RESPONSIBILITY MATRIX

PROJECT NPC UPDATED As of: 19 March 2018

No. Activity Method or Medium Frequency Responsible Accountable Consulted Informed

1. PM-OPS-01 Construction Introductory Phase rev 1 (NOT USED)
2. PM-OPS-02 Pre-Construction Project Submittals Rev 1
 As Requested by
 Checking/Review of
PM/ PE  WCS
Drawing
Shop Drawing and  As  ACA
2.1  Reference Code CAD Operator ACA ACA
Fabrication Drawing Needed/Required  TACT
 CADD
 3 Days After  RAC
 Measure
Request
Preparation of Construction Construction Schedule, 10 Days after Kick Off  ACA
2.2 TACT ACA ACA
Schedule FM-ENG-13 Meeting  PE
Preparation of Manpower Manpower Schedule, 10 Days after Kick Off
2.3 TACT / ACA ACA ACA ACA
Schedule FM-ENG-14 Meeting
Preparation of Equipment Equipment Utilization 10 Days after Kick Off  ACA
2.4 TACT ACA ACA
Schedule Schedule, FM-ENG-15 Meeting  PE
Preparation of Design Design Concept, FM-  ACA
2.5 As Required Design Engineer RAM RAM
Concept ENG-26  RAC
Construction
Preparation of Construction 10 Days after Kick Off  ACA
2.6 Methodology, FM-ENG- TACT ACA ACA
Methodology Meeting  PE
16
 DOLE
 WCS
 ACA
Preparation and Submission
 DOLE forms 10 Days after Kick Off  PE
2.7 of Construction Safety and Safety Officer ACA ACA
 Review and Checking Meeting  Site DC
Health Program
 NPC
Representative

3. PM-OPS-03 Regulatory Permits rev 0 (NOT USED)

4. PM-OPS-04 Construction Project Planning Rev 0
Page 1 of 11
 RESPONSIBILITY MATRIX

PROJECT NPC UPDATED As of: 19 March 2018

No. Activity Method or Medium Frequency Responsible Accountable Consulted Informed

 FM-ENG-06
 Initial Cost to  Initial Cost to
 WCS
Complete includes Complete – 1 day
 ACA
Preparation and Submission Temporary Facility prior 1st MSRS  ENG Team
4.1 TACT ACA  RPC
of Cost to Complete and preliminary  Remaining Cost  ACA
 RAC
scope. to Complete – 7
 PUR Team
 Remaining Cost to days after NTP
Complete
4.2 NOT USED
Preparation of List of  PUR Team
Included in the
4.3 Materials that can be st
1 day prior 1 MSRS ACA WCS PUR Team  WCS
Purchasing Plan
purchased on site  TACT
 TACT
Preparation of Table of Table of Organization, 10 Days after Kick Off
4.4 ACA WCS WCS  WCS
Organization FM-OP-02 Meeting
 OP
 ACA
Preparation of Material Material Monitoring 10 Days after Kick Off  OTHER PE
4.5 TACT ACA ACA
Monitoring Report Report, FM-PUR-14 Meeting  PUR
 RAC
 RAC
Preparation of Responsibility Responsibility Matrix, 2 Days After Kick Off
4.6 ACA WCS WCS  WCS
Matrix M-PDI-21 Meeting
 OTHER PE
 RAC
Preparation of Temporary 10 Days after Kick Off
4.7 TACT ACA ACA  WCS
Facility Layout Meeting
 OTHER PE
4.8 NOT USED 
 Project Contract 5 days after  NPC  WCS
Preparation of Project
4.9 Directory, FM-OPS-01 mobilization, update ACA/ TACT ACA Representative  CAD
Contract Directory
 Soft Copy if necessary  ACA  ACA
Page 2 of 11
 RESPONSIBILITY MATRIX

PROJECT NPC UPDATED As of: 19 March 2018

No. Activity Method or Medium Frequency Responsible Accountable Consulted Informed

