MOT - Handover Requirements Checklist - Final Dossier per Asset per Project

1 General Items I PCC FCC QCS 2010/2014 Ref.

Handover ✓ Sect.1 Part 21.1.4

Maintenance Period Final Inspection ✓ Sect.1 Part 21.4.4
Sect.1 Part 20.2.1
Project Record Documents Sect.1 Part 21.4.1
- Contract Documents ✓
- BOQ ✓
1.1
- Specifications and Addenda ✓
- Site Instructions ✓
- Variation Orders ✓

1.2 Project Handover Plan ✓ ✓

1.3 Quality Records including ITP, NCR and CAR ✓ Sect.1 Part 7.6.2
Delivery of Materials to Government Store (Stores Clearance ✓ Sect.1 Part 9.1.10
1.4
Certificate)
Health and Safety File ✓ Sect.11 Part 1.1.8.31
To include a Risk Register highlighting any unusual or unexpected
1.5
Residual Risks that should be considered for future maintenance
activities
Training of PWA Assets Affairs personnel for specialist materials and ✓ Sect.1 Part 7.12.1
1.6
maintenance requirements

1.1 Notes

I Required for Handover Inspection

PCC Required for Handover as per handover Policy –Submission Only
FCC Required before end of Maintenance Period
As Built Drawings should be provided for inspection, where available at the time or approved shop drawings or
* PDF and CAD file.
All sections should include an index
Project specification may modify or clarify requirements of QCS referenced here
Document Control Unit (DCU) Clearance will be issued by ESD subject to all deliverables been received by
ROMD
All deliverables at maintenance period, ROMD to review and provide feedback during 28 days.
 2 Traffic Signals I PCC FCC QCS 2010/14 Ref.

Material Approval Records to include ISO certification and ✓ Sect.1 Part 7.11
2.1 Sect.6 Part 13.1.4
independent testing certificates
Sect.6 Part 13.2.15
As Built Drawings, to include ✓ ✓ Sect.1 Part 7.10.2
- Traffic Signal Layout and Phasing *If as built drawings not
2.2 - Cabling and Ducting Details available shop drawing will
- Location of Equipment submitted to ROMD
- Foundations, inspection chambers, detectors etc.
Inspection and Testing Records ✓ Sect.1 Part 8.7
- material inspection records Sect.6 Part 13.3
2.3 Sect.6 Part 13.4
- inspection requests
- Electrical and earth test results ✓

2.4 Most recent Consultant’s snag list ✓ ✓ N/A

Warranties, to include contact details of manufacturer and local ✓ Sect.1 Part 21.2.2
2.5 agent. To include Operational Maintenance and Emergency Sect.6 Part 13.1.7
Maintenance Sect.6 Part 13.5

Spare Parts ✓ Sect.1 Part 9.1.10

- list of Spare Parts to be provided to Ashghal
2.6
- Delivery receipts to Ashghal stores ✓ %of spare parts specified
in the contract to be made
available to Asset Affairs
O&M Maintenance Manuals ✓ Sect.6 Part 13.4.9
General Information should include on the Traffic Signal
2.7 Controller, Group Allocation, Detector Map, Phasing Diagram,
Detector Functions, Approach Definitions, Design of Intergreen
and Pedestrian Time, Controller Time Settings, Flexilink Operation,
Group Conflict Table, Connection Diagram, Controller Input
Programme etc.
✓
Traffic Signal Equipment/Devices Inventory complete with
part nos., serial nos., supplier and manufacturer details.
✓
Gantry / Foundation Design
Calculations and Details.
 3 Street Lighting I PCC FCC QCS 2010/14 Ref.

Material Approval Records to include sub-contractor ✓ Sect.1 Part 7.11

3.1 approval records Sect.6 Part 12.1.3
Sect.6 Part 12.2.1
As Built Drawings ( CAD and PDF), to include *✓ ✓ Sect.1 Part 7.10.2
- Cable layouts - cable location, cable joints and Sect.6 Part 12.21.1
chambers, cable data, position of road crossings and *if As built Drawings
duct arrays, and depth of cables not Available shop
3.2 - Foundation details drawings will be
- Feeder Pillar schematics - circuit line drawings, control submitted to ROMD
gear line drawings, cable data, MCB type and sizes,
switchgear type and sizes.
- Single line diagram
Inspection and Testing Records ✓ Sect.1 Part 8.7
- material inspection records Sect.6 Part 12.19.1
- inspection requests Sect.6 Part 12.20.3
3.3
- lighting measurements
- earth test results
- verticality and alignment checking details
3.4 Most recent Consultant’s snag list ✓ ✓ N/A
Warranties, to include contact details of manufacturer and ✓ Sect.1 Part 21.2.2
3.5
local agent Sect.6 Part 12
Design Documents ✓ Optional Submission
3.6
- Design calculations including Voltage Drop

