Professional Documents
Culture Documents
A SKILLS APPROACH
2021 Edition
page ii
page iii
A SKILLS APPROACH
2021 Edition
Cheri Manning
Catherine Manning
page iv
Some ancillaries, including electronic and print components, may not be available
to customers outside the United States.
1 2 3 4 5 6 7 8 9 LKV 27 26 25 24 23 22
ISBN 978-1-265-17722-5
MHID 1-265-17722-8
All credits appearing on page or at the end of the book are considered to be an
extension of the copyright page.
The Internet addresses listed in the text were accurate at the time of publication.
The inclusion of a website does not indicate an endorsement by the authors or
McGraw Hill LLC, and McGraw Hill LLC does not guarantee the accuracy of the
information presented at these sites.
mheducation.com/highered
page v
brief contents
Mailings WD-23
Appendix
A A-
Appendix
B B-
Glossary
GL-
Office
Index
OFI-
Word
Index
WDI-
Excel
Index
EXI-
Access
Index
ACI-
PowerPo
Index
PPI-
page vi
contents
office 365
chapter 1
Essential Skills for Office OF-2
Skill 1.1 Introduction to Microsoft Office OF-3
Skill 1.2 Opening Files OF-7
Skill 1.3 Closing Files and Closing the App OF-9
Skill 1.4 Using the Start Page OF-11
Skill 1.5 Getting to Know the Office User Interface OF-12
Skill 1.6 Getting Help OF-17
Skill 1.7 Working in Protected View OF-19
Skill 1.8 Working with File Properties OF-20
Skill 1.9 Creating a New Blank File OF-21
Skill 1.10 Saving Files to OneDrive OF-23
Skill 1.11 Using AutoSave and Versions OF-25
Skill 1.12 Sharing Files Using OneDrive OF-27
Skill 1.13 Using the Account Page OF-29
Skill 1.14 Changing the Look of Office OF-31
word 365
chapter 1
Getting Started with Word WD-2
Skill 1.1 Introduction to Word WD-3
Skill 1.2 Entering and Deleting Text WD-5
Skill 1.3 Selecting Text WD-6
Skill 1.4 Checking for Writing Errors as You Type WD-7
Skill 1.5 Using the Editor WD-9
Skill 1.6 Using Undo and Redo WD-11
Skill 1.7 Finding Text WD-12
Skill 1.8 Replacing Text WD-14
Skill 1.9 Using Copy and Paste WD-16
Skill 1.10 Using Cut and Paste WD-17
Skill 1.11 Using Paste Options WD-18
Skill 1.12 Using the Clipboard WD-19
Skill 1.13 Zooming a Document WD-20
Skill 1.14 Using Word Count WD-22
Skill 1.15 Using Views WD-23
Skill 1.16 Previewing and Printing a Document WD-24
chapter 2
Formatting Text and Paragraphs WD-36
Skill 2.1 Using Bold, Italic, and Underline WD-37
Skill 2.2 Changing Fonts WD-39
Skill 2.3 Changing Font Sizes WD-40
Skill 2.4 Changing Text Case WD-41
Skill 2.5 Changing Font Colors WD-42
Skill 2.6 Applying Highlights WD-43
Skill 2.7 Using Format Painter WD-44
Skill 2.8 Clearing Formatting WD-45
Skill 2.9 Creating Numbered Lists WD-46
Skill 2.10 Restarting and Continuing Numbered Lists WD-48
Skill 2.11 Creating Bulleted Lists WD-49
Skill 2.12 Using Styles WD-51
page vii
chapter 3
Formatting Documents WD-80
Skill 3.1 Applying Document Themes WD-81
Skill 3.2 Applying Style Sets WD-82
Skill 3.3 Using Color Themes WD-83
Skill 3.4 Using Font Themes WD-84
Skill 3.5 Creating Watermarks WD-85
Skill 3.6 Inserting Page Breaks WD-86
Skill 3.7 Adding Headers WD-88
Skill 3.8 Adding Footers WD-90
Skill 3.9 Adding an Automatic Date Stamp WD-92
Skill 3.10 Inserting Page Numbers WD-94
Skill 3.11 Inserting Building Blocks WD-96
Skill 3.12 Inserting Property Controls WD-98