 Approved Item 2.2 to  WCS
Consolidation and
2.6 and 4.3 to 4.12 12 days after kick off  ACA
4.10 Submission of PEP TACT ACA ACA
 Project Execution meeting  OTHER PE
Documents
Plan, FM-OPS-02  RAC
 MSRS, FM-PDI-06
 Procurement Plan,
FM-PUR-18
Preparation of MSRS  WCS
 Approved MSC if
4.11 (Material/Services As Needed TACT ACA ACA  RAC
Needed
Requisition Slip)  RPC
 Change Request
Form
 Site Instruction
4.12 NOT USED
 RPC
Requisition of Mobilization  MMA 1 Week before
4.13 ACA WCS WCS  ACC
Budget and Revolving Fund  Cash Advance Form Mobilization
 WCS
Submission of Revolving Fund
Weekly, every
4.14 Replenishment Expense Report TACT TACT RPC
Wednesday
 FM-OPS-21 Material
Updating of Material  RAC
Monitoring Report
4.15 Monitoring and delivery at Every Monday WHS Officer ACA Site Personnel  JTG
 Coordination
site  ACA
5. PM-OPS-05 Construction Project Implementation Rev 0
 WCS
 Construction Schedule
Manage Construction Start of  ACA  CAD
5.1  Manpower Schedule ACA Site Personnel
Activities and PEP Mobilization  TACT  RPC
 Equipment Schedule
 RAC
5.2 Monitor Daily Activities, Material Monitoring Daily TACT ACA Site Personnel ACA
Page 3 of 11
 RESPONSIBILITY MATRIX

PROJECT NPC UPDATED As of: 19 March 2018

No. Activity Method or Medium Frequency Responsible Accountable Consulted Informed

Material Consumption and
Report
Equipment Utilization
1.Check resources
needed to do the
works.
2.Check if sequence and
methodology of works
is being followed.
 WCS
3.Check quality of initial Upon required in
 CAD
5.3 Check Quality of Works works. Inspection and Test QA/QC ACA Site Personnel
 RPC
4.Check quality of works Plan
 RAC
progressively.
5.Check quality of final
works.

 Inspection and Test

Plan
5.4 Rectify unpassed works As needed TACT ACA QA/QC ACA
PREPARATION: Daily

Preparation and Submission SUBMISSION:

of Daily Work Saturday, includes
5.5 DWAR, FM-OPS-11 TACT ACA Site Personnel ACA
Accomplishment Report Saturday of the
(DWAR) previous week to
Friday of the current
week
5.6 Preparation and Submission WAR, FM-OPS-08 PREPARATION: TACT ACA Site Personnel  WCS
of Weekly Accomplishment Weekly  CAD
Report (WAR)  RPC

Page 4 of 11
 RESPONSIBILITY MATRIX

PROJECT NPC UPDATED As of: 19 March 2018

No. Activity Method or Medium Frequency Responsible Accountable Consulted Informed

SUBMISSION:
Monday, includes
 RAC
report for the
previous week
 WCS
Preparation and Submission  CAD
of Summary of  ACA
5.7 SAR As per Contract TACT ACA Site Personnel
Accomplishment Report  RPC
(SAR) and Attachments  RAC
 ACC
 NPC
Request joint inspection with Request for Joint
5.8 As needed TACT ACA ACA Representative
Client Representative Inspection
 ACA
6. PM-OPS-06 Construction Project Monitoring and Control Rev 0
 ACA
6.1 Review of Drawing Register Drawing Register As per deadline Site DC ACA Design Team
 TACT
 Manpower Schedule
Prepare and Review Planned
 Construction Schedule
vs Actual Manpower,
6.2  Material Monitoring Weekly, every Friday ACA WCS TACT TACT
Materials and Equipment
Report
Loading Schedule
 Equipment Schedule
Accomplished Weekly
Review Weekly
6.3 Accomplishment Weekly ACA WCS All PE All PE
Accomplishment Report
Report, FM-OPS-08
 WCS
Prepare and review the Monthly, as assigned
Contract Compliance  All PE  CAD
6.4 project’s compliance to in the Memo/ ACA WCS
Report, FM-OPS-05  Site Personnel  RPC
contract documents guideline
 RAC
6.5 Prepare and Implement CAR In the event of non- WCS WCS ACA  ACA
Page 5 of 11
 RESPONSIBILITY MATRIX