Spare Parts/Keys ✓ Sect.1 Part 9.1.10

- list of items taken down from site Sect.6 Part 12
3.7
- delivery of special tools , Keys Sect.6 Part 12.19.3
- delivery receipts to Ashghal stores
Operation and Maintenance Manuals, to cover ✓
- feeder pillars
3.8
- non-standard installations
- underpass lighting
Lantern Schedule, to include type, wattage, photometric ✓
3.9
data, matrix number, model number

4 ITS I PCC FCC QCS 2010/14 Ref.

4.1 Material Approval Records ✓ Sect.1 Part 7.11

As Built Drawings, to include ✓* ✓ Sect.1 Part 7.10.2
4.2
- all surface and subsurface elements *If as built drawings not
- single line diagram available shop drawing
- power supplies will submitted to ROMD
 Inspection and Testing Records ✓ Sect.1 Part 8.7
- factory acceptance test records
- material inspection records
- inspection requests
4.3
- electrical test results
- earth test results
- site acceptance test records
- site integration test records
4.4 Most recent Consultant’s snag list ✓ ✓ N/A
Warranties, to include contact details of manufacturer and local ✓ Sect.1 Part 21.2.2
4.5
agent Check
Spare Parts ✓ Sect.1 Part 9.1.10
- list of items taken down from site
4.6
- list of new items to be provided to Ashghal
- delivery receipts to Ashghal stores
Operation and Maintenance Manuals, to include ✓ Sect 1. Part 21.3.1
- equipment inventory
4.7
- communication and power supply details
- maintenance schedule and strategies
- details of specialist maintenance tools
- diagnostic software
Operational/Maintenance Support, to include ✓ ✓ Ashghal ITS
- support team communication protocol Deployment Manual if
4.8
- contact details include in the contract
- complete preventative maintenance procedure

5 Roads I PCC FCC QCS 2010/14 Ref.

5.1 Material Approval Records ✓ Sect.1 Part 7.11

As Built Drawings, to include *✓ ✓ ✓ Sect.1 Part 7.10.2

5.2
- cross section *If as built drawings not
- longitudinal profile available
- extent and details of pavement construction used Shop floor drawings will be
submitted to Asset
Affairs(ROMD)
Inspection and Testing Records ✓ Sect.1 Part 8.7
5.3
- material inspection records
- inspection requests
- Test results ( IRI) ✓

5.4 Most recent Consultant’s snag list ✓ ✓ ✓ N/A

 Design Documents ✓ Optional Submission
- Design brief (for geometrics and pavement design)
- Design loadings and assumptions including design
5.5
traffic flows
- Design drawings
- Geotechnical reports
6 Safety Furniture I PCC FCC QCS 2010/14 Ref.
6a Standard Traffic Signs and Road Markings
6a.1 Material Approval Records *✓ Sect.1 Part 7.11
*If required can be requested on site.

As Built Drawings, to include *✓ ✓ ✓ Sect.1 Part 7.10.2

- sign face details, post, fixing and foundation details *If as built drawings
6a.2 - line type, position and width not available
- Combined Standard Traffic Signs and Road Marking Shop floor drawings
drawings to be submitted will be submitted to
Asset Affairs(ROMD)

Inspection and Testing Records ✓ Sect.1 Part 8.7

- material inspection records
6a.3
- inspection requests

- Crash Test results ✓

6b I PCC FCC PC
Material Approval Records, to include supplier/manufacturer ✓ Sect.1 Part 7.11
6b.1
approval for installation contractor Sect.6 Part 7.1.4

As Built Drawings, to include location, type, working width, *✓ ✓ Sect.1 Part 7.10.2
6b.2
post fixing and spacing, transitions *If as built drawings not
available Shop floor
drawings will be
submitted to Asset
Affairs(ROMD)