Skill 3.13 Inserting Hyperlinks WD-100
Skill 3.14 Adjusting Margins WD-102
Skill 3.15 Applying Columns WD-104
Skill 3.16 Inserting a Column Break WD-105
Skill 3.17 Adding Page Borders WD-106
Skill 3.18 Changing the Page Background Color WD-108
Skill 3.19 Adding a Cover Page WD-109
Skill 3.20 Printing Multiple Copies of a Document WD-110
Skill 3.21 Printing Page Ranges WD-111
chapter 4
Working with Pictures, Tables, and Charts WD-124
Skill 4.1 Inserting a Picture WD-125
Skill 4.2 Positioning Pictures WD-127
Skill 4.3 Adding Alt Text to Pictures WD-128
Skill 4.4 Inserting Stock Images WD-130
Skill 4.5 Resizing Pictures WD-132
Skill 4.6 Changing Picture Layouts WD-133
Skill 4.7 Moving Pictures WD-134
Skill 4.8 Applying Quick Styles to Pictures WD-135
Skill 4.9 Adding Icons WD-136
Skill 4.10 Inserting SmartArt WD-138
Skill 4.11 Inserting a Shape WD-140
Skill 4.12 Adding WordArt to Documents WD-141
Skill 4.13 Creating a Table WD-142
Skill 4.14 Working with Tables WD-144
Skill 4.15 Inserting Rows and Columns WD-146
Skill 4.16 Deleting Columns, Rows, and Cells WD-147
Skill 4.17 Sizing Tables, Columns, and Rows WD-148
Skill 4.18 Merging and Splitting Cells WD-150
Skill 4.19 Sorting Data in Tables WD-151
Skill 4.20 Applying Table Quick Styles WD-152
page viii
chapter 5
Working with Reports and Collaborating with Others
WD-178
Skill 5.1 Creating a New Document Using a Template
WD-179
Skill 5.2 Using the Thesaurus WD-181
Skill 5.3 Using AutoCorrect WD-182
Skill 5.4 Inserting a Table of Contents WD-184
Skill 5.5 Adding Tab Leaders WD-186
Skill 5.6 Adding a Caption WD-187
Skill 5.7 Inserting Footnotes and Endnotes WD-188
Skill 5.8 Using Researcher WD-190
Skill 5.9 Selecting a Reference Style WD-193
Skill 5.10 Adding Citations to Documents WD-195
Skill 5.11 Using the Source Manager WD-197
Skill 5.12 Creating a Bibliography WD-199
Skill 5.13 Marking Entries WD-200
Skill 5.14 Creating an Index WD-201
Skill 5.15 Using Track Changes WD-202
Skill 5.16 Working with Comments WD-204
Skill 5.17 Hiding and Showing Changes in a Document WD-207
Skill 5.18 Accepting and Rejecting Changes in a Document
WD-209
Skill 5.19 Locking Track Changes WD-211
Skill 5.20 Using Read Mode WD-213
Skill 5.21 Changing How Pages Scroll WD-215
Mailings WD-230
Skill A.1 Starting a Mail Merge WD-231
Skill A.2 Selecting Recipients WD-233
Skill A.3 Adding an Address Block WD-235
Skill A.4 Adding a Greeting Line WD-237
Skill A.5 Previewing and Finishing the Merge WD-238
Skill A.6 Creating Envelopes WD-240
Skill A.7 Creating Labels WD-242
excel 365
chapter 1
Getting Started with Excel EX-2
Skill 1.1 Introduction to Excel EX-3
Skill 1.2 Navigating a Workbook EX-5
Skill 1.3 Working in Protected View EX-8
Skill 1.4 Entering and Editing Text and Numbers in Cells EX-10
Skill 1.5 Applying Number Formats EX-12
Skill 1.6 Entering Dates and Applying Date Formats EX-14
Skill 1.7 Inserting Data Using AutoFill EX-16
Skill 1.8 Exploring Charts EX-18
Skill 1.9 Using the Recommended Charts Feature EX-21
Skill 1.10 Entering Simple Formulas EX-24
Skill 1.11 Understanding Absolute and Relative References EX-26
Skill 1.12 Using Functions in Formulas EX-28
Skill 1.13 Using AutoSum to Insert a SUM Function EX-29
Skill 1.14 Calculating Totals with the Quick Analysis Tool EX-30
