COLLEGE OF BUSINESS AND ECONOMICS

DEPARTMENT OF MANAGEMENT

BONGA, ETHIOPIA

FINANCE BUREAU,BONGA UNIVERSITY

A REPORT SUBMITTED IN PARTIAL FULFILLMENT THE

REQUIREMENT
FOR THE SUBJECT INTERNSHIP MANAGEMENT MGMT (4221 )
BACHELOR OF THE ART DEGREE IN MANAGEMENT

PREPARED BY; 1.KETEMAW BANTAYEHU-------------ID 0708

2.NATAN WUDU-----------------------------ID 0152
3.KALKIDAN ABERA----------------------ID 2749
4.KALKIDAN FIKADE --------------------ID 1060
5.TOFIK SHIKURU-------------------------ID 2705

FEB, 2024
BONGA ETHIOPIA
Acknowledgement
First of all, we would like to thank the God for being with main all aspect of our
life
especially our practical attachment performance. we would like to extend
heartfelt praise to our advisors for they valuable advise our praise also
goes to Head department Mr,Tagay for his advise and for the preparation
of this practical attachment ,and also we would like to thank Bonga university
finance for
hosting our and give all information.

Declaration
The undersigned declare that this report in my original work prepared under
the guidance of . Mr,Abebew Mamada. All sources of material used for the
report have been duty acknowledged I further confirm that the report has
not been submitted either in the part or infull to any other higher learning
institution for the purpose of earning any degree.
Name signature
ABDULWAHID
October 201 5
YUSUF

PREFACE
For more than two months from August 201 4 till September 201 5 E.c I did
an internship at dadar Finance sector. This internship project is a part
of my Bachelor of arts in management program which I conduct at
Jinka University. Through the assignment I did not only gain a lot of
knowledge but more importantly I also had a great chance to sharpen
my skills in a professional working environment. Not less than the
communication technologies that I have been learnt, trained and
practiced through discussing with the supervisor experts in the field and
other staff within the office.
Abbreviation and Acronym
MGNT ------------ Managment
EHZ------------East Harerge zone Finance
E.C. ------------Ethiopian calander
E.O ------------ East Oromia
SWOT --------- Streangt,weakness,opportunities,threat
Mgt-------------Management
Table Content. Page
Acknowledgment------------------------------------------------------------ i
Abbreviation---------------------------------------------------------------- ii
Abstract-------------------------------------------------------------------- iii
1 . INTRODUCTION------------------------------------------------------------ 1
1 .1 , Background of the organization--------------------------------------------2
1 .2, Vision, Mission and Values of the organization-------------------------------2
1 .2.1 ,Vision of the organization------------------------------------------- ----- 2
1 .2.2,Mission of the organization---------------------------------------------- 2
1 .2.3,Values of the organization-----------------------------------------------2
1 .3, Beneficiaries of the organization-----------------------------------------3
1 .4,Linkage and partner ships of the organization------ ---------------------3
1 .5,Staff profile of the organization-----------------------------------------------3
1 .5.1 , Structures of the organization----------------------------------------------4
1 .5.2, Gender profile of the host organization-------------------------------------5
1 .6, Criteria/requirement of the organization--------------------------------------5
1 .6.1 , Role and important of Mgt-------------------------------------------------6
1 .6.2 Future strategic plan of the organization-----------------------------------6
2, Objectives of the practical attachment-----------------------------------------6
2.1 , generally Objective --------------------------------------------------------7
2.2, Specific Objective-----------------------------------------------------------7
3. Result and disscation --------------------------------------------------------
3.1 . Problem faced -----------------------------------------------------------8
3.2, Approaches to solve a problem---------------------------------------------8
4. SWOT Analysis------------------------------------------------------------8
4.1 , Strength of the organization---------------------------------------------8
4.2, Weakness of the organization--------------------------------------------9
4.3,Opportunities of the organization------------------------------------------9
4.4, Threats of the organization-----------------------------------------------9
5. Summary, Conclusion and Recommendation-------------------------------1 0
5.1 .Summery----------------------------------------------------------------1 0
5.2,Conclusion----------------------------------------------------------------1 1
5.3 Recommendation---------------------------------------------------------1 1
6.Reference-------------------------------------------------------------1 2
Abstract
The practical attachment course is the course that used for practice what we have
learned in the class theoretically and the role of managment in the East Harerge
zone Finance in and also the relation society and the chain that they used to be
worke
in enviroment and also the role of management in gender role
So the organization initiate gender equality and equity this all leads topoverity
reduction .
 #Chapter 1
Introduction
Background of the Organization
The Finance bureau was organized as a part of Oromia National Regional
state bureaus named as Oromia Finance bureau and Oromia Planning and
Economic Development bureau in 1 987 E.C depending proclamation
number 7/1 988. However, in 1 994 E.C those two bureaus were merged
together having the same mandate and responsibilities with the
proclamation number 62/1 994 named as Oromia Finance and Economic
Development Bureau. Now a day, this bureau was named as Oromia
Finance Bureau as a proclamation number of 1 62/2003. The Finance
bureau has similar structure from Oromia National Regional state level to
all weredas of the region.
East Harerge Zone Finance Office is among one of those finance Offices of
Zones and weredas of Oromia National Regiona State. The office has 77
human powers at four different departments like planning, Budgeting,
Monitoring and Evaluation department, Finance administration department,
procurement department and Internal audit department as well as four
classes such as human resource class, Information Technology class, anticorruption
and discipline and Law class at zone level. Similarly, at fourteen
(1 3) rural weredas and One urban wereda around 624 human power are
employed at different levels of activities in the Finance Office.
The major mandates and activities of Finance Office are planning,
Budgeting, Monitoring and Evaluation ( Short-term plan of the zone is the
mandate of Zone finance as well as budget administration also governed
under this Office, Monitoring and Evaluation projects implemented in the
zone are the mandate and responsibility of Finance), Finance
administration (Payments different activities like salary of government
employments, different projects implemented in the zone and weredas and
Contolling the financial flows of transaction from region to Zone and Zone
to weredas), implementing different procurement activities and financial
and physical Auditing at zone level and weredas in the zone.
Values:
shared Vision
Obtimistism
Participatory
Fairnes
Transparency
Sensetive to serve
Guided by Plan
accountability
gender equality

