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Contract Administrator
Contract Administrator
Job Posting
Contract Administrator
Role:
• Assist Operations Manager, Asset Manager, Operation Support Manager, Contract Administration
Coordinator, Senior Contract Administrator and Operations Teams in the management of Operations
and Asset Departments Contracts in compliance with procedures and guidelines;
• Provide general contractual / commercial advice for the Operations Teams members;
• Provide necessary assistance in contractual negotiation and dispute resolution. To liaise with
Procurement and / or Legal Department with reference to significant Contractual / Commercial
issues;
• Liaise with Operations Teams to anticipate changes and together with Cost and Planning;
• Ensure compliance with ERP, EDMS, and Coral FLNG S.A. internal procedures and processes;
• Assist and support contract compliance review and audit activities and ensure implementation of
audit report recommendations by the teams involved;
• Provide feedback on lessons learnt from Contract Administration activities;
• Responsible for contract administration right from kick-off meeting / contract hand-over from
procurement department through till close-out of the contracts.
Main Responsibilities:
Job Posting
Contract Administrator
• To check compliance with and monitor ongoing fulfilment of all contract requirements (including HSE
requirements), with the support of the relevant support functions;
• To promptly report to CHs, Contracts Administration Coordinator, Senior Contract Administrator and
Operations Teams members any anomalies and/or disputes arising during the execution of the
contract, with particular reference to compliance with regulatory and contract requirements, also to
enable the issue of appropriate feedback;
• To maintain contact and manage correspondence with the Contractor, ensuring traceability and
involving other functions as applicable;
• Prepare contractual correspondence and keep log of all correspondence in assigned work packages;
• Manage and follow through all payment milestones claimed by contractors, including verification
and archiving of supporting documentation;
• To manage auxiliary contract documents such as insurance, bank guarantees, project execution
plan, interim, provisional and final acceptance certificates;
• Participate and contribute in weekly, monthly, and quarterly meetings (both internal and with
contractors);
• Maintain update records of correspondence and all logs for payment, correspondence, variation,
amendment, insurance, and bank guarantees;
• If foreseen in the contract, transmit the duly authorized Call-offs (or Work Orders) to the Contractor,
to trigger the execution of the services/work or the delivery of the requested goods;
• To analyze any requests for changes to the contract, liaising with Procurement as required;
• To carry out the relevant checks on Variation Order Proposals and prepare the Variation Orders,
including Amendments;
• To ensure timely approval of Call-Offs, Service Entries and Good Receipts in SAP;
• To manage any disputes/claims arising during the contract execution, in particular verifying their
admissibility under the terms of the contract;
• To verify the applicability of any penalties or volume discounts provided for in the contract;
• To prepare the feedback form for performance evaluation of the Contractor;
• To file all documents related to the management of the contract;
• Proper commercial Close-out of contracts and issue provisional, final acceptance certificate;
Job Posting
Contract Administrator
• To perform additional tasks, as required by the nature, specificities, and operational requirements
of the Company.
Competencies
Job Posting
Contract Administrator
Workplace:
Maputo.
Candidates should apply by 3rd May 2024, referring the job title and submitting a C.V. and
motivation letter to the email coral.selection@coralflng.com