Skill 1.15 Using the Status Bar EX-32
Skill 1.16 Changing the Zoom Level EX-33
page ix
chapter 2
Formatting Cells EX-58
Skill 2.1 Cutting, Copying, and Pasting Cell Content EX-59
Skill 2.2 Using Paste Options EX-61
Skill 2.3 Inserting and Deleting Cells EX-64
Skill 2.4 Wrapping Text in Cells EX-67
Skill 2.5 Using Undo and Redo EX-68
Skill 2.6 Aligning Cells EX-69
Skill 2.7 Merging Cells and Splitting Merged Cells EX-71
Skill 2.8 Applying Bold, Italic, and Underline EX-73
Skill 2.9 Changing Fonts, Font Size, and Font Color EX-75
Skill 2.10 Adding Borders EX-77
Skill 2.11 Adding Shading with Fill Color EX-79
Skill 2.12 Applying Cell Styles EX-81
Skill 2.13 Using Format Painter EX-82
Skill 2.14 Applying Conditional Formatting Using the Quick
Analysis Tool EX-83
Skill 2.15 Applying Conditional Formatting with Data Bars, Color
Scales, and Icon Sets EX-85
Skill 2.16 Applying Conditional Formatting with Highlight Cells
Rules EX-87
Skill 2.17 Applying Conditional Formatting with Top/Bottom Rules
EX-88
Skill 2.18 Removing Conditional Formatting EX-89
Skill 2.19 Clearing Cell Content EX-90
Skill 2.20 Using Find and Replace EX-91
Skill 2.21 Replacing Formatting EX-93
Skill 2.22 Setting and Clearing the Print Area EX-95
chapter 3
Using Formulas and Functions EX-110
Skill 3.1 Using the Function Arguments Dialog to Enter Functions
EX-111
Skill 3.2 Using Formula AutoComplete to Enter
Functions EX-114
Skill 3.3 Calculating Averages EX-115
Skill 3.4 Finding Minimum and Maximum Values EX-116
Skill 3.5 Using Date and Time Functions EX-117
Skill 3.6 Creating Formulas Using Counting Functions EX-118
Skill 3.7 Formatting Text Using Functions EX-120
Skill 3.8 Counting the Number of Characters Using LEN EX-121
Skill 3.9 Using CONCAT to Combine Text EX-122
Skill 3.10 Using TEXTJOIN to Combine Text EX-124
Skill 3.11 Creating Formulas Referencing Data from Other
Worksheets EX-126
Skill 3.12 Naming Ranges of Cells EX-129
Skill 3.13 Working with Named Ranges EX-131
Skill 3.14 Updating Named Ranges with the Name Manager
EX-132
Skill 3.15 Editing and Deleting Names with the Name
Manager EX-134
page x
Skill 3.16 Using the Logical Function IF EX-136
Skill 3.17 Calculating Loan Payments Using the PMT Function
EX-138
Skill 3.18 Finding Data Using the VLOOKUP Function
EX-140
Skill 3.19 Finding Data Using the XLOOKUP Function
EX-142
Skill 3.20 Checking Formulas for Errors EX-144
Skill 3.21 Finding Errors Using Trace Precedents and Trace
Dependents EX-146
Skill 3.22 Displaying and Printing Formulas EX-148
chapter 4
Formatting Worksheets and Managing the Workbook
EX-168
Skill 4.1 Inserting Worksheets EX-169
Skill 4.2 Naming Worksheets EX-170
Skill 4.3 Changing the Color of Sheet Tabs EX-171
Skill 4.4 Moving and Copying Worksheets EX-172
Skill 4.5 Deleting Worksheets EX-174
Skill 4.6 Grouping Worksheets EX-175
Skill 4.7 Inserting and Deleting Rows and Columns EX-176
Skill 4.8 Applying Themes EX-178
Skill 4.9 Modifying Column Widths and Row Heights EX-180
Skill 4.10 Freezing and Unfreezing Rows and Columns EX-182
Skill 4.11 Hiding and Unhiding Rows and Columns EX-183
Skill 4.12 Hiding and Unhiding Worksheets EX-184
Skill 4.13 Splitting Workbooks EX-186
Skill 4.14 Changing the Worksheet View EX-187
