Proposal

for
Accounting Services

Prepared for
Jivina Lumakang, CHRO
Avenue One Hotel

by
Jesie Cuevas
Idha Mabala
MaVAs Accounting Services

February 19, 2024

 MaVas Accounting Services
“Real Accounting Services for You”
115122 Virgin Street
San Rafael, Davao City
123-456-7890

February 19, 2024

Jivina V. Lumakang, CHRO

Avenue One Hotel
111 Ceriaco St.
San Lorenzo, Davao City

Dear Ms. Lumakang,

We are pleased to submit this proposal for accounting services to Avenue One Hotel. Attached to this letter is our proposed
accounting services and our firm’s track records that aims to streamline your financial processes, enhance transparency, and
provide valuable insights to support informed decision making.

In the attached proposal, you will find a comprehensive overview of:

 Services offered
 Timeline
 Fees and payment terms
 Benefits to clients
 Qualifications
 Customer testimonials
 Contracts

Thank you for considering our proposal. We are enthusiastic about the opportunity to discuss how our expertise and experiences
align with the needs of Avenue One Hotel.

Sincerely,

Jesie Cuevas
Idha Mabala
MaVAs Accounting Services

Enclosure: Proposa
 Table of Contents

ABSTRACT

1.0 INTRODUCTION …………………………………………………………………………..1

2.0 DISCUSSION ……………………………………………………………………………....2
2.1 Services Offered …………………………………………………………………...2
2.2 Timeline ……………………………………………………………………………..4
2.3 Charges ……………………………………………………………………………..6
2.4 Fees and Payment Terms …………………………………………………………7
2.5 Benefits to Clients ………………………………………………………………….8
2.6 Qualifications ……………………………………………………………………….9
2.7 Customer Testimonials …………………………………………………………...10
2.8 Contracts Terms …………………………………………………………………...11
2.8.1 Confidentiality Clause …………………………………………………11
2.8.2 Termination …………………………………………………………….11
2.8.3 Governing Law ………………………………………………………...12
2.8.4 Entire Agreement ……………………………………………………...12
3.0 Conclusion …………………………………………………………………………………13
4.0 Glossary ……………………………………………………………………………………14
 Abstract

Within the realm of modern business dynamics, the intricacies of financial management often
present formidable challenges for companies striving for growth and stability. Our proposal for
accounting services emerges as a beacon of clarity and guidance, offering businesses the
indispensable tools and support required to navigate these complexities adeptly. With a
comprehensive suite of services, spanning strategic financial planning to meticulous day-to-day
transaction management, our goal is to alleviate the burdens of financial intricacies and
empower our clients to concentrate on their core objectives of development and expansion.

With over 35 years of invaluable experience, MaVas Accounting Services stands as a trusted
partner, headquartered at 115122 Virgin Street, San Rafael, Davao City. Our teams, under the
leadership of meticulously selected leaders, are committed to delivering excellence,
transparency, and reliability across every facet of our services. This abstract encapsulates our
unwavering commitment to cultivating enduring partnerships grounded in trust, integrity, and
mutual success. Through transparent communication, client-centric solutions, and steadfast
dedication, we endeavor to serve as the catalyst for our clients' financial prosperity and growth
within the ever-evolving business landscape.
0
 Introduction

When it comes to business, it can be difficult to navigate the complexities of finances because
they are unfamiliar. That's where our proposal for accounting services comes in, providing
clarity, direction, and peace of mind like a guiding light amidst the waves. This proposal aims to
provide you with the knowledge, abilities, and resources you need to prosper in a market that is
becoming increasingly competitive. Our services, which range from strategic financial planning
to day-to-day transaction management, are made to relieve your company of the burden of
complicated financial matters so you can concentrate on what you do best—developing and
expanding your businesses. Throughout this proposal, we will articulate the main points of our
services, emphasizing transparency, reliability, and client satisfaction. Our goal is not only to
provide exceptional accounting support but also to forge enduring partnerships based on trust,
integrity, and mutual success.

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 2.0 Discussion

2.1 Services Offered

In today's ever-evolving economic landscape, having a trusted partner to navigate the

complexities of accounting and financial management is essential for sustained growth
and prosperity.

