ISO 9001:2015 QUALITY

MANAGEMENT SYSTEM
7S OF GOOD
HOUSEKEEPING
NADINE MURIEL C. ALIBUTOD

JBDC Occupational
Health, Safety and
Environment Consultancy
 ARE THESE
FAMILIAR TO YOU?

JBDC Occupational
Health, Safety and
Environment Consultancy
 disordered disarray
WHAT CAN
untidy YOU SAY chaos
ABOUT THE
PHOTOS?

unorganized cluttered
JBDC Occupational
Health, Safety and
Environment Consultancy
HOW ABOUT
THESE
PHOTOS?

JBDC Occupational
Health, Safety and
Environment Consultancy
 We implemented…

5S OF GOOD
HOUSEKEEPING
JBDC Occupational
Health, Safety and
Environment Consultancy
 Sort

Sustain Systematize

Standardize
7S Sweep

Spirit Safety JBDC Occupational

Health, Safety and
Environment Consultancy
PURPOSE OF 7S

Enhances safety and makes a pleasant workplace

Helps in work efficiency

Makes people admire you or the owner of the facility

Increases quality and quality mindsets

Removes wastes from workplace

JBDC Occupational
Health, Safety and
Environment Consultancy
7S CONCEPTS

JBDC Occupational
Health, Safety and
Environment Consultancy
7S CONCEPTS

整理
SEIRI
(sort)

JBDC Occupational
Health, Safety and
Environment Consultancy
SEIRI
TIPS
1. Desk tops are free from other office items not used at
current work (calendar, folders, bond papers, adhesive
tapes, sticky notes, printers, and the like).

2. Coats are placed on chairs only when the employees

concerned are present.

3. Lockers/Cabinets/Drawers do not contain unnecessary

equipment, tools, and materials other than those
supplies frequently being used for office work.

JBDC Occupational
Health, Safety and
Environment Consultancy
SEIRI
TIPS
4. Personal stuffs such as mugs, mirrors, bags, mobile
phones, and the like are placed in one drawer only.

5. Only relevant items, materials, and/or documents can

be identified in the office at a glance.

6. Fire extinguishers are properly maintained, located in

designated places, properly mounted/labelled and are
within 195 to 200 PSI or green range.

7. Work-related exhibits are up-to-date (5 years at most).

JBDC Occupational
Health, Safety and
Environment Consultancy
SEIRI
TIPS
8. There is a standard method on disposing office
documents, used bond papers, materials, equipment,
biodegradable and non-biodegradable materials.

9. Documents, materials, and/or any items for distribution

or disposal are well-organized.

10. Bond papers which have been used on only one side
are being re-used for printing drafts.

JBDC Occupational
Health, Safety and
Environment Consultancy
SEIRI
TIPS
11. Bond papers which have been used on two sides are
being re-used as paper placemats.

12. There is a system of re-using envelopes, folders, and

the like in the office.

JBDC Occupational
Health, Safety and
Environment Consultancy
7S CONCEPTS

整頓
SEITON
(systematize/set in order)

JBDC Occupational
Health, Safety and
Environment Consultancy
SEITON

TIPS
1. Desks, tables, lockers, cabinets, drawers, offices and
sub-units, exhibits, displays, waste bins, and the like
are labelled properly.

2. Personal computers, laptops, printers, lockers,

cabinets, drawers, waste bins, and other office supplies
are to be found in their proper places.

3. Supplies are stored in their proper places (usually in a

storage room/area).

JBDC Occupational
Health, Safety and
Environment Consultancy
SEITON

TIPS
4. Sub-units in the office are clearly identifiable because
of the presence of dividing lines/partitions.

5. White/Cork boards only contain work-related and

pertinent information needed in the office.

6. Employees are easy to locate in the office because of

the presence of desk name plates.

JBDC Occupational
Health, Safety and
Environment Consultancy
SEITON

TIPS
7. Employees wear the official identification card (ID)
while inside the company premises.

JBDC Occupational
Health, Safety and
Environment Consultancy
7S CONCEPTS

清楚
SEISO
(sweep/shine)

JBDC Occupational
Health, Safety and
Environment Consultancy
SEISO

TIPS
1. Desks, tables, chairs, computer tables, lockers,
cabinets, drawers, aisles, floors, windows, personal
computers, laptops, printers, photocopiers, air
conditioning units, electric fans, and the like are clean
and free of unnecessary items.

2. No painted/varnished/finished items are chipped or

worn out except for those that are beyond repair.

3. There is a system for cleaning the office.

JBDC Occupational
Health, Safety and
Environment Consultancy
SEISO

TIPS
4. There is an assigned monitor/cleaner in the office every
day.