Skill 4.15 Adding Headers and Footers EX-188
Skill 4.16 Inserting Page Breaks EX-190
Skill 4.17 Showing and Hiding Worksheet Elements EX-192
Skill 4.18 Changing Worksheet Orientation EX-193
Skill 4.19 Setting Up Margins for Printing EX-194
Skill 4.20 Scaling Worksheets for Printing EX-195
Skill 4.21 Printing Titles EX-196
Skill 4.22 Printing Selections, Worksheets, and Workbooks
EX-197
chapter 5
Adding Charts and Analyzing Data EX-214
Skill 5.1 Inserting a Column Chart or a Bar Chart EX-215
Skill 5.2 Inserting a Pie Chart EX-219
Skill 5.3 Inserting a Line Chart EX-220
Skill 5.4 Resizing and Moving Charts EX-221
Skill 5.5 Applying Quick Layouts to Charts EX-224
Skill 5.6 Showing and Hiding Chart Elements EX-225
Skill 5.7 Adding Error Bars to Charts EX-226
Skill 5.8 Applying Quick Styles and Colors to Charts EX-228
Skill 5.9 Changing the Chart Type EX-229
Skill 5.10 Filtering Chart Data EX-230
Skill 5.11 Inserting Sparklines EX-232
Skill 5.12 Converting Data into Tables EX-234
Skill 5.13 Naming a Table EX-236
Skill 5.14 Applying Quick Styles to Tables EX-237
Skill 5.15 Working with Table Style Options EX-238
page xi
access 365
chapter 1
Getting Started with Access AC-2
Skill 1.1 Introduction to Access AC-3
Skill 1.2 Working with Security Warnings AC-7
Skill 1.3 Understanding and Viewing Table Relationships AC-8
Skill 1.4 Organizing Objects in the Navigation Pane AC-11
Skill 1.5 Switching between Database Object Views AC-13
Skill 1.6 Navigating Records AC-15
Skill 1.7 Creating a New Record in a Table and Entering Data
AC-17
Skill 1.8 Sorting Records in a Datasheet AC-19
Skill 1.9 Adjusting Table Column Widths AC-21
Skill 1.10 Creating a New Record in a Form and Entering Data
AC-22
Skill 1.11 Using Undo and Redo AC-24
Skill 1.12 Finding and Replacing Data AC-25
Skill 1.13 Deleting Records AC-27
Skill 1.14 Deleting and Renaming Database Objects AC-28
Skill 1.15 Previewing and Printing Database Objects AC-29
Skill 1.16 Backing Up a Database AC-31
Skill 1.17 Creating a Database from a Template AC-33
Skill 1.18 Creating a New Blank Database AC-35
Skill 1.19 Using Quick Start Application Parts AC-37
Skill 1.20 Using Compact and Repair AC-39
chapter 2
Working with Tables AC-54
Skill 2.1 Designing a Table AC-55
Skill 2.2 Creating and Saving a Table in Datasheet View AC-58
Skill 2.3 Renaming Fields and Changing the Field Caption AC-59
Skill 2.4 Adding Fields in Datasheet View AC-61
Skill 2.5 Using Quick Start to Add Related Fields AC-62
Skill 2.6 Deleting Fields in Datasheet View AC-63
Skill 2.7 Moving Fields in Datasheet View AC-64
Skill 2.8 Creating a Table in Design View and Setting the Primary
Key AC-65
Skill 2.9 Inserting, Deleting, and Moving Fields in Design View
AC-67
Skill 2.10 Changing Data Type AC-69
Skill 2.11 Formatting Fields in a Table AC-71
Skill 2.12 Setting the Default Value Property AC-74
page xii
chapter 4
Working with Forms and Reports AC-192
Skill 4.1 Creating a Single Record Form Based on a Table or
Query AC-193
Skill 4.2 Creating a Multiple Items Form AC-195
Skill 4.3 Creating a Split Form AC-196
Skill 4.4 Creating a Form Using the Form Wizard AC-197
Skill 4.5 Creating a New Blank Form in Layout View AC-200
Skill 4.6 Adding Fields to a Form in Layout View AC-201
Skill 4.7 Creating a Basic Report Based on a Table or Query