Inspection and Testing Records ✓ Sect.1 Part 8.7

- material inspection records Sect.6 Part 7.1.5
6b.3 - inspection requests

6b.4 - Crash Safety Test results ✓

- manufacturer’s installation checklist

Operation and Maintenance Manuals, to include inspection, ✓ Sect. 6 Part 7.1.6

6b.5
repair and maintenance instructions and List of Asset inventory
and copy of safety furniture spare parts should be available.
6c General items I PCC FCC

Warranties, to include contact details of manufacturer and ✓ Sect.1 Part 21.2.2

6c.1 local agent Sect.6 Part 10.2.1.8

Design Documents ✓ Optional Submission

6c.2 - Design brief
- Design drawings

Spare Parts ✓ Sect.1 Part 9.1.10

- list of items taken down from site %of spare parts
6c.3
- list of new items to be provided to Ashghal specified in the
- delivery receipts to Ashghal stores contract to be made
available to Asset
Affairs
6c.4 Most recent Consultant’s snag list ✓ ✓ ✓ N/A

6c.5 All accidents damage of safety furniture in beneficial use ✓

should be recorded and provided to ROMD.

6c.6 Road Safety Audit Report Stage 4 OR Exemption Certificate ✓

7 Directional Signage I PCC FCC QCS 2010/14 Ref.

7.1 Material Approval Records ✓ Sect.1 Part 7.11

Shop Drawings ✓ ✓ ✓ Sect.1 Part 7.10.1
To be submitted in *.pdf, *.dwg and micro station if available Layout
7.2
drawing clearly indicating the location of the asset to inspect as
per the site condition.
As Built Drawings, to include ✓* ✓ ✓ Sect.1 Part 7.10.2
- Sign Face Layout showing the dimensions, material,
background and text color
- Structure Details showing sign type, details, fasteners,
accessories, foundation, base plates, I-
Beams, Handrail.
7.3
- road cross sections and levels for overhead signs
(mounting height)
- illumination details
- as built policy plan showing exact sign faces and exact
positions
- Standard Traffic Signs should not appear

to be submitted in *.pdf, *.dwg and micro station if available

7.4 Most recent Consultant’s snag list ✓ ✓ ✓ N/A
Warranties, to include contact details of manufacturer and ✓ Sect.1 Part 21.2.2
7.5
local agent Sect.6 Part 10.2.1.8
Design Documents ✓ Optional Submission
- Calculations showing the loads, displacement, section
7.6
verification, base plate & flanges, anchor bolts and foundations

Spare Parts (if applicable) ✓ Sect.1 Part 9.1.10

- list of items taken down from site
7.7
- list of new items to be provided to Ashghal
- delivery receipts to Ashghal stores
Method Statements ✓ Sect.1 Part 7.14
7.8
- Installation and fabrication approved by consultant
7.9 Policy Plan – ROMD approved copy and MMUP/MME spell ✓ ✓ ✓ Sect. 6 Part 10.1.4
check approval copy.
Directional Sign Inspection Report completed for each sign ✓
7.10
to be attached to the RFI

Note that this is an example; whatever form is used should confirm

checking of each aspect before handover

- material inspection records after delivery on site

- Installation inspection reports.
- Mill test certificates for all used material, galvanization
certificates, product data sheet.
- factory visit report by SC/PMC during the fabrication stage
- Third party certificate for Welding works for Overhead
signs.
Test Report from Government Laboratory for directional sign
sample.
7.11 Inventory data (if there is any existing sign) ✓ ✓
 8 Structures I PCC FCC QCS 2010/14 Ref.
8a Design Documents

Approved Approval in Principle (AIP) for each structure ✓

8a.1

8a.2
Design Calculations ✓

8a.3 ✓
Design Drawings (to include architectural drawings if any) The
Index should include number of the drawing, revision, title,
filename and location ref. available in pdf & spreadsheet format.
8a.4
Design and Check Certificates

8a.5 ✓
Design Risk Assessments

8a.6 Detailed Geotechnical Reports to include design

parameters for cutting/embankment slope calculations

8b Construction Documents I PCC FCC

8b.1
Material Approval Records
✓
Sect.1 Part 7.11.2 (1&2)
The critical components to be submitted at the time of the
Handover inspection. List of Materials
Sect 1 Part 21.1.2 (1d)
The Index should include the reference no, material details, name &
contact details of the manufacturer, supplier, sub-contractor in Sect 1 Part 21.4.1 (3)
spreadsheet format.