5. Cleaning materials are properly kept after use.

6. Sweeping and dusting are regarded as habitual

activities.

JBDC Occupational
Health, Safety and
Environment Consultancy
7S CONCEPTS

清潔
SEIKETSU
(standardize)

JBDC Occupational
Health, Safety and
Environment Consultancy
SEIKETSU

TIPS
1. All office personnel are wearing the prescribed uniform/
office attire.

2. There is a system for checking employee attendance

using biometrics and logbooks.

3. No employee is found smoking within the office

premises and official vehicles.

JBDC Occupational
Health, Safety and
Environment Consultancy
SEIKETSU

TIPS
4. Employees know and memorize the organization’s
mission and vision statements, as well as their quality
policy.

5. Copies of the approved documents are available at all

times.

6. Delivered items are properly logged in the office’s

logbook.

JBDC Occupational
Health, Safety and
Environment Consultancy
SEIKETSU

TIPS
7. Wallpapers of all workstations and official laptops
display the official template of the organization.

8. Tables, chairs, equipment, lighting fixtures, door knobs

and locks, and the like are functional.

9. There is a visible 7S poster in the office.

JBDC Occupational
Health, Safety and
Environment Consultancy
SEIKETSU

TIPS
10. There is a visible Citizen’s Charter in the office and is
strictly being followed at all times.

11. There is a system of coordination with other units for a

number of office processes.

12. All fees for the products and/or services office by the
office are paid in the Cashiering Office.

JBDC Occupational
Health, Safety and
Environment Consultancy
SEIKETSU

TIPS
13. Results of previous 7S audit are posted in the area.

14. All non-compliances from previous audit are closed.

JBDC Occupational
Health, Safety and
Environment Consultancy
7S CONCEPTS

サスティーン
SASUTIN/SHITSUKE
(sustain)

JBDC Occupational
Health, Safety and
Environment Consultancy
SASUTIN

TIPS
1. The Office Head, or his/her representative, is present
during 7S audits.

2. The Office Head has a clear evidence of encouraging

office personnel to make 7S of Good Housekeeping a
daily habit.

3. Office personnel exchange greetings.

JBDC Occupational
Health, Safety and
Environment Consultancy
SASUTIN

TIPS
4. Clients/Visitors/Guests are being warmly welcomed in
the office.

5. There is a clear, polite, and concise manner of

addressing client/visitor/guest concern.

JBDC Occupational
Health, Safety and
Environment Consultancy
7S CONCEPTS

セーフ
SEFU
(safety)

JBDC Occupational
Health, Safety and
Environment Consultancy
SEFU

TIPS
1. The office is hazard-free (running cords are avoided,
paper cutters are hidden when not in use, no
overloading of electrical outlets, etc.). Electrical,
telephone wirings, cables, and the like are set neatly
for safety and good appearance.

2. Alert, warning, hazard identification and labeling with

proper symbols.

3. There are safety trainings for employees.

JBDC Occupational
Health, Safety and
Environment Consultancy
SEFU
Here are some of the Alert, warning, hazard identification
and labeling with proper symbols. For more symbols,
you may refer to a list of symbols to be provided soon.

JBDC Occupational
Health, Safety and
Environment Consultancy
7S CONCEPTS

精神
SEISHIN
(spirit)

JBDC Occupational
Health, Safety and
Environment Consultancy
SEISHIN

TIPS
1. The 7S Team is established.

2. The 7S Team continually motivates all office personnel

to always apply 7S concepts.

3. The 7S Team provides capability-building seminars for

all office personnel.

JBDC Occupational
Health, Safety and
Environment Consultancy
JBDC Occupational
Health, Safety and
Environment Consultancy
JBDC Occupational
Health, Safety and
Environment Consultancy
JBDC Occupational
Health, Safety and
Environment Consultancy
ACTIVITY

TASKS
Divide the delegates according to office.
Conduct an internal 7S audit.
Take photos of the compliance and non-compliances of the
office being audited.
Present the results and photos through a PowerPoint
Presentation.

TIME ALLOTMENT
Preparation : 90 minutes
Presentation : Open Time

JBDC Occupational
Health, Safety and
Environment Consultancy
ACTIVITY

KEEP IN MIND
Always apply the 7S Concepts (Sort, Systematize, Sweep,
Standardize, Sustain, Safety, and Spirit)

The goal of this activity is to help each unit “create a safer,

cleaner and healthier work environment… and improve
efficient and effective workplace organization”

JBDC Occupational
Health, Safety and
Environment Consultancy
ISO 9001:2015 QUALITY
MANAGEMENT SYSTEM
7S OF GOOD
HOUSEKEEPING
NADINE MURIEL C. ALIBUTOD

JBDC Occupational
Health, Safety and
Environment Consultancy