Gap Confirmation Workshop

SCM PTP – Network Spare Parts

Spain
17th December 2009

1 EVO Spain Implementation – SCM P2P Detailed Fit Gap Analysis 02/14/21
Objective
The purpose of the document is to describe the solution confirmed by VF-ES to
manage the Network Spare Parts in EVO.
The pillars of this solution are:
• The procurement and the asset management will be managed in SAP EVO
• GNP solution will be used to buy Spare Parts
• The current functionalities related to S/N, Network Inventory,
Maintenance&Repairs, Calibrations,…will be kept in the legacy system
• Based on the low volumes of POs and Material, no interfaces will be foreseen
between EVO and SAP legacy
 Network Spare Parts: Solution confirmed

13. 3 way
match &
VODAFONE LIMITED
Payment $ $
12. Receive 11. Send
Invoice Invoice
3. Approve
Purchase
1. Create PR Order
2. Automatic
PO creation

10a. GR
PO 7. Receive posting
4. Release Confirmation
VF-ES Purchase
Legacy System Order
Communication Communication
with Vendors with Vendors
8. Ship goods
Supplier
6. Confirm 10b. Manual
PO GR posting
EVO SAP
5. Receive PO
EVO non-SAP

Legacy System

3 EVO Spain Implementation – SCM P2P Detailed Fit Gap Analysis 02/14/21
Network Spare Parts: Solution confirmed
 To procure Network Spare Parts VF-ES decided to use the GNP solution defined for Network procurement.
The Purchase Requisition (PR) is created in SAP EVO by Technical users using catalogue. The automatic
program will convert the PR in PO. SCM will be involved in case of free-text, exception and to manage the
PO changes.
 PR/PO is created against Fixed asset. A “generic” asset will be created for each Technology Type
 When the PO is approved, it is send to the vendor (via email, print, EDI, etc)
 When goods arrive physically to the central warehouse, the goods receipt process is done in SAP EVO
(against PO, and w/out S/N). The user than will perform manually in the legacy system all the others
activities in order to manage the quantity and the transfers between the central and local warehouses and
serial number management.
 Depreciation starts when the Goods receipt is done.
 Each year the generic asset is closed and depreciation continue based on useful life (generally 6 years); at
beginning of each year a new asset master data is created and GR of new year will be posted against this asset
 Once per year Network department will perform a reconciliation of all spares part and propose to FIN L2D
dept possible disposals
 When the spare parts are installed in the site, no transfer from “generic” asset to destination asset will be done
 The invoice is posted in EVO against PO and GR

4 EVO Spain Implementation – SCM P2P Detailed Fit Gap Analysis 02/14/21
Network Spare Parts –Solution Landscape

EVO
FIN/SCM
PO GR IV

Material Master Data

NO Interfaces, manual replication of master

data and documents

Transfer
GR GI
Order

Material Master Data

VF ES Legacy
System