Productivity Tools

DIGITAL SKILLS BY WOTLAB

 Introduction

The recent trends in our society has seen a marked

increase in the use of smart phones which as
expected will have users automate daily processes,
from setting a to do list, preparing product content,
to collaborating on shared interests and projects,
making it easy to connect to the world from your
location. This is only possible if skills needed to be
productive have been learnt and perfected.
PRODUCTIVITY TOOLS
 ● Since the lockdown in 2020,
there has been an increase in
remote jobs and vacancies
online. Which are mostly filled

Microsoft Teams by the best, irrespective of

geographical location. The new
hiring need is mastering
productivity tools like Office
365, emailing service and video
conferencing tool like Microsoft
Teams.
Collaboration is made
easy as people now work
using Microsoft Teams
Microsoft Teams
● It is made up of channels, which appears
● It is a collaborative and very
interactive platform for teams
members to make it easy to
work remotely (at home or
your chosen location) without
having all team members at
same physical location. It
● To start, click on ‘chats’ and in the search
incorporates calls, chats,
videos. Making it easy to have
documents, photos, meeting
notes in one place without
shuffling between apps.
at the left hand side of the application
after signing up. Here, you can chat, hold
video meetings and share documents.
On top of each channel you will find
icons for ‘chats’, ‘files’, ‘join’ and ‘link’,
which makes it easier for you to navigate
through.
bar, type the email address of people you
like to add. Remember to rename the
channel you just created to be able to
find it among other channels. Icons for
video or phone calls are at the top.
Recap
HOW DO I START MEETINGS?
● Click on ‘New Meeting’,
● Rename it
● Add participants OR share your link to
people who you want to work with.

HOW DO I START TEAMS?

● Click on ‘Chat’
● As it opens up, edit the ‘group name’
and you can add participants.
COMMUNICATE ONLINE
 ● Communication is done in so many ways.
It can be by sending hard copy letters,
text messages or even a phone call.

● Today, we can communicate on the

internet using electronic mail (e-mail) as
Intro to Email provided by many emailing service
providers, for which Microsoft is one of
the best. An email looks like this
digitalstates@outlook.com

‘digital states’ is the username

@outlook is the email service provider
Intro to Email
To send mails, you need three
things, say four
● Email address (
digitalstates@outlook.com)
● Subject (to help the recipient
know the focus of the mail).
● Content of email
● Salutations and Closing (Dear
Sir/Madam and Yours Faithfully/
Sincerely)
THINGS TO NOTE
● If you miss an alphabet in the email
address, it will be sent to another
recipient or not deliver at all.
● Subjects help the recipient narrow
focus on content of the mail.
● When sending mails to Nigerians,
ensure to add prefixes like “Mr., Mrs.
Dr., Prof. etc. You can address those
from the western world by their first
name.
● You can add attachments like
pictures, documents, links, audio
and videos etc.
 EASY STEPS TO CREATE AN
ACCOUNT
● Visit www.outlook.com or
www.microsoft.com
● Choose a preferred username
(smarttony, tonysmith)
Sign Up for Email ● Enter all required details for
security of your account
● Choose a strong password
● Account is activated at the end
Get to know the Outlook Interface
HOW TO ACCESS MY ACCOUNT
PACKAGE
Every email provider has offers for
subscribers to their platform.
For Example, If you work for
Microsoft, an a Microsoft Laptop is
being given to all staff, I will not be
a beneficiary if I do not work there.
Microsoft offers high storage space
for those who subscribed.
To access your account, I need to follow the
steps below
● Log in to your mail via
www.outlook.com or
www.microsoft.com
● Ensure your email and password is
correct.
● As you successfully log in, on the left
side you will find icons like inbox,
outbox, sent, drafts, archive etc.
● The inbox folders are mails received
while outbox folders has mails sent
out.
● The mails show the sender, subject and
time sent/received.
 ● As you log in to your mail via www.outlook.com or
www.microsoft.com

● There will be a list of folders, to read your received

mails, you will need to click on ‘inbox’ to do so.

● You will find icons to reply, forward mails received

on the top of the mails opened or at the bottom of

Send and Reply the mail. This will help you create a thread, as you
will see what was sent to you and what your

Email
response is.

● When sending emails, click on ‘New Message’ and

ensure you enter correctly the recipient’s email,
subject of mail and content should be clear.

● NB: When using a public laptop, ensure you log out

when leaving. To prevent people accessing your
confidential information
PARTICIPATE SAFELY ONLINE
 It is pronounced as the word ‘fishing’ and the concept is same; where
a bait on a hook is used to catch a fish. Here, the bait is the message
sent to you which might seem correct, but jumping on the bait will
make you lose your funds, integrity, or even your life, in extreme
cases.