AC-204
Skill 4.8 Creating a Report Using the Report Wizard
AC-205
Skill 4.9 Creating a New Blank Report in Layout View
AC-209
Skill 4.10 Adding Fields to a Report in Layout View
AC-210
Skill 4.11 Formatting Controls AC-211
Skill 4.12 Applying a Theme AC-214
Skill 4.13 Resizing Controls AC-215
Skill 4.14 Moving and Arranging Controls AC-216
Skill 4.15 Modifying the Layout of a Form or Report AC-218
page xiii
powerpoint 365
chapter 1
Getting Started with PowerPoint PP-2
Skill 1.1 Introduction to PowerPoint PP-3
Skill 1.2 Designing Presentations PP-6
Skill 1.3 Understanding Views PP-7
Skill 1.4 Working with Thumbnails PP-10
Skill 1.5 Creating a New Presentation Using a Template PP-11
Skill 1.6 Adding Slides to Presentations PP-14
Skill 1.7 Changing Slide Layouts PP-15
Skill 1.8 Adding Text to Slides PP-16
Skill 1.9 Changing the Size of a Placeholder PP-18
Skill 1.10 Applying Character Effects PP-19
Skill 1.11 Changing Fonts and Font Sizes PP-21
Skill 1.12 Changing the Color of Text PP-23
Skill 1.13 Using Format Painter PP-25
Skill 1.14 Clearing Formatting PP-26
Skill 1.15 Changing Line Spacing PP-27
Skill 1.16 Aligning Text PP-28
Skill 1.17 Adding Columns to Placeholders PP-30
Skill 1.18 Using Find PP-31
Skill 1.19 Using Replace PP-32
Skill 1.20 Using Undo and Redo PP-33
chapter 2
Adding Content to Slides PP-46
Skill 2.1 Importing Slides from a Word Outline PP-47
Skill 2.2 Using the Outline View PP-49
Skill 2.3 Using Copy and Paste PP-50
Skill 2.4 Using Cut and Paste PP-51
Skill 2.5 Adding Bulleted Lists PP-52
Skill 2.6 Adding Numbered Lists PP-53
Skill 2.7 Adding WordArt PP-54
Skill 2.8 Understanding the Content Placeholder PP-55
Skill 2.9 Creating Tables in Presentations PP-56
Skill 2.10 Adding Charts PP-58
Skill 2.11 Adding SmartArt PP-60
Skill 2.12 Adding Shapes PP-62
Skill 2.13 Inserting an Icon PP-64
Skill 2.14 Adding Pictures PP-66
Skill 2.15 Adding Alt Text to Pictures PP-67
Skill 2.16 Adding Stock Images PP-68
Skill 2.17 Adding 3D Models PP-70
Skill 2.18 Changing the Size of Images PP-72
Skill 2.19 Aligning Objects PP-74
Skill 2.20 Moving Objects Using Smart Guides PP-76
Skill 2.21 Using Gridlines and the Ruler PP-77
Skill 2.22 Adding Audio PP-78
Skill 2.23 Adding Video PP-80
chapter 3
Formatting Presentations PP-98
Skill 3.1 Changing the Presentation Theme PP-99
Skill 3.2 Customizing the Theme PP-100
page xiv
chapter 4
Managing and Delivering Presentations PP-144
Skill 4.1 Deleting Slides from Presentations PP-145
Skill 4.2 Changing the Order of Slides PP-146
Skill 4.3 Hiding and Unhiding Slides PP-147
Skill 4.4 Copying and Pasting Slides PP-148
Skill 4.5 Adding Hyperlinks to Slides PP-150
Skill 4.6 Checking Spelling PP-152
Skill 4.7 Adding Notes PP-154
Skill 4.8 Adding Footers PP-156
Skill 4.9 Adding the Date to the Footer PP-158
Skill 4.10 Inserting Slide Numbers PP-159
Skill 4.11 Rehearsing Timings PP-160
Skill 4.12 Starting the Slide Show PP-162
Skill 4.13 Navigating the Slide Show PP-163
Skill 4.14 Using Presentation Tools PP-165
Skill 4.15 Using Presenter View PP-167
Skill 4.16 Recording a Slide Show PP-169
Skill 4.17 Printing Presentations PP-171
Skill 4.18 Customizing Handout Masters PP-172
Skill 4.19 Printing Handouts PP-174
Skill 4.20 Packaging a Presentation PP-176