PROJECT NPC UPDATED As of: 19 March 2018

No. Activity Method or Medium Frequency Responsible Accountable Consulted Informed

compliance of any
Corrective Action parts of the contract,  All PE
as needed
 WCS
 CAD
 As Required
Preparation of  RPC
6.6 FM-OPS-09  If Corrective Action ACA WCS WCS
Variation/Change Order  RAC
results to change
 BDM
 ACC
7. PM-OPS-07 Construction Project Close Out Rev 1
 Request for Joint
 NPC
Request for preliminary joint Inspection Form Accomplishment at  Other PE
7.1 ACA/ TACT ACA Representative
inspection  Joint Inspection Letter least 90%  Site Personnel
 WCS
Request
 NPC
Conduct Preliminary Joint Approved Request for As approved by  All PE
7.2 ACA ACA Representative
Inspection Joint Inspection Client  Site Personnel
 WCS
1 month after  NPC
Acknowledged Punch
7.3 Conduct Rectification identification or as TACT ACA NPC Representative Representative
list found by Client
required by Client  WCS
 Request for Joint
Upon acceptance of  NPC
Request for final joint Inspection Form
7.4 all rectification works TACT ACA NPC Representative Representative
inspection  Joint Inspection Letter
by client  WCS
Request
 NPC
Conduct Final Joint Approved Request for As approved by  All PE
7.5 ACA ACA Representative
Inspection Joint Inspection Client  Site Personnel
 WCS
7.6 Preparation of As-built  CAD Accomplishment at CADD Operator ACA  All PE  RAC
Drawings  For Construction least 90%  Site Personnel  RPC
Page 6 of 11
 RESPONSIBILITY MATRIX

PROJECT NPC UPDATED As of: 19 March 2018

No. Activity Method or Medium Frequency Responsible Accountable Consulted Informed

Drawings with  WCS
comments  CAD
Consolidation and
Submission of:
a. As-built drawings
b. Project Operations
Manual
c. Test Result  ACA
d. Permits (if Necessary) 30 days after Request  WCS
Certificate of  Site Personnel
7.7 e. Training Certificates of Final Joint TACT ACA  CAD
Completion, FM-OPS-10  CADD Operator
f. Certificate of Final Inspection  RAC
Inspection  RPC
g. Punchlist Compliance
h. Diagrams and Load
Schedules
i. Warranty Certificate
j. Pictures
 WCS
After Submission of  All PE  CAD
7.8 Request for Final Acceptance Request Letter ACA ACA
Close out documents  Site Personnel  RAC
 RPC
 WCS
 CAD
Submit approved
Upon Confirmation  ACA
7.9 accomplishment report for SAR TACT ACA Site Personnel
of Final Acceptance  RAC
Billing
 RPC
 ACC
7.10 Preparation and Presentation  Project Post Preparation should ACA ACA TACT  WCS
of Project Post Evaluation Evaluation, FM-OPS-32 start upon 90% Site Personnel  CAD
Page 7 of 11
 RESPONSIBILITY MATRIX

PROJECT NPC UPDATED As of: 19 March 2018

No. Activity Method or Medium Frequency Responsible Accountable Consulted Informed