Recently, a world-class logistics company was defrauded because

their Chief Financial Officer was sent a mail and he followed the link,
giving access to the company’s account. and that left them lose $10

Protect Yourself
million.

While working online, ensure you do not click on links that are

from Phishing suspicious as if your password is gotten, they may have access to all
your online bank accounts. To this end it is important we avoid
● Avoid sharing personal information over email like address,
bank account passwords
● Look for signs that a website is safe- www.microsoft.net is not
the official website for Microsoft. You have to be careful.
Another way is to check for websites with “https”.
● Keep your software up-to-date
● Following links from suspicious emails
 The world is now a global village and with the advent of
the internet, a kaduna software developer can connect to
a Russian entrepreneur who needs an application that
automates sending commissions to associates after
completed deals. Even with this, we need to be careful
while online.

While online, it is important:

● Not to share personal information with an online

Communicate ●
stranger.

If someone asks you for information you feel they

Safely online should not have, discontinue chatting with them.

● Do not go to places you were invited by someone

you just met online without going with a companion.

Earlier this year, a young lady in Calabar recently lost her

life after going to an address that was purported to be a
recruiter’s address
Create Strong Password
As we work online it is possible to get
carried away and use passwords that is
easy for your close friends and associates
to guess. The same way we lock our
doors when we step out of the house, we
should keep our passwords safe.
If your email is accessed by an intruder,
he can easily have access to your bank
accounts if you use same passwords for
all online accounts.
While online, it is important:
● Password should comprise of
uppercase, lowercase, numbers and
characters. e.g. Millenium125#.
● Sign out anytime you use a public
phone. Don’t save your passwords
online.
● Let your password be yours and yours
alone. Don’t give it to anyone.
● Do not give out passwords. It is not for
the public, it is personal
 Sharing information should be done with caution.
While online, posting too many detailed pictures
should be minimized as much as possible, to keep
you and your family members free from persons
who might use these information shared to attack
any close family member.

Be Smart When If your social media account is set as public,

You Share everyone can see what you post and they have
direct access to your profile. Restrict who has
information of what you are rejoicing over. Like a
new house, car or a new power bike.

Think before you share

 It was a sad event when a scholar on Twitter was
denied visa because he had insulted a public
figure 5 years before that time. He had just been
granted scholarship in USA, but missed it.

Manage Your As much as we disagree with people’s thoughts

and mindsets, we should be careful not to get to
Digital Footprints the point of insulting or calling people names
because we disagree.

Keep your posts on all social media platforms free

from violence, bully and using derogatory words.
MICROSOFT OFFICE 365
WHAT IS OFFICE 365
It is called office 365 because it is a combination
of packages that have varying but
complementary functions. From Microsoft word
to Microsoft power Microsoft point to Microsoft
excel to Microsoft Note.

All these can be saved on the cloud (one drive)

and accessed from phones, tablets and laptops.

It is like having a physical office with account

unit, administrations unit, logistics unit and HR.
All performing different tasks but with a shared
goal
 To save time but make your work look so good,
CREATE A FILE you can use already available templates in
Microsoft Word, Excel, PowerPoint. It will

FROM A collapse the time used to create the designs of

the template. This strategy just makes working

TEMPLATE interesting

To do this, select ‘file’, then click ‘new’ and you will

see variety of templates to choose from.
ADD AND EDIT TEXT ADD RESIZE AND FORMAT TEXT BOXES

You can insert pictures in Microsoft word by

The most popular things to do during
clicking on the icon “insert” and choosing
typing is copy and paste. Even an the location it was saved.
illiterate could do this is thought it once.
To resize, simply right click on the image
To copy (ctrl + c)- highlight the file and and resize dimensions
copy
To paste (ctrl + v)- after copying the
selected text, decide where you want to
and paste the options were the
To cut (ctrl+ x)- this includes taking out
completely text
CROP A PICTURE
ADD AND DELETE A TABLE
This is so easy.
Simple steps to add and delete a
While the pictures have been inserted on table
the document, right click or left click.
Click on insert, Then ’format’ then ‘crop’. ● Click ‘insert’
As soon as you choose what is needed, ● Choose the ‘table’ icon
press the ‘esc’ key. ● Choose the size of the table and
click on
 ● To a prepared content
● Click ‘review’
● Highlight the portion you wish to comment

STORE ONLINE ●
on
Click on ‘new comment’

AND
● Enter the comment and click on ‘esc’
● When you click on ‘Show comment’ you can
view the comment
COLLABORATE
 ADD CHARTS

Simple steps to add charts

● Click ‘insert’
● Choose the ‘chart’ icon
● When the figures come, edit with your
figures and save
THANK YOU!