Mission:
Preparing evidence based planning and give services which are needed from the
Office effectively, Honestlty, transparent and Strong Sprit to bring change on the
livelihood of the society in the Zone.
Vision: Working for fair and Value added manner of Resources of the Zone to
eradicate povert in 2022 E,C

Objectives:
To bring continuous development in the Zone using participatory planning.
To achieve standardized financial Management in the Zone
To benefit the populations of the zone from development infrastructures.
To empower human resource to achieve better services

CHAPTER TWO
 Management and Training Information
I. Was there a trainee Orientation? When you first started? Discuss
Formal process of introducing new employees to their jobs and teammates can help
increase their confidence feel more valued with in company & improve long term
retention. Learning about different types of orientation training that companies do
can help you decide which is right for you company.
In this question, we discuss what orientation training is and why it is important,
different types of Orientation training and share an orientation example and
template you can use to create your own.
I first started training in East Harerge Zone finance and economic story office. I
have taken the process of introducing new employees to their responsibly,
coworkers and work place. An effective orientation, training helps people feel
more comfortable with in their new roles, team of company expectation and
policies orientation allows new hires to ask question or address any concerns. It
also is intended to help them feel more
conferrable in their roles.

Orientation is important because it ensures the company has a stream lined,

systematic approach to communicate responsibilities and expectations to new
employees, creating a smoother transition in to their new position. An effective
orientation helps to reduce the likelihood of employee turnover because of
misunderstood expectations. It also ensures that all new team members are given
the same information and receive the same training. This increases the likelihood
that all important information is conveyed
up front.

