Maintenance work management - Non-shutdown weekly work list

Maintain up to date Before 4:30 Tues Before 10:00 Wed Before 2:00 Wed

Prepare list of priority Advise central and

"Ready to schedule"
5 non-shutdown backlog
work for next week's other maintenance Hold weekly
schedule and
distribute
schedulers of draft
resource requirements
scheduling meeting

From "Work
Orders" (Vol 2) Planner Scheduler Scheduler Ops/Maint
Note SC 1 Note SC 4 Note SC 5 Note SC 6

Before 4:30 Mon Before Noon Thur

Provide vacation, Review requests and

training and other inform schedulers of
plans for next week conflicts

HR Support tr's Sch's

Note SC 2 Note SC 7

Before 4:30 Fri

Establish firm date for Before 3:00 Thur Before 4:00 Thur
1-day shutdowns in
each area, with trades
requirements in detail
Revise work list Approve work list
Area Planners
Note SC 3
Scheduler Ops and Maint S/V's
Note SC 10 Note SC 11
Before 4:30 Mon

Determine area trades

assignments for
shutdown coverage
 Before 4:30 Mon

Determine area trades

assignments for
shutdown coverage

Maint Manager
Note SC 4

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ekly work list
Before Noon Thur

Prepare draft detailed

work list

Scheduler
Note SC 9

4:00 Thur Before 4:30 Thur

Publish and post work

ve work list
list

Maint S/V's Scheduler

e SC 11 Note SC 12
 Before 4:30 Fri

Prepare kits for next

week's work

Storeroom
Note SC 13
 Notes - Weekly Scheduling Business Process
Note No. Note
The Planner must ensure that backlogs are well-maintained and managed, with input from
1
Operations and Maintenance supervision
Where possible, forecast absences which are recorded on a maintenance calendar or stored in
2 HR or other databases should be frequently copied to the maintenance computer system and
must be kept accurate to support the scheduling process
Shutdown manpower requirements and dates must be known, in detail, 10 full days before the
3
start of the schedule week
The priority work list should include only those work orders for which all materials and other
4
resources will be available during the schedule period
There may need to be considerable discussion among schedulers and central support supervisors
5
to balance central and shared resources
The scheduling meeting must include key Operations and Maintenance supervision, as well as
6
other area trades schedulers, such as electrical
7 Conflicts for central resources may change as each area develops its own schedule
The supervisor should make preliminary trades assignments and the scheduler should develop the
8 detailed schedule. For plants or areas with low (<80%) planning and scheduling of work done, use
priority lists only at this stage and assign individual trades on daily work schedules
9 The preparation of the detailed draft schedules may take 2-3 hours for a large crew
The revised schedule should make adustments for trades assignments, access to process
10
equipment and the availability of central support services
11 The final schedule must be approved by both Operations and Maintenance supervision
Schedules must be posted in key operating and maintenance areas, and copied to support crews
12
and to the Storeroom
The Storeroom must begin staging materials so that no work is delayed when the next week starts
13
 Maintenance work management - Non-shutdown weekly work schedule
Maintain up to date Before 4:30 Tues Before 10:00 Wed Before 2:00 Wed Before 9:00 Thur Before Noon Thur
Prepare and Advise central and
"Ready to schedule" distribute draft other maintenance Assign trades, by
Hold weekly Prepare draft
non-shutdown weekly priority work schedulers of draft name, to each WO
scheduling meeting detailed schedule
backlog list based on resource (first draft)
resource availability requirements
Planner Scheduler Scheduler Ops/Maint S/Vand Sched'r Scheduler
Note SC 1 Note SC 4 Note SC 5 Note SC 6 Note SC 8 Note SC 9

Before 4:30 Mon Before Noon Thur

Review requests
Provide vacation,
and inform
training and other
schedulers of
plans for next week
conflicts

HR Support tr's Sch's

Note SC 2 Note SC 7

Before 4:30 Fri

Establish firm date
for 1-day shutdowns
in each area, with Before 3:00 Thur Before 4:00 Thur Before 4:30 Thur
trades requirements
in detail
Publish and post
Area Planners Revise schedule Approve schedule
schedule
Note SC 3

Scheduler Ops and Maint S/V's Scheduler

Before 4:30 Mon Note SC 10 Note SC 11 Note SC 12

Determine area
trades assignments
Before 4:30 Fri
for shutdown
coverage
Prepare kits for
Maint Manager
scheduled work
Note SC 4

Storeroom
Note SC 13

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 Maintenance work management - Non-shutdown weekly work schedule
Friday Monday Tuesday Wednesday Thursday

Maintain up to date Before 4:30 Tues Before 10:00 Wed Before 9:00 Thur

Prepare and distribute Advise central and

Assign trades, by
"Ready to schedule" draft weekly priority other maintenance
name, to each WO
non-shutdown backlog work list based on schedulers of draft
(first draft)
resource availability resource requirements

Planner Scheduler Scheduler S/V and Sched'r

Note SC 1 Note SC 4 Note SC 5 Note SC 8
Before 4:30 Mon

Provide vacation, Before 2:00 Wed Before Noon Thur

training and other
Before 4:30 Fri plans for next week
Hold weekly Prepare draft detailed
scheduling meeting schedule
HR
Establish firm date for
1-day shutdowns in Note SC 2
each area for the next Ops/Maint Scheduler
2 weeks, with trades Note SC 6 Note SC 9
requirements in detail

Area Planners Before 4:30 Mon Before Noon Thur

Note SC 3
Determine area trades Review requests and
assignments for inform schedulers of
shutdown coverage conflicts

Maint Manager Support tr's Sch's

Note SC 4 Note SC 7
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ork schedule
Thursday Friday

Before 3:00 Thur Before 2:00 Fri

Issue all work order

Revise schedule packages for next
week's work

Scheduler Planner
Note SC 10

Before 4:00 Thur

Approve schedule Before 4:30 Fri

Prepare kits for

Ops and Maint S/V's
scheduled work
Note SC 11

Storeroom
Before 4:30 Thur Note SC 13

Publish and post

schedule

Scheduler
Note SC 12
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