At MaVas Accounting Services, we understand the diverse challenges businesses face,

which is why we offer a wide array of specialized services designed to streamline your
financial operations and optimize your bottom line. Our team of seasoned professionals
brings unparalleled expertise and dedication to every engagement, ensuring that you
receive the highest standard of service and support.

Here's a glimpse into the range of services we offer:

Table 1
Service Description/Explanation
1. Bookkeeping Accurate and timely bookkeeping is the
cornerstone of financial stability. Our
meticulous approach ensures that your
financial records are organized and up-to-
date, providing you with valuable insights into
your business's performance.
2. Tax Services Navigating the complexities of taxation can
be daunting. Our experienced tax
professionals help you maximize deductions,
minimize liabilities, and stay compliant with
ever-changing tax regulations.
3. Accounting Services From financial statement preparation to
general ledger maintenance, our
comprehensive accounting services give you
the clarity and transparency you need to
make informed decisions.
4. Auditing Services Our rigorous auditing process helps identify

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5. Management Accounting
6. Budgeting
7. Accounting System Setup
8. Consultancy
9. Cashflow Forecasting
10. Payroll
11. Valuation
12. Business Management
areas for improvement, mitigate risks, and
enhance the integrity of your financial
reporting.
Gain deeper insights into your business's
financial health with our management
accounting services, including cost analysis,
budgeting, and performance measurement.
Effective budgeting is essential for prudent
financial management. Our experts work
closely with you to develop realistic budgets
that align with your strategic objectives.
Harness the power of technology with our
accounting system setup services, tailored to
optimize efficiency and accuracy in your
financial operations.
Whether you're facing complex financial
challenges or planning for future growth, our
consultancy services provide you with
actionable insights and strategic guidance.
Anticipate and manage cash flow fluctuations
effectively with our comprehensive
forecasting solutions, designed to help you
maintain liquidity and capitalize on
opportunities.
Simplify payroll processing and compliance
with our reliable payroll services, allowing you
to focus on what matters most—growing your
business.
Whether you're considering a merger,
acquisition, or business restructuring, our
valuation experts provide you with accurate
and objective assessments to support
informed decision-making.
Leverage our expertise to optimize your

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13. Advisory Services
14. Financial Reporting
15. Forensic Accounting
16. Account Reconciliations
17. Compilations
2.2 Timeline
This timeline outlines the key milestones and activities involved in the commencement
and completion of our services:
Table 2
No. Stages
1. Initial Consultation
business processes, improve efficiency, and
drive sustainable growth.
As your trusted advisor, we offer strategic
guidance and proactive solutions to help you
navigate challenges and seize opportunities
in today's dynamic business environment.
Our customized financial reporting solutions
provide you with clear, concise insights into
your business's performance, empowering
you to make data-driven decisions with
confidence.
Detect and prevent financial fraud with our
forensic accounting services, conducted with
the utmost discretion and professionalism.
Ensure accuracy and integrity in your
financial records with our meticulous account
reconciliation services, designed to identify
discrepancies and resolve issues promptly.
Our compilation services deliver reliable
financial statements that comply with industry
standards, providing stakeholders with a
clear understanding of your financial position.
Schedule Description
(Week 1)  Schedule and conduct an initial
consultation meeting to discuss
their accounting needs, goals, and
expectations.
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  Gather the necessary
documentation and information
required to begin the accounting
services.
2. Service Setup and (Week 2-3)  Set up accounting systems and
Planning software as per the requirements.
 Develop a customized accounting
plan tailored to clients’ specific
needs and objectives.
 Assign dedicated team members
and designate roles and
responsibilities.
3. Data Entry and (Week 4-8)  Begin data entry and processing of
Processing financial transactions, including
income, expenses, invoices, and
receipts.
 Ensure accuracy and
completeness of financial records
to facilitate effective decision-
making and compliance.
4. Monthly Reporting and (Ongoing)  Generate monthly financial reports,
Analysis including profit and loss
statements, balance sheets, and
cash flow statements.
 Analyze financial data to identify
trends, opportunities, and areas for
improvement.
 Provide insights and
recommendations to optimize
financial performance.
5. Tax Preparation and (Quarterly  Prepare and file quarterly tax
Compliance and returns as per regulatory
Annually) requirements.