Orientation can also

1 . Lower costs :- helping employees becoming acclimate to their costs role more
quickly means they can become productive in completing their responsibilities
more quickly, which lower costs.
2. Increase employee confidence: - New hires will gain confidence rapidly because
they understand the company’s expectations, system and people early on.
3. Improve performance:- An orientation can help improve their overall
performance.
II. From the time you were accepted until to the time you started formal training
did receive proper & family information & treatment? How
Once employees are selected, they must be prepared to do their jobs, which is
when orientation and training come in.

Orientation means providing new employees with basic information about the
employer. Training programs are used to ensure that the new employee has the
basic knowledge and training programs are committed and flexible high potential
work force and socializing new employees. In additional these programs can save
employees money providing big return to an organization that invests money to
train its employees returns in both the employees & the organization enjoying the
dividend.
So from the time I accepted until to the time I started I received the above proper
information & treatment timely.
III. Discuss the quality and quantity of (practicum) that you receive while on this
practicum.
The Quality and quantity that has been received is as follows:-
- Provide a new group of employees with the basic back ground of the firm
- Company’s vision and mission is promoted first
- Also referred as employee socialization
- Reality shock
- Matters covered in the orientation
- Helps to become flexible
- Business is more dynamic & volatile
- Training earns employees commitment
- An employee can become multi-skilled through cross training
- Provide the trainees with the synopsis of the training material
The one who has trained me:- East Harerge Zone Finance Beaourou has trained me
and the training was specific goals that has been establish training sessions should
be scheduled to provide the employee an opportunity to meet his or her goals.
The following are typical training programs provided by employers.
1 . Basic literacy training
2. Technical training
3. Impersonal skills training
4. Problem solving training
5. Diversity training

Training Methods
1 . Job rotation
2. Monitoring program

CHAPTER THREE
Job back ground & Information
Hiring a new employee is an investment in the future of your organization and it’s
a process that involves a significant number of resources. A side from the time and
money spent hiring the wrong candidates can have a negative impact on the
employees moral, client relations brand reputation and sales.
Verifying that a potential candidate has the appropriate education, work experience
and back ground before extending a job offer can help protect your company and
its culture.
What are the role of each department
The different functions of an organization have deferral role and duties which are
all aimed at achieving the overall objects of the organization. The key functions of
each department are explained below
1 . Human resource department
- Determining staffing needs in organization caring out job analyses and
developing job descriptions and specifications.
- Hiring and recruiting employees to fill open positions in the organization
- Maintaining employee relations through negotiation, motivations, improving
working conditions and rewarding good performance
- Managing conflicts and administering grievance produce and disciplinary action
- Managing employees health and safety
- Administering employee redundancy and separation procedure
2. Finance and accounting department
- Keep financial records – recording transactions involving money inflow and out
flows.
- Preparing financial statements such as statement of cash flow income
statement and balance sheet
- Performing payment administration functions such as paying employees
determining wages and Solaris & maintaining income tax, allowance & insurance
records.
- Preparing and disclosing financial reports to key stock holders for effective
decision making.
- Developing budgets for the organization & other departments
- Caring out financial for casting & playing for varieun projects to determine their
viability.
3. Purchase and supply department purchases
- Planning material to be buy and necessary material for organization.
- Purchasing supplies and other resources to be used in the office.
- Keeping records of purchases & Material
4. Planning and budgeting department
- Planning budget to be used in the fiscal period
- Controlling budget
- Collecting budget

