢ Inspection and maintenance plan heavy equipment :

Daily inspection by the operator

. • Inspection and regular maintenance (e.g. every 200 hours of work excavator) and

➢ multiplication is done by a CEM Team. Minor treatments (such as the replacement of

oil filter) is conducted in the work site in accordance with the HES procedure. Major
maintenance and/or routinely carried out in yard.

• Examination validity period of legal document and the licenses/certificate (SILO) is

carried out by the CEM Team (admin) every month using the vehicle card or alert
system on the spreadsheet.

• Checking the validity period of the Company permit is carried out by the CEM team
(admin) and arrange permit from the Company together with a HES Team.

• Checking the age of heavy equipment is carried out by a CEM team (admin). Age of
heavy equipment used by the Contractor must meet requirements of the Company.

V. IMPLEMENTATION OF TESTING AND MAINTENANCE

CEM Maintenance supervisor is responsible for performing maintenance in a safe

condition. If there is an interruption of treatment, or symptoms are not safe, then it should be
immediately reported to CEM Maintenance Supervisor before being used/operated.

If the heavy equipment/vehicles used do not give the expected results, CEM
Maintenance Supervisor is responsible to solve the problem or to consult with superiors
before the equipment reuse. CEM Maintenance supervisors are responsible for ensuring the
machine / vehicles are safe to use and meets the applicable regulations, to produce
optimal productivity. The contractor will provide Maintenance Shop area outside the
Company Area, and in this shop there are stock of spare parts. Contractors provide

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Equipment Page 9 of 10
ISSUED BY : HES Dept management Plan
DOC NO : HSE-CEM-PHR-01.00 REV. 0
Area/Dept : Pematang Substation No.Contract : SPHR00534A
DATE. 15 DES 2023
permanent personnel every day, and he is responsible for performi ng the routine
maintenance recommended manufacturers, such as cleaning, lubrication, tuning control
devices, replacing the lamp, and more. Corrective and maintenance action generally also
include finding and isolating the damaged section. When a failure module is found, it must
be reported to the Depot. Depot will provide replacement parts, and after the component
is received, then the mechanic doing the replacement of damaged components and handed
back the failure part to the depot for recorded within 3 days after installation.

Depot is responsible to Repair of mechanical components that are returned from

mechanis.

Implementation of maintenance are grouped into 3 (three) main categories below:

• Routine Maintenance
• The maintenance is carried out at the time of heavy equipment/vehicle is still
in the period of work (on service).
• Schedule by day/usage meter. o The maintenance such as Visual Inspection,
hygiene, functional testing, inspection lubricants, and other.
• Maintenance Test o Maintenance using test equipment to check for heavy
equipment / vehicle.
• This treatment is done in conditions of heavy equipment/vehicle were not given
workload.
• This treatment such as check balance, spooring, and more.
• Diagnosis Test
• Testing Is done to heavy equipment / vehicle after something unusual , for
example, after malfunction , after the parts were unloaded and replaced, and
more.
• Diagnosis is done when the heavy equipment be expected to have suffered a
decline in performance, decreased function.

CEM Maintenance Supervisor is responsible to make sure these procedures are applied and
implemented.

VI. PREVENTIVE MAINTENANCE PROGRAM

a. Dally Inspection
• Initial Inspection from Depot
• Heating Machine.
• Visual inspection of the bus floor, the vehicle floor, the cabin floor heavy
equipment.
• Checking tire condition.
• Checking to make sure there is no leakage of oil (or fluid).
• Pre-Trip Inspection (PTl)

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Equipment Page 10 of 10
ISSUED BY : HES Dept management Plan
DOC NO : HSE-CEM-PHR-01.00 REV. 0
Area/Dept : Pematang Substation No.Contract : SPHR00534A
DATE. 15 DES 2023
• Every day, the driver must inspect the vehicle shortly after being kicked out of the
garage. If found the interference immediately reported to the CEM team.
• accessibility, or could cause damage to other components, then the vehicle should not
be used.
• Maintenance Card
• The report interference problems from the driver or operator to the CEM
problems that come from PTl or when the operation should be recorded on the
Maintenance Card.
• Maintenance Card contains specific problems and specific time.
• Maintenance Card continued to head of mechanic for the coordination of actions
repair/maintenance.

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