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  Conduct year-end tax planning and
preparation to minimize tax
liabilities and maximize savings.
 Ensure compliance with all
applicable tax laws and
regulations.
6. Regular Client (Ongoing)  Schedule regular meetings to
Meetings and Reviews review financial performance,
discuss any concerns or
challenges, and adjust strategies
as needed.
 Maintain open communication
channels to address any questions
or issues promptly.
7. Continuous (Ongoing)  Provide ongoing support and
Improvement and guidance on accounting best
Support practices, regulatory changes, and
financial management strategies.
 Continuously evaluate and improve
the efficiency and effectiveness of
accounting processes and
systems.

2.3 Charges

MaVas Accounting Services will issue invoices for the services provided, which will
encompass fees, expenses, and applicable taxes (if any). These charges, along with
any specific payment terms, will be detailed in the proposal.
Unless otherwise specified in written agreements, fees will be determined based on the
level of responsibility, expertise, and time invested by the individuals involved in
delivering the services. Expenses will cover direct costs incurred, including payments to

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third parties, as well as a percentage of the fees to account for incidental expenses not
directly billed.

Actual charges may vary from initial estimates or quotes, particularly if additional fees
and expenses arise due to delays caused by the client's failure to supply necessary
information promptly.

In instances where MaVas Accounting Services must provide information about the
client in response to regulatory requests or legal proceedings, the client agrees to
reimburse MaVas Accounting Services for the expenses incurred by its personnel,
provided that MaVas Accounting Services’ actions are not the subject of the request or
proceeding.

2.4 Fees and Payment Terms

Below you will find the fees of the services MaVas Accounting Services
will provide:

Table 3
Initial Account Fees Estimated Cost Fees
Bookkeeping and other accounting services P110 000.00
(Supervisory Oversight)/monthly
Bookkeeping and Accounting Services P90 000.00
(Junior Accountants)/Monthly
Monthly and Quarterly Reports P75 000.00
Any additional services requested beyond the P5 000.00
scope of services offered
(Hourly Rate)

The client must settle our Charges promptly, without any deductions or offsets, within
the timeframe specified on the invoices, but no later than thirty days after receiving
them. The receipt date of the fee notes is considered the day after the date mentioned
on the notes.

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Unless otherwise agreed in writing, payments from the client must be made in Philippine
pesos. In cases of late payment, MaVas Accounting Services
reserves the right to apply interest on outstanding balances at the rate aimed at
reducing commercial payment delays.

According to the law, overdue payments allow MaVas Accounting Services to claim
lump-sum damages without issuing a default notice, amounting to 15% of the fee notes,
unless higher damages can be demonstrated.
Failure to pay by the due date makes all outstanding invoices immediately payable,
including those not yet due, without considering previously agreed payment conditions.

If the Services Contract is terminated or suspended, MaVas Accounting Services is

entitled to payment for expenses incurred up to that point and for work completed,
including applicable taxes. The fees for work completed will be calculated based on the
rates applicable at the time of service provision.

2.5 Benefits to Clients

1. Financial Clarity
MaVas Accounting Services offers meticulous bookkeeping and accounting
services, providing clients with clear and accurate financial records to
facilitate informed decision-making.
2. Tax Optimization
Our experienced tax professionals ensure that clients maximize deductions,
minimize liabilities, and remain compliant with evolving tax regulations,
helping to optimize their tax positions.
3. Streamlined Operations
By outsourcing accounting, payroll, and compliance audit services to MaVas
Accounting Services, clients can streamline their financial operations, freeing
up valuable time and resources to focus on core business activities.
4. Strategic Guidance
Our consultancy and advisory services provide clients with strategic guidance

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 and actionable insights to navigate complex financial challenges, capitalize on
opportunities, and drive sustainable growth.
5. Risk Mitigation
Through rigorous auditing and forensic accounting services, we help clients
identify and mitigate financial risks, safeguarding their assets and reputation.
6. Cost Efficiency
MaVas Accounting Services offers competitive pricing and transparent fee
structures, ensuring that clients receive exceptional value for their investment
in our services.
7. Compliance Assurance
Our team ensures that clients remain compliant with regulatory requirements
and industry standards, minimizing the risk of penalties and legal
complications.
8. Enhanced Financial Performance
With expert budgeting, cash flow forecasting, and management accounting
services, clients can optimize their financial performance, improve liquidity
management, and achieve their strategic objectives.
9. Access to Expertise
Clients benefit from access to a team of seasoned professionals with diverse
expertise in accounting, taxation, auditing, and financial management,
ensuring that their unique needs are met with precision and efficiency.
10. Confidence and Assurance
By partnering with MaVas Accounting Services, clients can have full
confidence and assurance that their financial affairs are in capable hands,
allowing them to focus on driving innovation, growth, and success in their
business ventures.