8b.4
As Built Drawings
✓ ✓ ✓ Sect.1 Part 7.10.2

- In particularly, the drainage system to be included in the Part 7.12.1 (2f)

structure.
Part 21.4.1 (3a)
- General arrangements
- Project Location Part 21.4.2 (1)
- Expansion joins 7 bearings setting-out plan

The Index should include number of the drawing, revision, title,

filename and location ref. available in pdf & spreadsheet format

8b.6 ✓ ✓ ✓ Sect 1 Part 21.1.2

Most recent Consultant’s snag list

8b.7 Warranties, to include contact details of manufacturer and ✓ Sect.1 Part 21.1.2 (1a)
local agent, for Part 21.2.2
- Expansion joints Part 7.11.1
- Bearings Part 7.12.1 (2f)
- Parapets
- Waterproofing system
- MSE wall system
- Paint system / protective coating
8b.8 Spare Parts ✓ Sect.1 Part 9.1.10
- list of items taken down from site Part 21.1.2 (1)
- list of new items to be provided to Ashghal
- delivery receipts to Ashghal stores
8b.12 Art Works Sect 1 Part 21.4,
See 71, 7b1-11 in addition to essential requirements (to be Part 7.12.1 (2h)
accomplished by Artist, Contractor, Consultant and PMC (soft and
hard copy). Photos have to be submitted in High resolution (soft copy).
8c Maintenance Documents I PCC FCC

Maintenance Manuals ✓
- Expansion Joints
- Bearings
8c.1 - Parapets
- Waterproofing system
- MSE wall system
- Paint system / protective coating
- Details of any features incorporated to facilitate
maintenance including any recommended
procedures

9 Tunnels I PCC FCC QCS 2010/14 Ref.

9a Design Documents
9a.1 Feasibility Study and Investigation Report ✓ ✓
9a.2 Tunnel Operation Risk Assessment Report ✓ ✓
Approval in Principle (AIP) ✓ ✓ ✓
9a.3 - Civil works9
- MEP
9a.4 Detail Design Documents ✓ ✓
9a.5 Tunnel Operational Concept or Operators Guide ✓ ✓
9a.6 Stage 1 Design Certificate ✓ ✓
9b Construction Documents I PCC FCC
9b.1 Material Approval Records ✓ ✓ Sect.1 Part 7.11
9b.2 Shop Drawings ✓ ✓ ✓ Sect.1 Part 7.10.1
Layout drawing clearly indicating the location of the asset to
inspect as per the site condition.
9b.3 As Built Drawings, to include ✓* ✓ Sect.1 Part 7.10.2
- Tunnel Structure and approaches.
- Tunnel M&E systems.
- Tunnel Fire and Life Safety Systems.
- Tunnel ITS systems.
- Tunnel PLC and SCADA systems.
- Tunnel Services Buildings (TSB), Architectural and
Systems.
9b.4 Inspection and Testing Records ✓ ✓ Sect.1 Part 8.7
- material inspection records
- inspection requests
- FAT certificates (including test checklists)
- SAT certificates (including test checklists)
- SIT certificates (including test checklists)
9b.5 Most recent Consultant’s snag list ✓ ✓ ✓ N/A
9b.6 Warranties of all MEP, to include contact details of ✓ ✓ Sect.1 Part 21.2.2
manufacturer and local agent
9b.7 Spare Parts ✓ ✓ Sect.1 Part 9.1.10
- list of items taken down from site
- list of new items to be provided to Ashghal
- delivery receipts to Ashghal stores
9b.8 Construction Stage Photographs ✓ Sect.1 Part 21.7.9

9b.9 Method Statements ✓ Sect.1 Part 7.14

9b.10 Operation and Maintenance Manuals ✓
9b.11 Tunnel Emergency Response Plan ✓
9b.12 Stage 2 Certificate ✓ ✓
9b.13 Emergency Exercise Plan including debrief report ✓ ✓
9b.14 Remedial Actions Report ✓ ✓