5. Audit department
- Determines the accuracy of the financial statements prepared by the office
- Analysis the principle of going concern or company solvency
- Detect fraud in the office
- The company’s compliance with its legal obligation
- Check the responsible behavior by the office in environmental & social aspects
In which department you more trained and detail of activities you experienced &
did Form the above departments the one that I more trained and face detail is
planning and budgeting audit and finance and accounting department.
- Description of the including hours, member of employees and their specific
positions or area with in this department is interesting.
- The activities I have done in the above departments are recording transaction,
controlling budget, auditing & the way of controlling employees and so on
- With regarding of description of working hours the stander ding working in this
office is 48 hours employees typical work 8 hours a day six days a week. Office
hours normally go from 8:30am up to 5:30pm with a one hour lunch break
Monday through Thursday and from 1 1 :30am to 7:30pm on Fridays.
- Number and status of employees with in this organization is as hare observed
they are more than 80 employees in all departments their status is very good.
- The department supervisor in relation to back ground and abilities the
management philosophies and functions are very good.
- The tasks (works) I had in this area is supervising, inspecting and politely
manage the staff.
The department accepts (hire) its employees/trainees by a step process:-
1 . Evaluating which area you need to fill
2. Figuring our recruiting strategy
3. Writing the job description
4. Post the job opening
5. Interview the most qualified candidate
6. Conduct written exam etc.
In the employees (trainees) that will hired has specific requirements that have been
applied like standard of education, working experience and related subject & so on.
I n each job I performed what I did was
I n human resource
- I put out and take in time sign.
- Supervise employee
- Inspect departments & sun
Finance and accounting
- Keep ledger
- Record Transaction
- Post the ledger
- Make Trial balance
- Adjust entries
- Make balance sheet & income statement
Audit department
- Audit transaction done & properties
- Prepare reports
On Planning & budget
- Controlling budgets
- Planning budgets etc
With regard of daily actives what I have done during my stay in this office is
- Meeting on different issues on all department
- Try to write reports on all department

CHAPTER FOUR
 SWOT Analysis of an organization
SWOT (strength, weakness, opportunities and treats) analysis is a frame work used
to evaluate an offices or company’s competition position & to develop strategic
planning.
SWOT analysis assesses internal & external factors as well as current & future
potential.

SWOT analysis is a strategic planning technique that provide assessment tools

Identify care strengths, weaknesses, opportunities and threats leads to fact based
analysis fresh prospective & new ideas
All those things have observed in the office I was conducted.
1 , strength of the organization
Habit of using organizational resource as his own asset
Transparency and Accountability between each member of organization
Efficient and effective use of organizational resources.
Respecting and Accepting new common people.
Existence of right person to the job with each tasks of the organization
5.2, Weakness of the organization
Less number of women participation in an organization
Lack of any written documents that show background study/foundation of the
organization
5.3,opportunities of the organization
Material and financial support from the government
Stability and peaceful conditions
Giving education by government for promoted employees
Demographic feature of the community.
Change in customer attitudes to wards implementing and using of technology
5.4 Threats of the organization
These are no money threats of the organization but some challenge s happen within
the organization among these:
Lack of a number of customers
Lack if electricity access
Computation of non governmental organization
 Chapter 5
Evaluation ,conclusion, and Recommendation
6.1 , Evaluation
Practical attachiment is one of the compulsory learning task of research in Finance beaurou educational
unit.

6.1 , Evaluation
Practical attachiment is one of the compulsory learning task of research in Finance
beauro educational unit.
So it has the essential course that used to practicing what we learned in the class.
Tried to practice considering customer usefulness
Mananegment development is positive change in finance to extend on improve
financial operations and generate social benefits.

6.2, Conclusion
The purpose practical attachment is enable the students to develop understanding
of work ethics.
Finance Bureau organization that gives services for the customers
Employment demands and responsibility, opportunities and self confidence by
relating the theoretical knowledge with real work of environment
It helps to know where the financial institution development is reached and to
know more on VC activities drive in the organization.

6.3, Recommendation
Strong leadership quality developed
Trust between management body and employees to achieve a common goal
The organization have less women participation in professional work so increase
number of female employees
The organization infrastructure Less effective work. so address access for branch.

Bibliography
This part of the report contains detailed information of books, journals, articles you referred for
compilation and preparing report of this training. The bibliography includes name of the author,
year of the publication, title of the book, place of publication, publisher’s name. If it is journal;
the biography contains author’s name, year, title of the article, name of the journal, volume
number.
Appendix
This section contains the copies of any authentic information collected in the form of official
records. For instance:

 Attachments
 Daily time records
 Documentation
 Company brochures and or information materials