2.6 Qualifications

MaVas Accounting Services, headquartered at 115122 Virgin Street, San Rafael, Davao
City, boasts 35 years of invaluable experience in the accounting industry. Our primary
focus lies in the efficient recording, classification, summarization, and informed

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decision-making processes essential for ensuring our clients' sustained financial health
and increased profitability.

At MaVas Accounting Services, we are organized into dedicated teams, each led by a
meticulously selected Team Leader. Through a rigorous evaluation and selection
process, our teams are meticulously assembled to provide tailored attention and
expertise to every client we serve.

Our firm is deeply committed to delivering exceptional service, drawing upon our
decades of collective experience. We assure all prospective clients of the proficiency
and dedication of each of our teams.

2.7 Customer Testimonials

The following testimonials reflect the satisfaction and confidence that our clients have
experienced while collaborating with MaVas Accounting Services:

1. "MaVas Accounting Services has truly been a blessing for Love Company.
Their meticulous attention to detail and personalized approach have
significantly improved our financial management processes. We are grateful
for their dedication and highly recommend their services." - Jessica Aballe,
Love Company
2. "We cannot thank MaVas Accounting Services enough for their exceptional
support to VB Group of Companies. Their professionalism and expertise have
been invaluable in optimizing our financial strategies and operations. We
wholeheartedly endorse their services." - Alyssa Solom, VB Group of
Companies
3. "Bdmn Wedding and Other Services has greatly benefited from the
partnership with MaVas Accounting Services. Their proactive insights and
commitment to excellence have helped us navigate financial challenges with
confidence. We highly commend their team for their outstanding service." -
Jessire Golimlim, Bdmn Wedding and Other Services
4. "Mhl Corporation extends our deepest appreciation to MaVas Accounting
Services for their unwavering dedication and expertise. Their comprehensive
approach to financial management has made a significant difference in our

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 operations. We confidently recommend their services to others." - Daisyre
Bahaya, Mhl Corporation
5. "Star Records is grateful for the exceptional services provided by MaVas
Accounting Services. Their professionalism and attention to detail have been
instrumental in ensuring our financial stability. We are proud to recommend
their services to other businesses." - Celine Dhione, Star Records
6. "Magic Creatives and Production commends MaVas Accounting Services for
their outstanding support and expertise. Their proactive approach and
personalized service have helped streamline our financial processes. We
highly value their partnership and recommend them without hesitation." -
Whitey Rostom, Magic Creatives and Production
7. "Whistle Company expresses our gratitude to MaVas Accounting Services for
their exceptional service and professionalism. Their dedication to accuracy
and efficiency has been integral to our financial success. We confidently
endorse their services to others seeking reliable accounting solutions." -
Maruya Carhey, Whistle Company

2.8 Contracts Terms

This accounting contract is hereby established between MaVAs Accounting Services,

situated at 115122 Virgin Street, San Rafael, Davao City, and Avenue One Hotel,
located at 111 Ceriaco, San Lorenzo, Davao City. The duration of this accounting
contract shall commence on February 19, 2024, and will remain in effect until
terminated by mutual agreement.

2.8.1 Confidentiality Clause

MaVAs Accounting Services and Avenue One Hotel pledge to uphold the confidentiality
of this contract and any other relevant information shared during its term. In the event of
a breach of confidentiality by either party, the aggrieved party reserves the right to seek
legal recourse and may be entitled to compensation for damages resulting from said
breach.

2.8.2 Termination

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The term of this Accounting Contract will commence on the signing date, February 19,
2024, and will extend until terminated by mutual agreement. Either party reserves the
right to terminate this contract; however, the terminating party must provide the other
party with a minimum of three months' notice prior to the termination date.