 Project Close-Out
Form
Should consist of the ff:
1.Discuss if project
objective were met.
2.Determine how
effectively the project accomplishment of  RAC
was run. project  RPC
3.Project Issues and
Concerns throughout
project involvement
4.Recommendations
which would be use
for future projects.
7.11 NOT USED 
 DVRS
 Return Slip  WCS
 CAD
 NPC
Includes:  ACA
Date approved by Representative
7.12 Conduct Demobilization 1.Return/ Transfer TACT ACA  NPC
client (earliest)  WCS
excess materials, tools Representative
 ACA
and Equipment  RAC
2.Transfer/ Release of  RPC
Manpower
7.13 NOT USED
8. Others
8.1 Preparation and Submission DTR (Project Site), FM- PREPARATION: Daily SITE: TACT ACA SITE: Site Personnel SITE: RPC
of Site Daily Time Record HRMD-27B
(DTR) SUBMISSION: OFFICE: RPC OFFICE: PE OFFICE: ACC

Page 8 of 11
 RESPONSIBILITY MATRIX

PROJECT NPC UPDATED As of: 19 March 2018

No. Activity Method or Medium Frequency Responsible Accountable Consulted Informed

 For Weekly Payroll:
Saturday, includes
Saturday of the
previous weeka to
Friday of the
current week

 For Monthly
Payroll: 11th and
26th day of the
month, includes
DTR from 26th day
of the previous
month to 10th day
of the current
month and 11th to
25th day of the
current month,
respectively.
Preparation and Submission Overtime Request Form, Date of Overtime
8.2 TACT ACA RPC
of Over Time Request Form FM-HRMD-36 until 12noon
 Work Order and
Personnel Request  WCS
Work Order and Personnel Form, FM-PDI-20  Other
8.3 As Required RPC ACA ACA
Request Form  Review and Evaluating Concerned PM,
personnel schedule if transfer only

8.4 Preparation and Submission Expense Report, FM- Weekly, every RPC WCS ACC
of Operations Expense ACC-14 Wednesday

Page 9 of 11
 RESPONSIBILITY MATRIX

PROJECT NPC UPDATED As of: 19 March 2018

No. Activity Method or Medium Frequency Responsible Accountable Consulted Informed

Report
8.5 NOT USED  
 WCS
Preparation of Contract Contract Compliance
8.6 As needed ACA / TACT ACA RAC  CAD
Compliance Report Report, FM-OPS-01
 RAC
 Weather Chart, FM-
Preparation of Monthly OPS-13
8.7 As requested TACT ACA Requestor
Weather Chart  Weekly Weather Chart
included in WAR
Work Order for
 Fabrication
Preparation of Work Order Work Order Permit, FM- Fabrication, upon Fabrication
8.8 TACT / ACA ACA Supervisor
Permit OPS-15 requesting materials Supervisor
 ACA
for fabrication
8.9 NOT USED
Every completion of
Services (e.g  NPC
Service Report, FM-OPS-
8.10 Preparation of Service Report completion of TACT ACA Site Personnel Representative
18
rectification works  ACA
and punch list)
8.11 NOT USED
As needed, 10 days
after release of  NPC
Preparation of Building Building Permit-
Notice of Award and Representative  ACA
8.12 Permit – Occupancy Permit Occupancy Permit, FM- Liaison Officer ACA
completion of client-  ACA  RAC
Checklist OPS-27
provided  PE
requirement
Preparation and Updating of Work Method  WCS
8.13 As needed TACT WCS Other PE
Work Method Statement Statement, FM-OPS-28  OPS-DC
8.14 NOT USED
Page 10 of 11
 RESPONSIBILITY MATRIX

PROJECT NPC UPDATED As of: 19 March 2018

No. Activity Method or Medium Frequency Responsible Accountable Consulted Informed

Preparation and Submission Request for Joint  NPC
8.15 of Request for Joint Inspection Form, FM- As needed TACT / ACA ACA ACA Representative
Inspection Form OPS-33  ACA

Prepared/ Updated by: Reviewed by: Approved by:

Project Manager Operations Manager – Technical Assistant Operations Manager

Page 11 of 11