2.8.3 Governing Law

This agreement shall be governed by and construed by the laws of the Civil Code of the
Philippines, obligations, and contracts.

2.8.4 Entire Agreement

This agreement constitutes the entire agreement between the parties concerning the
subject matter hereof and supersedes all prior and contemporaneous agreements and
understandings, whether written or oral.

Additional provisions will be incorporated into this agreement once mutually agreed
upon by both parties.

In witness whereof, the parties hereto have executed this agreement as of the date first
above written.

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 3.0 Conclusion

To sum up, our proposal presents an all-inclusive range of accounting services customized to
fulfill the unique requirements and goals of Avenue One Hotel. We have combined a deep
understanding of the hospitality industry with our 35 years of experience to offer personalized
services that enhance accuracy, optimize efficiency, and ensure compliance. We recommend
scheduling a meeting to discuss your specific needs and answer any questions you may have.
This will allow us to further tailor our proposed solution and collaborate on the ideal
implementation plan. We are confident that choosing MaVas Accounting Services as your
accounting partner will be a decision that empowers your financial stability and fuels your future
success.

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 4.0 Glossary

Finance: The discipline and management of monetary resources, including activities such as
investing, borrowing, budgeting, saving, and forecasting financial outcomes.

Market: The exchange of goods and services between buyers and sellers, where prices are
determined by supply and demand dynamics.

Strategic Financial Planning: The process of developing long-term financial goals and strategies
to achieve them, considering factors such as budgeting, investment, and risk management.

Bookkeeping: The systematic recording, organizing, and tracking of financial transactions and
activities within an organization, including sales, purchases, receipts, and payments.

Taxation: The imposition of mandatory levies on individuals and organizations by government

authorities, used to fund public expenditures and services.

Tax: A mandatory financial charge imposed by government authorities on individuals or entities,

calculated based on income, profits, property value, or other factors.

Financial Statements: Formal records that present the financial position, performance, and cash
flows of an organization, including the balance sheet, income statement, and cash flow
statement.

Auditing: The examination and evaluation of financial records, statements, and processes to
ensure accuracy, compliance with regulations, and the detection of errors or fraud.

Cost Analysis: The process of evaluating and understanding the costs associated with
producing goods or providing services within an organization.

Budgeting: The process of creating a detailed plan outlining the financial goals and expected
revenues and expenses for a specific period, often used for financial control and planning
purposes.

Performance Management: The process of monitoring, evaluating, and improving the

performance of individuals, teams, or organizations to achieve strategic objectives.

Accounting System: The structured framework and procedures used by an organization to

record, classify, summarize, and report financial transactions and information.

Management Advisory Services: Consulting services provided to management teams to assist

in making informed decisions related to business strategy, operations, finance, and other areas.

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Consultancy: The practice of providing expert advice and guidance to individuals, organizations,
or governments on specific topics or issues.

Liquidity: The ability of an organization to meet its short-term financial obligations and convert
assets into cash quickly without incurring significant losses.

Cash Flow Forecasting: The process of estimating future cash inflows and outflows to predict
and manage an organization's liquidity and financial health.

Payroll: The process of calculating and disbursing wages, salaries, and benefits to employees
for their work within an organization.

Valuation: The process of determining the economic value of an asset, investment, or business
entity based on various factors, methodologies, and market conditions.

Business Management: The practice of planning, organizing, directing, and controlling the
activities and resources of a business to achieve its objectives and goals.

Financial Reporting: The process of communicating financial information to stakeholders,

including investors, creditors, and regulators, through financial statements, disclosures, and
reports.

Financial Fraud: Illegal or unethical activities that involve intentionally misrepresenting or

manipulating financial information for personal gain or to deceive stakeholders.

Reconciliations: The process of comparing and matching financial records or transactions to

ensure accuracy and consistency between different accounts or systems.

Data Entry: The process of inputting, verifying, and organizing data into electronic systems or
databases for recordkeeping, analysis, or reporting purposes.

Direct Cost: Expenses that can be directly attributed to the production of goods or services,
such as materials, labor, and overhead costs.

Quote: A formal statement provided by a supplier or vendor detailing the price, terms, and
specifications for goods or services requested by a buyer.

Termination: The act of ending or discontinuing a contractual agreement, employment

relationship, or business arrangement between parties.

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